1 Dear Schneider Carrier Network Member, As a transportation leader, Schneider understands the pressures today's carriers face from rising fuel and insurance costs to a cash flow squeeze when shippers take longer to pay for your services. Schneider Quick Pay is designed to address your cash flow needs. With Schneider Quick Pay, you ll get: Improved cash flow Release of payment within 2 business days from receipt of invoice and signed BOL Low discount rate 2% discount conserves your profits (A $25 minimum fee will be applied to any load moved with a Schneider Trailer) Schneider Quick Pay gives you a choice of ways to get cash in your hands quickly. We can transfer the funds directly to your checking account electronically, or if you prefer, we can mail you a check. Upon enrollment in the Schneider Quick Pay Program, you can fax your invoices and signed BOL to the designated Quick Pay processing center and payment will be released within 2 business days of receipt of your paperwork. If you are currently using a factoring company, we will need a release letter from your factoring company. All the information you need to get started with Schneider Quick Pay has been included in this package. To get started fax the enrollment forms to today. You will be contacted by a member of our Carrier Services team to confirm the receipt of your paperwork. The initial set-up process for the Schneider Quick Pay program could take up to 5 business days. If you have any questions, please feel free to call Schneider Carrier Services at for more details.
2 Where do I send my invoices? Quick Pay invoices can be mailed to Schneider Quick Pay at the following address: Postal Mail Overnight Mail Schneider National Brokerage Schneider National Brokerage Attn: Quick Pay Department Attn: Quick Pay Department P.O. Box S Packerland Dr. Green Bay, WI Green Bay, WI The Schneider Quick Pay Program only applies to invoices for loads moved by Schneider Brokerage Services. At this time, the Brokerage Services group is the only entity that offers a Quick Pay program. If you move loads for another Schneider entity please continue to process your invoices in the same manner as in the past. Can I fax my invoice? Legible copies of your invoice, signed bill of lading, and tender sheet rate contract can be faxed to If the paperwork is not legible, payment will be held until a legible copy is obtained. Can I choose which invoices I want to Quick Pay? Once a carrier enrolls in the Schneider Quick Pay Program all invoices for Schneider Brokerage must be processed in the Quick Pay Program. Carriers cannot choose what invoices they would like Schneider to Quick Pay on an individual basis. What can I do to eliminate payments being held? When submitting an invoice for Schneider Quick Pay please take the time to verify that the amount that you are invoicing matches the rate tender sheet that you received from Schneider Brokerage at the time of dispatch. If the rate sheet does not match because additional accessorial charges were incurred, please contact the Broker who dispatched the load to get the charges approved and an updated copy of the rate tender sheet. Call the Broker to communicate the completion time and trailer number before invoicing. What should I include with my invoice? When billing Schneider Brokerage Services all invoices must reference the Schneider Load # on the face of the invoice. The Schneider Load # can be located on the Rate Tender sheet that you received at the time the load was dispatched. The 7 or 8 digit alphanumeric load # starts with 2 alpha characters followed by 5 or 6 numbers. If the load # is not referenced on the invoice, the invoice will be delayed for payment. All invoices need to be accompanied by assigned BOL, and if a lumper charge was incurred, a signed copy of the receipt must also be included with your invoice. A copy of the rate tender sheet should also be included with your invoice. Please verify that the amount and load # on the rate tender sheet match the invoice.
3 Can I bill multiple loads on 1 invoice? Schneider will only accept 1 load per invoice; summary invoices will be returned to the carrier to bill individually. What are my payment choices? We offer a choice of payment options to suit your needs and your business practices, from ACH deposits in your bank account to paper checks delivered via first class mail. If you would like to receive your payments via ACH please complete the ACH form included with this package along with a voided check and fax it to When will my payments be released? All payments will be released within 2 business days from receipt of a clear and legible invoice and bill of lading. Day Invoice Received Funds Released EFT Funds Available Monday Wednesday Friday Tuesday Thursday Monday Wednesday Friday Tuesday Thursday Monday Wednesday Friday Tuesday Thursday Paper checks will be mailed the day after release of payment. I currently use a factoring company; what do I need to do to participate? To participate in the Schneider Quick Pay program you will need to obtain a letter of release from your factoring company. What do I need to do to get started with Schneider Quick Pay? Getting started is simple. Please take a few minutes to review and sign the addendum to the Master Transportation Contract for the Schneider Quick Pay program. Fax the following documents to : 1. Signed contract 2. Payment set-up forms 3. Copy of your invoice 4. ACH payment set-up form and voided check if you would like to receive payment electronically. 5. If you have factored your invoices in the past please include a copy of your release letter from your factoring company. If you have any questions, please feel free to call Schneider Carrier Services at for more details.
4 Addendum to Master Transportation Contract Schneider QuickPay This Addendum to Master Transportation Contract (hereinafter Addendum ), effective as of date signed, ( Effective Date ) is made by and between Schneider National Carriers, Inc. and Schneider National Bulk Carriers, Inc., (hereinafter referred to as "Broker"), and Full Carrier Legal Name City / State Motor Carrier # (hereinafter Carrier ) a licensed motor carrier that provides transportation and related services under a Master Transportation Contract between the parties (herein after Contract ). Upon completion of a load under such Contract, and after providing the necessary documents to confirm completion of the Carrier's responsibilities without loss or damage, the Broker agrees to pay to Carrier the amount of the freight bill as approved by Broker less a discount of 2% of the gross amount of the approved freight bill. (A minimum of $25 ( discount ) will apply to all loads moved with a Schneider Trailer.) Upon receipt of the necessary documents, and provided that Carrier is otherwise in compliance with the terms of the Contract, the Broker will make payment to the carrier within 2 business days in the manner designated by Carrier, which shall either be by: (a) depositing the amounts via electronic funds transfer EFT into Carrier's checking account or (b) delivery of a check, or (c) any other method that may be agreed upon between Broker and Carrier. Such payment shall constitute complete and final payment for such freight bill owed to Carrier, Carrier recognizing that such early payment is in exchange for the discount provided. Carrier shall provide Broker with written payment instructions (QuickPay Set-Up Form), and agrees to defend and hold Broker harmless from any claims or damages that may arise from payment by Broker according to the Carrier s instructions. Carrier under-stands and agrees that it may take up to 5 business days from the execution of the Addendum to begin processing the initial quick pay invoices. If Carrier has previously instructed Broker to pay a factoring company, a Release Letter will need to be provided by the factoring company waiving any rights to future payments for the Carrier. Until such release letter is obtained, this contract will not be effective. The term of this Addendum shall commence on the Effective Date and shall continue thereafter until terminated by either party at anytime, with or without cause, on thirty (30) days prior written notice.
5 All notices required by or related to this Agreement shall be in writing and sent to the parties at the addresses set forth below and shall be deemed given when personally delivered, by confirmed facsimile, or three (3) days after having been mailed by certified mail, return receipt requested, to the following addresses: Notice Addresses: Broker Schneider National Carriers, Inc. Attn: Quick Pay P.O. Box 2560 Green Bay, WI Fax: Carrier Please fill in: Full Carrier Legal Name Carrier s Mailing Address Carrier s Fax Number Either party may change the address to which future notices are to be addressed by giving written notice of such change to the other party. Broker may subcontract the services, duties, and obligations it has agreed to provide Carrier under the Contract and its Addenda to any of its corporate affiliates. Neither party may assign its rights or obligations under the Contract and its Addenda without the prior written consent of the other, except that Broker may assign its rights and/or obligations to any of its corporate affiliates. This Addendum is governed by and subject to those additional terms and conditions included in the Master Transportation Contract between the parties. IN WITNESS WHEREOF, the undersigned individuals have executed this Addendum at Green Bay, Wisconsin as of the Effective Date, and by doing so, represent and warrant that they have been or are specifically authorized to do so on behalf of the organization they represent. Signature: Title: Vice President, Brokerage Date: Signature of company owner or president Title of Signee Date Motor Carrier Number (MC #)
6 Carrier Payment Set-up To assist us in the set-up of your account for payment please take a few minutes to complete the form below. A copy of a voided invoice must also be attached to this form to ensure that your account is setup accurately. Full Carrier Legal Name: Doing Business As: Physical Address: City State ZIP Code Mailing Address: City State ZIP Code Accounts Receivable Contact Name: Accounts Receivable Contact Phone #: Are your receivables factored or assigned? Yes No If yes, please fill out the following information: Name of Factoring Company: Telephone Number: Address to Mail Payments: SCAC Code US Taxpayer ID # Canadian Safety/CVOR # For Internal Use Only FSP# SPS# Template
7 Supplier # (Internal Use Only) SCHNEIDER NATIONAL INC ACH Direct Deposit Form United States Only EDI/DEFT Authorization Supplier/Carrier Legal Name Carrier MC # Mailing Address City State Zip Accts Receivable Contact: Phone #: Schneider desires the flexibility to make payments for such goods and/or services by electronic funds transfers through the banking system ( ACH or EDI/DEFT, United States), and agrees to grant such flexibility. Therefore, Company hereby (1) authorizes Schneider to make payments for goods and services by ACH or EDI/DEFT (2) certifies it has selected the following depository institution, and (3) directs all such electronic funds transfers be made as provided below: Name of Banking Institution: Bank Routing/Transit Number Account Number: ********Please Attach or Fax With Your Form a Voided Check ******** Remittance options: (Check one option only) Remittance to be included with the electronic funds transfer through the banking system - select only if your bank is EDI capable. If you choose this option you and your financial institution must decide how they will get the remittance to you. Auto Fax Fax Number If you choose this option your money will be deposited in your account electronically and your remittance will be faxed directly to you. Address: If you choose this option, your money will be deposited in your account electronically and your remittance will be ed to you. Company will give thirty (30) days advance notice in writing to Schneider National Inc of any changes in its depository institution or other payment instructions. Changes made to your checking account may not be effective on your next payment. Schneider National Inc is not responsible for overdrafts incurred before funds are deposited. Name of Company (Full Carrier Legal Name) Date tus Signature of Company Owner or President Title When completed, please fax or mail to: Schneider National Inc Attn: Carrier Payment PO Box 2560 Green Bay, WI Phone #(800) Fax #(920)
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