Flint Hills Small Business Administration Workshop Presentation. 4 March 2014
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1 Flint Hills Small Business Administration Workshop Presentation 4 March 2014 Our mission: will synchronize, integrate, and deliver installation services and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army. Leslie Perez/ Chief, Central Region/
2 Opening Remarks Leslie Perez/ Chief, Central Region/
3 A How to Guide for doing business with Army Nonappropriated Fund (NAF) Contracting Leslie Perez/ Chief, Central Region/
4 How to do business with Army Who is Army? What do we buy? How do we buy? From whom do we buy? When do we buy? Leslie Perez/ Chief, Central Region/
5 NAF CONTRACTING 101 is governed by Army Regulation (AR) 215-4, Nonappropriated Fund Contracting. Type of FUNDS Obligated: Funds NOT Appropriated by Congress Do NOT follow Federal Acquisition Regulation (FAR) Rules/Procedures We encourage soliciting from Small Businesses but are NOT mandated to follow set-aside procedures outlined in the FAR Solicit from Mandatory & Open Market Sources Competition threshold ($5K) Procure Supplies, Services & Construction (Minor & Major) Generate Revenue/Operate as a Business Seek Efficiencies Use informal & formal processes Apply Best Value Approach Leslie Perez/ Chief, Central Region/
6 HQ & Regions Leslie Perez/ Chief, Central Region/
7 Acting Chief Acquisition Officer Acting Deputy Chief Acquisition Officer Office of Procurement for Supplies and Services ARMP Support Soldier Pgms/Community Rec Human Resources Child and Youth School Services Information Management Financial Mgmt Business Initiatives Joint Services Prime Vendor Transition workload Bulk Buy Program Child and Youth FF&E Army Lodging Public/Private Ventures Name Brand Casual Dining Hale Koa Hotel Major Projects Branch Army Construction Projects Navy Construction Projects Marine Corps Construction Projects CONUS OCONUS -Central -Europe Regional Contracting Office Regional Contracting Office -Atlantic Compliance Lead Proponent for AR Procurement Management Review Purchase Card Program Training and Certification Program -Pacific Review and Analysis Programs Lead Acquisition Automation SNACs/PRISM Enterprise Buys AAFES Initiatives HQ & Region Budget Business Case Dashboard Contracting Activities of: Regional Contracting Office Shades of Green Korea Branch Office Hale Koa Hotel Dragon Hill Lodge Alaska Branch Office Edelweiss Lodge and Resort Regional Contracting Office Japan Branch Office Hawaii Branch Office Leslie Perez/ Chief, Central Region/
8 Overview<$750K NAF Acquisition Process New Planning PlanningActivities Activities Acquisition AcquisitionTeam Team 6-8 Months Prior to Next FY (Feb-Mar) Identify needs at Garrison or HQ Level 4-6 mo prior to New FY (Apr-June) Financial FinancialManagement Management NAFContracting Contracting NAF 1-2 mo prior to New FY (Aug-June) New FY 1st-4th QTR (Oct-Sept Prepare Strategy Budgets approved by CG Validation & Strategy Business Case Strategy (e.g. ROI) Option Year Acquisition Team As Soon As Ready Change Analysis 60 Days Prior to Need 0-60 Days Prior to Need Document Preparation Award Option Notify Contractor Funding Leslie Perez/ Chief, Central Region/ Translate Strategy/Documents to Contract Source Selection Award Acquisition Administration Period of Performance Contract Oversight COR Duties Contractor Compliance Corrective Actions Invoice Certification Post Acquisition Activities Period of Performance Contract Oversight COR Duties Contractor Compliance Corrective Actions Invoice Certifications
9 SKEET & TRAP RANGES RESTAURANT S BOWLING CHILD CARE FITNESS CENTERS CAMPING HOTELS What F&MWR Is: WATER SPORTS Leslie Perez/ Chief, Central Region/ BOAT S GOLF WINTER SPORTS
10 Examples of Supplies & Equipment Arts & Crafts Aviation Fuel Bar Equipment Boat Supplies Bowling Candy Cards Carpet & Tile Cleaning Supplies Drapery & Blinds Fertilizer Fishing Boats Fitness Equipment Firearms & Supplies Floating Docks 16. Food & Restaurant Supplies 17. Framing Supplies 18. Games & Entertainment 19. Golf Carts 20. IT Equipment 21. Kitchen Equipment 22. Laundry & Dry Cleaning 23. Linen (Bed, Bath & Restaurant) 24. Meat, Food & Beverages 25. Milk Products 26. Rodeo 27. Scuba Equipment 28. Skies 29. Sporting Goods 30. Vehicles Leslie Perez/ Chief, Central Region/
11 Examples of Services Equipment maintenance Cleaning/janitorial services Instructional contracts Concessions/revenue generating contracts Profit sharing contracts In-kind agreements Consignment & reverse consignment agreements Leslie Perez/ Chief, Central Region/
12 Construction Regional offices solicit new construction projects <$750K & SRM HQ solicits new construction projects >$750K & SRM Leslie Perez/ Chief, Central Region/
13 How Do We Buy it HQ Enterprise Buys, Consolidated Buys & Armywide Initiatives Regional Contracting Offices Support Garrison day to day operations Gov t Purchase Card Leslie Perez/ Chief, Central Region/
14 How do we identify sources? GSA FedBid Fed Biz Opps Informal/formal solicitations Internet Research Internal Database Leslie Perez/ Chief, Central Region/
15 Vendors doing business with NAF should: -Obtain a DUNs Number -Register in System for Award Management (SAM) -Complete NAF Source List Application -Provide a Capability Statement Leslie Perez/ Chief, Central Region/
16 Payments NAF offers the following forms of payment: Check, GPC, EFT or Wire Transfer Leslie Perez/ Chief, Central Region/
17 Q &A Session Closing Comments Leslie Perez/ Chief, Central Region/
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