Public Relations Committee

Transcription

1 Newspapers Public Relations Committee Press Contact Directory 1. Boca Beacon Boca Grande, FL Main Phone: (850) PO Box 313, Boca Grande, FL Telephone: (941) Sun-Sentinel Broward Fax: (941) Bradenton Herald Bradenton/ East Manatee Ft. Lauderdale Corporate Headquarters 102 Manatee Avenue West 200 E. Las Olas Blvd. Bradenton, Fla Ft. Lauderdale, FL Main Phone: Phone: (954) Cape Coral Daily Breeze Cape Coral, FL Delray Beach Office 2510 Del Prado Blvd S. Congress Avenue Cape Coral, FL Delray Beach, FL Phone: (561) Fax: Deerfield Beach Office 4. Naples Daily News Naples 333 S.W. 12 Avenue 1075 Central Avenue Deerfield Beach, FL Naples, FL Phone: (954) Phone: West Office Fax: Nob Hill Road Sunrise, FL (954) DeLand-Deltona Beacon DeLand, FL South Office 1800 North Commerce Parkway 6. New Times Broward/Palm Beach Weston, FL PO Box (954) Ft. Lauderdale, FL Wellington Office Phone: Pierson Road Fax: Unit K-5, Suite 7 7. Palm Beach Post Wellington, FL Phone: (561) or (561) Fax: (561) or Florida Times-Union Jacksonville Neighborhood Section P.O. Box 1949, Jacksonville, FL P.O. Box Phone: (904) West Palm Beach, Florida The Ledger - Lakeland Fax: (561) P.O. Box 408 Lakeland, FL Gainesville Sun Gainesville Phone: (863) (Administration) P.O. Box Gainesville, FL Phone: Orlando Sentinel - Orlando N. Orange Ave., Orlando, FL Palatka Daily News - Palatka Main Phone: St. Johns Ave. Palatka, FL Sun Herald Charlotte (386) Harborview Road 10. Boca Raton News Boca Raton Charlotte Harbor, FL N. Congress Ave Phone: (941) Boca Raton, FL Fax: (941) Phone: Sun Heral 11. The News Herald Panama City

2 De Soto Sun 108 S. Polk Avenue Arcadia, FL Phone: (863) Fax: (863) Englewood Sun 167 W. Dearborn Street Englewood, FL (941) Fax: (941) North Port Sun Tamiami Trail North Port, FL (941) Fax: (941) Miami New Times Miami P.O. Box Miami, FL Phone: (305) Fax: (305) St. Petersburg Times St. Petersburg 490 First Ave S St. Petersburg, FL Phone: (727) Fax: (727) Pensacola News Journal - Pensacola 101 East Romana Street Pensacola, FL Phone: (850) Herald Tribune - Sarasota 801 S. Tamiami Trail Sarasota, FL Main Phone: (941) Fax: (941) The Tampa Tribune - Tampa P.O. Box 191 Tampa, FL Phone: Miami Herald - Miami One Herald Plaza Miami, FL Neighbors Section Phone: (Miami-Dade) (Broward) Who to contact for a press release? 1. Sun-Sentinel Broward Inside of the LOCAL section is the popular Bulletin Board," a daily listing of events open to the public. *Submissions must be received two weeks in advance. Include the time, complete address of the event and a telephone number that readers may call for more information. Broward County Joe Jennings, Deputy managing editor/news jjennings@sun-sentinel.com Fax: Palm Beach County Cyndi Metzger, Palm Beach news editor cmetzger@sun-sentinel.com Fax: Gainesville Sun - Gainesville If you have news or need to tip us off to something, please or phone one of these local news editors. Gainesville/Alachua County Jon Rabiroff - City Editor jon.rabiroff@gvillesun.com Phone: North Central Florida Karen Voyles - Staff Writer voylesk@gvillesun.com Phone: Palatka Daily News - Palatka

3 Organizations can ensure better coverage by helping themselves. Here's how: *Plan ahead. Get information to the newspaper as early as possible. *In preparing press releases, say what's happening, where, when, why, who benefits, what it costs and who can people call for more details. Please check on the spelling of names. Include suggestions on where you think the item should run (see below). Include a date you would like it to run. We'll accommodate requests when we can. *We can often use photographs. Be sure to list the order and identity of everyone in the photo. There are many places in the newspaper to include announcements: * Community Calendar. In the Community section every Wednesday. Includes ongoing meetings and events and one-time events. A one-time event will run every week from the time of announcement until it's over. The section also includes Church Briefs for church and religious events. * Calendar in the Weekend! Section. Runs every Friday, listing at least a week's worth of local entertainment, or more on a space available basis. * Saluting Community Volunteers. Runs in the Currents section every Saturday. Nominate a Volunteer of the Week for an upcoming event as another way to promote it. The page is also a place to list organizations that provide volunteer services. * Schools! Monthly section includes photos and short stories of events that occurred in Putnam County public schools. Check with your school to see who's in charge of submitting these. *There is always the possibility that we will write our own story and take our own photos. You can also try to get interest from our columnists who write about entertainment, or West Putnam and South Putnam events. **Announcements can be sent by mail, , fax or hand delivery. *** It's always a good idea to follow up with a phone call.*** 4. Florida Times-Union - Jacksonville Sandra Spencer - Special Events Manager Phone: Sandra.spencer@jacksonville.com 5. The Ledger Lakeland *For an upcoming event, send a typed description that includes who, what, when, where and why and a contact person s name and phone number. Information should be sent as soon as possible to: Department Name The Ledger P.O. Box 408 Lakeland FL It can also be faxed to: * Metro at * East Polk at * Features at *In The Ledger's Life section, we publish club events open to the public, news about enlisted men and women, etc. The Activities calendar features fund-raising events, special classes, seminars, dances, car washes or just about anything of interest to the general public. *Information about happenings that occurred at club functions and community events are featured in a Sunday Potpourri column by Lorraine Valerino, or similar columns in the East Polk section. *Good Causes is a listing of upcoming fund-raisers and worthwhile projects that benefit the community. **To have your event published, limit your message to three sentences. Include a full name and phone number for publication. Address materials to GOOD CAUSES, The Ledger, P.O. Box 408, Lakeland Or fax material to **Include a snapshot to illustrate your good cause. Photos cannot be returned but may be picked up after publication. We need your material at least three weeks before the event. Good Causes appears on the basis of space in the Life section. *On Sunday's Education page, we focus on youth, presenting news of students and their activities. 6. Orlando Sentinel Orlando Features Associate Managing Editor Kim Marcum, Calendar Editor Dean Johnson, Orange County Section Orange Editor Sharon McBreen,

4 Seminole County Bureau Seminole Editor John Babinchak, Lake County Editor John Cutter, Osceola County Editor Jerry Fallstrom, Volusia County Editor David Collins, *Press releases can be mailed to the proper editorial department at: 633 N. Orange Ave., Orlando, FL Bradenton Herald Bradenton Suzanne Loudermilk - Features Editor sloudermilk@bradentonherald.com Phone: The News Herald Panama City Fax coming events to or to entertainer@pcnh.com. Include time, address, cost and contact number. 9. Miami New Times - Miami Calendar Editor: Nina Korman Nina.Korman@miaminewtimes.com 10. Pensacola News Journal Pensacola Do you want to get a story or announcement in the News Journal? Do you have a club meeting, fundraiser or other community news to publicize? Then contact the Community Announcement Desk: Phone: news@pensacolanewsjournal.com 11. Herald Tribune Manatee Newsroom 905 Sixth Ave. W. Bradenton, FL Main Phone: Fax: Community News Editor: Yvette Kimm Yvette.kimm@heraldtribune.com Phone: Charlotte Newsroom 1617 Tamiami Trail Port Charlotte, FL Main Phone: Fax: Venice Newsroom 300 S. Tamiami Trail Venice, FL Phone: (Bureau Chief) Fax: Community News Editor: Earle Kimel earle.kimel@heraldtribune.com Phone: (941) Tampa Tribune Tampa Events coordinator: Mike O'Neill MOneill@tampatrib.com 13. Miami Herald Miami To add your event to our Calendar listing (online), please complete information including a phone number to newscalendar@herald.com Neighbors Section Miami-Dade County: Jim Murphy (Editor) jmurphy@herald.com Phone: Broward County: Brad Bennett (Editor) bbennett@herald.com Phone:

5 Television 1. WTSP Tampa Bay Channel 10 - Tampa 10 NEWS Gandy Blvd. St. Petersburg, FL Phone: Fax: Community Relations / Programming Questions or requests for our Community Relations Director or Programming Director: community@tampabays10.com Or: 10news@tampabays10.com (for Community News) 2. WSVN FOX 7 - Miami / Ft. Lauderdale The WSVN-TV Community Calendar spotlights events throughout South Florida. Calendar items pertain to events in the community that benefit non-profit organizations and are placed into 0:30 second on-air non-commercial spots. There is no fee for airtime on the calendar, as it is a public service announcement. To have your event appear on the Community Calendar please fax a press release 4 weeks in advance of the event to: Lily Pardo Lpardo@wsvn.com Director of Community & Public Relations Fax: WPLG Local 10 - Miami (ABC Afíliate) 3900 Biscayne Blvd. Miami, FL Phone: (Miami-Dade) (Broward) The Channel 10 Community Calendar is a public service announcement that airs four to six times daily. If you have an event you would like listed, us at: chernandez@wplg.com Or Call: Extension: 277 Fax: Or mail information to: Community Service Dept., Community Calendar WPLG-TV/ Biscayne Boulevard Miami, FL **The information sent should include a description of the event, the date, the place/city, name and number to call for further details. Mueller contact 4. Bay News 9 - Tampa Main Phone: Fax: Go to: and your event information to Neighborhood News. 5. NBC 2 - Fort Myers, Cape Coral, Naples 3719 Central Avenue Fort Myers, FL Main Phone: (from Collier County) (from Charlotte County)

6 Deborah Abbott - Programming Director dabbott@water.net Story Ideas: newstips@nbc-2.com News and General: comments@nbc-2.com Go to: Click on Community Calendar under Resources (bottom/left navigation bar) to post your event online. 6. WB 39 - Hollywood WB39 WBZL 2055 Lee Street Hollywood, FL Phone: (Broward) (Miami-Dade) Fax: PSA's - Public Service Announcements Broadcast quality beta SP videotape can be sent to: Community and Events Supervisor (at the above address) We DO NOT accept VHS tapes. Community calendar announcements are no longer broadcast. 7. WLFX FOX 29 - West Palm Beach WFLX Fox West Blue Heron Blvd. West Palm Beach, FL Phone: News Tips and Releases newstips@wpecnews12.com 8. WTLH FOX 49 - Tallahassee P.O. Box 949 Midway, Florida Phone: Fax: Fox49@Fox49.com to post your community event on the online bulletin board. 9. WPTV Channel 5 West Palm Beach 1100 Banyan Boulevard West Palm Beach, FL Main Phone: Newsroom Fax: contact5@wptv.com 10. WOFL FOX 35 Orlando FOX 35 COMMUNITY CALENDAR Fox 35 s Community Calendar airs at various times through the day featuring events happening on the weekends in our viewing area. To have your non-profit organization s event considered for a listing: * Send the information via fax or mail, on the organizations letterhead at least 3 weeks prior to the event. Be sure to include who, what, when, where, cost, a brief description of the event and a phone number viewers can call for more information. * Copy of the non-profit s IRS issued 5019 (c)(3) * Media Contact name, phone number and address * Your event must take place on a Friday, Saturday or Sunday and must be relevant to our local audience in order for consideration. Events not fitting the station parameters will not be considered. * Fox 35 can not guarantee that your event will be selected for the calendar. **If your event is selected to air you will receive a phone call from a station representative confirming the information provided. Send your non-profit organization s event listings to: Community Calendar WOFL Fox Skyline Drive Lake Mary, FL Fax: We do not accept event listings via telephone.

7 Public Service Announcements WOFL broadcasts a variety of public service announcements for local and national organizations. Mail the videotape of the PSA for consideration to the Community Service Coordinator at WOFL. Please find a list of our PSA criteria below in order of consideration: * All PSA's must be submitted on BETA or BETA SP for consideration. * All PSA's must fit within the stations public service goals each quarter - if the message does not meet these goals it will not be considered for air. * All PSA's must fit within the interests of our target market - if the message is not suitable for this market it will not be considered for air. * All PSA's are reviewed for quality of production prior to air. Send your Public Service Announcements to: Community Service Coordinator WOFL-TV Fox Skyline Drive Lake Mary, FL WESH News Channel 2 - Central Florida (NBC Affiliate) Community Affairs 1021 N. Wymore Road Winter Park, FL Phone: Positively Central Florida Shines the spotlight on all the good that goes on in Central Florida. We always welcome your assistance in bringing interesting people and places into the spotlight. your story idea to Bill. Bill Shafer wshafer@hearst.com 12. WFLA News Channel 8 - Tampa Bay Area (NBC Affiliate) P.O. Box 1410 Tampa, FL Phone: (Newsroom) Fax: WFTS 28 ABC Action News - Tampa/St. Petersburg (ABC Affiliate) 4045 N. Himes Avenue Tampa, Florida Main Phone: Community Affairs Director: Joy Petit jpetit@wfts.com Submit your event online at: WFTV Channel 9 - Central Florida 490 E. South Street Orlando, FL Phone: The WFTV 9 Family Connection Community Calendar is a public service for non-profit-organizations to post events that will benefit our Central Florida Communities. The WFTV 9 Family Connection Community Calendar is broadcast throughout the WFTV Weekend Daybreak newscasts. Go to: - Send Us a Community Event - to submit your event. 15. WGFL CBS 4 - Gainesville (WB Affiliate) 4190 NW 93rd Ave Gainesville, FL Phone: Fax: WJWB Channel 17 Jacksonville (WB Affiliate) 9117 Hogan Rd Jacksonville, FL Phone: Fax:

8 17. WJXT Channel 4 - Jacksonville 4 Broadcast Place Jacksonville, FL Main Phone: Go to: WJXT News to submit your event. 18. WKMG Local 6 - Central Florida Phone: (News desk) Community Calendar Go to: WMOR Channel 32 - Tampa Bay Fax your announcements to , attn: Community Calendar. Or them to: communitycalendar@moretv32.com 20. WOGX FOX 51 - Gainesville 35 Skyline Drive Lake Mary, Florida Main Phone: Community Service Contact Information: Phone: Fax: FOX 35 COMMUNITY CALENDAR Fox 35 s Community Calendar airs at various times through the day featuring events happening on the weekends in our viewing area. To have your non-profit organization s event considered for a listing: * Send the information via fax or mail, on the organizations letterhead at least 3 weeks prior to the event. Be sure to include who, what, when, where, cost, a brief description of the event and a phone number viewers can call for more information. * Copy of the non-profit s IRS issued 5019 (c)(3) * Media Contact name, phone number and address * Your event must take place on a Friday, Saturday or Sunday and must be relevant to our local audience in order for consideration. Events not fitting the station parameters will not be considered. * Fox 35 can not guarantee that your event will be selected for the calendar. **If your event is selected to air you will receive a phone call from a station representative confirming the information provided. Send your non-profit organization s event listings to: Community Calendar WOFL Fox Skyline Drive Lake Mary, FL Fax: (407) We do not accept event listings via telephone. 21. WTVT FOX 13 - Tampa Bay (FOX Affiliate) 3213 W. Kennedy Blvd Tampa, FL Main Phone: Newsroom: Fax: news@wtvt.com & gooddaytampabay@wtvt.com 22. WTXL ABC Channel 27 - Tallahassee (ABC Affiliate) 8440 Deerlake S Tallahassee, Fl Phone: Newsroom Fax: WPEC Channel 12 News - Palm Beach (CBS Affiliate) 1100 Fairfield Drive West Palm Beach, FL Main Phone: Fax:

9 Radio 1. Wind-FM - Alachua Website: Click on: Contact Us ( Program Director) To find out how your event can be advertised on air. *To add your event to our Community Calendar, information to windfm@windfm.com or mail it to 3602 NE 20th Place, Ocala, FL Please send information at least two weeks prior to your event. 2. WSBR Boca Raton - Boca Raton Phone: General Manager: Bob Morency - morencybob@aol.com WJNO - Boynton Beach / West Palm Beach *Fax all the information about your event to Attn: Community listings. Be sure to include all information as well as a contact name & phone number. You can also submit your event information via to: kimbernelson@clearchannel.com Subject: Community Calendar submission 4. WXKB B103.9 FM - Cape Coral S. Tamiami Trail P.O. Box 307 Estro, FL Phone: Fax: General Manager - Brad Beasley brad@bbswfl.com Promotion Director - Jeff Hickcox jh@bbswfl.com 5. Keys Radio: 5450 MacDonald Avenue Key West, FL Phone: Sherry Russo - Station Manager sherryrusso@clearchannel.com *WEOW 92.7 FM Keys *WAIL FM Keys *WKEY FM Key 93.5 Keys Community Calendar Online Fax: (305) *WKEZ FM Easy Keys Overseas Highway Tavernier, FL Phone: Fax: Jack Niedbalski - Station Manager jackniedbalski@clearchannel.com 6. WAPE Jacksonville 8000 Belfort Parkway Jacksonville, FL Phone: Go to: wape951.com/market/shared/event_guide/psa.html to post you event on the online Calendar. Contact: Ashley Gonzalez - Web Producer Ashley.gonzalez@cox.com **We love Public Service Announcements and we always add them to our calendars. Since Cox Radio maintains WAPE 95.1, The Point, Cool 96.9, Rock 105 and WOKV AM, your PSA will show up in all five calendars so there is only one submission needed. *Christa Thompson - Account Manager - ROCK 105 Phone: Fax: Christa.Thompson@cox.com

10 *Mary Kay (Bock) Mehaffey - Account Manager - COOL 96.9 Phone: Fax: marykay.mehaffey@cox.com * Judy Hixenbaugh - Account Manager The Point Judy.Hixenbaugh@cox.com * Ken Brady - Account Manager - WOKV AM Phone: Fax: Ken.Brady@cox.com 7. WFLZ 93.3 FM - Tampa Bay Area 4002 Gandy Blvd Tampa, FL Phone: Fax: Jeff Kapugi - Operations Manager jeffkapugi@clearchannel.com General Comments Mailbox: kimessig@clearchannel.com 8. WPOW Power 96 - Miami N.W. 2 Avenue Suite 300 Miami, FL Phone: (Dade) (Broward) Fax: Katrina Poulos - Webmaster/Public Service Director Phone: WPYO Power Orlando 4192 John Young Parkway Orlando, Florida Main Phone: Fax: Phil Becker - Programming phil.becker@cox.com 10. WRFM West Palm Beach 2406 South Congress Avenue West Palm Beach, Fl Office Phone: Fax: Jennifer Ross - Public Relations Jennifer@wrfm.com Melanie Silvestri - Special Events Melanie@wrfm.com 11. WXXL FM - Orlando 2500 Maitland Center Parkway, Suite 401 Maitland, Fl Office Phone: Fax: Adam Cook - Program Director adam@xl1067.com 12. WILD 95.5 FM - Palm Beach 3071 Continental Drive West Palm Beach, FL Have your community/charity event listed here for free! Fax all the information about your event to Attn: Community listings. Be sure to include all information as well as a contact name & phone number.

11 Or it to: --- Subject: Community Calendar Submission. 13. WLHR New PFM - Panama City @panamacityradio.com NEW! Radio Station Website: (Coming Soon) 14. WZNS Z-96.5 FM - Fort Walton Beach/Pensacola 225 NW Hollywood Blvd. Fort Walton Beach, FL Phone: in Fort Walton Beach from Pensacola Website: WVYB FM - Daytona Beach Kotter 126 W International Spdwy Daytona Beach, FL Website: (Coming Soon) 16. WYKS KISS FM - Gainesville 7120 SW 24th Avenue Gainesville, FL Phone: Fax: Tyler Whitney --- PSA Director (public service announcements) Tyler@KISS1053.com 17. WA1A FM - Melbourne 1775 W. Hibiscus Blvd. Suite 301 Melbourne, FL Studio Line: Website: WHYI Y-100 FM Miami 7601 Riviera Blvd. Miramar, FL Phone:

12 News Bureaus for The Palm Beach Post If you submit news releases to The Palm Beach Post on a regular basis, you may find it worthwhile to establish a name-to-name relationship with someone on the news staff. Your "contact person" most likely will be the assignment editor or bureau chief. Mailing your news release directly to him or her saves time and is the most efficient way to deliver your information. Your person may help you understand what is news among your organization's events, referring you to the correct editor or reporter if necessary. Depending on where you live, you may be dealing with a staff member from one of our community news bureaus. These bureaus are listed below, as well as the cities they cover. **The Palm Beach Post Main Newsroom Location: 2751 S. Dixie Highway, West Palm Beach, FL Mailing Address: P.O. Box 24700, West Palm Beach, FL Telephone: (561) or toll-free (800) , Ext Fax: (561) **St. Lucie County News Bureau 8290 Business Park Drive, Port St. Lucie, FL Telephone: (772) From central and northern Palm Beach County: ; (800) ext (within Florida) Fax: (772) **Martin County News Bureau 2101 S. Kanner Hwy., Stuart, FL Telephone: (772) From central and northern Palm Beach County: ; (800) ext (within Florida) Fax: (772) **North Palm Beach County News Bureau Jupiter Park of Commerce 1838 Park Lane South Jupiter, FL Telephone: (561) Fax: (561) **Royal Palm Beach News Bureau 320 Business Parkway, Royal Palm Beach, FL Telephone: (561) Fax: (561) **South Palm Beach County News Bureau 2915 S. Congress Ave., Delray Beach, FL Telephone: (561) From Delray Beach From central and northern Palm Beach County: ; (800) ext (within Florida) and Boca Raton Fax: (561)

13 How to Prepare News Releases To get information out about your event, you'll want to submit it for publication in the form of a news release. Here are some suggestions to help you get your news in print: Format ---Type your release whenever possible. Double-spaced copy is preferred. ---Remember, if they can't read it, they can't use it. Items to Include ---Include the name of your organization, your address and telephone number and the date at the upper left. ---Indicate when the information should be printed at the upper right. "For Immediate Release" should be used when the information can be used upon receiving. ---If an item is submitted early, include a release date, e.g. "For Release June 30." ---Always include a contact name and telephone number. Writing Your Release ---Start your release with the most newsworthy information-the reason for the story. Then include your second most important fact, and so forth. ---A complete release should include the five W's: Who? What? When? Where? Why? ---Write clearly, use brief sentences. Keep paragraphs short and to the point. ---Provide full names. Include first names and middle initials as well. ---Do not abbreviate names of organizations. You can't attract readers to attend a meeting of the S.A.K.B.Q.Z.E. if they don't know what it is. Always spell it out. ---Double-check all information for accuracy. (Very Important!) ---Proof read, edit and reproof your press release. ---Never submit a press release in all upper case characters. ---Don't wait to write your release at the last minute. ---Use the following header for immediate release: Contact: Contact Person Company Name Telephone Number Fax Number Address Web site address ---Use a minimum of one-inch margins on each side of the page. ---Use a Bold typeface for the headlines to draw attention. ---Capitalize the first letter of all words in the headline (with the exception of: "a", "an", "the", or prepositions such as: "of", "to", or "from"). The combination of upper and lower case makes it easier to read. ---Complete the paragraph on one page instead of carrying it over onto the next page. ---Use only one side of each sheet of paper. ---Use the word "more" between two dashes and center it at the bottom of the page to let reporters know that another page follows. More ---Use three numbers symbols immediately following the last paragraph to indicate the end of the press release: # # #

14 Where to Send News Releases? To know where to send your information, you should be aware of how each department is organized, exactly what kind of news items interest each department. The Community Calendar or the Community section of the newspaper is usually where you should direct your press release to. What Happens to News Releases? ---Once the editors receive your news release, they usually edit it for clarity or brevity. ---Although you may send your release to a particular news department, you may find it printed in another section. In this case, the editor placed your story in another section to present it in the best possible way to the readers. Remember to include a contact number so that you can be reached for more information. Timing is important when do you want your message out? If a registration deadline is involved, be sure to send the draft press release at least 3 weeks ahead of time. If you don t want the story released until a specific time, say so by stating clearly at the top of the release. For any additional information on Press & Media Relations please feel free to contact me. Viviana Jordan :o) Lt. Governor Div.25A Florida District of Key Club International Phone: KCLtGov25A@yahoo.com