T & E Instructions POLICY

Transcription

1 T & E Instructions POLICY It is the policy of Sony Pictures Entertainment (SPE) to reimburse employees for reasonable expenses incurred on Company business when in-town or traveling. The purpose of this policy is to establish equitable, consistent standards for employees and to comply with IRS guidelines. It is inherent in this policy that moderation in frequency and expense be exercised in all areas where a reimbursement is requested by an employee. All entertainment expenses reimbursed by the Company must have a business purpose and satisfy IRS requirements. All expenses are required to be reported within 15 working days after returning from a trip. Each report should reflect the expenses for one trip. In-town expenses should be submitted on a separate Expense Report form not exceeding one month. Do not combine expenses from a trip with In-town expenses on the same Expense Report form. Employees should report their own expenses for reimbursement. When expenses are incurred as a group, the most senior employee must pay for and report the expenditure. The policies and procedures described in this section are not intended to supersede more restrictive Divisional policies. No charges are to be billed directly to SPE unless otherwise noted. Expenses of all employees must be reported on the In-Town/Traveling Expense Report form. PLEASE NOTE THAT THIS IS THE ONLY PC FORM ACCEPTABLE. ALL SUBMISSIONS ON UNAPPROVED FORMS WILL BE RETURNED.

2 T & E Instructions The following is a detailed explanation of how to use this template. If after reading this, you still need assistance, please "click" onto the tab titled "CONTACT LIST" and call the individual assigned to your area. The file is set up as a series of worksheets: THE FILE: SET-UP * Instructions (this sheet) * Contact List: A list of individuals assigned to specific areas to handle coding questions and special issues. * SS#: A standard form for set-up of Social Security numbers for new employees or first time users. * T&E Week 1-4: The actual templates for requests for expense reimbursement. THE FILE: HOW IT WORKS For convenience, this file has been created to accommodate one month's of expenses but it can be used for anywhere from one to the four weeks, as will be explained. T&E Week 1 is the main worksheet. Input of standard information, i.e., name, address, department number onto this sheet automatically carries into the next three sheets. Please note that the entity, department, and social security number will feed to the appropriate lines below automatically. In addition, the sheet has a total column. This column sums all four weeks and provides a grand total for reimbursement. Expenses being submitted still need to be input individually for the appropriate day(s). If more than one week is completed, all weeks will total in the Total Weeks column on 'T&E Week 1'. When inputting on week's 2-4, you do not have to reinput your personal information (name, address, SS#, etc.), only input your expenses, their detail, and their dates on Pages 1 and 2. All other information is linked or will calculate. For your convenience, a macro (or short cut) for printing has been written. Once all input is complete, simply "click" the button marked "PRINT" at the top of the form. A quick check of input and agreement of detail to summary for the weeks is completed before you will be prompted for the number of weeks to print out. Simply input the numbers 1-4 and your file will print accordingly. PROCEDURES General Coding Information: Cells designated with blue typeface are input cells, ALL OTHER CELLS ARE PROTECTED AND CANNOT BE CHANGED!!!! What do you input??? Input the following in 'T&E Week 1': Paying Entity (Cell I3) Walker Entity---Reporting Division (Cell F8) Walker Department Number---or your overhead department number (Cell G8) Social Security Number - (Cell I10) - If this is the first time you are submitting an expense report, please read information below (See 'Social Security Set up').

3 T & E Instructions Note: All of these items are linked to the appropriate G/L account coding lines and will feed through this whole file. Social Security Set Up (First TIme Users): - Since T & E expenses are charged to each individual, all expenses are processed under social security numbers so your social security must be set up on the Walker system. - Please click on the worksheet entitled 'SS#setup', print out the memo, and send it to Judith Davis at SPP 678. Entering Expenses: Before you enter any amounts, organize all your expenses by the date in which they were paid. Page 1 -Input the date for each day to be reimbursed in the date column (Columns F thru J) on Row 20. Enter all expenses corresponding to that specific date in the appropriate areas. Make sure that you begin inputting in 'T&E Week 1' and proceed to 'T&E Week 2' if needed, etc. If more than one week is processed, all expenses will be totaled on 'T&E Week 1'. - If there is not a description listed for an expense incurred, list this item under Other (Lines 38, 39, and 40) and provide account coding in the General Ledger Coding section. To obtain assistance with account coding, please call the contact person listed for your appropriate entity (See worksheet entitled 'CntctLst'.) The social security field (column N) should be completed if the account prefix is 605-xxxx or 615-xxxx. Expenses Paid Directly by Company: - If any of the expenses included were paid by SPE (ie: airfare), enter the amount(s) in Cell O43 (ONLY in worksheet 'T&E Week 1'). Enter this amount as a negative number. Travel Advances: - If a travel advance was obtained for this trip, the amount of the advance must be deducted from the expense report. Enter the amount advanced in Cell O45 (ONLY in worksheet 'T&E Week 1') as a negative number. - DO NOT TYPE ANY DOLLAR AMOUNTS IN THE TOTALS SECTIONS - THESE CELLS WILL SUM AUTOMATICALLY. Page 2 - Enter explanations and detail of all items on Page 1 marked with an asterisk. CHECKS AND BALANCES Make sure all appropriate totals on Page 1 agree with the corresponding detail on Page 2. - Transportation - Mileage (Cell O26) and Weekend Work/Taxis/Mileage (Cell O27) and Tips (Cell O34) on Page 1 should sum up to Total Tips & Mileage (Cell P96) on Page 2. - Entertainment (Cell O29) on Page 1 should sum up to Total Entertainment (Cell P78) on Page 2. - Meals/Travel (Cell O30) and Late Work/Weekend Meals (Cell O31) on Page 1 should sum up to Total Meals (Cell J96) on Page 2. - Total Expenses paid by SPE (Cell O43) on Page 1 should sum up to Total Expenses paid by Company (Cell P57) on Page 2. Make sure both amounts are negative numbers since they are payments. PRINTING EXPENSE REPORTS

4 T & E Instructions - 'Click' the button marked "Print" at the top of the form. PLEASE NOTE THAT THIS IS THE ONLY WAY YOU SHOULD PRINT YOUR EXPENSE REPORTS. - After you click the "Print" button, a macro will be activated to check to see if all pertinent information has been completed. If all information has been provided in the correct cells, and all agreement of detail to summary for the weeks has been completed, then you will be prompted for the number of weeks to print out. Enter the number of weeks (1-4) you wish to print followed by the 'Enter' function and your file will print accordingly. If any other key is pressed, you will exit out of this function. SUBMITTING YOUR EXPENSE REPORTS After printing out your expense reports, the following steps must be completed: - Verify all information and amounts to see if they are correct. Make sure your Social Security number is correct. - The Amount to be Reimbursed or Amount due to Company will calculate automatically in the Total Weeks section in the worksheet entitled 'T&E Week 1'. Amount Due to Company: - If money is owed to the company, attach a check payable to 'Sony Pictures Entertainment' for the amount due to your expense report when you submit it. Obtain Appropriate Signatures: - Sign your name to certify that all expenditures listed on the expense report are true and correct, clearly and accurately described, and supported by receipts where necessary, and are in full accordance with Company policy. - Obtain signature from approving authority: In-Town - Managerial level and above. Travel expense reports - Same level that approved the Travel Authorization form. - The supervisor and employee are jointly responsible for the propriety of the expenses reported by the employee. Attach Backup: - Attach original charge card copy to all expenses. They must indicate the amount, date, place, and nature of the expenditure. Photocopies will NOT be accepted. When receipts cannot be obtained, attach a statement of explanation with any substantiation available to support the expenditures. Send Expense Reports and Backup to Accounts Payable for processing. - Send to A/P: Accounts Payable Fox Hills Corporate Pointe Page 1 AND Page 2 (even if blank) must be submitted to A/P or the form will be returned to the preparer/originator. - Don't forget to attach all backup. - Don't forget to include all signatures. TROUBLESHOOTING Unable to Input Paying Entity, Walker Entity, Walker Department, or Social Security Number-

5 T & E Instructions - You need to input these amounts at the top section of 'T&E Week 1' ONLY. These items are linked to the other worksheets and will only allow you to enter in 'T&E Week 1'. - Make sure you are not entering info in the General Ledger Coding section that is linked to the above cells because these cells are locked. Unable to Input in a Specific Cell (Locked Cell)- This cell is protected and should not be changed. This is because it contains a formula, is linked to another cell, or contains information that should not be erased. Unable to Print: - It is recommended that you print on a Hewlett Packard III are IV printer. - Did you use the 'Print' button at the top of the expense report? - If you are still unable to print, then you have not completed your expense report correctly. Please read error message that appears and enter correct information. See 'Checks and Balances' section in instruction sheet. Not Enough Memory: - This T&E file uses a lot of memory. If you are currently using other Window applications, you may need to exit some of them to continue. Totals Are Not Calculating - Hit (F9) to calculate. Any Other Questions: - Locate your contact person from the worksheet entitled 'CntctLst' and call the individual assigned to your area.

6 You must enable macros to complete the expense report. Upon opening this template, you should have been prompted with a "Security Warning" dialog box (see e *********************************************************************************************************************** To enable macros: (1) please close and reopen the template, (2) check "Always trust macros from this source" (3) click the "Enable Macros" button.

7 g" dialog box (see examples below). **************************

8 T & E Instructions POLICY It is the policy of Sony Pictures Entertainment (SPE) to reimburse employees for reasonable expenses incurred on Company business when in-town or travelling. The purpose of this policy is to establish equitable, consistent standards for employees an to comply with IRS guidelines and SPE Entitlement Policy. It is inherent in this policy that moderation in frequency and expense be exercised in all areas where a reimbursement is requested by an employee. All entertainment expenses reimbursed by the Company must have a business purpose and satisfy IRS requirements. For Non Corporate Cardholders, all expenses should be reported within 30 days afer returning from a trip. Each report should reflect the expenses for one trip. In-town expenses should be submitted on a separate Expense Report form not exceeding on month. Do not combine domestic expenses with foreign expenses on the same Expense Report form. For Corporate Cardholders, all expenses should be reported within 30 days from the corporate card statement date. Each repo should reflect the expenses for the monthly Corporate Card billing cycle. Expenses from multiple trips may be included if they occur in the same corporate card billing statement. Employees should submit only one (1) monthly expense report for all corporate card and non corporate card expenses. Employees should report their own expenses for reimbursement. When expenses are incurred as a group, the most senior employee must pay for and report the expenditure. The policies and procedures described in this section are not intended to supersede more restrictive divisional policies. No charges are to be billed directly to SPE unless otherwise noted. Expenses of all employees must be reported on the In-Town/Traveling Expense Report form. PLEASE NOTE THAT THIS IS THE ONLY PC FORM ACCEPTABLE. ALL SUBMISSIONS ON UNAPPROVED FORMS WIL BE RETURNED. T & E Instructions The following is a detailed explanation of how to use this template. If after reading this, you still need assistance, ple call the Expense Management Dept. at (310) THE FILE: SET-UP The file is set up as a series of worksheets: Instructions (this sheet) T&E Tab 1-6: The actual templates for requests for expense reimbursement. Currency Converter: Worksheet that converts foreign currencies into US dollars. THE FILE: HOW IT WORKS

9 For your convenience, this file has been created to accommodate one month's worth of expenses. T&E Tab 1 is the main worksheet. Input of standard information, i.e., name, address, last 6 digits of social security number on this sheet automatically carries onto the next five tabs of worksheets. In addition, the sheet has a total column. This column su all six tabs and provides a grand total for reimbursement. Expenses being submitted still need to be input individually for the appropriate day(s). If more than one tab is completed, all tabs will total in the Grand Totals column on 'T&E Tab 1'. When inputting on Tabs 2-6, not necessary to put your personal information. All information included in Tabs 1-6 is linked and will calculate. Once all input is complete, simply "click" the button marked "PRINT" at the top of the form. A quick check of input and agreem of detail to summary for the tabs is completed and the macro will automatically print the pages that contain data.please note, t is the only way you can print your expense report. PROCEDURES General Required Information: Blank Cells are input cells. ALL OTHER CELLS ARE PROTECTED AND CANNOT BE CHANGED!!!! The following information is always required on an expense reimbursement form: T&E Tab 1: Prepared by---name of the person who prepared the expense report (Cell E6) Telephone number---preparer's telephone number (Cell I6) Period Covered---date expenses were incurred (Cells I10 and J10) Walker Entity Number---or your overhead entity number (Cells K23 - K42) Walker Department Number---or your overhead department number (Cells N23 - N42) Last 6 digits of Social Security Number - (Cell I12). Business Purpose - (Cell C18) Approved by - Name of Approver (Cell C50) T & E Instructions Entering Expenses: Procedures for preparing and submitting an approved expense will be slightly different with regard to employees with a compa sponsored corporate charge card and those who do not. Employees without a corporate charge card will be required to submit approved expense report with original receipts and details. Before you enter any amounts, organize all your expenses by the d in which they were incurred. Expense reports for company sponsored corporate charge cardmembers must only be submitted once a month. Other employees that have reimbursable business related expenses must submit an expense report immediately following a busines trip or at least once a month. Note:For non-corporate cardmembers, domestic and foreign expenses must be submitted on separate expense reimbursemen forms.

10 Before you enter any amounts, organize all your expenses by the date in which they were paid. -Input the date for each day to be reimbursed in the date column (Columns F thru J) on Row 22. Enter all expenses corresponding to that specific date in the appropriate areas. Make sure that you begin inputting in 'T&E Tab 1' and proceed to 'T&E Tab 2' if needed, etc. If more than one tab is processed all expenses will be totaled on 'T&E Tab 1'. - If there is not a description listed for an expense incurred, list this item under Other (Line 41) and provide account coding in th General Ledger Coding section. If more than one 'Other' expense is incurred, an additional line (Line 42) is provided. Instructions for company sponsored corporate charge cardholders: Verify all charges on your American Express statement. Create an expense report showing the breakdown of all items on the American Express statement (airlines, rail, hotel charges, room charges, meals, laundry, entertainment meals, etc). Include any non-corporate card charges I.e. cash t taxis, tolls etc. Subtract the "Less amount paid by company on corporate card" ENTER AS A NEGATIVE AMOUNT (Cell Q46). Subtract any outstanding advances owed to the company (Cell Q45). This will leave the amount to be reimbursed to you for any out of pocket expenses. Note: Any additional receipts you have from out of pocket expenses, smaller than a half sheet of paper need to be tap down to an 8 1/2 x 11 sheet of paper on all four sides. Be sure to include any backup documentation required I.e. receipts in accordance with policy guidelines under "Travel and Entertainment Expense Report Form (Expense Repor T & E Instructions - For any unapproved charges billed to your company sponsored corporate charge card enter the amount as a negati number on (Cell Q47) the spreadsheet. This will be deducted from any out-of-pocket expenses (Cell Q49). The resulti balance (Cell Q51) is the amount that will be reimbursed to (positive balance) or deducted from (negative balance) the employee's pay period. Expenses Paid Directly by Company for non-corporate card users: - If any of the expenses included were paid by SPE (ie: airfare), enter the amount(s) in Cell Q44 (ONLY in worksheet 'T Tab 1'). Enter this amount as a negative number. Verify all receipts are accounted for per policy requirements Create an expense report showing the breakdown of each receipt (restaurants, airlines, rail, hotel charges, room charges, meals, laundry, entertainment meals etc.) List any non-receipt charges I.e.cash tips, taxis, tolls etc Subtract the "Less: Expenses paid by company for non-corporate card users" ENTER AS A NEGATIVE AMOUNT" Subtract any outstanding advances owed to the company"enter AS A NEGATIVE AMOUNT" This will leave the amount to be reimbursed to you for any out of pocket expenses Travel Advances: - If a travel advance was obtained for this trip, the amount of the advance must be deducted from the expense report. Enter the amount advanced in Cell Q45 (ONLY in worksheet 'T&E Tab 1') as a negative number.

11 - Enter explanations and detail of all items onto Page 2 for items marked on page 1 with an asterisk. CHECKS AND BALANCES Make sure all appropriate totals on Page 1 agree with the corresponding detail on Page 2. - Transportation - Mileage (Cell P28) and Tolls/Parking (Cell P37) and Tips (Cell P38) on Page 1 should sum up to Total Tips, Mileage, Tolls and Parking (Cell Q105) on Page 2. - Entertainment (Cell P30) on Page 1 should sum up to Total Entertainment (Cell Q86) on Page 2. - Meals/Travel (Cell P31) on Page 1 should sum up to Total Meals/Travel (Cell J105) on Page 2. - Late Work/Weekend Meals (Cell P32) on Page 1 should sum up to Total Late Work/Weekend Meals (Cell J95) on Page 2. - Materials & Supplies (P39), Other (Cell P41) and Additional Other (Cell P42) on Page 1 should sum up to Total Materials & Supplies and Other (Cell Q68) on Page 2. -Total Expenses paid by SPE for corporate card users (Cell Q46) "Less Amount Paid By Company On Corporate Card" should entered as a negative number. This is the balance due amount from your AMEX charge card statement. If the balance due amount shows as a CREDIT from AMEX you should enter that amount as POSITIVE. T & E Instructions PRINTING EXPENSE REPORTS The report can be printed in three different ways ; a) by clicking the "Print" button at the top of the form, b) by choosing "File Pr on your excel menu or c) by clicking the print icon in your excel toolbar. Once you have selected the print method, you will be asked whether or not you want to "Validate before Printing". If you selec "No", the report will print even if the report is incomplete and/or missing the required fields. However, the following message w be printed on the top right hand box of the template: "Printed without validation - Only Expense Reports printed with validation be accepted by the Expense Management Department". Please note, Expense Management Department will only accept expense reports that have been "Validated before Printing". If you select "Yes", a macro will be activated to verify all pertinent information has been completed. If all information has been provided in the correct cells and all agreement of detail to summary for the tabs has been completed, the expense report will b printed. No message will appear on the top right hand box of the template. The expense report will automatically print the tabs that contain data. In addition, a screen will appear that lets you choose the printer where you want the expense report to print. Your default printer is automatically highlighted unless you choose another printer. SUBMITTING YOUR EXPENSE REPORTS After printing your expense reports, the following steps must be completed: - Verify all information and amounts are correct. - The Amount Reimbursed to or Deducted from Employee will calculate automatically in the Grand Totals section in the worksh entitled 'T&E TAB 1'. Amount Due/Owed to Company - If money is owed to the company, it will be deducted from the employee's next pay period.

12 Approvals: - Sign your name to certify all expenditures listed on the expense report are true and correct, clearly and accurately described, supported by receipts where necessary, and are in full accordance with Company policy. - Obtain approval from your immediate supervisor (VP or above) and/or any other approvals as appropriate. Attach Backup: - Attach original supporting documentation as required in the SPE Entitlement Policy. Photocopies will NOT be accepted. Whe receipts cannot be obtained, attach a statement of explanation with any substantiation available to support the expenditures. Do not staple any paperwork. Expense reports submitted with staples will be returned. The following receipts are always required: All hotel folios All original receipts for expenditures over $75 (must be taped to 8 1/2 x 11 paper on all four sides) Car rental receipts Passenger coupons, e-tickets or boarding passes for all air and rail expenditures incurred by non-corporate card users. All receipts (regardless of amount) for international expenditures for VAT purposes Travel Authorization Form when applicable Car Service and Limo invoices. T & E Instructions Send approved expense reports and appropriate backup documentation to Expense Management Department at Clarington 1000 for processing; - Page 1 AND Page 2 (even if blank) must be submitted to T&E Dept or the form will be returned to the preparer/originator. Currency Conversion Worksheet Instructions For your convenience, an optional currency conversion worksheet is provided for easier translation of foreign currency expenditures into US Dollars. Required Fields: Input the foreign currency amount from your AMEX statement or Hotel Folio (Cell B2). Input the US dollar amount from your AMEX statement (Cell B3). The conversion rate is an automatic calculation (Cell B4). The worksheet contains four boxes. The two upper boxes (with red borders) are your data input boxes. The left box is for corporate card charges and the right box is for non-corporate card charges (I.e. out-of-pocket). The two lower boxes (with blue borders) contain formulas that automatically converts the foreign currency amounts into US dollars. Begin inputting all the charges from the hotel folio into each category outlined in the upper left box. Once all the charges from hotel folio have been entered, verify that the total charges in foreign currency (Cell G33) equal your hotel folio (Cell B2). Once all information is entered, verify that the check and balance formula (for corporate card charges) equals to zero (Cell G6

13 If there are any out-of-pocket expenses (non-corporate card charges) incurred in the same trip, input the charges in the upper right box. Any amount showing in Cell S62 represents the US dollar amount for all out-of-pocket foreign currency expenditures incurred during the trip. Print the page and begin inputting all the US dollar amounts for each expense category in the main T&E template. TROUBLESHOOTING Unable to Input in a Specific Cell (Locked Cell)- The cell is protected and should not be changed. It contains a formula, is linked to another cell, or contains information that should not be erased. Unable to Print: - Required information is missing or you have not completed your expense report correctly. An error message should prompt y to enter the required information. Please enter the correct information as appropriate. Any Other Questions: -Call Expense Management Dept. at (310)

14 IN-TOWN AND TRAVELING TAB 1 Revision date: February 2007 EXPENSE REPORT APER Prepared by: Julie Meisterling Tel No: TODAY'S DATE: PERIOD COVERED FROM TO 04/07/15 4/1/2008 4/3/2008 NAME OFFICE PHONE NUMBER Last 6 digits of SS# Julie Meisterling STREET ADDRESS CITY Bluffside Dr. # 5213 Studio City STATE ZIP: TITLE: DEPT/PROD California Assistant, Special Events BUSINESS PURPOSE PURPOSE CTIA Convention 2008 ITINERARY FROM For Expense Management Department use only DATES GENERAL LEDGER CODING Tab 1 One ITEM 04/01/08 04/03/08 ENTITY ACCOUNT DEPT PRODUCT TOTALS GRAND TOTALS TRANSPORTATION - AIR/RAIL $0.00 $0.00 TRANSPORTATION - CAR RENTAL $0.00 $0.00 TRANSPORTATION - LIMO/CAR SERVICE $0.00 $0.00 GAS (RESTRICTED) $0.00 $0.00 TRANSPORTATION - TAXIS $25.00 $ $45.00 $45.00 TRANSPORTATION - MILEAGE * $0.00 $0.00 HOTEL $0.00 $0.00 ENTERTAINMENT* $0.00 $0.00 MEALS/TRAVEL * $0.00 $0.00 LATE WORK/WEEKEND MEALS * $0.00 $0.00 TELEPHONE $0.00 $0.00 CELLPHONE (TEMPLATE REQUIRED) $0.00 $0.00 DSL-HOME USE $0.00 $0.00 INTERNET-HOTEL $0.00 $0.00 TOLLS, PARKING * $0.00 $0.00 TIPS * $7.00 $ $17.00 $42.00 Materials MATERIALS & Supplies* & SUPPLIES* $0.00 $0.00 BOOKS, SUBSCRIPTION, & DUES $0.00 $0.00 OTHER (EXPLANATION REQUIRED)* $0.00 $0.00 ADDITIONAL OTHER (EXPLAN REQ'D)* $0.00 $0.00 TOTALS $32.00 $30.00 $0.00 $0.00 $0.00 SUBTOTAL OF BUSINESS EXPENSES $62.00 $87.00 SIGNATURE OF EMPLOYEE*** Less Expenses Paid by Company for Non-Corporate Card Users Less Cash Advance (not on the Corporate Card) SIGNATURE OF APPROVING AUTHORITY Less Amount Paid By Company On Corporate Card $0.00 Less Amount of Unapproved Charges on Corporate Card***(personal charge) PRINT ACCOUNTING NAME OF APPROVAL APPROVER Amount of Employee Out-Of-Pocket Expenses (not paid by Company) $87.00 Robert Oswaks, EVP Marketing * EXPLANATION OF EXPENSES MUST BE COMPLETED ON PAGE TWO Net Amount Reimbursed To / (Deducted From) Employee $87.00 ***I authorize the Company to deduct unapproved amounts charged on my Corporate Card from my expense reimbursement or wages

15 TAB 1 PAGE TWO BREAKDOWN OF HOTEL FOLIO Day 1 Day 2 Day 3 Day 4 Day 5 Total Amount EXPLANATION OF MATERIALS & SUPPLIES AND OTHER OPTIONAL WORKSHEET - Data entered on this sheet must be entered on Page One. Date Amount Room Rate plus taxes Entertainment Breakfast Lunch Dinner Telephone Internet Movies "Other" Laundry Parking Other (Please Explain) TOTAL HOTEL CHARGES (To Agree with Hotel Bill) $0.00 TOTAL M&S+OTHR (To Agree with TAB 1 PAGE 1) $0.00 EXPLANATION OF OF ENTERTAINMENT EXPENSE EXPENSE Date Name of Business Name of Person Entertained Company Title Business Purpose (Specific Explanation Required) Amount TOTAL ENTERTAINMENT (To Agree with TAB 1 PAGE 1) $0.00 EXPLANATION OF LATE WORK/WEEKEND MEALS EXPLANATION OF TIPS, MILEAGE, TOLLS AND PARKING Date Hrs Wrk Name of Person Breakfast Lunch Dinner Total Date Amount 04/01/08 Sky cap gratuity at Burbank $ /03/08 Gratuity for bell man for meeting suites $10.00 TOTAL LATE WORK/WEEKEND MEALS (To Agree with TAB 1 PAGE 1) $0.00 EXPLANATION OF MEALS/TRAVEL Date Name of Person Breakfast Lunch Dinner Total $0.00 $0.00 TOTAL MEALS/TRAVEL (To Agree with TAB 1 PAGE 1) $0.00 TOTAL TIPS, MILEAGE,TOLLS (To Agree with TAB 1 PAGE 1) $17.00

16 IN-TOWN AND TRAVELING TAB 2 EXPENSE REPORT APER Prepared by: Julie Meisterling Tel No: TODAY'S DATE: PERIOD COVERED FROM TO 04/07/15 4/1/2008 4/3/2008 NAME OFFICE PHONE NUMBER SS# Julie Meisterling STREET ADDRESS CITY Bluffside Dr. # 5213 Studio City STATE ZIP: TITLE: DEPT/PROD California Assistant, Special Events BUSINESS PURPOSE CTIA Convention 2008 ITINERARY FROM For Expense Management Department use only DATES GENERAL LEDGER CODING Tab 2 One ITEM 04/01/08 04/03/08 ENTITY ACCOUNT DEPT PRODUCT TOTALS TRANSPORTATION - AIR/RAIL $0.00 TRANSPORTATION - CAR RENTAL $0.00 TRANSPORTATION - LIMO/CAR SERVICE $0.00 GAS (RESTRICTED) $0.00 TRANSPORTATION - TAXIS $0.00 TRANSPORTATION - MILEAGE * $0.00 HOTEL $0.00 ENTERTAINMENT* $0.00 MEALS/TRAVEL * $0.00 LATE WORK/WEEKEND MEALS * $0.00 TELEPHONE $0.00 CELLPHONE (TEMPLATE REQUIRED) $0.00 DSL-HOME USE $0.00 INTERNET-HOTEL $0.00 TOLLS, PARKING * $0.00 TIPS * $5.00 $ $10.00 MATERIALS & SUPPLIES* $0.00 BOOKS, SUBSCRIPTION, & DUES $0.00 OTHER (EXPLANATION REQUIRED)* $0.00 ADDITIONAL OTHER (EXPLAN REQ'D)* $0.00 TOTALS $5.00 $5.00 $0.00 $0.00 $0.00 SUBTOTAL OF BUSINESS EXPENSES $10.00 SIGNATURE OF EMPLOYEE*** SIGNATURE OF APPROVING AUTHORITY ACCOUNTING APPROVAL * EXPLANATION OF EXPENSES MUST BE COMPLETED ON PAGE TWO ***I authorize the Company to deduct unapproved amounts charged on my Corporate Card from my expense reimbursement or wages

17 TAB 2 PAGE TWO BREAKDOWN OF HOTEL FOLIO Day 1 Day 2 Day 3 Day 4 Day 5 Total Amount EXPLANATION OF MATERIAL&SUPPLIES AND OTHER OPTIONAL WORKSHEET - Data entered on this sheet must be entered on Page One. Date Amount Room Rate plus taxes Entertainment Breakfast Lunch Dinner Telephone Internet Movies "Other" Laundry Parking Other (Please Explain) TOTAL HOTEL CHARGES (To Agree with Hotel Bill) $0.00 TOTAL M&S+OTHR (To Agree with TAB 2 PAGE 1) $0.00 EXPLANATION OF OF ENTERTAINMENT EXPENSE EXPENSE Date Name of Business Name of Person Entertained Company Title Business Purpose (Specific Explanation Required) Amount TOTAL ENTERTAINMENT (To Agree with TAB 2 PAGE 1) $0.00 EXPLANATION OF LATE WORK/WEEKEND MEALS EXPLANATION OF TIPS, MILEAGE, TOLLS AND PARKING Date Hrs Wrk Name of Person Breakfast Lunch Dinner Total Date Amount 04/01/08 Gratuity for bell man upon check in $ /03/08 Gratuity for bell man upon check out $5.00 TOTAL LATE WORK/WEEKEND MEALS (To Agree with TAB 2 PAGE 1) $0.00 EXPLANATION OF MEALS/TRAVEL Date Name of Person Breakfast Lunch Dinner Total $0.00 $0.00 TOTAL MEALS/TRAVEL (To Agree with TAB 2 PAGE 1) $0.00 TOTAL TIPS, MILEAGE,TOLLS (To Agree with TAB 2 PAGE 1) $10.00

18 IN-TOWN AND TRAVELING TAB 3 EXPENSE REPORT APER Prepared by: Julie Meisterling Tel No: TODAY'S DATE: PERIOD COVERED FROM TO 04/07/15 4/1/2008 4/3/2008 NAME OFFICE PHONE NUMBER SS# Julie Meisterling STREET ADDRESS CITY Bluffside Dr. # 5213 Studio City STATE ZIP: TITLE: DEPT/PROD California Assistant, Special Events BUSINESS PURPOSE CTIA Convention 2008 ITINERARY FROM For Expense Management Department use only DATES GENERAL LEDGER CODING Tab 3 One ITEM 04/01/08 04/03/08 ENTITY ACCOUNT DEPT PRODUCT TOTALS TRANSPORTATION - AIR/RAIL $0.00 TRANSPORTATION - CAR RENTAL $0.00 TRANSPORTATION - LIMO/CAR SERVICE $0.00 GAS (RESTRICTED) $0.00 TRANSPORTATION - TAXIS $0.00 TRANSPORTATION - MILEAGE * $0.00 HOTEL $0.00 ENTERTAINMENT* $0.00 MEALS/TRAVEL * $0.00 LATE WORK/WEEKEND MEALS * $0.00 TELEPHONE $0.00 CELLPHONE (TEMPLATE REQUIRED) $0.00 DSL-HOME USE $0.00 INTERNET-HOTEL $0.00 TOLLS, PARKING * $0.00 TIPS * $5.00 $ $10.00 MATERIALS & SUPPLIES* $0.00 BOOKS, SUBSCRIPTION, & DUES $0.00 OTHER (EXPLANATION REQUIRED)* $0.00 ADDITIONAL OTHER (EXPLAN REQ'D)* $0.00 TOTALS $5.00 $5.00 $0.00 $0.00 $0.00 SUBTOTAL OF BUSINESS EXPENSES $10.00 SIGNATURE OF EMPLOYEE*** SIGNATURE OF APPROVING AUTHORITY ACCOUNTING APPROVAL * EXPLANATION OF EXPENSES MUST BE COMPLETED ON PAGE TWO ***I authorize the Company to deduct unapproved amounts charged on my Corporate Card from my expense reimbursement or wages

19 TAB 3 PAGE TWO BREAKDOWN OF HOTEL FOLIO Day 1 Day 2 Day 3 Day 4 Day 5 Total Amount EXPLANATION OF MATERIAL&SUPPLIES AND OTHER OPTIONAL WORKSHEET - Data entered on this sheet must be entered on Page One. Date Amount Room Rate plus taxes Entertainment Breakfast Lunch Dinner Telephone Internet Movies "Other" Laundry Parking Other (Please Explain) TOTAL HOTEL CHARGES (To Agree with Hotel Bill) $0.00 TOTAL M&S+OTHR (To Agree with TAB 3 PAGE 1) $0.00 EXPLANATION OF OF ENTERTAINMENT EXPENSE EXPENSE Date Name of Business Name of Person Entertained Company Title Business Purpose (Specific Explanation Required) Amount TOTAL ENTERTAINMENT (To Agree with TAB 3 PAGE 1) $0.00 EXPLANATION OF LATE WORK/WEEKEND MEALS EXPLANATION OF TIPS, MILEAGE, TOLLS AND PARKING Date Hrs Wrk Name of Person Breakfast Lunch Dinner Total Date Amount 04/01/08 Gratuity for bell man delivering to room $ /03/08 Gratuity for bell man assistance with cab $5.00 TOTAL LATE WORK/WEEKEND MEALS (To Agree with TAB 3 PAGE 1) $0.00 EXPLANATION OF MEALS/TRAVEL Date Name of Person Breakfast Lunch Dinner Total $0.00 $0.00 TOTAL MEALS/TRAVEL (To Agree with TAB 3 PAGE 1) $0.00 TOTAL TIPS, MILEAGE,TOLLS (To Agree with TAB 3 PAGE 1) $10.00

20 IN-TOWN AND TRAVELING TAB 4 EXPENSE REPORT APER Prepared by: Julie Meisterling Tel No: TODAY'S DATE: PERIOD COVERED FROM TO 04/07/15 4/1/2008 4/3/2008 NAME OFFICE PHONE NUMBER SS# Julie Meisterling STREET ADDRESS CITY Bluffside Dr. # 5213 Studio City STATE ZIP: TITLE: DEPT/PROD California Assistant, Special Events BUSINESS PURPOSE CTIA Convention 2008 ITINERARY FROM For Expense Management Department use only DATES GENERAL LEDGER CODING Tab 4 One ITEM 04/03/08 ENTITY ACCOUNT DEPT PRODUCT TOTALS TRANSPORTATION - AIR/RAIL $0.00 TRANSPORTATION - CAR RENTAL $0.00 TRANSPORTATION - LIMO/CAR SERVICE $0.00 GAS (RESTRICTED) $0.00 TRANSPORTATION - TAXIS $0.00 TRANSPORTATION - MILEAGE * $0.00 HOTEL $0.00 ENTERTAINMENT* $0.00 MEALS/TRAVEL * $0.00 LATE WORK/WEEKEND MEALS * $0.00 TELEPHONE $0.00 CELLPHONE (TEMPLATE REQUIRED) $0.00 DSL-HOME USE $0.00 INTERNET-HOTEL $0.00 TOLLS, PARKING * $0.00 TIPS * $ $5.00 MATERIALS & SUPPLIES* $0.00 BOOKS, SUBSCRIPTION, & DUES $0.00 OTHER (EXPLANATION REQUIRED)* $0.00 ADDITIONAL OTHER (EXPLAN REQ'D)* $0.00 TOTALS $5.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL OF BUSINESS EXPENSES $5.00 SIGNATURE OF EMPLOYEE*** SIGNATURE OF APPROVING AUTHORITY ACCOUNTING APPROVAL * EXPLANATION OF EXPENSES MUST BE COMPLETED ON PAGE TWO ***I authorize the Company to deduct unapproved amounts charged on my Corporate Card from my expense reimbursement or wages

21 TAB 4 PAGE TWO BREAKDOWN OF HOTEL FOLIO Day 1 Day 2 Day 3 Day 4 Day 5 Total Amount EXPLANATION OF MATERIAL&SUPPLIES AND OTHER OPTIONAL WORKSHEET - Data entered on this sheet must be entered on Page One. Date Amount Room Rate plus taxes Entertainment Breakfast Lunch Dinner Telephone Internet Movies "Other" Laundry Parking Other (Please Explain) TOTAL HOTEL CHARGES (To Agree with Hotel Bill) $0.00 TOTAL M&S+OTHR (To Agree with TAB 4 PAGE 1) $0.00 EXPLANATION OF OF ENTERTAINMENT EXPENSE EXPENSE Date Name of Business Name of Person Entertained Company Title Business Purpose (Specific Explanation Required) Amount TOTAL ENTERTAINMENT (To Agree with TAB 4 PAGE 1) $0.00 EXPLANATION OF LATE WORK/WEEKEND MEALS EXPLANATION OF TIPS, MILEAGE, TOLLS AND PARKING Date Hrs Wrk Name of Person Breakfast Lunch Dinner Total Date Amount 04/03/08 Gratuity for sky cap at McCarron $5.00 TOTAL LATE WORK/WEEKEND MEALS (To Agree with TAB 4 PAGE 1) $0.00 EXPLANATION OF MEALS/TRAVEL Date Name of Person Breakfast Lunch Dinner Total $0.00 $0.00 TOTAL MEALS/TRAVEL (To Agree with TAB 4 PAGE 1) $0.00 TOTAL TIPS, MILEAGE,TOLLS (To Agree with TAB 4 PAGE 1) $5.00

22 IN-TOWN AND TRAVELING TAB 5 EXPENSE REPORT APER Prepared by: Julie Meisterling Tel No: TODAY'S DATE: PERIOD COVERED FROM TO 04/07/15 4/1/2008 4/3/2008 NAME OFFICE PHONE NUMBER SS# Julie Meisterling STREET ADDRESS CITY Bluffside Dr. # 5213 Studio City STATE ZIP: TITLE: DEPT/PROD California Assistant, Special Events BUSINESS PURPOSE For Expense Management Department use only ITINERARY FROM DATES GENERAL LEDGER CODING Tab 5 One ITEM ENTITY ACCOUNT DEPT PRODUCT TOTALS TRANSPORTATION - AIR/RAIL $0.00 TRANSPORTATION - CAR RENTAL $0.00 TRANSPORTATION - LIMO/CAR SERVICE $0.00 GAS (RESTRICTED) $0.00 TRANSPORTATION - TAXIS $0.00 TRANSPORTATION - MILEAGE * $0.00 HOTEL $0.00 ENTERTAINMENT* $0.00 MEALS/TRAVEL * $0.00 LATE WORK/WEEKEND MEALS * $0.00 TELEPHONE $0.00 CELLPHONE (TEMPLATE REQUIRED) $0.00 DSL-HOME USE $0.00 INTERNET-HOTEL $0.00 TOLLS, PARKING * $0.00 TIPS * $0.00 MATERIALS & SUPPLIES* $0.00 BOOKS, SUBSCRIPTION, & DUES $0.00 OTHER (EXPLANATION REQUIRED)* $0.00 ADDITIONAL OTHER (EXPLAN REQ'D)* $0.00 TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL OF BUSINESS EXPENSES $0.00 SIGNATURE OF EMPLOYEE*** SIGNATURE OF APPROVING AUTHORITY ACCOUNTING APPROVAL * EXPLANATION OF EXPENSES MUST BE COMPLETED ON PAGE TWO ***I authorize the Company to deduct unapproved amounts charged on my Corporate Card from my expense reimbursement or wages

23 TAB 5 PAGE TWO BREAKDOWN OF HOTEL FOLIO Day 1 Day 2 Day 3 Day 4 Day 5 Total Amount EXPLANATION OF MATERIAL&SUPPLIES AND OTHER OPTIONAL WORKSHEET - Data entered on this sheet must be entered on Page One. Date Amount Room Rate plus taxes Entertainment Breakfast Lunch Dinner Telephone Internet Movies "Other" Laundry Parking Other (Please Explain) TOTAL HOTEL CHARGES (To Agree with Hotel Bill) $0.00 TOTAL M&S+OTHR (To Agree with TAB 5 PAGE 1) $0.00 EXPLANATION OF OF ENTERTAINMENT EXPENSE EXPENSE Date Name of Business Name of Person Entertained Company Title Business Purpose (Specific Explanation Required) Amount TOTAL ENTERTAINMENT (To Agree with TAB 5 PAGE 1) $0.00 EXPLANATION OF LATE WORK/WEEKEND MEALS EXPLANATION OF TIPS, MILEAGE, TOLLS AND PARKING Date Hrs Wrk Name of Person Breakfast Lunch Dinner Total Date Amount TOTAL LATE WORK/WEEKEND MEALS (To Agree with TAB 5 PAGE 1) $0.00 EXPLANATION OF MEALS/TRAVEL Date Name of Person Breakfast Lunch Dinner Total $0.00 $0.00 TOTAL MEALS/TRAVEL (To Agree with TAB 5 PAGE 1) $0.00 TOTAL TIPS, MILEAGE,TOLLS (To Agree with TAB 5 PAGE 1) $0.00

24 IN-TOWN AND TRAVELING TAB 6 EXPENSE REPORT APER Prepared by: Julie Meisterling Tel No: TODAY'S DATE: PERIOD COVERED FROM TO 04/07/15 4/1/2008 4/3/2008 NAME OFFICE PHONE NUMBER SS# Julie Meisterling STREET ADDRESS CITY Bluffside Dr. # 5213 Studio City STATE ZIP: TITLE: DEPT/PROD California Assistant, Special Events BUSINESS PURPOSE For Expense Management Department use only ITINERARY FROM DATES GENERAL LEDGER CODING Tab 6 One ITEM ENTITY ACCOUNT DEPT PRODUCT TOTALS TRANSPORTATION - AIR/RAIL $0.00 TRANSPORTATION - CAR RENTAL $0.00 TRANSPORTATION - LIMO/CAR SERVICE $0.00 GAS (RESTRICTED) $0.00 TRANSPORTATION - TAXIS $0.00 TRANSPORTATION - MILEAGE * $0.00 HOTEL $0.00 ENTERTAINMENT* $0.00 MEALS/TRAVEL * $0.00 LATE WORK/WEEKEND MEALS * $0.00 TELEPHONE $0.00 CELLPHONE (TEMPLATE REQUIRED) $0.00 DSL-HOME USE $0.00 INTERNET-HOTEL $0.00 TOLLS, PARKING * $0.00 TIPS * $0.00 MATERIALS & SUPPLIES* $0.00 BOOKS, SUBSCRIPTION, & DUES $0.00 OTHER (EXPLANATION REQUIRED)* $0.00 ADDITIONAL OTHER (EXPLAN REQ'D)* $0.00 TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL OF BUSINESS EXPENSES $0.00 SIGNATURE OF EMPLOYEE*** SIGNATURE OF APPROVING AUTHORITY ACCOUNTING APPROVAL * EXPLANATION OF EXPENSES MUST BE COMPLETED ON PAGE TWO ***I authorize the Company to deduct unapproved amounts charged on my Corporate Card from my expense reimbursement or wages

25 TAB 6 PAGE TWO BREAKDOWN OF HOTEL FOLIO Day 1 Day 2 Day 3 Day 4 Day 5 Total Amount EXPLANATION OF MATERIAL&SUPPLIES AND OTHER OPTIONAL WORKSHEET - Data entered on this sheet must be entered on Page One. Date Amount Room Rate plus taxes Entertainment Breakfast Lunch Dinner Telephone Internet Movies "Other" Laundry Parking Other (Please Explain) TOTAL HOTEL CHARGES (To Agree with Hotel Bill) $0.00 TOTAL M&S+OTHR (To Agree with TAB 6 PAGE 1) $0.00 EXPLANATION OF OF ENTERTAINMENT EXPENSE EXPENSE Date Name of Business Name of Person Entertained Company Title Business Purpose (Specific Explanation Required) Amount TOTAL ENTERTAINMENT (To Agree with TAB 6 PAGE 1) $0.00 EXPLANATION OF LATE WORK/WEEKEND MEALS EXPLANATION OF TIPS, MILEAGE, TOLLS AND PARKING Date Hrs Wrk Name of Person Breakfast Lunch Dinner Total Date Amount TOTAL LATE WORK/WEEKEND MEALS (To Agree with TAB 6 PAGE 1) $0.00 EXPLANATION OF MEALS/TRAVEL Date Name of Person Breakfast Lunch Dinner Total $0.00 $0.00 TOTAL MEALS/TRAVEL (To Agree with TAB 6 PAGE 1) $0.00 TOTAL TIPS, MILEAGE,TOLLS (To Agree with TAB 6 PAGE 1) $0.00

26 SUBMIT WITH EXPENSE REPORT Sony Pictures Entertainment Foreign Currency Converter Worksheet Foreign currency 1.00 US dollar 1.00 Conversion rate Enter foreign currency amount from Hotel Folio or AMEX statement Enter USD amount from AMEX statement This is your exchange rate which is an automatic calculation. Instruction: Enter Data from the Hotel Folio/Statement Instruction: Enter Data from non-corporate AMEX receipts in Foreign Currency Foreign Currency Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Foreign Currency Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Room Room Tax Entertainment Telephone Movie Internet Gym Limo/Car Service Parking/Valet Taxi Laundry/Dry cleaning Other Personal charges Minibar Breakfast Lunch Dinner Room Room Tax Entertainment Telephone Movie Internet Gym Limo/Car Service Parking/Valet Taxi Laundry/Dry cleaning Other Personal charges Minibar Breakfast Lunch Dinner Total Hotel bill - in foreign currency (must tie to cell B2 above) 0.00 Total 0.00 Instruction: Enter the below amounts in the T&E template Note: The data below is the automatic calculation of your foreign charges to US dollars. Instruction: Enter the below amounts in the T&E template Note: The data below is the automatic calculation of your foreign charges to US dollars. USD Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 USD Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Room Room Room Tax Room Tax Total room and Tax Total room and Tax Entertainment Entertainment Telephone Telephone Movie Movie Internet Internet Gym Gym Limo/Car Service Limo/Car Service Parking/Valet Parking/Valet Taxi Taxi Laundry/Dry cleaning Laundry/Dry cleaning Other Personal charges Other Personal charges Total meals Total meals Minibar Minibar Breakfast Breakfast Lunch Lunch Dinner Dinner Total Hotel bill - in USD (must tie to cell B3 above) - Total - Difference-should be zero (1.00) T&E xls 26 04/07/2015

27 B2: SUBMIT WITH EXPENSE REPORT Enter foreign currency amount from Hotel Folio or AMEX statement Sony Pictures Entertainment Foreign Currency Converter Worksheet B3: B4: Enter USD amount from AMEX statement This is your exchange rate which is an automatic calculation. T&E xls 27 04/07/2015

28 INTER OFFICE COMMUNICATION TO: Merrick Yoshida SPP 3623 FROM: #REF! DATE: 4/7/2015 SUBJECT: Setup of Social Security on Walker Please setup my social security number on the Walker system: Name: SS#: #REF! #REF! SONY PICTURES ENTERTAINMENT