Open science tools available for Finnish higher education

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1 Open science tools available for Finnish higher education Open Science: Engaging Finland s Doctoral Schools, Outline Open Science and Research Handbook IDA - Storage service for research data Etsin - Research data finder AVAA - Open data publishing platform 1

2014 Outline Open Science and Research Handbook IDA - Storage

2 HANDBOOK Open Science and Research Handbook Aimed at researchers, research groups, research organisations, decision-makers, financiers, and the general public to facilitate the promotion and utilisation of open science and research Released on 2 June 2014, updated and completed by the end of the year. Available at (English version released in November) 2

and utilisation of open science and research Released on 2 June 2014, updated and completed by

3 Content The key premises for open science and research Promoting open science and research General principles Promoting openness in the research process Measures for 1) science policy-makers, 2) research financiers, 3) research administration, 4) research organisations and research teams, 5) researchers Putting open science and research into practice Open research publications Open research data Open research methodologies Open research infrastructures Open research support services International situation Glossary Benefits to different parties Researchers Visibility Credits Funding Networking Research teams Visibility Funding Cost-effectiveness Networking Organisations Funding Quality Cost-effectiveness Decision-makers and financiers Decisions based on better information Increased impact of funding Quality The general public Increased understanding and expertise Increased opportunities to have an influence National level The promotion of human rights and democracy Decisions based on research data 3

data Open research methodologies Open research infrastructures Open research support services International situation Glossary Benefits to different parties Researchers Visibility Credits Funding

4 Benefits of open science for researchers Gaining funding in accordance to funder s rules and suggestions The Academy of Finland encourages researchers to publish open access and make their data available, funding may be applied for this EU Horizon2020 has open access as underlying principle, including open access publishing and a pilot for open research data Merit through citations to open access publications and open datasets Curriculum vitae (e.g. TENK) gather merits related to open data repositories and OA publications can gather more citations Increased interaction and new possibilities for collaboration Completely closed Licensed is not formatted or does not have descriptive metadata Usage costs Use prevented Levels of openness Completely open Available to all Available in a machinereadable format No costs for use No restrictions on use 4

access publications and open datasets Curriculum vitae (e.g.

5 Promoting openness at different stages of the research process Clear citations Ensure the accumulation of credits Publish metadata with Reuse an open licence Use open evaluation Ensure interlinkage between publications, data and methods Make use of Publication institutional repositories and distribution Use services that safeguard the preservation and integrity of materials Produce standard metadata Long-term preservation Consider financiers' requirements Hypothesis collection Storing data and results Processing Clarify usage rights Ensure that you give credit through citations Make use of open source software and open interfaces Make use of service infrastructure Attach a persistent identifier to your results Attach descriptive metadata to your results; publish metadata with an open licence Measures to promote open science by stakeholder Researchers Agreeing on copyright and proprietary rights Favouring open evaluation and open access publishing Licensing results Using open-source software, and open standards and interfaces Producing descriptive metadata Using service infrastructures Research teams Agreeing on copyright and proprietary rights Licensing results Using open-source software, and open standards and interfaces Producing descriptive metadata Using service infrastructures and quality systems The general public Quality use of research data and methods Research organisations Drawing up clear guidelines for use Providing services and quality systems when they are not otherwise on offer Increasing and maintaining expertise Decision-makers and financiers A broad range of measures Funding decisions that support openness Clear definitions of the recommendations, requirements and impacts of openness on, e.g. funding Competence management Supporting service infrastructures 5

metadata Long-term preservation Consider financiers' requirements Hypothesis collection Storing data and results Processing Clarify usage rights Ensure that you give credit through citations Make use

6 Promoting openness from researchers and research teams point of view Agree on ownership and copyright issues Favour open assessment and publishing Take care of licencing the research results Use open source, standards and interfaces Produce rich metadata Utilise service infrastructures e.g. IDA, Etsin, AVAA Give credit through citations Choose the right publishing channel Information and events on Open Science Open Science Handbook Open Science Roadmap available for comments athttp://avointiede.fi/avoimen-tieteen-ja-tutkimuksen-tiekartta (in Finnish), will be finalised and published in November 2014 Topical articles on Open Science at Management Guide,0 Training on open science for researchers to begin in 2015 Open Science Forum in Helsinki on (in English) Meta data seminar in Helsinki on (in Finnish) 6

IDA, Etsin, AVAA Give credit through citations Choose the right publishing channel Information and events on Open Science Open Science Handbook http://avointiede.

7 OPEN SCIENCE TOOLS Open Science and Research services and structure IDA storage service for research data AVAA open access data publishing platform Etsin research data finder Others to be developed Open Science and Research initiative services Services offered by the Ministry of Education and Culture Services provided by CSC IT Center for Science Ltd. Services are free of charge to end users 7

be developed Open Science and Research initiative services Services offered by the Ministry of

8 METADATA CLOSED OPEN DATA IDA is a research data storage service to projects in Finnish universities, universities of applied sciences and the Academy of Finland Secure storage procedures with data replication Open source irods technology, several user interfaces owner decides on the openness and data usage policy: it is recommended that the owner selects one of the Creative Commons 4.0 licenses (more information at creativecommons.fi) Will form part of the long-term preservation system of data tdata.fi/ida 8

interfaces owner decides on the openness and data usage policy: it is recommended that the owner selects one of the Creative

9 Becoming an IDA user Use quotas assigned to universities and Academy of Finland Division based on Ministry indicators Universities manage their quotas independently University contact person approves applications from projects Usage permits and individual user accounts assigned at CSC Additional quota may be applied for large space needs Additional application rounds roughly twice a year More information from ida-lisaosuus@postit.csc.fi IDA benefits Enhanced security through replication and geographical distance to the university Project-based access to data in e.g. research group Automatic collection of metadata (e.g. persistent identifiers) stored in IDA are the first candidates for the longterm data preservation service (PAS) 9

rounds roughly twice a year More information from ida-lisaosuus@postit.csc.

10 AVAA is a platform for publishing open research data Enhances accessibility of research data in a reusable format Offers generic and specialized applications for utilizing data, e.g. download, analysis and visualizations Independent of data storage location Pilot cases of research data sets and related access tools under devopment in the portal avaa.tdata.fi AVAA portal & applications Portal launched in December 2013 Offers generic and field-sensitive web-based tools for utilizing data, e.g. download, analysis and visualizations Pilot cases published Research groups and CSC jointly develop open source applications for data access Functionality to download open data from IDA 10

download, analysis and visualizations Independent of data storage location Pilot cases of research data sets and related access tools under devopment in the portal avaa.

11 AVAA benefits Enables publishing research data Extends data storage services E.g. web services, analysis tools Open source tools and platform use Development of open science tools jointly with data producers Pilot cases inform the development of generic tools 11

12 AVAA pilot applications 1. SmartSMEAR Visualization and download tool for atmospheric data of University of Helsinki s Stations for Measuring Ecosystem-Atmosphere Relations 2. OpenStreetMap WMS service in ETRS-TM35FIN coordinates 3. Institute for Languages of Finland (KOTUS) dialect and name mapping data via WMS and WFS interfaces SmartSMEAR in AVAA 12

Helsinki s Stations for Measuring Ecosystem-Atmosphere Relations 2.

13 OpenStreetMap in AVAA Etsin is a research data finder service, which forms a metadata catalogue for research data Provides an identifier for data sets Enables meriting researchers based on datasets Independent of storage services, contains only metadata Easy addition of minimum metadata to datasets New name (formerly Kata) and launch in Dec 2014 onwards etsin.avointiede.fi 13

based on datasets Independent of storage services, contains only metadata Easy addition of

14 Etsin benefits Search research datasets independent of storage location Offers guidance and tools for describing research datasets Metadata increases the findability of the dataset Enables accumulation of merit to researchers Provides an identifier for data sets Fosters unified license and access rights policies Finding data suitable for long-term preservation Etsin metadata Metadata on research datasets is collected into Etsin Metadata may be searched and browsed openly Metadata is released with Creative Commons 0 license Adding metadata on a dataset required HAKA identification Minimum requirements for metadata (minimum metadata model) The better a dataset is described, the easier it is for others to find and utilize it Recommendable but not required to open the dataset itself 14

on research datasets is collected into Etsin Metadata may be searched and browsed openly Metadata is released with Creative Commons 0 license Adding metadata on a dataset required HAKA

15 Etsin Create set 15

16 Etsin Search sets lifecycle and Open Science services planning reuse access management guide and checklist collection analysis storage 16

17 Etsin storage IDA Authenticated user AVAA Any user CLOSED OPEN More information and contacts Service websites tdata.fi/ida tdata.fi/avaa etsin.avointiede.fi Scientist s User Interface (HAKA login) sui.csc.fi CSC Service Desk servicedesk@csc.fi, , weekdays 8:30-16:00 17

Research Data Management Guide

Research Data Management Guide Research Data Management at Imperial WHAT IS RESEARCH DATA MANAGEMENT (RDM)? Research data management is the planning, organisation and preservation of the evidence that