Cisco TelePresence Management Suite Extension for Microsoft Exchange

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1 Data Sheet Cisco TelePresence Management Suite Extension for Microsoft Exchange Product Overview Cisco TelePresence Management Suite Extension for Microsoft Exchange (Cisco TMSXE) is an extension for Cisco TelePresence Management Suite (Cisco TMS) that enables telepresence and videoconference system scheduling. Cisco TMSXE integrates smoothly with Microsoft Exchange Server 2007 and 2010 to provide fully featured, intuitive scheduling capabilities through Microsoft Outlook and Outlook Web Access (OWA). Employees can view availability of colleagues, invite attendees, and book telepresence rooms and resources based on individual security profiles and permissions. Cisco TMSXE allows administrators to manage telepresence meeting rooms and allocate resources proactively while providing up-to-the-minute information to employees of upcoming meetings through customizable reminders, resulting in greater employee satisfaction with increased usage and adoption of telepresence services for day-to-day collaboration. This extension not only helps organizations to reduce travel costs, but also encourages a new way of working and improved employee productivity (Figure 1). Figure 1. Booking Meetings Using Microsoft Outlook 2010 with Cisco TMSXE 2012 Cisco and/or its affiliates. All rights reserved. This document is Cisco Public Information. Page 1 of 1

2 Features and Benefits Benefits of Cisco TMSXE follow: Easy to use: The Microsoft Outlook and OWA interface is familiar, so you can quickly book conference rooms, intuitively schedule telepresence meetings or conferences, and dynamically orchestrate telepresence bridging resources. Visually informative: You can view availability of colleagues, telepresence conference rooms, and resources in real time and schedule conferences or meetings with customizable notifications of telepresence conferencing details. Smooth deployment: Installation, deployment, and migration are easy with the intuitive configuration wizard, independent of Microsoft Exchange Server. Synchronized scheduling: Up-to-date information about scheduled meetings is available in both Microsoft Outlook and the Cisco TMS interface (Figure 2). Optimized conference resources: Management of conference resources and meeting rooms is dynamic, with granular-level security permissions at an individual or group level. Figure 2. Creating a New Conference Using Cisco TMS Interface 2012 Cisco and/or its affiliates. All rights reserved. This document is Cisco Public Information. Page 2 of 5

3 Features Cisco TMSXE supports the following: Accurate information about attendee, room, and conference resource availability Microsoft Exchange Server 2007 and 2010 through the Exchange Web Services (EWS) Application Programming Interface (API) All Cisco TelePresence and third-party endpoints that are supported by Cisco TMS Intuitive installation wizard and configuration tool for easy configuration and deployment Customizable confirmation messages with automated room notifications Table 1 lists features and benefits of Cisco TMSXE. Table 1. Features and Benefits of Cisco TMSXE Product Feature Cisco TMSXE conference scheduler Multiple scheduling interface options Multiple endpoints Advanced scheduling features Benefits A simple scheduling interface allows automated or user-initiated conference creation and room reservations. Cisco TMSXE notifies you by of conference details, with updates sent to meeting organizers. The Microsoft Exchange interface provides a familiar interface that allows users to schedule telepresence meetings or conference quickly with support for Microsoft Exchange 2007 and 2010 and Microsoft Outlook 2003, 2007, and The robust web-based Cisco TMSXE scheduler offers planner views and integrated status and detailed displays. Cisco TMSXE supports scheduling across nonhomogenous networks with mixed endpoints and mixed protocols (H.323, H.320, Session Initiation Protocol [SIP], V.35, and telephone). Intelligent call routing automatically handles all dial plan and infrastructure to facilitate a user s conferencing request. Cisco TMSXE supports popular standalone telepresence servers, multipoint control units (MCUs), and the multisite capability of Cisco TelePresence endpoints. Time zones and daylight savings rules are handled automatically. The solution offers customizable confirmation messages with automated room notifications. Replication of Cisco TMS scheduled meetings to and from Microsoft Exchange is automatic. Product Specifications Table 2 lists platform and language specifications of Cisco TMSXE. Table 2. Platform and Language Specifications Platform Redundant and resilient configurations Support for Microsoft SQL Server Clustering Support for dedicated Microsoft SQL Server installations Support for multiple deployment scenarios, including multiple application servers with or without load balancing for high availability Language Support Language support in asset management and phone book International name support (UTF-8) for devices in asset management and phone books Ability to select language preferences 2012 Cisco and/or its affiliates. All rights reserved. This document is Cisco Public Information. Page 3 of 5

4 System Requirements Table 3 lists system for Cisco TMSXE Version 3. Table 3. System Requirements for Cisco TMSXE Version 3 System Requirements Hardware and application server Microsoft Exchange Microsoft Outlook client Software Minimum Pentium 2-GHz or higher Pentium compatible CPU Minimum 2 GB of RAM (minimum 4 GB for 64-bit servers) Minimum 4 GB of disk space for application installation Microsoft Exchange 2010 Service Pack 1 Microsoft Exchange 2007 Service Pack 3 Microsoft Exchange Client Access Server (CAS) role with EWS enabled Microsoft Outlook 2003 Microsoft Outlook 2007 SP2 Microsoft Outlook 2010 Outlook Web Access (Exchange 2007) Outlook Web App (Exchange 2010) Microsoft.NET Framework.NET Framework Full required Version 4.0 or later Minimum Windows Server bit SP2 or Windows Server 2008 R2 64-bit SP1 Ordering Information To order Cisco TMSXE, refer to the Cisco Ordering Home Page and Table 4. There are two purchasing options: Option 1: Per Microsoft Exchange Organization that works for most deployments with more than 100 systems being scheduled through Microsoft Exchange (LIC-TMS-APPINT or L-TMS-APPINT.) Option 2: Purchase 25 systems for deployments with 100 systems or less being scheduled through Microsoft Exchange (LIC-TMS-MSEX-25 or L-TMS-MSEX-25.) Table 4. Ordering Information Product Family Name Cisco TelePresence Management Suite Initial Ordering Options Cisco TMS Application Integration License - Per Exchange Organization Integrated Cisco TMSXE - Extension for Microsoft Exchange - Per 25 Systems Registered Upgrade Options Cisco TMS Application Integration License - Per Exchange Organization Integrated Cisco TMSXE - Extension for Microsoft Exchange - Per 25 Systems Being Booked Part Number CTI-TMS LIC-TMS-APPINT LIC-TMS-MSEX-25 L-TMS-SW-PAK L-TMS-APPINT L-TMS-MSEX Cisco and/or its affiliates. All rights reserved. This document is Cisco Public Information. Page 4 of 5

5 Cisco Services and Support Cisco offers a wide range of services programs to accelerate customer success. These innovative services programs are delivered through a unique combination of people, processes, tools, and partners, resulting in high levels of customer satisfaction. Cisco Services help you protect your network investment, optimize network operations, and prepare your network for new applications to extend network intelligence and the power of your business. For more information about Cisco Services, visit Cisco Technical Support Services or Cisco TelePresence Services online. For More Information For more information about the Cisco TelePresence Management Suite, please visit Cisco TelePresence Management Suite or contact your local Cisco account manager. Printed in USA C / Cisco and/or its affiliates. All rights reserved. This document is Cisco Public Information. Page 5 of 5

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