APPLICATION FOR REGISTRATION:

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1 APPLICATION FOR REGISTRATION: POSTGRADUATE EDUCATION CANADIAN MEDICAL SCHOOL GRADUATES MATCHED TO AN ONTARIO RESIDENCY PROGRAM Dear Applicant: The College is pleased to provide this application for a Postgraduate Education certificate of registration. Note that this application package is specifically for final-year medical students at Canadian medical schools in 2015 matched to a residency program in Ontario. This application package contains the following: Instruction Guide and Forms: Requirements Checklist Schedule of Requirements for Registration for Postgraduate Education Application, Credentialing, and Payment Forms Information about the Certificate We strongly encourage you to submit your complete application package as soon as your training appointment in Ontario is made known to you, so that your certificate can be issued in time for your July 1 start date. You do not need to wait for your official Letter of Appointment from the Ontario medical school before you apply. Please be advised that you must allow sufficient time for processing of your application. In this regard, applications received after May 22, 2015, may not be processed in time for a July 1, 2015 start date. For detailed information relating to the registration process and timelines, you must review the General Guidelines document available under Related Links on the Registration Applications and Forms page. Should you have any questions, please contact the Inquiries Section in the Applications and Credentials Department at (416) , Monday to Friday 9:00 am to 5:00 pm. The College looks forward to receiving your application and wishes you a successful and rewarding training experience in Ontario. Sincerely, Inquiries Section Applications and Credentials Department 2015 Canadian Medical School Graduates Instruction Guide Page 1 of 6

2 2015 Canadian Medical School Graduates Application REQUIREMENTS CHECKLIST This checklist summarizes the schedule of requirements and is provided as a reference to organizing your application. Please follow the instructions in the schedule when completing each requirement. Part A: All Requirements in Part A must be Submitted to the College as a Complete Package 1. Application Form (Enclosed) Ensure all questions are answered and declaration on last page is properly completed. For yes responses, arrange for third-party supporting documents as instructed. 2. Canadian Citizenship, Permanent Resident Status or Work Permit Photocopy of proof of Canadian citizenship or permanent resident card, or valid Canadian Work Permit. Ensure that date of birth appears. 3. Evidence of Name Change (if applicable) Photocopy of official name change document. 4. Professional Liability Protection (Enclosed) Complete Undertaking form. 5. MINC Consent Form (Enclosed) Sign and return MINC Consent form to enable issuance of (or verification of existing) MINC number. 6. Payment of Fees (Enclosed) Must be enclosed with your application. Personal cheques not accepted. Part B: All Requirements in Part B must be Sent to the College by Third Parties 7. Disclosure of Criminal Record Information Arrange your own criminal record check which uses the Canadian Police Information Centre (CPIC) database - valid for 6 months from date of issuance. 8. Evidence of Medical School Graduation Sent to CPSO from medical school. **Quebec Graduates must arrange for the Certification of Medical School Graduation to be sent directly to the CPSO once officially graduated. 9. Letter of Appointment Letter of Appointment to be sent to CPSO from Postgraduate office of Ontario medical school Canadian Medical School Graduates Instruction Guide Page 2 of 6

3 2015 Canadian Medical School Graduates Application SCHEDULE OF REQUIREMENTS This schedule contains detailed information regarding the requirements for registration: PART A - The requirements to be returned by you in a complete package. PART B - The requirements you must arrange to be completed by third parties. All requirements in this schedule must be completed. Please follow instructions carefully. PART A: REQUIREMENTS TO BE SENT BY APPLICANT AS A COMPLETE PACKAGE 1) Application Form Your application form must be fully completed and the declaration on the last page must be signed and sealed by a commissioner for oaths, notary public, or lawyer. If the lawyer does not use a seal, a business card must be attached. An incomplete form or a form not properly notarized will be returned. An application stamped by a Canadian embassy overseas is also acceptable. Ensure that your photograph is full face, of passport size and quality, and taken within 6 months of completing the form. A photograph not meeting these specifications will be returned. In part 6 of the application form, read the instructions and answer each question carefully. Every yes response must be explained in writing and supported by the required background documents or third-party reports. Any missed questions or incorrect responses will require correction and may delay your application. Any conflicting or false responses will require written explanation. Applications not completed after one year will be considered withdrawn. 2) Canadian Citizenship, Permanent Resident Status or Work Permit One of the following is required: (i) (ii) (iii) Proof of Canadian citizenship (photocopy of your Canadian birth certificate, passport or citizenship card). Date of birth must be shown. Proof of Permanent Resident status under the Immigration and Refugee Protection Act (photocopy of both sides of your Permanent Resident card issued by Citizenship and Immigration Canada). Photocopy of a Canadian Work Permit under the Immigration and Refugee Protection Act which permits you to take the position specified in your Letter of Appointment. 3) Evidence of Name Change (if applicable) Evidence of all official name changes must be submitted with your application (i.e. marriage certificate, official court order). In entering your name on the register, the College will use the name provided on your medical school documentation and supported by other identification documents unless you have officially changed your name Canadian Medical School Graduates Instruction Guide Page 3 of 6

4 4) Professional Liability Protection Undertaking by Applicant All applicants must have adequate professional liability protection, either from the Canadian Medical Protective Association (CMPA), an Ontario insurance company, or under the Treasury Board Policy for Indemnification Crown Servants of Canada. Complete the Undertaking form provided by the College and return it with your application. See the Undertaking for further instructions. Although you may be registered by the College based on your Undertaking, you must not commence any medical practice until you obtain professional liability protection. After you obtain it, you must submit a Declaration by Member to the College within 30 days. The Declaration by Member will be mailed to you by the College with your certificate of registration. 5) MINC Consent Form The MINC number is a national identifier unique to each physician in Canada, but contains no encoded personal information. It is used by approved Canadian medical regulatory, administrative and research bodies. See enclosure for further information. Your completed MINC Consent form will enable the CPSO to arrange for issuance of your MINC number. If you already have a MINC number or are not sure whether you have one, please provide your MINC Consent. Only with your Consent can we check for your existing MINC number. 6) Payment of Fees ($476.00) Application Fee (non-refundable): $ Membership Fee: $ Fees must be submitted with your application. No assessment of your application will be made until the application fee is received. The application fee is non-refundable regardless of whether your application is incomplete, withdrawn or refused. Payment must be made using Visa, American Express, MasterCard, money order or certified cheque (payable to the College of Physicians and Surgeons of Ontario). Please use the form provided by the College to authorize payment of fees by Visa, American Express or MasterCard. Personal cheques are not accepted. Receipt of your payment of fees by the College does not confirm that you are eligible for registration nor does it confirm that your certificate of registration has been issued. The application fee also includes Ontario Fairness Commissioner Registration Audit Recovery fee of $5. Fees are subject to change. Applications are subject to fee amounts in effect at time of submission Canadian Medical School Graduates Instruction Guide Page 4 of 6

5 PART B: REQUIREMENTS TO BE SENT BY THIRD PARTY ORGANIZATIONS You must arrange for the documents below to be sent directly to the College by third party organizations. Source documents sent by you will be rejected. They must arrive by mail in an official, sealed and stamped envelope directly from the third party. Courier delivery is acceptable, but the documents inside the courier package must be in an official envelope that has been sealed by the source organization. Courier packages must be sent directly to the College. 7) Disclosure of Criminal Record Information A criminal record check using the Canadian Police Information Centre (CPIC) database is required. Make your own arrangements to obtain a valid criminal record check from a municipal or provincial police service in Canada. Please submit your application without the criminal record check and forward the results to the College in a sealed envelope as soon as available. Note that your check will expire 6 months from the date of issuance and must remain valid until the date your certificate is issued. The criminal record check acceptable to the College is often identified as a police record check, police information check, clearance letter, etc. Terminology will depend on the police service concerned and, in any case, you must ensure that your criminal record check covers the following: a) The Canadian Police Information Centre (CPIC) database; b) Outstanding entries, such as charges and warrants both are required. Please check this with the police service. Some police services do not report current charges in their basic check, in which case you must ask for a vulnerable persons check or use a different police service. c) Current and all previous names; Although not required, a vulnerable persons check is also acceptable if the police service does not issue a basic check that meets the College s criteria which is outlined above. Checks by third-party commercial vendors, including online vendors, are not accepted. For assistance in determining an appropriate check, please review the Guide to Acceptable Criminal Record Checks available under the Related Links on the Registration Applications and Forms page. If your check indicates a possible match in the CPIC system, fingerprint verification from the Royal Canadian Mounted Police (RCMP) will be required to complete the screening process. You will be notified if this applies to you. 8) Letter of Appointment to Residency A signed and dated Letter of Appointment issued by the Postgraduate Medical Education Office of the Ontario medical school at which you have an appointment in a training program. The Postgraduate Office will send the Letter of Appointment to you for your signature. You must return it to the Postgraduate Office, not the College. The Postgraduate Office will then forward it to the College on your behalf. The Letter of Appointment might not be available until later in the application process. Applicants should continue with completion of other requirements while waiting for the Letter of Appointment. 9) Evidence of Medical School Graduation In late May or early June, your medical school will provide the College with a list of its spring 2015 graduating class. If your name is not on the list, please arrange for a letter to be sent directly to the College from the Dean confirming your graduation in the spring of Note to Quebec Graduates Graduates from medical schools in Quebec must complete a Certification of Medical School Graduation form. Please arrange for this document to be sent directly from your school after you have officially graduated. Graduation forms received prior to graduation will not be accepted. You will be sent this form by once an initial assessment of your application has been completed Canadian Medical School Graduates Instruction Guide Page 5 of 6

6 2015 Canadian Medical School Graduates Application INFORMATION ABOUT CERTIFICATE Postgraduate Education Certificate of Registration Your Postgraduate Education certificate will carry the following standard terms, conditions and limitations: 1. The holder of this certificate shall practise medicine only as required by the postgraduate medical education program in which the holder is enrolled at [Ontario medical school]; 2. The holder shall prescribe drugs only for in-patients or out-patients of a clinical teaching unit that is formally affiliated with the department where he or she is properly practising medicine and to which postgraduate trainees are regularly assigned by the department as part of its program of postgraduate medical education; 3. The holder shall not charge a fee for medical services; 4. The certificate expires on the earlier of the following times: a. When the holder is no longer enrolled in a program of postgraduate medical education provided by a medical school in Ontario; or when b. When the holder no longer holds Canadian citizenship, permanent resident status or a valid employment authorization under the Immigration Act (Canada). Renewal of Postgraduate Education Certificate Upon issuance of a certificate of registration, the applicant becomes a member of the College. Every Postgraduate Education certificate carries an expiry date, which is usually based on the academic year-end. If the training appointment is extended, it is the member s responsibility to renew the certificate. It is an offence to practise with an expired certificate. Renewal of a Postgraduate Education certificate requires a new Letter of Appointment from the Ontario medical school, payment of annual membership fee, and other documents as applicable Canadian Medical School Graduates Instruction Guide Page 6 of 6

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10 Credit Card Payment Authorization Form for Registration Fees Please complete this online form, print out and add your signature for your credit card payment. Submission Options: (See instructions below. To avoid duplicate charge, please only submit once) Date CPSO#/File# First Name Middle name Last Name Address City Postal/Zip Code Province/State Country Application Fee Postgraduate Education $162 Membership Fee Postgraduate Education $314 Application Fee Independent Practice and all other classes $790 Membership Fee Independent Practice and all other classes $1,570 Application Fee Short Duration class $319 Other item: Amount: TOTAL I authorize the College of Physicians and Surgeons of Ontario to charge: to my credit card (check one) Visa MasterCard American Express Card number * Expiry date (MM/YY) Mail OR fax this form (but DO NOT do both to avoid possible overcharge) to: College of Physicians and Surgeons of Ontario 80 College Street, Toronto, Ontario, M5G 2E2 Attention: Finance Department Fax: Cardholder signature Please print out this form and sign above. For Office Use Only CPSO#/File# First Name Last Name March 2014

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