ADULT PASSPORT APPLICATION

Transcription

1 ADULT PASSPORT APPLICATION for Canadians 16 years of age or over (in the USA) GENERAL INFORMATION AND INSTRUCTIONS Entitlement to a Canadian Passport Issued to Canadian citizens only, Canadian passports reflect the identity of the applicant as determined by documentary evidence of citizenship and supplementary documentation. Persons 16 years of age or over must use this form (PPTC 140) to apply. Children under 16 years of age must have an individual passport (use form PPTC 142 "Child Passport Application"). Aussi disponible en français Processing Time Our goal is to have the passport ready in 20 working days excluding delivery time. Applications for Canadians living in the USA are processed in Canada and passports are delivered by overnight courier. DO NOT mail or bring your application to a Canadian mission in the USA. However, passport applications and related forms are available from these missions. CHECKLIST All THREE pages of the application form completed and signed. TWO identical passport photos taken within the last 12 months. Application form and one of the photos certified by my guarantor. Original proof of Canadian citizenship (no copies or notarized copies). A copy of my Alien Registration Card. Any Canadian passport or travel document issued to me within the last FIVE years. The fee. Requirements Documents to support identity. Additional documents or information may be requested in support of the application. Failure to provide all information will delay issuance of the passport. APPLICATIONS ARE PROCESSED IN CANADA BY MAIL Passport Canada Foreign Affairs Canada Gatineau Canada K1A 0G3 Applying by Mail BY COURIER Passport Canada Le 70 Crémazie 70 Crémazie Street Gatineau QC J8Y 3P2 CANADA If you are travelling soon, you should send your documents to Canada by overnight courier. This will also ensure the safety of your documents in transit. Fee CAN$97 - includes the passport fee (CAN$72) and consular service fee (CAN$25). Payment by CREDIT CARD will facilitate the process. Only Canadian funds are accepted. Credit card - (complete section on application form) Certified cheque or international money order (postal or bank) payable to the Receiver General for Canada Administrative fees and any applicable interest will be applied to all dishonoured payments. In case of Emergency If you require a passport in an emergency, contact the nearest Canadian mission. Residence in the USA If you were admitted to the USA as a permanent resident before February 15, 1977, write your Alien Registration Card (Green or Pink Card) number and the date of issue on the application form (section 4). This information is required to determine your Canadian citizenship status. Protection of Information Personal information provided on your application form is protected and used in accordance with the provisions of the Privacy Act (Personal Information Bank No. FAI PPU 030). This information is collected under the Canadian Passport Order to determine your current and ongoing entitlement to a Canadian passport and to provide information to the Consular Affairs Bureau of Foreign Affairs Canada in the event that you require assistance while travelling abroad. The information provided, including the photograph, is subject to routine verifications and security queries. To further strengthen Canadian passport security, your photograph is stored on an alphanumeric template and incorporated into the passport as a digital image. PPTC 140A (05-03) M02 Page 1 of 4

2 Additional Information General information is available 24 hours a day, 365 days a year. Specific information is available during regular office hours. Application forms are available in Braille, on diskette or in large print for persons with a visual impairment. INFORMATION ON PASSPORTS AND FEES INFORMATION ON TRAVEL Web site: CONDITIONS AND REQUIREMENTS Web site: Toll-free: Outside continental USA: (819) Consular Affairs Bureau (Foreign Affairs Canada) Ottawa, Canada: (613) TTY (For persons who are deaf or hard of hearing) Toll-free: Canadian Missions in the USA DO NOT mail or bring your application form to a Canadian mission in the USA. However, passport applications and related forms are available from these missions or may be obtained on-line at * Indicates offices that provide service in both official languages. * ATLANTA 100 Colony Square Suite Peachtree Street NE Atlanta GA (404) (404) FAX * BOSTON 3 Copley Place Suite 400 Boston MA (617) (617) FAX * BUFFALO HSBC Center Suite 3000 Buffalo NY (716) (716) FAX * CHICAGO Two Prudential Plaza Suite North Stetson Avenue Chicago IL (312) (312) FAX * DALLAS Suite North St. Paul Street Dallas TX (214) (214) FAX * DENVER Suite Broadway Denver CO (303) (303) FAX * DETROIT 600 Renaissance Center Suite 1100 Detroit MI (313) (313) FAX * LOS ANGELES 9th Floor 550 South Hope Street Los Angeles CA (213) (213) FAX * MIAMI Suite South Biscayne Boulevard Miami FL (305) (305) FAX * MINNEAPOLIS 701 Fourth Avenue South Suite 900 Minneapolis MN (612) (612) FAX * NEW YORK 1251 Avenue of the Americas New York NY (212) (212) FAX * SEATTLE 412 Plaza 600 Sixth Avenue and Stewart Street Seattle WA (206) (206) FAX * SAN JUAN The Consulate of Canada Home Mortgage Plaza Suite Ponce de Leon San Juan PR (787) (787) FAX * WASHINGTON D.C. The Embassy of Canada 501 Pennsylvania Avenue NW Washington DC (202) (202) FAX PPTC 140A (05-03) M02 Page 2 of 4

3 INSTRUCTIONS 1 Personal Information NAME TO APPEAR IN PASSPORT Write the name you want to appear in the passport. If this name is different from the name on your documentary evidence of citizenship, the original of the documentation listed below may be required: - Marriage certificate - Legal change of name (original document from issuing authority). Additional documentation will be required to verify your identity as well as the name to appear in the passport (see instruction No. 5 "Documents to Support Identity"). SURNAME AT BIRTH/FORMER SURNAME Complete only if different from the surname to appear in the passport (for Passport Canada information only; will not appear in the passport). ADDING A SPOUSAL SURNAME TO A VALID PASSPORT Your spouse's surname may be added to a valid passport provided the passport was issued in your surname at birth and the marriage occurred after the issuance of the passport. A marriage certificate or additional documentation will be required. The fee for this service is CAN$12. PLACE OF BIRTH Your place of birth must be provided on the application form. If you do not wish the place of birth to appear in the passport, submit a written request. Be sure to contact the consulate or embassy of every country you plan to visit to ensure that you will be admitted if the passport does not include your place of birth. SIGNATURE You MUST sign your usual signature on all THREE pages. Your signature MUST NOT exceed the inner limits of the signature box. A guarantor is a person who confirms your identity. Your guarantor must perform free of charge the following THREE tasks: 1. Certify the information on your application form by completing and signing the "Declaration of Guarantor" section; 2. Write on the back of ONE of your photos, "I certify this to be a true likeness of (your name)" and sign; 3. Sign and date the photocopy of your supplementary documentation (see instruction No. 5 "Documents to Support Identity"). Your guarantor must: Signature Acceptable 2 Declaration of Guarantor Inner Limits Signature Unacceptable be a citizen of Canada or the USA and must be accessible to Passport Canada for verification; have known you personally for at least TWO years and well enough to be confident that the statements you have made in your application form are true; sign the "Declaration of Guarantor" section on your application form; sign the statement on the back of ONE of your photos; and be included in ONE of the following groups: - dentist, medical doctor or chiropractor - lawyer - notary public (notarial seal must appear on the application form) - pharmacist - police officer, judge, magistrate - signing officer of a bank or trust company, or of a financial institution that offers the full range of banking services (cash withdrawals, deposits and savings) - veterinarian. The list above is not a recognition or endorsement by Passport Canada of professional status or superior qualifications. If you have not known an eligible guarantor for at least TWO years, complete a "Declaration in Lieu of Guarantor" form PPT 132, available from any Canadian mission in the USA. This form must be completed at your expense before a person authorized by law to administer an oath or solemn affirmation. This may delay the processing time of the passport. 3 Previous Canadian Passport Enclose any Canadian passport or travel document issued to you within the last FIVE years. A person's name may appear in only ONE valid Canadian passport, Certificate of Identity or Travel Document. Passports are valid for a maximum of FIVE years from the date of issue. If, under exceptional circumstances, a limited validity passport was issued to you within the last FIVE years, it may be extended. The fee for this service is CAN$12. If the valid passport has been lost, stolen, damaged, destroyed or is inaccessible, complete "Statutory Declaration" form PPT 203, available from any Canadian mission in the USA. PPTC 140A (05-03) M02 Page 3 of 4

4 4 Proof of Canadian Citizenship Provide ONE of the documents listed in section 4 of the application form (copies or notarized copies are not accepted). It will be returned to you with the passport. Additional information may be requested to confirm your citizenship. If you are a woman who, before 1947, married a man who was not a British subject, contact Passport Canada. CERTIFICATE OF BIRTH IN CANADA You may obtain a birth certificate from the Vital Statistics authorities of your province or territory of birth. If you were born in Quebec Only birth certificates issued on or after January 1, 1994, by Le Directeur de l'état civil in the province of Quebec are accepted. CERTIFICATE OF CANADIAN CITIZENSHIP Large commemorative documents of citizenship issued after February 14, 1977, are not accepted. If you require a Certificate of Canadian Citizenship, contact the Canadian mission nearest you. You may also visit the Citizenship and Immigration Canada Web site at 5 Documents to Support Identity At least ONE document to support your identity and the name to appear in the passport must be submitted with your application form. Further documentation may be required. Supplementary documentation must be issued by a federal, provincial/state or municipal authority and include the bearer's name and signature. For example: - Non-Drivers License - Provincial/state driver's licence - Provincial health care card - Other provincial/state identification card - Military identification - Certificate of Indian Status - Firearms Licence - Possession Acquisition - Old Age Security card - Alien Registration Card - Other federal Identification card - Federal, provincial/state or municipal employee identification card. Your guarantor must sign and date the photocopies of the documents you are submitting to indicate the originals have been seen. If you are using form PPT 132, "Statutory Declaration in Lieu of Guarantor", the same official who signs the "Declaration" must also sign and date the photocopies of your identification to indicate the originals have been seen. If you have no documents to support your identity, call Passport Canada. IMAGE INFORMATION Photo Specifications Eyes must be open and clearly visible. Glasses, including tinted ones with prescription, may be worn as long as the eyes are clearly visible. Sunglasses are unacceptable. Facial expression must be neutral (not frowning or smiling) with the mouth closed. Photos must show a full front view of the face with both edges of the face showing clearly. The face and shoulders must be centred in the photo and squared to the camera. Photos must reflect/represent natural skin tones. The length from chin to crown of head (natural top of head) must be 1 1/4 inches to 1 7/16 inches. The image must be clear, sharp and in focus. Photos must be taken with uniform lighting and not show shadows or flash reflection on the face and head. Photos with shadows on the face or background are unacceptable. Photos must be taken against a plain, uniform, white or light-coloured background. Hats or head coverings are not permitted except when worn for religious reasons and only if the full facial features are clearly visible. Black and white or colour photos are acceptable. Photos must be originals, not taken from any existing photo, and must have been taken within the last 12 months. QUANTITY AND FORMAT Two identical unaltered photos produced from the same film or from the same electronic file capturing the digital image. SIZE AND PAPER The maximum photo size must be 2 inches wide x 2 3/4 inches long. Heavy weight paper is unacceptable. Photos must be printed on high quality photographic paper. PHOTOGRAPHER AND GUARANTOR Photos must be taken by a commercial photographer. The name of the photographer or studio, the address and the date the photo was taken (not the date the photo was printed) must be provided directly on the back of one photo (see illustration). One photo must be signed by a guarantor as a true likeness of the applicant. From 1 1/4 inches Front To 1 7/16 inches (Not Actual Size) Back - Photographer's Information and Sample of Guarantor's Declaration Photo Co. Ltd. 110 Any Street Any Town, COUNTRY Photo taken I certify this to be a true likeness of (applicant's name) Guarantor's Signature PPTC 140A (05-03) M02 Page 4 of 4

5 Passport Canada Passeport Canada PASSPORT TIPS for Canadians residing in the USA Helpful tips for completing your passport application To avoid delays in the processing of your passport application, pay special attention to the following 12 areas: 1. Photos The finished photos must have a white or light-coloured background, and be free of shadows on the face or background. You must have a neutral expression. Your photographer may consult to access the specifications. 2. Proof of citizenship (original document only) Your original birth certificate or citizenship certificate/card (not a copy) must be submitted. If you were born in the province of Quebec, only birth certificates issued on or after January 1, 1994, by Le Directeur de l état civil are accepted. 3. Complete citizenship information All applicants must complete the question: Did you acquire citizenship of another country...? See the application form; section Fees Submit the correct fee. Fill out the credit card information, or send a certified cheque or an international money order in Canadian funds only. 5. Choose an eligible guarantor Your guarantor must be from an approved occupational group as listed in General Information; instruction #2. Retired guarantors are not eligible unless still registered in their professional association listing of active members. 6. Complete your application before your guarantor signs it. The guarantor must certify to the best of his or her knowledge and belief the information on the form. Make sure your guarantor signs the declaration on the form and writes your name on the back of one of the photos and signs it as well as copies of your supporting identification. 7. Provide supporting identification (ID) Provide a copy (both sides) of a government issued ID with your name and signature. The copy must be signed and dated by your guarantor. 8. References Your guarantor should not be used as a reference. Relatives should not be a used as references. A friend or co-worker is best. 9. Submit any valid passport or travel document If your passport is still valid when you apply, you must submit it. Any travel document issued in the last five years must be submitted. If your passport has expired, you do not need to submit it. 10. To use your spousal name If you want the passport in your spousal name, you must complete the requested information about your marriage. See the application form; section 1; line Complete and sign all three pages You must sign with your usual signature in the three signature blocks provided (one signature per page). Your signature must not touch the border. If the signature touches the border on page one of the application, it may be rejected and a new signature will be required which will incur delays. 12. Additional personal information Indicate your mother s surname when she was born (mother s maiden name). See the application form, last page; first block. Aussi disponible en français PPTC 140B (05-05) M02

6 Aussi disponible en français PPTC 140 (05-03) M02 ADULT PASSPORT APPLICATION for Canadians 16 years of age or over (in the USA) INFORMATION PROTECTED WARNING to all applicants and guarantors - Any false statement, misrepresentation or concealment of any material fact on this form or any document presented in support of this application may lead to refusal or revocation of a passport and be grounds for criminal prosecution. Print in block letters using black or dark blue ink. Personal Information 1 Surname Given Name(s) (See instruction No. 1) of Travel Unknown Day Surname at Birth (See instruction No. 1) Former Surname (See instruction No. 1) If passport requested in spousal surname, enter Year of Marriage Surname of Spouse (See instruction No. 1) of Birth Sex Female Male Permanent Address Marital Status Place of Birth City Province/Territory (If applicable) Country Eye Colour Hair Colour Height Weight Number Street Apartment City Province/Territory/State Postal Code/Zip Code Mailing Address (If different from above) Number Street Apartment City State Zip Code Home Telephone Number ( ) DECLARATION - I solemnly declare that I am a Canadian citizen, that the photos enclosed are a true likeness of me and that all of the statements made in this application are true. Signed at City Business Telephone Number/Extension ( ) ( ) State Fax Number or Address (Optional) Void if signature touches border Signature (See instruction No. 1) COMPLETE NEXT PAGE 2 Surname Occupation (See instruction No. 2) Declaration of Guarantor Given Name Name of Firm/Organization Page 1 of 3 Business Telephone Number/Extension Home Telephone Number Fax Number (Optional) ( ) ( ) ( ) Business Address Number Street City State Zip Code Void if signature touches border DECLARATION - I solemnly declare that to the best of my knowledge and belief, all of the statements made in this application are true. I have known the applicant personally for at least TWO years and have certified, on the back of one photo, that the image is a true likeness of the applicant. If applicable, I have also certified on the photocopy of the supplementary documentation that, to the best of my knowledge, the photocopy is a true likeness of the original. Knowledge of applicant Number of years Signature of Guarantor (See instruction No. 1) Signed at City State An Agency of Foreign Affairs Canada Un organisme d'affaires étrangères Canada

7 PPTC 140 (05-03) M02 3 Previous Canadian Passport Enclose any Canadian passport or travel document issued to you within the last FIVE years. Would you like the passport to be returned to you? Yes No If the passport has been lost, stolen, damaged, destroyed or is inaccessible, you must include with this application form a completed "Statutory Declaration" form PPT 203, available from any Canadian mission in the USA. The maximum validity of a passport is FIVE years. 4 Proof of Canadian Citizenship If you were born in Canada, provide ONE of the two documents listed below (No copies): Birth Certificate in Canada (See instruction No. 4) Registration Number Certificate of Canadian Citizenship (See instruction No. 4) If you were born outside of Canada, provide ONE of the four documents listed below (No copies): Certificate of Canadian Citizenship (See instruction No. 4) Certificate of Naturalization Certificate of Retention of Canadian Citizenship Certificate of Registration of Birth Abroad (Issued by the Registrar of Canadian Citizenship) After becoming a Canadian citizen, did you reside outside of Canada for 10 consecutive years or more before July 1967? No From To USA RESIDENCE - If you were admitted to the USA as a permanent resident before February 15, 1977, write your Alien Registration Card (Green or Pink Card) number and the date of issue. Include a copy of your Card. Alien Registration Card Number 5 Documents to Support Identity Provide the following information. Include signed copies (See instruction No. 5). Type of Document Document Number Did you acquire citizenship of another country before FEBRUARY 15, 1977? No By birth Country Yes (Specify) By naturalization When did you become a Canadian citizen? Specify the date Yes (Specify) Type of Document Document Number Name of bearer as it appears on the document Effective Name of bearer as it appears on the document COMPLETE NEXT PAGE Page 2 of 3 Declaration of Applicant DECLARATION - I solemnly declare that the statements made in this application are true. Signature of Applicant Signed at City Credit Card Information COMPLETE ONLY if you are paying by credit card (for applications sent to Canada only). Name Appearing On Card FOR OFFICIAL USE ONLY State Card Number of Expiry Year Authorization Number AUTHORIZATION - I authorize Passport Canada to charge CAN$ to my credit card. Signature of Cardholder

8 PPTC 140 (05-03) M02 Addresses in the last TWO years (If different from current address. If insufficient space, attach a separate sheet.) Number Street Apartment City Province/Territory/State Country Occupation (If insufficient space, attach a separate sheet.) Additional Personal Information From Year From Year In the last TWO years, my employers were and/or I was attending educational institutions as follows: Nature of s Employer/School Address Business Telephone No. Employment/Studies From To To To Year Year Mother's Maiden Name (Provide your mother's surname at the time of her birth.) Provide the following information with respect to TWO persons who are neither your relatives nor your guarantor and who have known you for at least TWO years. They will be contacted to confirm your identity. 1. Surname References Given Name Relationship Address Number Street Apartment City Province/Territory/State Country Home Telephone No. Business Telephone No./Extension Fax No. or Address (Optional) ( ) ( ) 2. Surname Given Name Has known me for State number of years ENSURE ALL THREE PAGES ARE COMPLETE Relationship Address Number Street Apartment City Province/Territory/State Country Home Telephone No. Business Telephone No./Extension Fax No. or Address (Optional) Has known me for ( ) ( ) State number of years Surname Emergency Contact We recommend that you provide the name of someone who would not normally travel with you. This information is helpful if you have an accident or become ill while travelling outside of Canada. Given Name Page 3 of 3 Relationship to Applicant Address Home Telephone Number ( ) Business Telephone No./Extension ( ) Number Street Apartment City Province/Territory/State Postal Code/Zip Code Declaration of Applicant DECLARATION - I solemnly declare that the statements made in this application are true. Signature of Applicant Signed at City State