1 5440 PERSONNEL WORK PLACE SAFETY PROGRAM Accidents are undesirable, unplanned occurrences which can be prevented and which often result in bodily harm, loss of school time, property damage, expensive legal action, and even death. Thus, it shall be the policy of Educational Service Unit No. 16 to take every reasonable precaution for the safety of the students, employees, visitors and all others having business with the Service Unit. The Board of Directors and this system s administrative staff believe that safety education and accident prevention are important to everyone concerned with the Service Unit; not only as a protective measure during business hours, but also as an instructional means of developing an appropriate mode of behavior to minimize accidents at all times. In keeping with that objective and in compliance with applicable laws and regulations, we will provide for a loss control program designated to apply a systematic approach to preventing on-the-job injuries and illnesses. Cooperation by all employees is expected in our effort to make the Service Unit a safe place to work and learn. Legal References: Nebraska Statutes to , Revised 1993 Supplement Nebraska Regulation: TITLE 230 (Department of Labor) Chapter 6 (Workplace Safety Consultation Program) Policy Adopted: 06/21/94 Educational Service Unit No. 16 Ogallala NE
2 PERSONNEL R5440 HEALTH AND SAFETY PLAN (Injury Prevention Plan) Bloodborne Pathogens: The Unit s policies and procedures for handling bloodborne pathogens in the workplace is found in a separate section of the board policies. This is done because of the importance of the section and it requires additional and extensive reporting and training procedures. Please see that section of the policies and the Unit s Exposure Control Plan on file in the Central Office. Hearing Protection: The Unit will use the OSHA permissible sound exposure levels in working with employees. If the sound level exceeds these limits, hearing protection will be supplied until the sound level can be reduced or eliminated. OSHA standards are attached. The nurses and clinicians have training on the use of the audiometer and will assist in determining suspected job-related hearing loss. If loss is suspected, the employee will be referred to the family physician who may then refer the employee to a specialist. Ergonomics: This is defined as issues related to carpal tunnel syndrome, repetitive motion syndrome and/or cumulative trauma disorders. The Unit wishes to minimize all repetitive motion disorders through the identification and correction of problems in this area of concern. The Central Office staff and others who do repetitive motions will be asked for input in correcting any potential or existing problems in this area. Lock-out / Tag-out: This OSHA regulation refers to protection from unanticipated machine motion or operation due to the application of an outside energy source. (Example: turning on an electric saw while someone is changing the blade.) The Unit will be surveyed as to whether or not it has machinery or control of machinery which might fit this category. All employees will be surveyed as to this possibility. If machinery exists, training is required on the safe use of such machinery. Training will be given and the employee will certify that they have received and understand such training. Lock-out/tag-out procedures will be part of this training. All accidents or near-accidents with such machinery will be recorded. Confined Space Entry: The Unit facilities will be surveyed for any confined spaces that may present a hazardous environment. The employees will assist in the identification of potentially hazardous areas, if any.
3 R5440b If confined spaces are identified as possibly hazardous, all employees who enter such space will be trained in and required to use personal protective equipment. OSHA regulations will be followed. Guarding and Personal Protective Equipment: The Unit will survey and identify the machinery which requires guarding. Staff will assist in this identification. Guards which are put in place by the manufacturer of an article will not be removed by the staff. Proper training on any machinery will be included as in the lock-out/tag-out procedures. Personal protective safety equipment will be supplied by the Unit in cases where it is determined that it will be needed. In the training sessions employees will be instructed on the proper use and care of such equipment. Location of all PPE will be disclosed to the staff at such training. If signs are needed in any area identified as hazardous, the Unit will supply and maintain the signs at the proper locations. Vehicle Operation: It is the intent of the ESU Board to provide training to all employees who operate vehicles for the ESU in order to prevent possible accidents or injuries while driving a vehicle. This training will include but is not limited to: 1. a defensive driving course for all employees who drive. 2. CPR Training and/or an update of CPR techniques. 3. an overview of first aid procedures. A first aid kit will be maintained in all Unit-owned vehicles. The drivers shall be responsible for the maintenance of these supplies. Safety checks of all Unit-owned vehicles are performed by the service station where the routine maintenance of the vehicles is done every 2,000 miles. Any employee or maintenance person who perceives problems with any Unit-owned vehicles at any time should communicate this information to the Administrator immediately for correction. Lifting: There is a considerable amount of lifting in most phases of the Unit s operation. The Unit intends for the employees to be protected from back injury due to improper lifting and will provide training and an annual update on the proper procedures for lifting objects. When lifting is required (such as in coop purchasing), each employee must wear a proper fitting lifting belt which will be supplied by the Unit.
4 R5440c Fire Safety: All staff members should be aware of the danger of fire in the workplace. In the Safety Committee s inspection, the members will seek the assistance of the staff in identifying possible fire hazards. These hazards will be reduced or eliminated, if possible. Fire extinguishers are located at strategic places throughout the building. The staff should make themselves aware of the one nearest their office. Training will be scheduled on the use of the fire extinguishers. Fire Alarms and Fire Extinguishers shall be checked once each year. Building Evacuation Plan for Emergencies: In the event of a serious storm or emergency that would require the building to be emptied and safe shelter sought, the evacuation plan will be followed. Each building administrator will be responsible for the development of an evacuation plan for emergencies. The staff is responsible to see that all visitors in the building at the time of the emergency are assisted to a safe place. Hazardous Chemical Program: It is the Unit s desire to reduce and/or eliminate all hazardous chemicals from the work place. Realizing that this is difficult and some chemicals are needed for day-to-day operations, it is the Unit s desire to minimize the use of these chemicals and, if possible, replace them with less harmful ones. The Safety Committee will conduct an inventory of hazardous chemicals in all areas of the work place each year before the January meeting. These chemicals will be reviewed to determine if they should remain on the chemical inventory. If they are placed on the chemical inventory, a manufacturer s safety data sheet (MSDS) must be secured and placed in the notebook of hazardous chemicals which will be available to all employees in the Central Office of the Unit. MSDS sheets will also be available at all Unit work sites where hazardous chemicals are used. The necessary hazardous chemicals will be purchased through and with the approval of the Administrator who will confirm that the chemicals ordered are on the approved list of chemicals of ESU #16. These hazardous chemicals will be kept in a restricted area where only the employees who are specifically trained to handle them have access. If hazardous chemicals are to be in the work place, training will be done for all employees as to the location, use, control, and safety requirements for such chemicals. If some chemicals are specific to a particular job, extensive training will be held for the people affected. Protective personal equipment may be required for such handling and will be supplied by the Unit when necessary. The Hazardous communications Standards will be followed. The Administrator will be the coordinator of this part of the plan.
5 R5440d The Administrator will be responsible for the chemical inventory list and the MSDS sheets. All chemicals will have the proper warning labels if used in the work place. Disposal of any chemicals must be approved by the Administrator and disposal will be done according to state and federal regulations. Training and retraining is the responsibility of the Administration and updates must be done at least annually. New employees will receive their training as soon as possible after employment but in no instance later than 60 days after employment date. This section requires an Emergency Response Procedure: 1. If the chemical is involved in an emergency where it is spilled, or splashed on a person or spilled where it can cause a danger to others, it is necessary for the emergency response form to be filled out by the person involved with the accident. 2. The manufacturer s safety data sheet (MSDS) will be used to determine the seriousness of the accident and methods of treatment. 3. The form will request information on how the accident happened, who was involved, time and date, whether the spill was large or small, treatment above first aid required and any other pertinent information. 4. This form will be turned into the Administrator immediately and it will be kept on file for review by the Health and Safety Committee. This report will be used to determine if the accident could have been avoided by some change in the work site or if other precautions should be added to the training of the individuals. Training Areas for Staff: The following areas are recommended for staff training to meet the health and safety regulations. This is not a complete list but each area should be considered for training. 1. Defensive driving course 2. CPR training and updates 3. First aid training for first responders 4. Bloodborne pathogens training for all employees 5. Proper lifting procedures 6. Review the fire safety plan and use of extinguishers 7. Review of the ESU evacuation or severe storm plan 8. Special training for those who use hazardous materials 9. Training in the use and reading of a manufacturer s safety data sheet (MSDS)
6 R5440e 10. Training for cleaning and disposing of hazardous materials 11. Training in the use and care of personal protective equipment 12. Every employee should know the location of the first aid kits, personal protective equipment and the location of the fire extinguishers 13. The custodians and any first responders need to know the location of the electric power switch as well as the shut-off for the gas and water to the building to which they are assigned. The Health and Safety Committee shall be responsible for assisting in the scheduling of these sessions. If ESU staff members work in any of the member schools, the employee is to abide by the local schools health and safety injury prevention plan. If no plan exists, the injury prevention plan established by the ESU for that class of employee shall apply to such school. If the ESU knows of any risks or dangers at a particular school site that are atypical from dangers or risks that may, generally exist at schools within the Unit, the employer s safety program shall address such unique risks and dangers as they pertain to each class of employee affected.
7 R5440f EMERGENCY RESPONSE FORM FOR ACCIDENT, NEAR ACCIDENT OR CHEMICAL SPILL FORM THIS FORM IS TO BE USED WHENEVER A SERIOUS INJURY OCCURS AT THE WORKSITE OR ACTIVITY SPONSORED BY THE SCHOOL. THIS FORM IS USED TO REPORT NEAR ACCIDENT IN SITUATIONS WHERE THERE IS A DANGEROUS OCCURRENCE WHICH RESULTED IN NEAR OR MINOR INJURY TO AN EMPLOYEE OR STAFF. THIS FORM IS USED TO REPORT A HAZARDOUS CHEMICAL SPILL OR OTHER OCCURRENCE IN WHICH INJURY OR NEAR INJURY OCCURRED. NAME OF PERSON MAKING THE REPORT PLACE OF OCCURRENCE DATE TIME WAS THERE AN INJURY WHICH REQUIRED MORE THAN FIRST AID: YES NO IF INJURY WHO WAS INJURED STAFF MEMBER STUDENT OTHER (EXPLAIN) FULL DESCRIPTION OF THE ACCIDENT OR NEAR ACCIDENT WAS ANY MACHINERY INVOLVED? DESCRIBE WERE HAZARDOUS CHEMICALS INVOLVED? LARGE OR SMALL SPILL SPECIFY THE HAZARDOUS CHEMICAL WAS THE MSDS AVAILABLE? SIGNATURE OF PERSON MAKING REPORT SIGNATURES OF WITNESSES TO OCCURRENCE SIGNATURE OF SUPERVISOR OR ADMINISTRATOR
8 R5440g ILLNESS FORM THIS FORM IS TO BE USED WHENEVER A JOB RELATED ILLNESS OCCURS TO A SCHOOL EMPLOYEE THAT LASTS 3 CONSECUTIVE DAYS OR LONGER IF IT IS DETERMINED THAT THE ILLNESS MAY BE WORK RELATED. NAME OF PERSON WHO IS ILL DATES WORK WAS MISSED NATURE OF ILLNESS (NOT MANDATORY) SUSPECTED WORK RELATED CAUSE FINAL DETERMINATION THAT THE ILLNESS WAS WORK RELATED WILL BE MADE BY ADMINISTRATOR OR HIS/HER DESIGNEE AFTER REVIEW AND RECOMMENDATION OF THE HEALTH AND SAFETY COMMITTEE. SIGNATURE OF PERSON REPORTING SIGNATURE OF SUPERVISOR OR ADMINISTRATOR
9 R5440h OSHA PERMISSIBLE SOUND EXPOSURE LEVELS DURATION HOURS PER DAY TIME WEIGHTED AVERAGE IN DECIBELS ¼ HR. 115 DBA ½ HR. 110 ¾ HR HR ½ HR HR HR HR HR HR. 90 OSHA ACTION LEVEL 8 HR. 85 THE ACTION LEVEL REFERS TO THE LEVEL OF EXPOSURE THAT TRIGGERS THE INITATION OF A HEARING CONSERVATION PROGRAM BY OSHA. APPROXIMATE NOISE LEVEL COMPARISONS SOURCE AURAL EFFECT DECIBELS SHOTGUN BLAST THRESHOLD OF EAR PAIN 140 JET PLANE LOUD MUSIC SPORTS EVEN INDOORS UNCOMFORTABLE 120 LAWNMOWER TRACTOR LOUD 100 THE UNIT WILL PROVIDE THE INSTRUMENT NECESSARY TO MEASURE THE DECIBELS. SCHOOLS MAY REQUEST THE USE OF THIS INSTRUMENT. EAR PLUGS ARE STANDARD PERSONAL PROTECTIVE EQUIPMENT REQUIRED IF THE LEVEL OF SOUND IS ABOVE THE OSHA ACTION LEVEL. SCHOOLS SHOULD MAKE THESE AVAILABLE TO EMPLOYEES. THE UNIT WILL ASSIT THE SCHOOLS IN DETERMINING IF AN EMPLOYEE HAS A SUSPECTED, JOB RELATED HEARING LOSS. IF IT IS SUSPECTED, THE NURSES WILL RECOMMEND THE EMPLOYEE SEE THEIR FAMILY PHYSICIAN WHO MAY RECOMMEND SEEING A SPECIALIST. Rule Adopted: 01/16/96 Educational Service Unit No. 16 Ogallala NE