How To Make A Successful Business From A Successful Recipe Book

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1 Information Platform of Knowledge and Risk management The safe guide for certification and compliance

2 KEISDATA MISSION AND EXPERTISE Support companies in the process of certification and compliance management system to the evolving legal frameworks, standards and regulations, increasing the effectiveness and efficiency of their business KEISDATA, since 1995, has carried out many projects to build systems certified according to regulations and European standards in the areas of Quality, Health and Safety, Environment, Energy, CSR, Model 231. KEISDATA partners have extensive experience in international contexts, include: ACER, Selerant, Bayer, P&G, Nooter/Ericksen, Gruppo Angelini, Lundbeck, Total, Hay Group, Watson Wyatt, Joint Research Centre European Communities, University of Missouri, Monsanto Company. 2

3 THE INNOVATIVE CONCEPT PI-KR is an Integrated Solution for Management Systems and Corporate Governance PI-KR is a platform that allows the Company to manage Systems in an integrated way and through a gradual approach according to the route of sustainability of the Company. The modular structure allows the Company to apply the platform to one or more management systems. In PI-KR both the Risk Management process according to ISO 31000/2009 and the process of Knowledge Management system that allows you to integrate business knowledge and people knowledge, are applied. PI-KR is characterized by the integration of the specific procedure to a specific issue and together with the Knowledge and Risk Management common processes for the effectiveness and efficiency of the Management Systems and Regulatory Compliance. 3

4 THE INTEGRATED SOLUTION PI-KR is the integrated solution to manage Process of risk assessment, Business and human resources processes System procedures, Operating instructions, Technical documentation Authorization legislation or mandatory, Data Management Systems Business knowledge and people knowledge Business grows together with Risk 4

5 THE SINGLE SOLUTION Harmonization of the certification rules promoting the application of the statutory and regulatory requirements Application of a single mode of work for the analysis and assessment of risk Creation of a Human Resources Area, common to all management Systems, apt to perform the analysis, the assessment and the management of personnel Creation of an Observatory Area, common to all management systems, apt to perform the reporting, the analysis, the evaluation and the management of nonconformities Single Model of Risk Assessment 5

6 PI-KR FOR SUSTAINABILITY: A COMPLETE OFFER 6

7 PI-KR: A COMPLIANCE MANAGEMENT SYSTEM The PI-KR manages Compliance and Legal Requirements under the Standards of Certification Risk Assessment and Drafting of DVR (D.Lgs. 81/08 e s.m.i.) Construction Sites Risk Assessment and Drafting of POS (D.Lgs. 81/08 e s.m.i.) Interferential Risk Evaluation and drafting of DUVRI (D.Lgs. 81/08 e s.m.i.) Computerized Accident Register (D.M. 12/09/58 ) Emergency Plan (D.M. 10/03/98) Personnel Training Certification (D.Lgs. 81/08 e s.m.i.) Environmental monitoring prescribed by authorizations (water wastes, emissions, noise, etc..) Integrated Environmental Authorization (D.Lgs. 152/06 e s.m.i.) Major-accident hazards involving dangerous substances (D.Lgs. 334/99 e s.m.i.) Best Environmental Practices (BEP) (D.G.R. n. 7/19797 del 10/12/2004) Scrap-Waste Management (D.G.R. n. 8/10222 del 28/09/2009)

8 MAIN FEATURES Converts the System procedures in graphical representations (flowchart) that become guidelines for the maintenance of certifications Produces homogeneous and validated data in accordance with mandatory law Produces a dashboard of indicators, makes comparisons with limit values or reference points and reports anomalies, trends and correlations with data from different Systems Adopts methodologies of risk assessment in accordance with the ISO 31000/2009 guidelines It provides tools to acquire business and individual knowledge Implements consistency rules between procedures, delegation of roles and responsibilities 8

9 .CONTINUED It allows the management of privileges associated with different delegations of roles and responsibilities It incorporates the new requirements arising from laws amendments and alerts the norms addresses It manages the whole lifecycle of a document, tracks versions by historicizing them and provides access to the latest version It plans and manages activities and deadlines It allows the creation of the Master Document (autocomposition of multiple subdocuments) to describe: oprocedures, Protocols, Risk Assessment Documents oenvironmental Analysis Report, Sustainability Report, Energy Balance, etc. 9

10 .CONTINUED It allows the drafting of reports It provides specific monitoring plans apt to integrate data analysed by laboratories/suppliers It allows the targeted management of communication and information processes directed to both internal and external stakeholders It manages the entire process of education and training: from the identification and analysis of individual and collective needs to the verification of the effectiveness of the conducted activity by tracking progresses in the resource s booklet It manages the whole process of health surveillance: the Annual Health Plan, the Program of visits and the Register of biostatistical data. 10

11 THE PROCESS OF KNOWLEDGE AND RISK MANAGEMENT APPLIED TO PROCEDURES 11

12 THE ADDED VALUE Adavantages for Companies that apply the certified PI-KR The identification, formalization and consistency of processes, roles and responsibilities in order to improve clarity and organizational effectiveness; the ability to manage the company s know-how and to support users in achieving their objectives with accuracy and completeness; the production of data, documents (manuals, procedures / protocols, forms, reports, monitoring plans, etc..) and information that is validated, homogeneous, and in line with regulations; the identification of critical variables to be monitored in order to determine the most appropriate measures to be taken; the ability to ensure the continuity of operations and to maintain the performance in the established conditions and time frames; the adoption of homogenous tools for education and training within the company; the availability of performance indicators oriented at ensuring the development, the integration and the continuous improvement of Management Systems; the planning and management of activities and deadlines; the correct management of accesses through the configuration of privileges /credentials associated with different profiles.

13 STATEMENT OF COMPLIANCE OF THE SOFTWARE TO STANDARDS OF CERTIFICATION The first certification "Certisoftware" obtained by PI-KR issued by Certiquality (Italian main certification body) In 2011 it was certified that PI-KR complies with the requirements defined by Certiquality and, after several audits, the Certificate of Compliance of the Software PI-KR for the implementation and maintenance of the Standard of Corporate Management Systems was obtained: UNI ISO 9001:2008 Quality BS OHSAS 18001:2007 Health and Safety UNI ISO 14001:2004 Environment ISO 50001:2011 Energy ISO/IEC 27001:2005 Information Safety SA8000:2008 Social Responsibility UNI ISO 10015:2001 Training The software was certified as compliant with the 2008 Confindustria (Iitalian Industry Confederation) Guidelines for the construction of models of management and control and for the corporate liability regulation (Legislative Decree 231/2001). It meets the requirements of the Net Audit. It is based on the quality requirements contained in ISO/IEC and on the principles and methods of Risk Management (ISO31000:2009) and Knowledge Management.

14 THE CERTIFICATE OF COMPLIANCE OF THE SOFTWARE TO THE STANDARDS FOR SYSTEMS ASSEVERATION In 2010 the Certificate of Compliance of the Software PI-KR to the AJA Registrars International Certification Body Standards was acquired : X-ULT Advanced Management System X-SAFE Management System on Occupational Safety and Health inspired to the UNI-INAIL Guidelines X-AEQUO Management System for Equal Opportunity in a gender perspective X-231 Organizational, Management and Control System inspired to the Legislative Decree no. 231/2001 Folowing to the AJA Registrars audit. 14

15 IT TECHNOLOGY AND ARCHITECTURE.NET framework - Data-Base SQL Server Authentication and Authorization System Safety Privileges Interfacing Architecture With external data sources to the company's information system without reducing the level of security To connect to third parties applications To perform import activities Document system Tracking and versioning Document Management Documental Contexts Master Document Work-Flow Navigation System and Guide Different levels menu Hypermedia Map Bidirectional document integration (reading and writing) Third parties UI integration (web-based) System Acquisition, Analysis and Data Processing Data acquisition form Cascade Form Data dynamic update: exchange of data between forms Creating Brochures: scoreboards and summarizing Customization activities that do not involve changes in the application as they work on the data model Decision Making System Dashboards Maps of decision consistency Interactive maps Graphic structure of data processing Set of indicators according to different levels of decision Management System Activities and Deadlines Planning Summarizing Communication Management System Notifications and Alerts Tracking notifications 15

16 INFORMATIC FEATURES (ISO 25010) Effectiveness Efficiency The software uses well available resources Tracking Authorization Duties Segregation Internal training and communication Flexibility - Usability The software manages well the interaction with users Allows the creation of new models/systems in a understandable and enjoyable manner Maintenability The software follows the evolution of the organization Ensures the update of Models /existing Systems, by integrating the requests from the organization's development, from the legal framework and from the requests of continuous improvement Integration and Security Analysis (Features) The software s features meet the regulatory requirements of software validation Performance and scalability (portability) The software follows the technological evolution 16

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