Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 1 of 54 MOTLOW STATE COMMUNITY COLLEGE

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1 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 1 of 54 MOTLOW STATE COMMUNITY COLLEGE SUBJECT: DISTANCE EDUCATION I. PURPOSE The purpose of this policy is to describe the procedures and guidelines for implementing, maintaining, and evaluating distance education courses at Motlow State Community College. II. DEFINITIONS A. Distance Education As defined by TBR Policy 2:05:00:00, distance education occurs where there is a physical separation of the teacher and the learner and when communication and instruction take place through, or supported by, any technological means such as telephone, radio, television, computers, satellite delivery, interactive video, or any combination of present and future telecommunication technology. The TBR Distance Education Committee has defined distance education to include: correspondence courses, videotapes, audiotapes, two-way video and audio, computerbased media and the emerging technology of the Internet. For purposes of this policy, Motlow State Community College embraces the TBR definition of distance education, as well as that of The Commission on Colleges, Southern Association of Colleges and Schools, distance education is defined as a formal education process in which the majority of the instruction (interaction between students and instructors and among students) in a course occurs when students and instructors are not in the same place. A distance education course may employ correspondence study, or audio, video, or computer technologies. Instruction may be synchronous or asynchronous. Synchronous instruction shall be defined as instruction requiring the simultaneous participation of all students and instructors. It is oftentimes referred to as real-time instruction, i.e., it provides for direct and immediate interaction between students and teachers. Such instruction may use online resources like chat rooms, web conferencing, etc., that can eliminate certain place-bound classroom constraints, but such instruction does not eliminate time-bound constraints. Asynchronous instruction shall be defined as instruction that does not require the simultaneous participation of all students and instructions. It is based on student selfpaced study combined with online resources such as threaded discussions, streaming video, individual and listservs, voice boards, etc., to facilitate information sharing between students and instructors. Asynchronous instruction is not constrained by place or time.

2 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 2 of 54 B. Types of Courses Online Course: An asynchronous course conducted online via the Internet; no on ground instruction, no on ground classroom time (labs conducted online or in person); may utilize online or proctored testing. Online Hybrid Course: A course that combines synchronous and/or asynchronous online instruction with traditional on ground face-to-face instruction. The majority of the course, i.e., at least 51% of all instructional material/content, is conducted online via the Internet, with the remaining instructional material/content being covered in a traditional on ground classroom environment; may utilize online, proctored or traditional on ground testing. On Ground Hybrid Course: A course that combines traditional on ground face-to-face instruction with synchronous and/or asynchronous online instruction. The majority of the course, i.e., at least 51% of all instructional material/content, is conducted in a traditional on ground face-to-face classroom environment, with the remaining instructional material/content being conducted online; may utilize online, proctored or traditional on ground testing. RODP Web Course: Regents Online Degree Program courses conducted online via the Internet; no on ground instruction, no on ground classroom time (labs conducted online or in person); courses are identified with a prefix of R50 in the class schedule; may utilize online or proctored testing. Video Course: Tele-course delivery format. Student receives a set of videotapes or views the tele-course on CATV for instructional purposes; no on ground instruction, and no on ground classroom time (study groups conducted online or in person). Course examinations or evaluations may be conducted utilizing online or proctored testing. ITV Course: Students attend class in classroom or off-campus classroom location. Students communicate with each other and the instructor in a fully interactive, real-time classroom through both the Internet or television monitors, video cameras, microphones, and or supplemental technology; may utilize online or proctored testing. Correspondence Courses: Paper-based courses involving individual, independent instruction of a student by an instructor on a one-to-one basis in the form of written material. Interaction and feedback between the student and instructor take the form of (1) written assignments, (2) testing, (3) evaluations, (4) guidance, and (5) assistance through several types of media (i.e. print/written word, telephone, fax, and other electronic technologies). Some on-campus meetings may also be required. Course examinations or evaluations may be conducted utilizing online or proctored testing. Traditional Enhanced Course: Any traditional on ground face-to-face course that utilizes a traditional curricular design, but incorporates different multimedia and Desire2Learn

3 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 3 of 54 (D2L) online resources, e.g., Video on Demand, DVD, DVD Rom, CD Rom, D2L grade book, D2L drop box, D2L Discussion Board, , etc. Course examinations or evaluations may be conducted utilizing online or on ground proctored testing. C. Distance Education and Intellectual Property As outlined in TBR policy, the legal rights and responsibilities of creators, and distributors of distance education/tele-course material within the Tennessee Board of Regents system, including ownership of copyright on distance education materials created by TBR faculty and employees, is provided in TBR Guideline No. A-075, Distance Education and Intellectual Property. Additional information and guidance for faculty and institutions in copyrighting original works and legal use of the works of others can be found in the Copyright Primer available from the TBR Office of the General Counsel. III. IMPLEMENTING DISTANCE EDUCATION COURSES A. Development of Distance Education Courses 1. Development of a New Distance Education Course a. Definition: A New Distance Education Course is a course that is currently not in the Motlow College Inventory of Courses but one which is developed as both a new college course and a new distance education course simultaneously. (Note: The type of course may be any of the course types outlined in paragraph II. B. above.) b. A request to develop a New Distance Education Course shall be submitted to the appropriate department chair/director. The request shall be prepared as a new course proposal in accordance with Motlow Policy No. 2:10:02:00, as modified below. New Course Proposal for A Distance Education Course 1. Course number 2. Complete course title 3. Complete catalog description 4. Credit hours 5. General objectives 6. Specific objectives 7. Need for the course and its place in the curriculum 8. Educational media and support requirements 9. Recommended class size/limits 10. Transferability 11. Textbook choice, if known

4 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 4 of 54 c. The department chair/director shall investigate the validity and need for the course within his/her department. d. The department chair/director shall submit the proposal, along with his/her recommended approval/disapproval, to the Assistant Vice President for Academic Affairs. e. The Assistant Vice President for Academic Affairs will approve or disapprove the proposed course, and return the proposal to the appropriate department chair/director. f. If approved by the Assistant Vice President of Academic Affairs, the department chair/director shall submit the proposal to the Academic Affairs Committee. g. Based on the deliberations and actions of the Academic Affairs Committee, the new distance education course proposal is either approved or disapproved by the Committee. The action(s) of the Academic Affairs Committee is submitted to the College President for final approval/disapproval. h. Once the course is approved by the College President, the department chair/director shall be responsible for ensuring the maintenance and scheduling of the course as prescribed by existing college procedures and policy. If the course being developed is an online, online hybrid or on ground hybrid, the department chair/director shall also ensure that the following actions are completed. (1.) The appropriate department chair/director will prepare and submit the required Work Made for Hire Agreement (WMHA) (reference Appendix 1) for an online course through the Director of Human Resources, Assistant Vice President for Academic Affairs, Vice President for Academic Affairs for signature. The WMHA shall then be maintained by the appropriate department chair/director. (Note: The Office of Human Resources shall also maintain a copy of the WMHA for the purpose of verifying and documenting any/all required compensation payments.) (2.) The development of the online course shall be in accordance with the online course standards outlined in Appendixes Development of a Distance Education Course Using an Existing College Course a. Definition: Creating a Distance Education Course Using an Existing College Course, is to select a course that is currently included in the Motlow College Inventory of Courses and present the course using an

5 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 5 of 54 alternative educational media/mode for delivery. (Note: The type of course may be any of the course types outlined in paragraph II. B. above. b. Interactive Television (ITV) Course (1.) A request to teach a course via ITV shall be submitted to the appropriate department chair/director. As a minimum, the request should include the following information: (a.) (b.) (c.) (d.) (e.) Course number Complete course title Originating location and all location(s) to which the course is to be transmitted Date/time course is conducted Rationale for using ITV (2.) The department chair/director shall investigate the validity and need for the course within his/her department. (3.) If approved by the department chair, the department chair/director shall be responsible for coordinating and scheduling the course, as required. SPECIAL NOTE: ITV provides the institution with a unique capability to provide instruction that otherwise might not be available because of insufficient student enrollment. ITV also provides the opportunity to regularly schedule courses that have historically not been conducted because of consistently low student enrollment. Because both of these capabilities represent situations congruent with the best interest of the students, the department chairs/directors shall have the authority, as overseen by the Assistant Vice President for Academic Affairs, to coordinate, schedule and offer ITV courses, as necessary, to meet the needs of the students and thereby serve the best interest of the college. To assist in developing class schedules, the MSCC Distance Education Committee shall meet as required, but at least once a semester during the fall and spring semesters, to assess and oversee the scheduling of ITV classes. It is the responsibility of the department chairs/directors and offcampus site directors to collaborate on coordinating and scheduling ITV classes. This coordination effort is considered essential and vital to the overall class scheduling process and shall be accomplished as a preliminary component of the off-campus and department class scheduling process. Prior to the finalization and submission of off-campus and department class schedules, the Chair of the MSCC Distance Education Committee will request a copy of each unit s ITV class schedule for that semester. The Chair of the MSCC Distance Education Committee will

6 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 6 of 54 then convene the committee as necessary to resolve any scheduling conflicts or associated ITV issues. A finalized ITV schedule of classes will then be submitted by the Chair of the MSCC Distance Education Committee to the Office of Academic Affairs, Coordinator of Academic Services. c. Correspondence and Taped Course The college generally does not offer correspondence and/or taped courses, but in the event a situation should arise that requires the development and implementation of such courses, the following process should be followed. (1.) A request to develop a taped course shall be submitted to the appropriate department chair/director. As a minimum, the request should include the following information: (a.) (b.) (c.) (d.) (e.) Course number Complete course title Rationale for developing and teaching a taped course Means/method of storage, distribution, and recovery Date/time course is to be conducted (2.) If approved by the department chair/director, the department chair/director shall be responsible for coordinating and scheduling the course, as required. d. Online Course (1.) A request to develop an online course shall be submitted to the appropriate department chair/director. As a minimum, the request should include the following information. (NOTE: If the selection of educational media dedicates a major change in the course, i.e., change in title, catalog description, general/specific teaching objectives, etc., then a new course proposal should be prepared and submitted in accordance with Paragraph III. A. 1. above.) Request to Develop an Online Course Using an Existing College Course 1. Existing course title and number 2. Existing catalog description 3. Credit hours 4. Selected distance education media 5. Need for the course in terms of the selected educational media 6. Recommended class size/limits 7. Transferability

7 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 7 of 54 (2.) The department chair/director shall investigate the validity and need for the course within his/her department. (3.) The department chair/director shall submit the proposal, along with his/her recommended approval/disapproval, to the Assistant Vice President for Academic Affairs. (4.) The Assistant Vice President of Academic Affairs shall submit the proposal, along with his/her recommended approval/disapproval, through the Vice President for Academic Affairs for final approval/disapproval. (Note: An existing approved college course that is being offered online does not require the approval of the Academic Affairs Committee, unless major changes are being made to the existing course, reference paragraph III. A. 2. D. (1.) above.) ( 5.) Based on Presidential approval, the appropriate department chair/director will prepare and submit the required Work Made for Hire Agreement (reference Appendix 1) for an online course through the Director of Human Resources, Assistant Vice President for Academic Affairs, Vice President for Academic Affairs for signature. The Work Made for Hire Agreement shall then be maintained by the appropriate department chair/director. (Note: The Office of Human Resources shall also maintain a copy of the WMHA for the purpose of verifying and documenting any/all required compensation payments.) (6.) The development of the online course shall be in accordance with the online course standards outline in Appendixes 2 4. (7.) The department chair/director shall be responsible for ensuring the maintenance and scheduling of the course as prescribed by college policy and the information contained in Appendix 1. B. Purchasing a Distance Education Course from an External Source 1. Definition: Purchasing a Distance Education Course from an External Source is to purchase from an individual or business a personally or commercially produced Distance Education Course, and/or parts or portions thereof, to be offered and included within the institution s existing Inventory of Courses. ( Purchasing from an External Source may include purchasing a copyrighted course, and/or parts or portions thereof, from a Motlow faculty/staff member as defined under Federal Law 17 U.S.C. and TBR Guideline No. A-075.)

8 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 8 of A request to purchase a Distance Education Course from an external source for a course not currently existing in the college s Inventory of Courses, shall be submitted in accordance with the procedures outlined in Paragraph III. A. 1. above and III. B. 4. below. 3. A request to purchase a Distance Education Course from an external source for a course that currently exists in the college s Inventory of Courses, shall be submitted in accordance with the procedures in Paragraph III. A. 2. above and III. B. 4. below. 4. A Distance Education Course purchased from an external source shall be in accordance with TBR Guideline No. GO-30 and Policy No. 4:02:10:00, and applicable Motlow College purchasing and contracting procedures/policies. Predicated on the final approval to use an externally produced Distance Education Course, the appropriate division shall submit the necessary requisition to the Business Office. Once the requisition is approved, the division will coordinate with the Business Office to ensure that the appropriate contract is completed. 5. In those instances where an individual or a business solicits to sell copyrighted Distance Education Courses (and/or parts or portions thereof) to the institution, the Vice President for Academic Affairs shall serve as the institutional Authorized Officer point-of-contact. a. The Vice President for Academic Affairs shall receive the copyrighted material and present the material to the Assistant Vice President for Academic Affairs for review. b. The Assistant Vice President for Academic Affairs shall provide the material to the appropriate department chair for review. c. The department chair shall investigate the validity and need for the course within his/her department. d. In the event that the department decides to utilize the provided distance education material, a request will be initiated in accordance with Paragraphs III. A. 1., III. A. 2., and III. B. above. C. Cloning of Online Courses Information and directions for preparing courses for presentation during any particular semester, i.e., process for cloning courses, is provided in Appendix 8. D. Regents Online Campus Collaborative/Regents Online Degree Program Information pertaining to the Regents Online Degree Program of the Regents Online Campus Collaborative is provided in Appendix 4.

9 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 9 of 54 A. General IV. FACULTY PREPARATION, LOAD AND COMPENSATION Faculty teaching online courses shall possess the same academic or teaching credentials/qualifications as those required of faculty teaching comparable on ground courses, and/or as prescribed by the Commission on Colleges Southern Association of Colleges and Schools Faculty Credentials Guidelines, and MSCC Policy No. 5:02:02:30, Faculty Promotion. The teaching load for all Motlow State Community College full time faculty is 15 semester credit hours per term, or 30 semester credit hours per academic year, as described in MSCC Policy No. 5:10:00:00, Faculty Class Assignment, Teaching Load, and Summer School. All distance education courses shall be considered the same as all other college courses when determining faculty load and teaching assignments. (Note: At the discretion of the appropriate Department Chair/Director, and as approved by the Assistant Vice President for Academic Affairs and/or the Vice President for Academic Affairs, Regents Online Degree Program courses may be utilized in establishing a faculty member s required load and teaching assignment.) Motlow College recognizes and appreciates the unique circumstances associated with developing and teaching distance education courses. Prior to developing or teaching a distance education course, the appropriate Department Chair/Director will ensure that the applicable faculty member has completed the necessary course development and/or instructor training, and is adequately prepared for developing and/or teaching the designated course(s). This is particularly important for faculty developing and/or teaching online courses. (Note: Online courses include all online, online hybrid and on ground hybrid courses.) To ensure proper and adequate training, The Director of the Center of Emphasis for Academic Technologies is responsible for developing, scheduling and conducting all required online course developer and instructor training. As a minimum, two online course developer and instructor training sessions will be scheduled and conducted each semester. These training sessions may be offered on ground and/or online. The Director of the Center of Emphasis for Academic Technologies shall also be responsible for developing, scheduling and conducting at least two online course developer and instructor refresher training sessions each semester. As with the regular training sessions, refresher training sessions may be offered on ground and/or online. It is absolutely mandatory that a faculty member complete the required developer and/or instructor training prior to developing and/or teaching an online course, and as a minimum, must complete one developer and/or instructor refresher training session each year, in order to be eligible to continue to teach an online course or serve as an online course developer and/or maintainer. As required, and in coordination with the Director of the Center of Emphasis for Academic Technologies, it shall be the responsibility of the MSCC Coordinator for Distance Learning & RODP to oversee the scheduling and conduct of all regular and refresher online developer and/or instructor training. Documentation will be provided to the appropriate department chairs/directors and the Assistant Vice President for Academic Affairs by the Director of the Center of Emphasis

10 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 10 of 54 for Academic Technologies verifying when course developers/maintainers and instructors complete the different training sessions. This documentation shall be retained on file by the department chairs/directors and the Assistant Vice President for Academic Affairs for as long as the course developer/maintainer and instructor is involved in online instruction for the college. In addition to providing the required online course developer and instructor training, the Director of the Center of Emphasis for Academic Technologies shall also serve as the developer/instructor resource center for assisting faculty with the actual development and teaching of online courses. This assistance should include such information and support as is required to create the necessary course content modules, instructional links, resource material, uploading examinations, compliance with Americans Disabilities Act, etc. Additionally, the Director of the Center of Emphasis for Academic Technologies shall also provide the training and assistance as is necessary to ensure that course developers/maintainers and instructors can effectively utilize all of the available online software management system tools and capabilities. Because of the special demands that distance education courses place on faculty time and resources, faculty who prepare and/or teach such courses may receive special compensation for their efforts, as outlined in Section IV. B. below. When preparing and teaching distance education courses that requires particular consideration not required of conventional classroom instruction, such as learning and maintaining competencies on various pieces of specialized equipment and software capabilities not usually needed in general classroom situations, faculty may be considered for special compensation as recommended by the appropriate department chair/director and approved by the Assistant Vice President for Academic Affairs and the Vice President for Academic Affairs. Additionally, the process of continually maintaining and upgrading the knowledge, skills, and abilities necessary to sustain instructional currency, especially when that currency is associated with a constantly changing state-of-the-art alternative delivery technology, may also involve special consideration and/or recompense for the faculty involved. Each distance education course must provide for interaction and timely feedback between students and faculty member(s) teaching the course. A. Redistributed Time and Compensation 1. Interactive Television (ITV) a. No redistributed time or financial compensation will be provided for the development of ITV courses. However, since faculty have the option to periodically conduct an ITV course from any one of the individual teaching locations to which the course is being transmitted, compensation to cover travel expenses may be requested. (Requests for travel pay should be submitted in accordance with current TBR and MSCC policies.) b. Special enrollment limits may be determined by the respective departments, as approved by the Assistant Vice President for

11 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 11 of 54 Academic Affairs and the Vice President for Academic Affairs. Section credit shall be determined based on the approved class limits. The criteria used to determine class size/limits shall be the same as that used for a comparable non-distance education course. However, special attention may be given to those considerations peculiar to an ITV course environment, i.e., available classroom facilities and technical support, number and location of classrooms, amount of outside classroom work required, amount of time required to communicate with students, testing procedures and support, etc. The class size/limits for ITV courses shall be reviewed as part of the routine curriculum review and scheduling process of the respective departments. In order for an ITV course to be taught, the combined student enrollment for all locations must equal the minimum number of students required for the institution to conduct that particular course on ground. For equated load purposes, any additional sections will be created only after approval of the appropriate department chair, the Assistant Vice President for Academic Affairs and the Vice President for Academic Affairs. c. Ownership of course materials will reflect Federal Law 17 U.S.C. and TBR Guideline No. A Correspondence and Taped Courses The college generally does not offer correspondence and/or taped courses, but in the event a situation should arise that requires the development and implementation of such courses, the following information should be considered. a. Once a faculty member has developed and delivered a correspondence or taped course to the institution, he/she shall be provided a onetime fiscal compensation of $ The applicable department chair shall be responsible for ensuring that the faculty member(s) involved receives the appropriate fiscal compensation. b. Enrollment limits will be determined through recommendation of the developer as approved by the appropriate department chair. Section credit will be determined based on the approved class limits. The criteria used to determine class size/limits shall be the same as that used for a comparable non-distance education course.

12 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 12 of 54 However, special concern should be given to those considerations peculiar to a correspondence or taped course environment, i.e., available technical support, amount of outside classroom work required, amount of time required to communicate with students, testing procedures and support, etc. The class size/limits for a correspondence or taped course shall be reviewed as part of the routine curriculum review and scheduling process of the respective departments. c. Ownership of course materials will reflect Federal Law 17 U.S.C. and TBR Guideline No. A Onli ne Courses a. Once a faculty member has developed and delivered an online course to the institution, he/she shall be compensated for such work at the rate of $ per credit hour. Compensation provided for the initial development of the course, shall also cover all required course maintenance, e.g., instructional and material updates, general course revisions, etc., for the period of the initial Work Made for Hire Agreement (WMHA). Additional compensation for maintaining courses beyond the time period outlined in the initial WMHA, shall be at the rate of $100 per course per year. The applicable department chair/director shall be responsible for ensuring the appropriate development and/or maintenance WMHA is prepared as prescribed in Appendix 1. The department chair/director is also responsible for ensuring that the faculty member(s) involved receives the appropriate fiscal compensation as prescribed in the applicable WMHA. b. Enrollment limits will be determined through recommendation of the course developer and as approved by the appropriate department chair/director. The criteria used to determine class size/limits shall be the same as that used for a comparable non-distance education course. However, special concern should be given to those considerations peculiar to an online course, i.e., available technical support, amount of time required to communicate with students, testing procedures and support, etc. The class size/limits for an online course shall be reviewed as part of the routine curriculum review process of the appropriate discipline group and division. c. Ownership of course materials will reflect Federal Law 17

13 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 13 of 54 U.S.C. and TBR Guideline No. A Online/On Ground Hybrid Courses a. Once a faculty member has developed and delivered an online or on ground hybrid course to the institution, he/she shall be compensated for such work at the rate of $ per credit hour. Compensation provided for the initial development of the course, shall also cover all required course maintenance, e.g., instructional and material updates, general course revisions, etc., for the period of the initial Work Made for Hire Agreement (WMHA). Additional compensation for maintaining courses beyond the time period outlined in the initial WMHA, shall be at the rate of $100 per course per year. The applicable department chair/director shall be responsible for ensuring the appropriate development and/or maintenance WMHA is prepared as prescribed in Appendix 1. The department chair/director is also responsible for ensuring that the faculty member(s) involved receives the appropriate fiscal compensation as prescribed in the applicable WMHA. b. Enrollment limits will be determined through recommendation of the course developer and as approved by the appropriate department chair. The criteria used to determine class size/limits shall be the same as that used for a comparable non-distance education course. However, special concern should be given to those considerations peculiar to an online or on ground hybrid course, i.e., available technical support, amount of time required to communicate with students, testing procedures and support, etc. The class size/limits for an online or on ground hybrid course shall be reviewed as part of the routine curriculum review process of the appropriate discipline group and division. c. Ownership of course materials will reflect Federal Law 17 U.S.C. and TBR Guideline No. A Traditional Enhanced Course a. No redistributed time or financial compensation will be provided for the development and/or conduct of traditional enhanced courses. b. Enrollment limits shall be determined by the appropriate

14 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 14 of 54 Academic Affairs. department, based on the same considerations used for all other traditional on ground classes and as approved by the Assistant Vice President for Academic Affairs and the Vice President for c. Ownership of course materials will reflect Federal Law 17 U.S.C. and TBR Guideline No. A-075. V. FACULTY, COURSE AND PROGRAM ASSESSMENT EVALUATION A. Faculty Evaluations Faculty teaching distance education courses shall be evaluated in accordance with the existing Motlow College faculty evaluation system. B. Course Assessment and Evaluation 1. Online Courses For purposes of this section, online courses are to be interpreted as either online, online hybrid or on ground hybrid. a. The content, quality, and effectiveness of each online course shall be the primary responsibility of the applicable department chair/director and the faculty member(s) directly associated with developing, maintaining and/or teaching the course(s). b. As part of the initial course approval and assessment process, the appropriate department chair/director shall employ the guidelines outlined in MSCC Policy No. 2:10:02:00, Course Development and/or Curriculum Change, and Part III of this policy. c. Courses shall be developed and assessed in accordance with the standards and best practices described in Appendix 2 and 3. After the online course has been developed and delivered to the college, i.e., delivered to the applicable department chair/director, and before it is offered for the first time, the appropriate department chair/director shall complete a final review to ensure that the course has been prepared in accordance with the approved proposal, and that it satisfies the standards and principles outlined in Appendixes 2-4. At the time the online course is delivered, the course developer shall also complete and submit an MSCC Quality Assurance Survey for Online Courses, as provided in Appendix 5. The department chair/director will then review both the course and the submitted MSCC Quality Assurance Survey for Online Courses. Contingent on a complete and full review of all submitted material, the department chair/director shall approve the course for implementation by

15 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 15 of 54 signing the survey form. As deemed necessary, the department chair/director may recommend course changes and/or improvements to the course developer. If this should be the case, the department chair/director will record all required changes and/or improvements in the appropriate remarks column on the survey form, and return the form to the course developer, unsigned. The course developer shall then be responsible for making whatever changes and/or improvements are required. To indicate that the changes and/or improvements have been completed, the course developer will initial and date each change and/or improvement on the survey form, and then return the form to the department chair/director. Once satisfied that all required changes and/or improvements have been completed, the department chair/director will then sign and date the MSCC Quality Assurance Survey for Online Courses. The department chair/director will then submit the survey form to the Assistant Vice President for Academic Affairs for final review/approval. After review and approval, the Assistant Vice President for Academic Affairs will sign the survey form and return it to the appropriate department chair/director. When the department chair/director receives the survey form from the Assistant Vice President for Academic Affairs, the online course is considered approved for implementation and can be included as part of the department s schedule of classes. The appropriate department chair/director shall be responsible for filing and maintaining the MSCC Quality Assurance Survey for Online Courses form, for all online courses developed and/or offered within the department, for a minimum of five years. d. The course syllabus contained within each online course, shall serve as both the course syllabus and course outline, as required by MSCC Policy No. 2:10:010. As required by the policy, each online course syllabus shall be reviewed annually by the course developer/maintainer and corrected/updated as required. For each annual review, the course developer/maintainer shall complete Part II of the MSCC Quality Assurance Survey for Online Courses (Appendix 5), and submit the form to the appropriate department chair/director. The course developer/maintainer should note any required corrections/updates that have been made to the syllabus under the remarks column on the survey form. The appropriate department chair/director shall be responsible for filing and maintaining the MSCC Quality Assurance Survey for Online Courses form, for all online courses developed and/or offered within the department, for a minimum of five years. e. Student Online Course Evaluation: (1.) Every online course offered by the institution will undergo a student online course evaluation each time it is conducted during the regular fall and spring semesters.

16 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 16 of 54 (2.) The Coordinator for Distance Learning and RODP and the Director of the Center of Emphasis for Academic Technologies, shall be responsible for coordinating the development and conduct of the student course evaluation instrument. The results of each evaluation shall be tabulated and made available to the appropriate course developer/maintainer and department chair/director. As required, the appropriate department chair/director shall ensure that any corrective actions and/or course improvements are completed as necessary. If changes are made to a course as the result of student course evaluations, then the course developer/maintainer should complete and submit to the department chair/director, an MSCC Quality Assurance Survey for Online Courses, noting under remarks any and/or all changes implemented. f. Internal Department Peer Review: (1.) Once every five years, each online course shall undergo an internal department peer review. The course will be reviewed by department faculty, other than the course developer/maintainer, who are credentialed in the applicable subject/discipline area(s), as determined by the subject matter content of the course. (2.) The department chair/director shall be responsible for scheduling and coordinating the internal peer review, and for any pursuant corrective actions and/or course improvements that need to be implemented. An MSCC Quality Assurance Survey for Online Course Reviews will be completed for each course reviewed (Reference Appendix 6). Any required corrections and/or updates shall be noted under the Suggested Corrections/Updates column. Once a review is completed, the department chair/director will provide the course developer/maintainer with a copy of the survey. The course developer/maintainer will then complete any/all noted corrections and/or updates. The course developer/maintainer will initial and indicate by each required correction and/or update, the date that the noted correction and/or update was actually completed. The course developer/maintainer shall then return the survey form to the department chair/director. The department chair/director will verify that all noted corrections and/or updates were completed and then sign the review survey form. The department chair/director will then submit the survey form to the Assistant Vice President for Academic Affairs for review/approval. After review/approval, the Assistant Vice President for Academic Affairs will sign the survey form and return it to the appropriate department chair/director. When the department chair/director receives the

17 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 17 of 54 survey form from the Assistant Vice President for Academic Affairs, the corrected/updated course is then ready for presentation. The appropriate department chair/director shall be responsible for filing and maintaining the MSCC Quality Assurance Survey for Online Course Reviews form, for a minimum of five years. 2. Interactive Television (ITV) and Correspondence/Taped Courses a. The content, quality, and effectiveness of each ITV and correspondence/taped course shall be the primary responsibility of the applicable department chair/director and the faculty member(s) directly associated with developing and/or teaching the course(s). b. As part of the initial approval process, the appropriate department chair/director shall complete a primary assessment and evaluation of the proposed ITV or correspondence/taped course to ensure that it meets the academic requirements and standards of the college and the TBR. c. ITV and correspondence/taped courses shall be reviewed by the applicable department in accordance with the same policies and procedures prescribed for all other department courses. C. Online Program Assessment and Evaluation For purposes of this policy, an online program shall be defined as a two-year Associate of Science/Art degree, a two-year Associate of Applied Science degree and/or a certificate program that is expressly identified and marketed by the college as being online, and includes a curriculum that consists primarily of online courses. The programs of study will incorporate the same structure and composition of regular on ground programs, and shall satisfy all TBR and MSCC semester credit hour requirements for the appropriate general education core and area of emphasis/concentration. 1. The educational quality, adequacy, and effectiveness of each online program shall be the primary responsibility of the faculty, as directed by the appropriate department chair/director, and as approved by the Assistant Vice President for Academic Affairs and the Vice President for Academic Affairs. 2. Each online program will be developed and implemented in accordance with this policy and TBR Policies and , TBR Guidelines A-010 and A-070, and MSCC Policy No. 2:02:00:00. In addition to the normal documentation required to approve and develop an academic program of study, the appropriate department chair/director will be required to complete an MSCC Quality Assurance Survey for Online Programs as shown in Appendix 7. When completed, the survey form shall be sent to the Assistant Vice President for Academic Affairs and the Vice President for Academic Affairs for review and approval. The form shall also accompany the documentation that is required to

18 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 18 of 54 be submitted to the MSCC Academic Affairs Committee and the President for final program approval. The initial MSCC Quality Assurance Survey for Online Programs shall then be retained on file by the appropriate department chair/director for an indefinite period, or until such time as the program is terminated. 3. As a minimum, each online program will be reviewed every three years by the appropriate department faculty, and as directed by the applicable department chair/director, to ensure the program s adequacy in meeting the identified objectives, goals and student outcomes. As part of the review process, the department chair/director will complete a new MSCC Quality Assurance Survey for Online Programs (Appendix 7). When completed, the survey form shall be sent to the Assistant Vice President for Academic Affairs and the Vice President for Academic Affairs for review. The newly completed MSCC Quality Assurance Survey for Online Programs shall be retained on file by the appropriate department chair/director for an indefinite period, or until such time as the program is terminated.

19 Approved 11/22/13 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 19 of 54 APPENDIX 1 Work Made for Hire Agreements Note: For purposes of this Appendix, an online course shall be interpreted as being either an online, online hybrid or on ground hybrid course. I. Agreement for Developing an Online Course A. Once an online course has been approved, the applicable department chair shall be responsible for preparing and submitting a Work Made for Hire Agreement for Course Develop. A sample Work Made for Hire Agreement (WMHA) for developing an online course is provided below as Sample #1. Process of Submission: The department chair/director prepares the development WMHA, secures the course developer s signature, then submits the WMHA to the Director of Human Resources for review; the Director of Human Resources submits the WMHA to the Assistant Vice President for Academic Affairs for his/her approval/disapproval; the Assistant Vice President for Academic Affairs submits the WMHA to the Vice President for Academic Affairs his/her approval/disapproval; and the Vice President for Academic Affairs submits the WMHA to the College President for final approval/disapproval. Once approved by all parties, the original signed copy will be returned to the department chair/director by the Office of Academic Affairs. (Note: The Office of Human Resources shall also maintain a copy of the WMHA for the purpose of verifying and documenting any/all required compensation payments.) B. The WMHA covering the development of an online course shall be for a three year period as stipulated in paragraph 7, Term and Termination, of the WMHA ( reference Sample #1 ). (Note: At the end of the three year period, a new WMHA will be prepared covering the maintenance of the online course as outlined in paragraph II. A. below.) C. The applicable department chair/director shall be responsible for maintaining and monitoring the appropriate WHMA s on all the faculty members assigned to his/her department. The department chair/director shall also be responsible for ensuring that faculty members are compensated for their work as stipulated in the applicable WMHA. II. Maintenance of Online Courses A. As stipulated in paragraph I above, when an online course is first developed, a WMHA for the purpose of developing the course is prepared. The WMHA will be for a three year period, during which time, the course developer is expected to

20 Approved 10/23/12 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 20 of 54 Appendix 1 Subject: Work Made for Hire Agreements 2 maintain the course in accordance with the agreement and online course standards as established by the MSCC Distance Education Policy and/or developed by the institution and TBR. B. At the end of the initial three year development period, a new WMHA shall be prepared for the purpose of continuing and maintaining the course. The department chair/director shall determine if the original course developer should continue as the course maintainer or if a new faculty member should be selected to assume that responsibility. In either case, the department chair/director shall prepare a new WMHA for the purpose of providing continued maintenance of the course. A sample WMHA for maintaining an online course is provided below as Sample #2. The new maintenance WMHA shall cover a three year period, after which time, the applicable department chair/director will prepare a new maintenance WMHA for another three year period, i.e., every three years a new maintenance WMHA shall be prepared. It is the responsibility of the applicable department chair/director to assign the appropriate faculty member as the course maintainer. (Note: A new WMHA must be prepared every three years and/or each time the course maintainer changes, e.g., if it becomes necessary to change a course developer, or subsequently a course maintainer, before the three year period of the WMHA is complete, a new course maintainer WMHA must be prepared.) Process of Submission: The department chair/director prepares the maintenance WMHA, secures the course maintainer s signature, then submits the WMHA to the Director of Human Resources for review; the Director of Human Resources submits the WMHA to the Assistant Vice President for Academic Affairs for his/her approval/disapproval; the Assistant Vice President for Academic Affairs submits the WMHA to the Vice President for Academic Affairs for his/her approval/disapproval; and the Vice President for Academic Affairs submits the WMHA to the College President for final approval/disapproval. Once approved by all parties, the original signed copy will be returned to the department chair/director by the Office of Academic Affairs. (Note: The Office of Human Resources shall also maintain a copy of the WMHA for the purpose of verifying and documenting any/all required compensation payments.) C. The applicable department chair/director shall be responsible for maintaining and monitoring the new maintenance WHMA s on all the faculty members assigned to his/her department. The department chair/director shall also be responsible for ensuring that faculty members are compensated for their work as stipulated in the applicable WMHA.

21 Approved 10/23/12 by Dr. MaryLou Apple, President Policy No. 2:05:00:00 Page 21 of 54 Appendix 1 Subject: Work Made for Hire Agreements 3 (Sample #1) MOTLOW STATE COMMUNITY COLLEGE WORK MADE FOR HIRE AGREEMENT for COURSE DEVELOPMENT This Agreement between (insert faculty member s name) and Motlow State Community College is for the purpose of developing a new distance learning course, (insert course title), (insert course rubric), to be taught (insert either online via the Internet or as a hybrid course, partially on ground and partially online via the Internet.) ACCOUNT NUMBER: (Note: This is the discipline area budget number.) THE AUTHOR AND THE COLLEGE AGREE THAT: 1. Title and Copyright Assignment Author and Motlow State Community College intend this to be a contract for services and each considers the products and results of the services to be rendered by Author hereunder (the "Work") to be a work made for hire. Author acknowledges and agrees that the Work (and all the rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of Motlow State Community College. If for any reason the Work would not be considered a work made for hire under applicable law, Author does hereby sell, assign, and transfer to Motlow State Community College, its successors and assigns, the entire right, title and interest in and to the copyright in the Work and any registrations and copyright applications relating thereto and any renewals and extensions thereof, and in and to all works based upon, derived from, or incorporating the Work, and in and to all income, royalties, damages, claims and payments now or hereafter due or payable with respect thereto, and in and to all causes of action, either in law or in equity for past, present, or future infringement based on the copyrights, and in and to all rights corresponding to the foregoing throughout the world. If the Work is one to which the provisions of 17 U.S.C. 106A apply, the Author hereby waives and appoints Motlow State Community College to assert on the Author's behalf the Author's moral rights or any equivalent rights regarding the form or extent of any alteration to the Work (including, without limitation, removal or destruction) or the making of any derivative works based on the Work, including, without limitation, photographs, drawings or other visual reproductions or the Work, in any medium, for college purposes.