Physical Security Technologies for Water and Wastewater Utilities

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1 Physical Security Technologies for Water and Wastewater Utilities Subject Area: Efficient and Customer-Responsive Organization

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3 Physical Security Technologies for Water and Wastewater Utilities

4 About the Awwa Research Foundation The Awwa Research Foundation (AwwaRF) is a member-supported, international, nonprofit organization that sponsors research to enable water utilities, public health agencies, and other professionals to provide safe and affordable drinking water to consumers. The Foundation s mission is to advance the science of water to improve the quality of life. To achieve this mission, the Foundation sponsors studies on all aspects of drinking water, including supply and resources, treatment, monitoring and analysis, distribution, management, and health effects. Funding for research is provided primarily by subscription payments from approximately 1,000 utilities, consulting firms, and manufacturers in North America and abroad. Additional funding comes from collaborative partnerships with other national and international organizations, allowing for resources to be leveraged, expertise to be shared, and broad-based knowledge to be developed and disseminated. Government funding serves as a third source of research dollars. From its headquarters in Denver, Colorado, the Foundation s staff directs and supports the efforts of more than 800 volunteers who serve on the board of trustees and various committees. These volunteers represent many facets of the water industry, and contribute their expertise to select and monitor research studies that benefit the entire drinking water community. The results of research are disseminated through a number of channels, including reports, the Web site, conferences, and periodicals. For subscribers, the Foundation serves as a cooperative program in which water suppliers unite to pool their resources. By applying Foundation research findings, these water suppliers can save substantial costs and stay on the leading edge of drinking water science and technology. Since its inception, AwwaRF has supplied the water community with more than $300 million in applied research. More information about the Foundation and how to become a subscriber is available on the Web at

5 Physical Security Technologies for Water and Wastewater Utilities Prepared by: Kenneth A. Thompson, Ralph N. Bell, Jane Mailand, and Katie Chamberlain CH2M HILL 9193 South Jamaica Street, Englewood, Colorado and Barbara Heydorn SRI Consulting Business Intelligence 333 Ravenswood Ave., Menlo Park, California Jointly sponsored by: Awwa Research Foundation 6666 West Quincy Avenue, Denver, CO United Kingdom Drinking Water Inspectorate 55 Whitehall, Room M/08, London, SW1A 2EY, England Water Environment Research Foundation 635 Slaters Lane, Suite 300, Alexandria, VA U.S. Environmental Protection Agency Washington, D.C Published by: Distributed by:

6 DISCLAIMER This study was funded by the Awwa Research Foundation (AwwaRF), the U. S. Environmental Protection Agency (USEPA) under Cooperative Agreement No. CR , the United Kingdom Drinking Water Inspectorate (DWI), and the Water Environment Research Foundation (WERF). AwwaRF, USEPA, DWI, and WERF assume no responsibility for the content of the research study report in this publication or for the opinions or statements of fact expressed in the report. The mention of trade names for commercial products does not represent or imply the approval or endorsement of AwwaRF, USEPA, DWI or WERF. This report is presented solely for informational purposes. Copyright 2008 by Awwa Research Foundation ALL RIGHTS RESERVED. No part of this publication may be copied, reproduced or otherwise utilized without permission. ISBN Printed in the U.S.A.

7 CONTENTS TABLES... vii FOREWORD... ix ACKNOWLEDGMENTS... xi EXECUTIVE SUMMARY... xiii CHAPTER 1: BACKGROUND...1 CHAPTER 2: APPROACH...3 Task 0: Conduct Chartering Session...3 Task 1: Define Risk-Based Goals and Objectives...3 Task 2: Perform Database Definition and Design...7 Task 3: Conduct Background Research...8 Task 4: Conduct Interviews...11 Task 5: Compile and Analyze Data...11 Task 6: Develop Proposed Application Guidelines...11 CHAPTER 3: OBSERVATIONS...13 The Willingness to Share Security-Related Data...13 The Types of Physical Security Technologies in Use Now and in the Future...14 Utilities Beliefs about Their Security Systems...17 Audience for the Decision Tool...17 CHAPTER 4: RECOMMENDATIONS...19 The Willingness to Share Security-Related Data...19 The Types of Physical Security Technologies in Use Now and in the Future...19 Utilities Beliefs about Their Security Systems...20 Audience for the Decision Tool...20 CHAPTER 5: FUTURE RESEARCH...21 Determining the Statistical Validity of the Collected Data...21 Increasing the Availability and Amount of Independent Sources of Information for Certain Technologies...21 Continuously Improving the Decision Tool...22 APPENDIX A: PRIORITIZATION OF PHYSICAL SECURITY IMPROVEMENTS...23 APPENDIX B: SITE-SPECIFIC PHYSICAL SECURITY RECOMMENDATIONS...25 APPENDIX C: INTERVIEW SURVEY FORM...33 APPENDIX D: INTERVIEW SURVEY SUMMARY OF RAW DATA...39 v

8 REFERENCES...55 ABBREVIATIONS...59 vi

9 TABLES 2.1 Attendees at the project chartering session Common facilities in water and wastewater utilities Physical security equipment types Goals and objectives of physical security in response to man-made risks Information sources for literature review Most common types of security equipment used by responding utilities at specified facilities...15 vii

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11 FOREWORD The AWWA Research Foundation is a nonprofit corporation that is dedicated to the implementation of a research effort to help utilities respond to regulatory requirements and traditional high-priority concerns of the industry. The research agenda is developed through a process of consultation with subscribers and drinking water professionals. Under the umbrella of a Strategic Research Plan, the Research Advisory Council prioritizes the suggested projects based upon current and future needs, applicability, and past work; the recommendations are forwarded to the Board of Trustees for final selection. The foundation also sponsors research projects through the unsolicited proposal process; the Collaborative Research, Research Applications, and Tailored Collaboration programs; and various joint research efforts with organizations such as the U.S. Environmental Protection Agency, the U.S. Bureau of Reclamation, and the Association of California Water Agencies. This publication is a result of one of these sponsored studies, and it is hoped that its findings will be applied in communities throughout the world. The following report serves not only as a means of communicating the results of the water industry s centralized research program but also as a tool to enlist the further support of the nonmember utilities and individuals. Projects are managed closely from their inception to the final report by the foundation s staff and large cadre of volunteers who willingly contribute their time and expertise. The foundation serves a planning and management function and awards contracts to other institutions such as water utilities, universities, and engineering firms. The funding for this research effort comes primarily from the Subscription Program, through which water utilities subscribe to the research program and make an annual payment proportionate to the volume of water they deliver and consultants and manufacturers subscribe based on their annual billings. The program offers a cost-effective and fair method for funding research in the public interest. A broad spectrum of water supply issues is addressed by the foundation s research agenda: resources, treatment and operations, distribution and storage, water quality and analysis, toxicology, economics, and management. The ultimate purpose of the coordinated effort is to assist water suppliers to provide the highest possible quality of water economically and reliably. The true benefits are realized when the results are implemented at the utility level. The foundation s trustees are pleased to offer this publication as a contribution toward that end. David E. Rager Chair, Board of Trustees Awwa Research Foundation Robert C. Renner, P.E. Executive Director Awwa Research Foundation ix

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13 ACKNOWLEDGMENTS The authors of this report are indebted to the following water utilities and individuals for their cooperation and participation in this project: Third-Party Contributors: City of Phoenix Water Services Department; Danny W. Murphy City of Glendale Utilities Department; Roger S. Bailey, P.E. Contra Costa Water District; David J. Huey Utility Panel: Toronto Water; Walter Chan, CPP, CSPM, CPO City of Glendale; Richard Levernier Pinellas County Utilities; Alan Bollenbacher Metro Wastewater Reclamation District; Leonard Carson City of Phoenix Water Services Department; Madeline F. Goddard, P.E. Contra Costa Water District; Michael D. Holley City of Calgary Disaster Services/Water Services; Greg Solecki Kennebec Water District; Jim Hart Survey Participants: The water and wastewater utilities and their representatives that participated in this portion of the project, but who are not mentioned by name in consideration of the confidentiality of the data that they provided In addition, the advice and assistance of the Project Advisory Committee (PAC), including Dave Hook, Santa Clara Valley Water District, San Jose, California; John Balliew, El Paso Water Utilities, El Paso, Texas; John Gray and Jim Foster, U.K. Drinking Water Inspectorate, London, England; Roy Ramani, Water Environment Research Foundation (WERF), Alexandria, Virginia; Alan Roberson, American Water Works Association (AWWA), Washington, D.C.; and India Williams and Frank Blaha, AwwaRF Project Managers, are greatly appreciated. xi

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15 EXECUTIVE SUMMARY The goal of this project is to provide detailed information on commercially available security technologies to help utilities make sound buying decisions. These decisions should serve to increase physical security at these utilities while balancing risk and cost concerns. The Physical Security Technologies Decision Tool for Water and Wastewater Utilities (Decision Tool, CD in the back of the report) and the associated application guidelines developed for this project, will fill a critical information gap for both water and wastewater utilities. The application guidelines are designed to assist utilities by providing the information necessary to select and apply appropriate physical security enhancements. The primary deliverable for this project is the Decision Tool and the associated application guidelines provided on the compact disc (CD) provided with this report; the purpose of this report is to provide background on the project for the reader or future researcher. Research was conducted in several areas: a literature search, discussions with personnel experienced in physical security at water and wastewater utilities, and a survey of 43 utilities regarding their current and future plans for physical security. Analysis of these data pointed to the physical security technologies for which application guidelines were prepared. The Decision Tool was developed to assist the utility user in determining the types of physical security technologies that would be most appropriate for the utility s specific situation. Based on the user s input, the Decision Tool identifies appropriate technologies and links the user to the application guidelines that describe and provide specifications for the identified technologies. To assist those utilities that do not have the computer resources to run the Decision Tool, an HTML file that links a table of contents to the application guidelines alphabetically and by facility (such as a pump station or water treatment plant) is also provided on the CD containing the Decision Tool. The research also resulted in the following conclusions and recommendations: Many utilities were hesitant or declined to provide security-related information despite assurances that the information would be confidential, not attributed to any specific utility, and combined with the information from all other participating utilities. The utilities that did respond, however, cited information sharing between utilities as an important element in the successful implementation of physical security. Methods to increase utilities comfort and ability to share information in a trusting, yet confidential, manner would benefit the water and wastewater industries overall. The majority of utilities apply traditional physical security measures, such as fences, locks and manual keys, and lighting, and many have added more sophisticated technologies, such as closed circuit television (CCTV) systems and electronic sensors. Very few have added ultra-sophisticated technologies such as biometrics, and smoke and foam obscurement. As physical security technologies continue to improve and expand, it will be necessary for utilities to be informed both about improvements to traditional technologies and the development of new, more advanced technologies. Without this knowledge, utility decision makers will be unable to determine whether the new or improved technologies are appropriate and beneficial to their specific utility circumstances. In the eyes of utilities, physical security does not stand alone. Utilities see the operational and procedural aspects of security as integral to the use of technologies xiii

16 and equipment. Integrating operational and procedural information with physical security technology information will help utilities to effectively integrate physical security into their facilities. The information contained in the Decision Tool is most applicable to non-physical security experts, most likely to be working in small- to medium-sized utilities that do not employ a security expert and rely on utility managers to make security decisions. However, the information contained in the Decision Tool will be useful to all. Suggested future research includes the following: Determine the statistical validity of the data collected from the interview surveys. Increasing the amount and availability of independent sources of information for physical security technologies. Continuously improving the Decision Tool with more information and data. xiv

17 CHAPTER 1 BACKGROUND The goal of this project is to provide detailed information on commercially available security technologies to help utilities make sound buying decisions that will serve to increase the physical security of their facilities. Guidelines for the application of various physical security technologies that could provide utilities with information related to effectiveness and risk reduction potential of these technologies do not exist. The result can be that an inappropriate application is purchased and implemented that does not adequately reduce risk or is not applicable to the intended purpose. Improving the physical security of water systems in the United States has become a priority for utility managers and governing bodies since the events of September 11, Protection of water systems from malevolent acts is also a very high priority for federal agencies such as the Department of Homeland Security (DHS) and the U.S. Environmental Protection Agency (EPA). The EPA is responsible for working with the water sector (including water and wastewater utilities) to protect of the nation s critical water infrastructure, including the systems used to collect, treat, and distribute potable water. The EPA has a similar responsibility for wastewater operations. These critical infrastructures are fundamental to public health and welfare and are subject to both natural disasters such as floods and earthquakes, and man-made hazards such as terrorist attacks. Such disasters could place surrounding areas and populations at significant risk. There are many definitions of best practices in regard to security implementation at utilities, but they all hinge on the availability of knowledge acquired through experience and/or research on the topic. Water utility managers are dedicated to serving the public s needs and, in that context, may see potential value in establishing rigorous security systems. To establish a successful security system, information on available and applicable security technologies must be accessible. This need for information creates a demand for specific guidance that allows water professionals to make informed decisions. The major result of this project (the Physical Security Technologies Decision Tool for Water and Wastewater Utilities [Decision Tool]) should provide the information necessary for these professionals to make the decisions necessary to protect their water systems from accidental or unauthorized access. In addition, utility implementation of physical security systems and technologies can result in improvements and multiple-use mitigation measures that support utility security and operational life-cycle benefits. The Decision Tool and its associated application guidelines will fill a critical information gap for both water and wastewater utilities. The guidelines will provide utilities with the tools to implement the physical security enhancements identified in vulnerability assessments or through other means by assisting them in selecting the appropriate applications to reduce risk to an specified level. The primary deliverable for this project is the Decision Tool and the associated application guidelines provided on the compact disc (CD) provided with this report; the purpose of this report is to provide background and supporting information for the user. 1

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19 CHAPTER 2 APPROACH The project consisted of the following activities: Task 0: Conduct Chartering Session Task 1: Define Risk-Based Goals and Objectives Task 2: Perform Database Definition and Design Task 3: Conduct Background Research Task 4: Conduct Interviews Task 5: Compile and Analyze Data Task 6: Develop Proposed Application Guidelines TASK 0: CONDUCT CHARTERING SESSION A chartering session was conducted on February 10, 2006 and was attended by those listed in Table 2.1. The purpose of the chartering session was to finalize the Scope of Work that would be the roadmap for project execution. Prior to the session, a draft Scope of Work was provided for review. The chartering session included the following activities: Finalize the Scope of Work Establish project priorities and goals Define expectations and critical success factors Finalize project team roles, responsibilities, and methods for communication Discuss logistics of the project development process Finalize the project schedule, including meetings and conference calls Finalize procedures for receiving and incorporating comments on drafts Table 2.1 Attendees at the project chartering session India Williams, AwwaRF Susan Turnquist, AwwaRF Alan Roberson, American Water Works John Gray, Drinking Water Inspectorate Association (AWWA) (United Kingdom) Dave Hook, Santa Clara Valley Water Roy Ramani, Water Environment Research District Foundation (WERF) Ken Thompson, CH2M HILL Forrest Gist, CH2M HILL Rex Hesner, CH2M HILL Wesley Go, CH2M HILL Jane Mailand, CH2M HILL TASK 1: DEFINE RISK-BASED GOALS AND OBJECTIVES The goal of Task 1 was to develop a comprehensive understanding of the risk-based goals and objectives that can be achieved by incorporating a wide range of physical security systems and technologies into water and wastewater systems. The combination of physical security recommendations resulting from vulnerability assessments (VAs) and experience obtained from conducting VAs was identified as an effective way to provide this information. 3

20 Recommendations from previously conducted VAs were reviewed, and discussions held with personnel responsible for conducting VAs in response to the Public Health Security and Bioterrorism Preparedness and Response Act of It was also the intent to draw from the experience of those who conducted a review of VAs for EPA. However, this approach could not be used due to the extremely confidential nature of that work. To replace this source of information, information from a recently hired employee, who in a previous position with a nationwide water utility company developed physical security systems for over one hundred facilities in 17 states, was included in the development of the risk-based goals and objectives, and the interview results included in the description of the activities in Task 4. Physical security recommendations resulting from water utility VAs were compiled and categorized by the general type of critical facility or asset. Each utility assessed had unique infrastructure with a unique set of environmental conditions and existing physical security equipment. This compilation presented a general sense of the current state of physical security at water utilities of various sizes. However, because the information was facility- or asset-specific, it could not alone point to specific physical security elements that are or should be used by a particular facility or asset type. Discussions with personnel familiar with water utility VAs helped to focus the types of physical security equipment most frequently used, as well as common facilities and assets. These personnel were certified in Sandia National Laboratories Risk Assessment Methodology for Water (RAM-W TM ), an approach that focuses on the effectiveness of the security system for individual drinking water system components. The group identified 14 common facilities that are part of most water and wastewater utilities and 19 types of physical security equipment used at these facilities. One facility and six technologies were added based on the review of Guidelines for the Physical Security of Water Utilities (ASCE/AWWA/WEF 2006b) and Guidelines for the Physical Security of Wastewater/Stormwater Utilities (ASCE/AWWA/WEF 2006a), and through discussions with security technology experts. The common facilities and complete list of physical security technologies are listed in Tables 2.2 and 2.3. Table 2.2 Common facilities in water and wastewater utilities Source water reservoirs and intakes Water distribution system Groundwater wells Turnouts/interconnects with other utilities Source water transmission pipelines Support facilities Water treatment plants Collection systems Pump stations (raw or treated water) Lift stations Finished water storage Wastewater treatment plants Valves, hydrants, vaults, and meters Outfall pipes 4

21 Table 2.3 Physical security equipment types Access Control Systems Ladder Cages (Software and Control Units) Electric and Mechanical Locks Special Locks (manhole, hydrants, valve) Key code pads (electronic or manual) Operator Duress Devices Card Readers Perimeter Walls and Toppings Biometrics Sally Port Entrances Door Sensors/Switches Security Doors Closed Circuit Television Systems Security Grilles (cameras, storage devices, video software) Chemical Fill-Line Locking Devices Security Lighting Building Entrance Security Sensors (buried line, microwave, linear beam, infrared, dual technology, glass-break, fence-mounted, pipeline) Equipment Enclosures Signage Exterior Surfaces (special coatings, etc.) Vent Security Fences and Gates Wiring Protection Fence/Gate Enhancements In addition to utility infrastructure and physical security equipment, the group also discussed the risks to water and wastewater utilities. While risks to utilities can come from natural sources, such as weather, or from accidents, such as a spill resulting from a traffic incident, the groups focused on risks from manmade sources. Man-made risks are purposefully created by vandals, criminals, terrorists, rioters, and even employees of a utility. The risks faced by a utility range from damage to or theft of equipment and supplies to contamination of the raw water supplies (surface water or groundwater), treatment system (water or recycled water), distribution system (water or recycled water), collection system, wastewater treatment system, and outfall. The intent of physical security against man-made risks is to stop a malevolent action before it can affect the target (prevention); interrupt the action against the target (delay); or identify, respond, and stop/capture the perpetrators before or after a target is reached (detection and response). Prevention is not easily measured because it would require suspected threats to be interviewed to determine why they had not yet attempted to attack a particular facility. Information such as this is difficult to obtain. Response is not directly related to the physical security in place at water and wastewater utility infrastructure. As such, it was determined that the risk-based goals and objectives related to man-made risks that a utility could apply in regard to physical security are delay and detection (Table 2.4). 5

22 Table 2.4 Goals and objectives of physical security in response to man-made risks Objective Methods General considerations Delay Signs, advertisements, fences, walls, warning lights, solid covers and doors, limitations on the size of door and window openings, bars on windows/openings, locks, hidden hinges, multiple barriers, loss of vision or movement capability Consideration should be given to what is being protected and why. Delay is accomplished by one or more physical barriers between the attacker and the critical assets of the operation that make the target more difficult and more time-consuming to reach. Delay methods, beginning with the facility perimeter and moving closer to the critical assets, can be integrated into layers of security that begin at the facility perimeter and proceed inward. Visible security must be functional and not a decoy. Critical assets must be out of sight and hard to reach. Detection Visual detection or cameras, motion sensors, heat or pressure sensors, torsion sensors on fences, on-line water quality monitoring, lighting, digital recording, transmission equipment Detection is accomplished when a potential threat is noticed, identified, and assessed. Visual verification is needed of who, when, and where intruders enter controlled areas. Detection monitoring systems must be reliable and have low false alarm rates. Detection is not valuable if no response measures are in place, or if no one is monitoring detection information. 6

23 The final aspect of physical security discussed by the group was the prioritization of the various types of physical security equipment that a utility would implement as part of a comprehensive security system. The consensus was that a layered approach to security, beginning at the outside of a site and working inward with a focus on critical assets, was most effective for external threats such as vandals, criminal, and saboteurs. Critical assets were described as meeting at least one of the following characteristics: (1) a single point of failure that would cause the entire facility or system to fail, (2) something without which the facility or system could not exist (for example, a water system could not operate without source water; if the system had source water available, then it could not operate without treatment), and (3) a primary concern of the utility (for example, meeting its mission and vision or protecting against a specific threat, such as the theft of copper). A more detailed description of the ways in which a utility would prioritize the implementation of physical security equipment using the layered approach from the outside in is provided in Appendix A. During this time, the project team interfaced with the American Society of Civil Engineers (ASCE), American Water Works Association (AWWA), and the Water Environment Federation (WEF) to develop voluntary consensus standards in accordance with ASCE Rules for Standards Committees. These standards, titled Guidelines for the Physical Security of Water Utilities (ASCE/AWWA/WEF 2006b) and Guidelines for the Physical Security of Wastewater/Stormwater Utilities (ASCE/AWWA/WEF 2006a), were based on earlier guidance documents (developed by CH2M HILL for AWWA and WEF) and underwent balloting by a balanced standards committee. A summary of the site-specific physical security recommendations drawn from the documents are included as Appendix B to this report based on the usefulness of the information and the agreement between the documents and the experience of the project team. TASK 2: PERFORM DATABASE DEFINITION AND DESIGN The goal of Task 2 was to create a database to store and categorize the information gathered in Tasks 1, 3, and 4 and ultimately be used as a part of a tool to assist utilities in identifying, purchasing, and installing physical security equipment. While the data were compiled with the specific purpose of developing the physical security application guidelines, future audiences and purposes for this information were also considered. Database development comprised the following components: Database Design and Development Queries Development Forms and Reports Development Testing Documentation This effort continued throughout the project as the data and the database were updated and refined to include additional information as it became available. To begin the process, the desired outputs of the database application were identified: applicable technologies for utility security systems and the format of the application guidelines that would be used to deliver this information to utilities. The security equipment and technologies compiled during Task 1 (and listed in Table 2.3) were identified as applicable and appropriate for the purposes of this project. The best format of the application guidelines was 7

24 determined to be electronic files provided in portable document format (pdf) that could be viewed on-screen, saved to the user s personal computer (PC), or printed for future use. The next step was to determine the functional requirements of the database. Two primary requirements were identified. The first was to provide the user with a list of applicable technologies based on user-specified facility or asset characteristics. The relevant characteristics were determined to be threat type, facility type, function, environment, climate, and power and communication capability. The second was to provide the user with ability to select specific application guidelines without regard to their appropriateness to a specific facility or asset. It was also important that the database be easy to use and maintain. In parallel, the system requirements for the database application were determined. The preferred delivery of the system was via compact disc (CD), so the database application was designed to be loaded onto a PC. Once a draft version of the database was complete, the application underwent testing by a Utility Panel. Eleven utilities throughout the United States and Canada initially agreed to review the database application; eight provided input in time for preparation of this report. The comments received were incorporated into the database application as appropriate TASK 3: CONDUCT BACKGROUND RESEARCH The purpose of Task 3 was to compile security-related information from both inside and outside the water and wastewater industries and develop a list of contacts that could provide additional information and feedback on physical protection systems that have been tested in everyday use. The information sources initially identified for review and a brief annotation of the contents of each source are provided in Table 2.5. Information contained in these documents supported the continuing development of the list of physical security technologies currently in use by the water and wastewater communities. As the project continued, additional sources, some specific to a particular technology, were added and are included in the References found at the end of this document. Relevant information from each of these sources was added to the physical security technology application guidelines. Eighty-one utilities were contacted via or telephone to ask whether the utility would be interested in participating in a survey regarding physical security. Fifty-three of those contacted agreed to participate in the survey. (The interview survey and process are discussed in Task 4.) The reasons that utilities declined to provide information was not specifically tracked. However, anecdotally, the utilities that did not provide information cited two primary reasons: (1) the feeling that the utility was not a good candidate for this research because they did not have enough security data to provide and (2) reluctance to share security information. To further supplement the information about physical security, a CH2M HILL employee who had developed physical security systems for over one hundred utilities in 17 states for a previous employer was asked to complete a single survey that comprised relevant data from all of those systems. To preserve the security of those facilities, the employee s name and former employer are not provided in this report. An attempt to gather security information from other industries was also made. A list of ten contacts was provided by a CH2M HILL employee who had performed security-related work for industrial clients, and a survey was ed to these clients. 8