Board of Medical Specialty Coding

Transcription

1 Board of Medical Specialty Coding HCS-D Board of Medical Specialty Coding Candidate Handbook for the Home Care Coding Specialist-Diagnosis (HCS-D)

2 Table of Contents Introduction...3 Organization mission and philosophy... 3 A quick look at the process About HCS-D Certification...5 Benefits Determining if you are ready to take the HCS-D Exam...7 Eligibility and qualifications... 7 Examination philosophy... 7 Applying for the exam Preparing for HCS-D certification...9 Study process and materials... 9 Test format Registering for the HCS-D examination Fees...11 Selecting a testing location...11 Special testing accommodations Test Day...13 Unallowed behavior Testing Issues Challenges, complaints and appeals After the examination...15 Successful candidates Unsuccessful candidates Feedback on your experience Release of information Revoking certification Maintaining your Certification...17 Renewing your credential How to earn CEUs Educational events (seminars, conferences, workshops, audio seminars, etc.) Publications Teaching and presenting Recertification

3 Table of Contents Code of Conduct...21 Introduction General principles Principle A: Attitude Principle B: Duty Principle C: Integrity Principle D: Respect Ethical Standards...23 Resolving Ethical Issues Competence Human Relations Privacy and Confidentiality Advertising and Other Public Statements Record Keeping and Fees Education and Training DecisionHealth Privacy Policy Statement...25 Exam Registration Form...27 Proctor Nomination Form...29 Application for Certification Renewal

4 Introduction Congratulations on your decision to earn one of the Board of Medical Specialty Coding s certifications: the Home Care Coding Specialist - Diagnosis (HCS-D) credential. HCS-D certification can provide additional professional recognition and personal rewards. This handbook is designed to help guide candidates through the Board of Medical Specialty Coding s (BMSC) certification process, which we ve defined with the following steps: 1. Learning about the HCS-D certification 2. Determining if you are ready to take the Home Care Coding Specialist - Diagnosis exam 3. Preparing for the exam, using appropriate study materials 4. Registering for the exam 5. Test day 6. After the examination 7. Maintaining your certification Organization Mission and Philosophy BMSC is the premier provider of specialty certification, education and training for coders, clinicians and compliance professionals across the home health, physician and compliance fields. We are dedicated to creating and advocating a career ladder for these professional through multiple layers of education, certification and training. Since being established in 2003, thousands of candidates have taken the BMSC exams across the United States and beyond. Our exams are created by coders for coders. They are skills-based exams that focus on your ability to do the job. We gladly welcome these skilled coders into our certification circle. A Quick Look at the Process Home care coders who feel they have advanced beyond basic coding (based on their daily work skills) should strongly consider taking the HCS-D exam. Candidates must have a high school diploma or equivalent and we recommend at least two years of home care coding before trying for the HCS-D certification. For more information on this subject, turn to Eligibility and Qualifications on page 7 of this handbook. To apply Web: Download a form at Phone: or Fax: Visit: Mail: the BMSC booth at numerous conferences Fill out the registration form at the back of this handbook and send to: Two Washingtonian Center, 9737 Washingtonian Blvd, Suite 100, Gaithersburg, MD

5 Where can I take the exam? At conferences: Visit for current offerings. Online: HCS-D exams are available online so you have an option for taking an exam in your office. Please check the BMSC website for more information on our Proctor Nomination Form, or turn to page 29 of this handbook. Registration fees The fee for the HCS-D certification exam is $249. We partner with the Association of Home Care Coders and other groups during the year to offer the exam. Some of those partner organizations may offer the test to members at a discount. The fee for the HCS-D recertification exam is $129. Registration fees cover examination registration costs, administration and credential management. The cost of the exam also includes a FREE retake of each exam if you do not pass on the first try. At the exam Bring your books!! You must bring a current ICD-9-CM manual with you to the exam location. The passing grade is 80% correct for both the certifying and recertification exam. Candidates who pass the exam Once you pass the exam, you are a certified home care coder. To maintain certification, you will need to: 1. Complete 10 CEUs within 12 months of taking your exam. For information on BMSC CEUs or how to submit and request CEU approval, go to page 17 of this handbook. 2. In the second year of your certification, you will sit for a recertification exam that tests code changes in the months since you first took your exam. This exam is much shorter than the certification exam, is allotted 90 minutes and is an objective test. Maintenance of the credential continues in this fashion on an alternating yearly basis. Candidates who don t pass on their first attempt are allowed to retake the exam again for free. Relax! You have a FREE retake. Interested in Learning More? info@medicalspecialtycoding.com Phone: , Fax: Mail: Web: Two Washingtonian Center 9737 Washingtonian Blvd., Suite 100 Gaithersburg, MD Questions? Want to become involved or offer advice on improving BMSC? Contact Executive Director Victoria Forlini vforlini@medicalspecialtycoding.com 4

6 1 About HCS-D Certification Home care coders who successfully pass the certification examination will be certified by BMSC and will earn their Home Care Coding Specialist - Diagnosis (HCS-D) credential. Certified coders are in high demand for their ability to ensure appropriate reimbursement while reducing risk of liability. We are always looking for you advice on other credentials to consider. Please us at info@medicalspecialtycoding.com with your recommendations. Benefits BMSC exams are the only ones developed for coders by coders. The HCS-D exam tests skills and shows your proficiency. In a June 2006 survey by BMSC, we discovered that 1 in 5 of our surveyed certified coders had received a raise or bonus after certification!! HCS-D certified coders are considered leaders in the industry because they: Utilize their specialty knowledge and experience to better interact with clinicans and providers Understand both basic and more advanced coding principles and guidelines Ensure their providers receive appropriate reimbursement Provide direction and instruction to less experienced coders in the workplace Demonstrate their coding skills daily Your coding credential is a demonstration of your coding proficiency. As you become more experienced in the practical requirements of home care coding, HCS-D certification can provide additional professional and personal recognition and reward. As the importance of accurate and specific diagnosis coding increases in the home health setting, those with demonstrated proficiency will significantly increase the value they bring to their agencies. Certified coders are generally more highly compensated and receive greater advancement opportunities. For job applicants, certification can provide a competitive advantage, and providers are increasingly requiring coding certification as a condition of employment. 5

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8 2 Determining if you are ready to take the HCS-D Exam Eligibility and Qualifications The HCS-D exam assesses your proficiency in coding specifically for home care. To be eligible to sit for the Home Care Coding Specialist-Diagnosis (HCS-D) certification examination, candidates must have earned a high school diploma from a United States high school, or have an equivalent background. Coding knowledge is not necessarily defined by years of experience, education or other credentials, therefore BMSC does not put a number on the years of experience a coder must have in order to sit for our exams. Our most successful candidates usually have at least two years coding in home care. HCS-D certified coders must be able to apply codes and coding concepts in a testing situation. This is not an exam where you can sit through an education class, then take and pass the exam. It is a skillsbased exam, which is why we recommend several years of coding experience. The test may include scenarios with multiple conditions, aftercare situations, co-morbidities and complications, for example. If you believe that your combination of education, experience and expertise qualifies you as a home care coding specialist, then we invite you to sit for the home care specialty certification examination. BMSC does not discriminate against any applicant. All applicants for examinations will be judged only on published criteria for eligibility. Examination Philosophy BMSC exams are designed to test the day-in, day-out coding skills of the professional coder. As a result, many coding scenarios appear on the exam, as well as the crucial subject areas of coding conventions and guidelines. This is the only nationwide certification credential created by coders for coders. Our goal isn t to stump you with trick questions on procedures you will likely never see, but rather to ensure for you and for your employer that you have, in fact, achieved proficiency in home care coding. The HCS-D examination focuses on the critical diagnosis coding and billing issues specific to home care: Most frequently billed home health conditions and proper assignment of PPS case-mix diagnoses Accurately assigning V code status before and after Medicare s October 1, 2003 compliance deadline Conventions and guidelines for home health diagnosis coding (e.g., manifestation codes) Correct usage of combination codes Correct assignment of primary (M0230) and secondary (M0240) codes, as well as M0246 Other topics include ICD-9-CM code sequencing and knowledge of medical terminology Applying for the Exam To begin your process, review the information in this handbook. If you feel you are ready to begin this process and have met BMSC s recommended minimum requirements, submit an application for the HCS-D certification examination. Application forms are available at the BMSC website and in this handbook. We will also mail applications, if so desired. 7

9 Any candidate applying via mail is encouraged to send the application via registered, trackable mail. Please allow four to six weeks of processing time from the time you mail the application. However you apply, you will receive an confirmation from BMSC that your registration has been received. 8

10 3 Preparing for HCS-D certification Study Process and Materials Because the HCS-D exams are skill-based, a coder doing excellent work every day should be prepared for the exam without the need for extra studying. We do, however, recognize people s desires for reference materials to brush up on skills and concepts. You will find HCS-D specific study outlines on the BMSC website to help aide candidates in seeing what topics will specifically be addressed. In addition, on our website we offer several skill-based questions similar to ones that will be on the test. Download these and see how you do! We publish various study resources, including a study guide specific to HCS-D certification with dozens of examples and sample questions. In conjunction with our publishing partner, DecisionHealth, we offer a larger resource book that follows the ICD-9 chapters and also offers sample questions. We may also offer other study resources, such as on-your-own audio study guides and reference sheets. Please check out website at and go to the Study Materials area for more information. The website can also direct you to skill questions online. Test Format The HCS-D exam is 2.5 hours long. This exam does include scenarios, and you will be asked to code them as you would on the job. This test is multiple choice. The questions are weighted, according to difficulty. All BMSC exams are open book. You must bring the following resources with you to the HCS-D exam to have all the resources needed to take the test: Photo Identification Current ICD-9-CM book While sticky notes attached to, or writing inside of, any of the above books is allowed, loose leaf papers are not allowed. You may not share reference books with other test takers and extra copies of the above books will not be provided. Please bring extra writing utensils you may need. Scrap paper will be provided for candidates to use during the exam. A passing grade is 80% correct or higher. Recertification Exams The recertification exam is a 10-question objective test, which only tests on code changes in the months since you have earned your original certification. Candidates have 90 minutes to take this exam. The questions are weighted, according to difficulty. The resources allowed for the recertification exam are the same as those allowed for the certifying exam. A passing grade is 80% correct or higher. 9

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12 4 Registering for the HCS-D examination Fees Initial Registration Fee for Certifying Exam $ CEU renewal application and Submission Fee - $69.00 * Registration Fee for Recertification Exam $ Registration fee covers examination administration and credential management. *CEU application and Submission Fee is required to maintain your credential. This fee is assessed in the years when you are not applying for recertification. Registration forms can be found at the back of this handbook. Selecting a Testing Location Taking the Test at an Event Many candidates like to attend conferences or educational events to ensure that they have the knowledge needed to take a BMSC certification exam. While BMSC encourages this practice, please keep in mind that no conference is designed to train you to pass a given test. However, many conferences, especially the Home Health Coding Summit, will provide the latest information on health care coding. The BMSC exam is a separate registration (and fee) from any conference. To register for a certification exam at a conference, simply visit the Events Page on our website to view current offerings, click on the conference you are interested in, and register for BOTH the conference and the exam. You may also complete the exam registration form in the back of this handbook and fax it to Taking the Test in Your Office Many coders have trouble finding the time and money to attend conferences or CEU events throughout the year. That is why we have developed the Individual Proctoring Protocol. This process allows you to take the exam online at your office when and where it is convenient for you and your proctor. Candidates must first select a qualified individual proctor, then complete and return the Proctor Nomination Form along with your exam registration to BMSC for approval. BMSC will send your proctor a valid username and password for when you take your exam. A qualified proctor should be an impartial test administrator. Your proctor can be a trustworthy person (he or she does not have to be a professional coder) who is willing to ensure standard and fair test conditions and: 1. Is not a family member or related to you 2. Does not report to you 3. Will not accept compensation for proctoring services. Upon receipt of the examination, the proctor will: 1. Schedule a time and place for the candidate to sit for the examination 2. Review the test instructions and parameters (time and resource limitations, etc.) 11

13 3. Co-sign, with the candidate, the Statement of Compliance, and 4. Administer the examination according to the agreed-to instructions. The online exam is timed. At the end of the allotted exam time, the exam will shut down and your exam will be transmitted to BMSC. Special testing accommodations Please contact BMSC if you have a situation that might require special testing accommodations. 12

14 5 Test Day Candidate Handbook Candidates taking the test at an event should report to the testing room 30 minutes before the exam start time to be signed in and have your reference materials checked. A government-issued photo ID is required for sign-in. This ID should include your photo and recent signature. Pencils and scratch paper will be provided (onsite only). Once you enter the testing room, you may not leave until the exam has started. Before the exam is administered, the proctor will review the rules to follow while the test is in progress. The HCS-D certification exam is 2.5 hours long; the HCS-D recertification exam is 90 minutes long. There are no scheduled bathroom breaks during the exam. If a candidate leaves for the bathroom, the break is allowed, but time does not stop. Unallowed behavior Candidates who partake in any of the following types of behavior will be dismissed from the test-taking venue and the scores will not be allowed. Examples of misconduct include, but are not limited to: Using electronic communication equipment (e.g., PDAs, calculators, cell phones) Giving or receiving help during the examination Committing fraud by attempting to take the exam for someone else Using notes or aids that are not allowed Attempting to copy or remove test materials Engaging in abusive, disturbing or uncooperative behavior. Testing Issues Occasionally, testing irregularities, including but not limited to administrative errors, unauthorized availability of test content or disruptions in test administration, occur and must be dealt with. If a testing issue occurs, BMSC will perform an investigation. BMSC may opt to score the test or cancel the test score. When appropriate, BMSC will give affected test-takers the opportunity to retake the exam as soon as possible and free of charge. Affected candidates will be told the reason for the cancellation of their test and options for retest. Appeals processes do not apply to testing irregularities. Challenges, Complaints and Appeals Challenges, complaints and appeals may be submitted in writing no more than 30 days after the examination is taken by a candidate. All challenges must be submitted in writing and include supporting documentation or evidence. Please send challenges to: BMSC, 9737 Washingtonian Blvd, Suite 100 Gaithersburg, MD BMSC takes challenges and appeals seriously, but the burden of proof for challenges is borne by the applicant and all decisions on challenges, complaints or appeals made by BMSC and its advisory boards are final. Complaints or appeals will not be considered after 30 days. BMSC will not regrade an entire exam. You must have specific questions in order to challenge a question on an exam. 13

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16 6 After the examination Successful candidates: Become a HCS-D certified coder! Receive a certificate of recognition of their status as a Home Care Coding Specialist Diagnosis. Receive a credential lapel pin. Will be listed as a Home Care Coding Specialist-Diagnosis in our Certified Coder Directory at May, at their discretion, have their supervisor officially notified of their achievement by the Executive Director. Unsuccessful candidates: Receive an invitation to retake the HCS-D examination one additional time, for no additional fee, within 60 days of their receipt of the performance report. Feedback on Your Experience You will receive an asking you to complete a Post-Exam survey. Your answers to this survey will help us gauge how well we, and the exam, are serving you and how well you feel you were tested on coding conventions. We encourage you to fill out this form. Release of Information All test results are released directly to you and will not be released to anyone else. If you are taking the test at an event, please allow six weeks for notification of your results. If you are taking the test online, your results are provided to you at the completion of the exam. All candidates who become certified coders may have their names published in a newsletter, website or other public forum. Information on your exam and scores will not be released to an outside party. Revoking Certification Certification may be revoked if any of the following scenarios are met: The certified coder had supplied false information or supporting documentation. The certified coder has engaged in inappropriate conduct during the exam administration or after. The certified coder fails to comply with BMSC s Code of Conduct on page 21 of this handbook. 15

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18 7 Maintaining your Certification Candidate Handbook Congratulations! You ve become certified and have proven to the world that you know your specialty. Your certification is important to you, and it s time to think about the maintenance process. Because BMSC s exams focus on skill-based testing, skill maintenance is built into a revolving process: Year 1: Initial Certification Year 2: Submit CEUs for Renewal Year 3: Recertification Year 4: Submit CEUs for Renewal And so on In the first year after your initial exam, you will need to maintain your credential by earning 10 Continuing Education Units (CEUs). If you earned your certification two years (or more) ago and have already renewed your certification by earning 10 CEUs, then the next step is to sit for your recertification exam. Renewing Your Credential To maintain your certification as a Home Care Coding Specialist-Diagnosis, BMSC requires that you complete 10 Continuing Education Units (CEUs) during a renewal year. Your education MUST be specific to home care issues and ICD-9 coding. We will not accept CEUs that apply to physician coding (CPT, HCPCS) or general information management CEUs unless they apply across a general coding spectrum. Only 5 of the 10 CEUs may be obtained from scenario review/publication CEUs. The other five must come from educational seminars or teaching. These can include internal education, as long as the education can be documented. Your completed Application for Renewal with all required documentation of your continuing education is due with a payment of $69.00 to BMSC on or before the anniversary of your certification (renewal date) that appears on your HCS-D certificate. BMSC will send you reminder s that your renewal date is nearing. Even if you earn CEUs at a BMSC-approved education event, you must submit an application, certificate of attendance and fee. Please Note: Do not submit CEUs to BMSC as you earn them. Your CEU and supporting documentation should be sent together before your certification anniversary date. CEU applications and payments should be sent to: Board of Medical Specialty Coding 9737 Washingtonian Blvd., Suite 100 Gaithersburg, MD

19 How to earn CEUs There are three ways you can earn CEUs: Educational Events Publications Teaching or Presenting Educational events (seminars, conferences, workshops, audio seminars, etc.) A list of events (both live conferences and audio/web seminars) that have been pre-approved for CEUs can be found on the Events Page of our website. PLEASE NOTE: Videos, audio CDs, online education and similar formats are considered to be events for purposes of CEU calculation and documentation requirements. Home Care Coding Educational Events BMSC awards 1 CEU per 1 educational hour attended. CEUs are awarded for educational content only, not for social/networking events, meals or general sessions. To submit pre-approved CEUs, simply include them in the Continuing Education Record portion of the Application for Certification Renewal. You only need to provide the activity date, name, format, indicate its pre-approval status and the number of earned CEUs. Please include a copy of your Certificate of Attendance with your Renewal Application. To submit non-pre-approved CEUs, please include the following documentation for each event: Copy of the course agenda, including course objectives and name of sponsoring organization Name of presenter/s (include credentials, if applicable) Number of hours dedicated to coding education Copy of your certificate of attendance or completion Your renewal application is due by the anniversary of your certification date (date on your certificate). Publications The following publication is pre-approved for Continuing Education Units (CEUs): DecisionHealth Diagnosis Coding Pro newsletter. You can earn CEUs from publications in the following ways: Review an article you ve read in a BMSC-approved publication, and in writing, state what you ve learned and how it will change the way you code and bill claims for your practice. Provide ICD-9 codes as appropriate. Include the name of publication, article title, and date of publication on your submission. Review a scenario (for example, one found in Diagnosis Coding Pro) and describe, in writing, what you ve learned from the coding scenario and how you can apply what you ve learned to your practice. Provide codes as appropriate. Include the name of the publication, date of publication, page numbers of scenarios you are referencing on your submission. You must show what you are learning, not just repeating the lessons that may be demonstrated and explained within the publication. For example, if you learn the difference between coding V44 and V55 codes, you should explain how you have misapplied this concept within your agency, and what that can mean for you and your fellow coders. 18

20 BMSC awards 1 CEU per review or scenario. If you would like to submit a scenario or article review from a publication that has not been preapproved by BMSC, please include a copy of the title page of the publication and article/entry from which you ve developed the submitted scenario and it will be considered for CEU approval by BMSC. BMSC will not guarantee acceptance of CEUs for non-approved publications. Teaching and Presenting Developing, presenting and/or teaching relevant content will be approved for double-weighted CEU credit based on the event CEU rate on a case-by-case basis by BMSC. Please submit the following to BMSC to have your presentation approved for CEUs: Please submit the following: Curriculum outline Resources used in the presentation Brief synopsis of the educational event (date, time frame, audience, etc.) The entire presentation/teaching content that was given to students Recertification Recertification examinations will test your knowledge of coding and relevant clinical, reimbursement, coding conventions and guidelines, changes affecting home care since your original certification date (or your last recertification date). The recertification exam is a short objective exam. You will have 90 minutes to complete the exam. As with your original certification examination, you must pass your recertification examination with a score of 80% or higher. The cost of the HCS-D recertification exam is $129 or $109 for AHCC members. If you have not received an from BMSC approximately three months prior to your recertification date (see your certificate for the month and date), please notify us at info@medicalspecialtycoding.com, in case our records are out-of-date. As with your initial certification examination, you may opt to take your recertification test online or at a pre-approved conference event. If opting to take your recertification test online, you must nominate a proctor. Your proctor may NOT be a relative and also may NOT report to you on the job. Your proctor MUST be present when you sit for your examination. See Proctor Nomination Form on page 22 of this handbook. The same proctoring policies will be enforced, and all applicants must adhere to examination preregistration procedures. Recertification examinations must be completed and returned to BMSC before your 2nd (4th, 6th, etc.) anniversary date. Recertification candidates who do not pass on their first attempt may re-take the recertification examination a second time within 90 days of receipt of their results letter at no additional cost. Upon successful recertification, credentialed coders will receive a gold seal indicating the year of recertification to be placed on their HCS-D certificate. 19

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22 Code of Conduct Introduction The Board of Medical Specialty Coding s (BMSC) Ethical Principles and Code of Conduct (Ethics Code) consists of a statement of underlying principles and specific Ethical Standards. The General Principles are goals that we aspire to and are guides to Professional Coders striving for the highest ideals in BMSC. The General Principles are not themselves rules, they should be considered by Professional Coders in arriving at an ethical course of action. They are also statements of a Professional Coders obligation to maintain the very highest standards of competence morality and dignity. The Ethical Standards establish more detailed guidelines for conduct as coders. Most of the Ethical Standards are written broadly, in order to apply to Professional Coders in varied roles. The Ethical Standards are not exhaustive. The fact that an Ethical Standard does not specifically address a given conduct does not mean that the conduct is necessarily either ethical or unethical. Members of the profession are responsible for maintaining and promoting ethical standards and practices within their profession and in their interactions with other healthcare professionals. BMSC-certified coders are expected to uphold these standards, the objectives of BMSC and abide by BMSC bylaws. Actions that violate the standards of the Ethics Code may lead to withdrawal of the certification. In addition, when notified of a violation, BMSC reserves the right to report a Professional Coder to an employer or appropriate governmental agency. This Ethics Code applies only to Professional Coders activities that are part of their educational or professional roles as coders. Areas covered include but are not limited to the practice of coding; teaching; supervision of trainees; public service; policy development; organizational consulting; testimony; program design and evaluation; and administration. This Ethics Code applies to these activities across a variety of contexts, such as in person, postal, telephone, internet, and other electronic transmissions. These activities shall be distinguished from the purely private conduct of coders, which is not outlined in the Ethics Code. The modifiers used in some of the standards of this Ethics Code (e.g., reasonably, appropriate, potentially) are included in the standards when they would (1) allow professional judgment on the part of Professional Coders, (2) eliminate injustice or inequality that would occur without the modifier, (3) ensure applicability across the broad range of activities conducted by coders, or (4) guard against a set of rigid rules that might be quickly outdated. As used in this Ethics Code, the term reasonable means the prevailing professional judgment of Professional Coders engaged in similar activities in similar circumstances, given the knowledge the Professional Coder had or should have had at the time. In the process of making decisions regarding their professional behavior, Professional Coders must consider this Ethics Code in addition to applicable laws. In applying the Ethics Code to their professional work, Professional Coders may consider other materials and guidelines that have been adopted or endorsed by professional coding organizations and the dictates of their own conscience, as well as consult with others within the field. If this Ethics Code establishes a higher standard of conduct than is required by law, Professional Coders should meet the higher ethical standard. Professional Coders are committed to increasing accurate documentation, correct coding, and proper billing. They are committed to the growth of professional knowledge and to the use of such knowledge to improve the legal and financial situation of medical practitioners or employers. This Ethics Code provides a common set of principles and standards upon which Professional Coders build their professional work. This Ethics Code is intended to provide specific standards to cover most situations encountered by Professional Coders. The development of a set of ethical standards for coders work-related conduct requires a personal commitment and lifelong effort to act ethically; to encourage ethical behavior by employers, employees, and colleagues; and to consult with others concerning ethical problems. 21

23 General Principles General Principles, as opposed to Ethical Standards, are an aspiration, something we strive toward. Their intent is to guide and inspire coders toward the very highest ethical ideals of the profession. General Principles represent the underlying thoughts and ideals of our Ethical Standards. Principle A: Attitude Professional Coders strive to benefit those with whom they work and take care to do no harm. In their professional actions, Professional Coders seek to safeguard the welfare and rights of those with whom they work and other affected persons and entities. When conflicts occur between obligations or concerns, they attempt to resolve these conflicts in a responsible fashion. Because a Professional Coder s professional judgments and actions may affect the lives of others, they are alert to and guard against personal, financial, social, organizational, or political factors that might lead to misuse of their influence. Principle B: Duty Professional Coders establish relationships of trust with those with whom they work. They are aware of their professional responsibilities to society and to the specific situations in which they work. Professional Coders uphold professional conduct, clarify their professional obligations, accept appropriate responsibility for their behavior, and seek to manage conflicts of interest that could lead to exploitation or harm. Professional Coders consult with, refer to, or cooperate with other professionals to the extent needed to serve the best interests of those with whom they work. They are concerned about the ethical compliance of their employers and colleagues professional conduct. Principle C: Integrity Professional Coders seek to promote accuracy, honesty, and truthfulness in billing and coding. In these activities Professional Coders do not steal, cheat, or knowingly engage in fraud, subterfuge, or intentional misrepresentation of fact. Professional Coders strive to maintain their integrity and to avoid unwise or unclear commitments. Principle D: Respect Professional Coders respect the dignity and worth of all people, and the rights of individuals to privacy and confidentiality. Professional Coders are aware that special safeguards may be necessary to protect the rights and welfare of patients, clients and employers. Professional Coders are aware of and respect cultural, individual differences including those based on age, gender, gender identity, race, ethnicity, culture, national origin, religion, sexual orientation, disability, language, and socioeconomic status and consider these factors when working with members of such groups. 22

24 Ethical Standards Resolving Ethical Issues Misuse of Work If Professional Coders learn of misuse or misrepresentation of their work, they take reasonable steps to correct or minimize the misuse. Conflicts Between Ethics and Law If a Professional Coders ethical responsibilities conflict with law, regulations, or payor policy, Professional Coders will take steps to resolve the conflict. If the conflict is not solved, Professional Coders will abide by the law, regulations, or other legal authority. Conflicts Between Ethics and Organizational Demands If the requirements of an organization for which they are working conflict with this Ethics Code, Professional Coders will make every attempt to resolve the conflict and still follow the Ethics Code. Competence Boundaries of Competence Professional Coders will provide services and teach only within the scope of their competence, based on their education, training, study, or professional experience. Lifelong learning Professional Coders will work to develop and maintain their competence. Human Relations Discrimination In their work-related activities, Professional Coders do not engage in unfair discrimination based on age, gender, gender identity, race, ethnicity, culture, national origin, religion, sexual orientation, disability, socioeconomic status, or any basis proscribed by law. Sexual Harassment Professional Coders do not engage in sexual harassment. Sexual harassment is sexual solicitation, physical advances, or verbal or nonverbal conduct that is sexual in nature, that occurs in connection with the Professional Coder s activities or and that either (1) is unwelcome, is offensive, or creates a hostile workplace or educational environment, and that (2) is sufficiently severe or intense to be abusive to a reasonable person in the context. Sexual harassment can consist of a single intense or severe act or of multiple persistent or pervasive acts. Other Harassment Professional Coders do not knowingly engage in behavior that is harassing or demeaning to others due to factors such as those persons age, gender, gender identity, race, ethnicity, culture, national origin, religion, sexual orientation, disability, language, or socioeconomic status. Avoiding Harm Professional Coders take reasonable steps to avoid harming their clients or employers or others with whom they work. Conflict of Interest Professional Coders will not take on a professional role when personal, professional, legal, financial, or other interests that could reasonably be expected to (1) impair their objectivity, competence, or effectiveness or (2) expose the organization to harm or exploitation. Professional coders will not accept any gift, gratuity, payment or other inducement to from anyone that would call into question the objectivity and/or validity of their work product. 23

25 Privacy and Confidentiality Maintaining Confidentiality Professional Coders have a primary obligation and take reasonable precautions to protect confidential information within the limits of law or established by institutional rules. Minimizing Intrusions on Privacy Professional Coders discuss confidential information obtained in their work only for appropriate professional purposes and only with persons clearly concerned with such matters. Disclosures Professional Coders may disclose confidential information with the appropriate consent of the individual client/patient, or another legally authorized person on behalf of the client/patient unless prohibited by law. Professional Coders disclose confidential information without the consent of the individual only as mandated by law, or where permitted by law for a valid purpose. Advertising and Other Public Statements Avoidance of False or Deceptive Statements Public statements include but are not limited to paid or unpaid advertising, certification applications, other credentialing applications, brochures, printed matter, directory listings, personal resumes or public comments such as print or electronic transmission, statements in legal proceedings, lectures and public oral presentations, and published materials. Professional Coders do not make false, deceptive, or fraudulent statements concerning their training, experience, or competence; their credentials; or their institutional or association affiliations. Media Presentations When Professional Coders provide public advice or comment verbally, in print, by the internet, or other electronic transmission, they take precautions to ensure that statements are based on their professional knowledge, training, or experience, are in accord with law or policy, and are ethical. Record Keeping and Fees Fees and Financial Arrangements A Professional Coder shall make sure all their charges are clearly stated in an agreement specifying compensation and billing arrangements. All fee practices will be consistent with law and will not misrepresent costs or charges. Accuracy in Reports to Payors and Funding Sources In their reports to payors for services and in coding and billing activities, coders shall take reasonable steps to ensure accurate reporting. Education and Training Accuracy in Teaching Professional Coders take reasonable steps to ensure that course materials are accurate regarding the subject matter to be covered, basis for evaluating progress, and the nature of course experiences. When teaching or training, Professional Coders will present all information accurately, without bias and based upon reputable sources. Student Disclosure Professional Coders will take every possible step to ensure the privacy of any grades or other student information and will establish a timely and specific process for providing feedback to students. Standard Tests Should Professional Coders have access to any standard tests or certification exams, they will keep such information confidential and not release confidential information concerning the tests, the answers or any information concerning the scoring or development of the test or exam. Discussion of items pertaining to and included in the BMSC tests is permitted for the sole purpose of test development as directed by BMSC. 24

26 DecisionHealth Privacy Policy Statement Candidate Handbook DecisionHealth is committed to protecting your privacy and hold our relationship with users in the highest regard. This policy describes the ways that personally identifiable and anonymous information about our online users, event registrants and print subscribers is gathered, our information sharing practices, and how online users and print subscribers may request changes to the way this information is shared. Personally Identifiable Information We Collect and Use Information Collection DecisionHealth is the sole owner of the information collected on DecisionHealth collects information from our users at several different points on our Web site. Registration In order to use certain areas of this Web site, a user must first complete a registration form. During registration a user may be required to give contact information (such as name and address). We use this information to contact the user about services on our site for which he/she has expressed interest. Some information is optional while other information may be required. In some cases a unique identifier (such as, username and password) may be required in order to obtain further benefits from our web site. Information Use Our primary goal in collecting personal information is to provide you with the best and most useful content and services. In addition, we may use the information collected from you to contact you from time to time regarding our products and/or services. At all times you have the right to request that we cease contacting you by opting out of our communications. Cookies Like other web sites, DecisionHealth sites use cookies to improve your experience with our online content. For instance, we may use a cookie to identify members so they don t have to re-enter their address and password when they come to our sites. We use both session ID cookies and persistent cookies which enable us to track and target the interests of our users to improve the content on our site. Usage of cookies tells us nothing about who you are and is no way linked to any personally identifiable information. By adjusting your settings on your browser, you may elect not to allow cookies to be collected. However, it is likely that some areas of the site will not function properly if you do so. Log Files Like most standard Web site servers we use log files. This includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track user s movement in the aggregate, and gather broad demographic information for aggregate use. IP addresses, etc. are not linked to personally identifiable information. Third Party Advertising Some of our advertisers use third-party companies to serve their advertisements on our sites and, in some cases, in our HTML-formatted newsletters. Often, these third-party advertising companies employ cookie and pixel tag technologies to measure the effectiveness of Web and advertisements. We do not give any personally identifiable information to them as part of this relationship. Use of their tracking technology is subject to their own privacy policies. 25

27 Sharing Legal Disclaimer Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our Web site. Aggregate Information (non-personally identifiable) We may share aggregated demographic information with our partners, third parties for marketing, promotional, and other purposes. This is not linked to any personally identifiable information. Links Our Web sites may contain links to other sites. Please be aware that DecisionHealth is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every Web site that collects personally identifiable information. This privacy statement applies solely to information collected by this Web site. Surveys & Contests We may provide you the opportunity to participate in contests or surveys on our site. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose this information. The requested information typically includes contact information (such as name and address). Contact information will be used to notify the winners and award prizes. Anonymous Survey information will be used for purposes of monitoring or improving the use and satisfaction of this site. Users personally identifiable information is not shared with third parties unless we give prior notice and choice. Though we may use an intermediary to conduct these surveys or contests, they may not use users personally identifiable information for any secondary purposes. Changing Your Privacy Options Update Your Registration Information Update Your Newsletter Subscriptions Opt-Out Notification of Changes This Privacy Policy may be modified from time to time. If there is a material change in our privacy practices, we will post those changes to this privacy statement. If there is a significant change, we will indicate on our sites that our privacy practices have changed and provide a link to the new privacy statement. Questions If users have any questions or suggestions regarding our privacy policy, you can contact us at: DecisionHealth Two Washingtonian Center 9737 Washingtonian Blvd., Suite 100 Gaithersburg, MD Phone: Fax:

28 Board of Medical Specialty Coding EXAMINATION REGISTRATION FORM 1. CREDENTIAL EXAMINATION Home Care Coding Specialist-Diagnosis $249 HCS-D Recertification Candidate $129 AHCC Membership Price $229* AHCC Recert Membership Price $109* * Please provide membership ID# for AHCC discount Certified Compliance Professional-Physician $249 CCP-P Recertification $129 Specialty Coding Professional (SCP) $249 SCP Recertification $129 (Select specialty below) (Select specialty below) Advanced Coding Specialist (ACS) $325 ACS Recertification $199 (Select specialty below) (Select specialty below) Anesthesia Cardiology Evaluation & Management Auditing (ACS only) Emergency Medicine Family Practice/Pediatrics Gastroenterology General Surgery Obstetrics/Gynecology Orthopedics Pain Management Radiology Urology 2. TESTING METHOD Online in my office or other location Onsite Check the BMSC website for an updated list of exam opportunities and locations at City ST Day Date Time Conference Name 3. CANDIDATE INFORMATION (PLEASE PRINT OR TYPE) Company Address: Please check here if you would like your exam results sent to your company address. Name: Title: (as you would like it to appear on your certificate) Organization: Address: City: State: Zip: Phone: ( ) Fax: ( ) Personal Information: Please check here if you would like your exam results sent to your personal address. Name: (as you would like it to appear on your certificate) Address: City: State: Zip: Phone: ( ) Fax: ( ) (You will receive exam status notifications and reminders via ) 4. PAYMENT INFORMATION Credit Card VISA MC AMEX Cardholder: Signature Card #: Expiration Check Payable to Registrar, BMSC (TIN ) Please mail and fax Registration and PNF forms with check. 27

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30 Proctor Nomination Form I would like to take my exam: Online (proctor and candidate addresses required) I,, a candidate for: Specialty Coding Professional (SCP) (specialty) Advanced Coding Specialist (ACS) (specialty) Homecare Coding Specialist Diagnosis (HCS-D) Certified Compliance Professional Physician (CCP-P) SCP Recertification (specialty) ACS Recertification (specialty) HCS-D Recertification CCP-P Recertification hereby nominate the following individual to serve as proctor for my qualification examination (PLEASE PRINT OR TYPE) Name Credentials Title Organization Address City State Zip Phone ( ) Fax ( ) Relationship of proctor to Candidate I hereby certify that the proctor I have nominated: Is NOT a relative by blood or marriage Is NOT a direct or indirect employee of the candidate Is NOT compensated in any way for fulfilling the duties of proctor Is NOT BMSC Certified I hereby certify that the proctor I have nominated is aware of my request and has agreed to adhere to the testing protocol as outlined in the Individual Proctoring Protocol Process Overview. Candidate Signature Date ( ) ext. Candidate Phone Candidate Mail or Fax completed form to: Registrar, Board of Medical Specialty Coding 9737 Washingtonian Blvd., Ste. 100, Gaithersburg, MD Phone: Fax: