School Check IN Version 3.0 Printer Installation Instructions

Transcription

1 School Check IN Version 3.0 Printer Installation Instructions PRINTERS -- To print either passes or badges, School Check IN requires either a Dymo LabelWriter 330 or the Dymo LabelWriter 330 Turbo. The DYMO LabelWriter requires a USB connection. Be advised that Windows 95 and MAC OS7 and OS8 DO NOT support USB devices. Printing Badge IDs, Passes and Reports will not function until all Dymo LabelWriters and Report Printers being used, are identified to School Check IN via the ADMIN section Preferences PRINTERS tab. Setting Printer Preferences Printer preferences are accessed via the ADMIN sections Preferences button. Click the Preferences & Setup button.

2 Printers Tab -- Identifying Printers with School Check IN There are three (3) printer choices that must be completed. Click the Printers tab. Click in each of these boxes and enter the exact Printer name for each function (spelled correctly) as found in the list of printers under the Windows / Start Button / Settings / Printers. Windows 2000 & XP, as well as, MAC OSX will provide a drop down pick list from which to select each printer. The drop pick list does not display for Win_98 and MAC OS7- OS9, the printer names must be manually entered. Using TWO different Dymo LabelWriters (one for Bade ID's (peel & stick labels) and one for Passes (continuous paper), requires that each printer have a unique name and the computer requires two USB ports or a USB hub. NOTE: The Dymo LabelWriter prints a Pass (continuous paper) slightly longer (1/2") than a ID Badge (peel & stick label). This is a function of the printer and cannot be changed. ID Badges print 2.125" x 4". Passes print 2.125" x 4.5".

3 Windows 98 users access the Windows Printers box (Click on the Windows Start button -- Settings -- Printers). The printer name exactly as seen here must be manually entered into School Check IN Printers. Note capitalization, punctuation and spaces, if present, are considered part of the printer's name and must be included as part of the printer's name. In this Example, since only ONE (1) DYMO LabelWriter is installed, this printer would be identified as both the Continuous Paper and Peel & Stick printer. Continuous Paper Printer: DYMO LabelWriter 330 Peel & Stick Printer DYMO LabelWriter 330 Report Printer HP 2200 A Report Printer must also be installed on the School Check IN computer and properly identified to School Check IN. If a Report Printer is not installed and identified than viewing reports on screen will work. The views will be truncated. Even if no printer is actually installed as a report printer, install a regular inkjet or laser printer and identify this "ghost" printer as the report printer. Click the TRACK & PRINT tab. Once the Dymo LabelWriters have been properly identified to School Check IN, select the paper type for each function. Click in the box and a drop down pick list will appear. Highlight choice. Click in next box and so forth until all selections are complete. Selection choices are: Badge ID's - Peel & Stick Passes - Continuous

4 Access the Windows Printer Properties menu. 1. Click once on the Dymo Printer. 2. Right Click. 3. Scroll down to Properties. DYMO Label Size Printer Settings: Use this label size (# SHIPPING LABEL) for both the ID Badges (peel & stick labels) and the Passes (continuous paper). Win2000 & WinXP --- DYMO LabelWriter 330 and 330 Turbo, there are TWO (2) settings that need to be set to properly select and configure the proper the label size. Win98 & WinME --- DYMO LabelWriter 330 and 330 Turbo, there is ONE (1) setting that needs to be set to properly select and configure the proper the label size. The label size for BOTH Passes (continuous paper) and ID Badges (peel & stick labels) should be set as Large 1. Set the DYMO LabelWriter as the default printer 2. Click your computer's START button. 3. Click SETTINGS. 4. Click PRINTERS. 5. Highlight the DYMO printer. 6. Right click on the DYMO printer. 7. Select PROPERTIES. 8. From the tab at the top, select DEVICE SETTINGS and change Label Type to Click Apply. 10. Again within the printer properties; select PRINTING PREFERENCES 11. Select ADVANCED. 12. Change PAPER SIZE to Click Apply. 14. Click OK. 15. Close the Printer Properties. 16. Repeat above procedures to verify that these changes are now in effect. 17. The correct label size should now be in place. School Check IN Version 3 was designed to use ONLY one CUSTOM size label ( 2 /18" x 4" ). The labels will not print properly using a different size.

5 Known Dymo LabelWriter Printer issues: 1. Incorrect label size settings -- Prints across TWO labels -- Incorrect label selection in the printer properties. Change to Prints across TWO labels (on second label. only one line (ADMIN/SEC) prints -- Download and install the most recent printer drivers from Install new drivers (overwrite existing drivers) and change label size to Printing using TWO (2) Dymo LabelWriter Printers on Win2K or Windows XP either through a USB Hub or connected directly to the computer. Prints across THREE labels -- for some reason, WIin2K and XP do not like the printer driver name and printer names (Dymo LabelWriter 330-USB or Dymo LabelWriter Turbo 330-USB) being used for both printers. Change the printer name from Dymo LabelWriter Turbo 330-USB to Dymo LabelWriter Turbo 330 Eliminate the "-USB" from the ending of one of the printer names. Usually, only one printer name must be changed. After the printer name is changed, recheck label size in both sections (Printing Preferences & Device Settings). Must be set for Re-Set printer settings in School Check IN (ADMIN - Preferences & Settings - Printers). Re-select this changed printer. Printing labels without a DYMO LabelWriter School Check IN will print ID Badges & Passes on letter size paper (8 1/2" x 11") without having installed a DYMO LabelWriter. 2. Access the ADMIN Section -- Preferences & Setup -- Printers tab -- Identify the standard inkjet or laser printer as the continuous paper printer and the peel & stick labels printer and as the report printer. NOTE *** Before trying to set your School Check IN printer preferences and use TWO Dymo LabelWriters, the printers must first be installed in Windows. Adding printers to your operating system is a Windows (not School Check IN) function. See Windows instructions for adding printers. Windows Plug & Play may work. Set one of the Dymo LabelWriters as the Windows default printer. After installing the Dymo LabelWriters, perform a Windows printer test to verify which printer is printing what paper. A successful Windows printer test must be completed first, before trying to identify any printer with School Check IN. Version 3 Passes and Badges will only print properly with School Check IN labels. The label size has changed. Set the Dymo LabelWriter's paper size for This paper size is used for both ID Badges (peel & stick labels) and Passes (continuous paper). Make sure the most recent Dymo LabelWriter printer drivers are installed and are being used. Download the most recent Dymo LabelWriter 330 print drivers from Dymo's web site Using old print driver may cause incorrect label printing. Windows 98 & USB Windows 98 does not always recognize USB devices. To insure that the Dymo LabelWriter is recognized by windows, always have the printer TURNED ON prior to starting Windows