Tech Times. Back-up and Storage

Transcription

1 Tech Times Back-up and Storage

2 Back-up and Storage Why? Avoid loss of personal information, settings and software. Save time, resources and sanity by storing data so it is easily retrievable. Be proactive. Don t wait until you lose something irreplaceable.

3 Data Loss

4 Back-up How? Use a program such as EaseUS Todo Backup Free. Download from or cnet. When? Find a regular interval that works for you such as monthly. I back up every month on the 1 st. Where? An external removable storage is best. A flash drive, CD, or hard drive.

5 How to backup partition(s) or disk(s) 1. Launch EaseUS Todo Backup, click Data backup (File, Disk/Partition).

6 2. Enter Task/Plan name and Description for your disk and partition backup.

7 3. Click Disk/Partition, select partitions or disks to backup, the selected disks or partitions will be marked as yellow. Tick off Sector by sector backup if necessary.

8 4. Click the horizontal column Destination to select backup storage location.

9 5. Tick off the options to Check backup image integrity after backup. Turn on I will preserve image files, and input days to preserve images or the number of last backup files you want to preserve.

10 6. Set backup schedule for your backups. Click Turn on and pop up the Schedule window. Set schedule to backup disks and partitions later, daily, weekly, monthly or upon event. Click OK to apply the schedule. Note: enter account and password with Administrator privilege to make the schedule take effect.

11 7. Click Backup options and pop up the following window, set backup compression, password, splitting etc. Click OK to apply the settings. Click Proceed to perform disk and partition backup.

12 Storage Types Internal hard disk drive inside computer External - Jump drive / USB flash drive CD, DVD disc External hard drive

13 Jump drives Data storage devices that consists of flash memory with an integrated Universal Serial Bus (USB) interface. Smaller, faster, have thousands of times more capacity than CDs or outdated floppy diskettes. Are more durable and reliable because they have no moving parts. Have capacities currently in the range of up to 32 gigabytes.

14 How to use Simply plug into a USB port. Computer OS will recognize it as another drive. View system on PC within Computer option.

15 How to remove In lower right corner of screen, click on arrow to bring up hidden icons. Click on USB icon, choose the USB that you wish to remove. This will stop the connection and you will not lose any data.

16 CD Optical disc used to store digital data. Originally developed to store and playback sound recordings, but later expanded to encompass data storage (CD-ROM), write-once audio and data storage (CD-R), rewritable media (CD-RW). CDs are susceptible to damage from both normal use and environmental exposure. Compact Discs are increasingly being replaced by other forms of digital distribution and storage, such as flash drives, with audio CD sales dropping nearly 50% from their peak in 2000.

17 How to use If your computer includes a CD recorder, you can copy files to a writeable disc this is known as burning a disc. You can use Windows to burn a data disc. If you want to make a disc that will play in a music or video player, you should burn the disc using a music or video program. If you use Windows to copy music files to a disc, for example, they will be copied as files and will not play in most CD players.

18 You can choose between the Live File System and Mastered formats when creating a new recordable disc because each of these formats is used for a different purpose. The default choice is Live File System because it is a more convenient way to create a disc. When you use a Live File System disc, files are copied to the disc right away. When you use the Mastered format, files are stored in a "staging area" until you decide to burn the disc. When you use the Live File System format with rewriteable discs such as CD-RW and DVD-RW, you can also erase unwanted files from a disc to recover space, which is not possible with Mastered discs. On the other hand, Mastered discs are more compatible with older computers, previous versions of Windows, and other devices such as CD and DVD players.

19 Live File System format 1. Insert a writeable CD or DVD into your computer's CD or DVD recorder. 2. In the dialog box that appears, click Burn files to data disc. 3. In the Burn a Disc dialog box, type a name for this disc, and then click Next. 4. It might take several minutes for the disc to be formatted in the default Live File System format. When the formatting is complete, an empty disc folder opens. 5. Open the folder that contains the files you want to burn, and then drag the files into the empty disc folder. 6. You can copy files to the disc folder by dragging them to the disc icon or to an open disc folder 7. As you drag files into the disc folder, they are copied automatically to the disc.

20 External hard drives An external hard drive sits outside the main computer tower in its own enclosure. The enclosure is slightly larger than the hard drive itself, and sometimes contains a cooling fan. This portable encasement allows the user to store information on a hard drive that is not inside the computer, but rests on a tabletop or surface nearby the computer. The external hard drive is connected to the computer via a highspeed interface cable. The interface cable allows the external hard drive to communicate with the computer so that data may be passed back and forth. The most common types of interfaces are USB and Firewire.

21 Sensitive documents, large music files, DVD images, movies, disk images, and even a backup of the contents of your main internal hard drive, can all be kept securely and safely on an external hard drive. When you are online, you can even leave the external drive turned off. When you are ready to use the computer, you can plug in the external drive and have all your data and programs available. When finished, simply unplug the drive and take it with you to lock in a drawer or other secure location.

22 How to use When you connect your hard drive to your Windows computer and turn it on, you do not need to install any software or drivers to make the drive available for use. The drive will appear as a drive letter in (My) Computer (ie: Drive E:, F:, or some other letter) within approximately 30 seconds of connecting and turning on the drive. Often the AutoPlay window will appear within 30 seconds. You can click on "Open Folder to View Files Using Windows Explorer" to open the drive letter, or on the drive letter in (My) Computer. When that window opens, the drive is functioning normally. Then you can simply drag-and-drop data, or copy-and-paste data, into the drive to use it manually.

23 The end