Creating and Merging a Database in Design Pro (Windows) Merging a Database via ODBC in Design Pro (Windows)
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1 Creating and Merging a Database in Design Pro (Windows) Merging a Database via ODBC in Design Pro (Windows) How to Tag and Untag records in Design Pro (Windows) 1 of 16
2 Creating and merging a Database There are 2 ways in which to create a database that you can merge from using the DesignPro software: 1. Using Microsoft Excel 2. Creating a Design pro Database. 1. Using Microsoft Excel Open Microsoft Excel and ensure you have a blank sheet open Firstly we need to add field headers for the database. Each line of data needs to be added into a different column. Please ensure that there are no spaces in the field headings e.g. address 1 should be address1. Enter the details as per the sheet shown Once you have completed your database, you will now need to save this firstly as an excel file then you will need to resave this as a DBaseIII file. (Note if you are using Microsoft Excel 2007 upwards you will need to save the file as an *.xls file and skip to next 2 steps as the Dbase option is not available). 2 of 16
3 You may get a message appear on the screen Click on OK. If you then get the following screen you will need to click Yes. The database is now ready to use in DesignPro 2. Creating a database in Design Pro Open the DesignPro Software and ensure that you have a blank label on the screen Please also ensure that you are on the MASTER tab. Click on the Database tab on the toolbar and then select CREATE NEW 3 of 16
4 The Create New Database screen will come up on the screen Click on the first option You will need to give this database a name. In this case I have called it Test. Now click Save. Now Click the second option. This options allows us to create the Field headings. 4 of 16
5 The Field parameters box will be shown. Type in the First Field heading then click Add. You will need to add each field until you have all the field headings entered, then click Close. The Field headings will now be shown on the box behind. Once you have completed this click on OK. Now select the third option 5 of 16
6 This will bring up the screen that you can now start to type your addresses into. Type the address information according to the field headings as shown then click NEW RECORD Type the next address and then click NEW RECORD. Follow this process until you have completed your database then click Close. 6 of 16
7 You will now get the following screen come up. Click Insert Fields You will now get the following screen come up showing the field names. You now need to insert each one as required onto the label. Once you have added the details click close. Your project is now ready to be printed. 7 of 16
8 Merging a Database via ODBC Open the DesignPro Software. Select the code of your labels by clicking START, NEW, PROJECT FROM SCRATCH. Type the code of your labels into the Find Item Number option. You should now have one label showing on the screen. Now click on Database and Open 8 of 16
9 Click on the Link Database Option. Click the Machine Data Source tab. Then click New. Select the System Data Source option Then click Next 9 of 16
10 Scroll down to the Microsoft Excel Driver (*.xls) option Then click Next Click on Finish. You now need to give this a name Type this into the Data Source Name Box Now click on the Select Workbook option 10 of 16
11 Select the Database that you want to use and then click OK. In this screen you should now have your database name and database that you want to use. Now click OK You should now see the file listed Click on this file then click OK 11 of 16
12 Select the Sheet1$ option and click OK. Click on the Insert Fields Option You will now get a box appear with All the field names. Click on insert and the headings will appear on the label. You can insert the information as you Want the labels to appear. Now click the close option on the Insert field box. 12 of 16
13 Now click File Print. Select the Print Preview Option and you will now see all your addresses on the label sheet. 13 of 16
14 How to Tag & Untag records on a database What is Tagging and Untagging Records? Tagging is where you would select the addresses from your database that you would like to merge onto your labels. Once you have opened your database you will need to click on Modify Fields option. In the Modify Fields option click on the Tag Field option as highlighted and then click OK If you get a warning box come up click YES Now Click Edit records. 14 of 16
15 You can now go through your database by clicking the arrows and click the Tag option on the addresses that you want to print. Once you have finished click Close. Now Click on Insert Fields. Click on the fields that have come up and enter these onto the Label. Now click on File and Print. 15 of 16
16 In the Print Screen click on Database Deselect the Print All Records option And then select the PRINT TAGGED RECORDS ONLY SUPPRESS SPACES SUPPRESS BLANK LINES Options Click OK Now Click Print Preview You should now have the addresses that you have selected to print. 16 of 16
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