Additional Forms. Page 5: Exhibitor Camping / Camper Van Pitch Booking Form. Pages 6-8: WiFi Internet Access Order Form / T&Cs

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1 Additional Forms This document contains all the additional forms you will require to consider for your attendance at the Show. Some of these forms are mandatory and therefore MUST be completed and returned by the due date stated. Pages 2 & 3: Electrical Order Form Page 4: Marquee & Table Order Form Page 5: Exhibitor Camping / Camper Van Pitch Booking Form Pages 6-8: WiFi Internet Access Order Form / T&Cs Page 9: Show Guide / Website Advertising Opportunities Page 10: Exhibitor / Contractor Pass Form - MANDATORY Page 11: Health & Safety Declaration for Exhibitors - MANDATORY Page 12: Event Risk Assessment Form - MANDATORY Page 13: Payments Due Form - MANDATORY Page 14: Exhibitor Manual Checklist Page 15: Contact Details Please note: These forms cannot be completed digitally so must be downloaded, completed and either posted or scanned & ed back to the Organisers 1

2 Stratford-upon-Avon Home & Garden Show 17 th 19 th July 2015 Application For The Supply of Electricity 18 Moorcroft Osset West Yorkshire WF5 9JL Tel: Prices below are for the supply (on hire) and installation of equipment, together with the necessary mains cable, circuit protection and control. All prices include electricity supply via generators and dismantling & removal of materials at the end of the show. Unless agreed, the supply is not 24 hour (see notes below). Please print & complete this order form and return it to the Show Organisers (NOT to Dean Vickers Ltd) by 15 th June 2015 (deadline date). The order will then be processed and passed onto the electrical contractor. Orders received after the deadline date will be subject to a 20% surcharge. The use of personal generators is strictly prohibited, other than those used for catering units and agreed in advance. These must, however, meet all health & safety regulations including noise levels. Do not send payment with this order form. Dean Vickers Ltd will issue you with an invoice and payment must be received by 4 th July Direct all electrical enquiries to: dean@deanvickersltd.co.uk Electricity Including Connection and Energy Charges Unit Cost Quantity Total SUPPLIES TO HOME, CRAFT & FOOD MARQUEE STANDS ONLY: Lighting Point Supply coupled with: Terminating with 50w LV spot lamp Terminating with 50w LV spot lamp on 300mm long arm Terminating with 120w spot lamp Terminating with 1m lighting track including 3 LV spotlights Terminating with 1.2m lighting track including 4 LV spotlights Terminating with 2.4m lighting track including 8 LV spotlights Terminating with metal halide floodlight - 150w Terminating with metal halide floodlight - 300w Terminating with 5 (1500mm) fluorescent Terminating with 6 (1800mm) fluorescent Connection to client s own lighting up to 500w Single Phase socket outlets (230 Volt): 2 amp single socket outlet max 500w (Internal Use Only) amp single socket outlet max 1000w (Internal Use Only) amp single socket outlet max 2000w (Internal Use Only) amp single socket outlet max 3000w (Internal Use Only) amp double socket outlet max 5000w (Internal Use Only) POWER SUPPLIES TO SPECIFIC OUTSIDE STANDS ONLY *: Single Phase socket outlets (230 Volt): 13 amp single socket outlet max 3000w (Internal Use Only) amp double socket outlet max 5000w (Internal Use Only) amp socket outlet (Ceeform Blue Socket) amp socket outlet (Ceeform Blue Socket) amp socket outlet (Ceeform Blue Socket)

3 Three Phase socket outlets (400 Volt): 16 amp per phase 5 pin (Ceeform Red Socket) amp per phase 5 pin (Ceeform Red Socket) amp per phase 5 pin (Ceeform Red Socket) NOTES - IMPORTANT PLEASE READ: Sub- Total * Some outside stands are unable to receive electric. Ask for details. 20% Examples of power requirements: TOTAL 2amp 500w socket laptops, computers, TV s, lighting up to 500W 4amp 1000w socket fridges, lighting up to 1000W 8amp 2000w socket domestic coffee machines, kettles 13amp 3000w socket hired coffee machines, water boilers IMPORTANT NOTES: Should any service be required that is NOT listed above - such as a 24-hour electrical supply - then please dean@deanvickersltd.co.uk for a separate quotation. All hired electrical components must be returned in the same condition and MUST NOT be altered, painted or dismantled in any way. Exhibitors will be charged a full replacement cost for damaged items. Company:..... Contact: Address: Postcode:.. . Tel Number:... Mobile:... Stand Number:.. Signature:. Please use the grid below to provide a sketched plan to indicate position(s) of the electrical provisions for your stand, together with any critical measurements: Dean Vickers Ltd. Company No: VAT No:

4 Marquee & Table Order Form NOTE: Form to be returned to Organisers - ONLY if required by 30 th April 2015 or at time of booking for stand applications made after this date. Company Name & Address: Contact Name: Contact Tel Number: Address: Signature: Please note: If you have booked a covered, outside stand then this will include a clear- span marquee covering to the whole stand so you DO NOT need to complete this form. If, however, you have a space- only, outside stand and you wish PART of your stand covered by a marquee, then you will need to order this using the form below to order one of an appropriate size We can also provide wooden- topped square or rectangular tables for hire as detailed below. The stated cost is for hire of the marquee or tables from your set up day though to the Sunday evening. Marquee Size Quantity Cost TOTAL 3m x 3m m x 3m m x 3m m x 6m m x 6m m x 9m Table Size 760mm x 760mm mm x 760mm Please return form to: Stratford- upon- Avon Warwickshire CV37 7DR TOTAL DUE: DO NOT send any payment with this order. Once we have received your order forms we will call you to take the total payment by credit or debit card or to give you your unique reference to allow you to make a Bank Transfer payment. 4

5 Exhibitor Camping / Camper Van Pitch Booking Form NOTE: Form to be returned to Organisers - ONLY if required by 30 th April Should you wish to stay overnight during the course of the show, in a tent, caravan or camper van, then a designated area will be available for Wednesday, Thursday, Friday and Saturday nights. Toilets and showers will be provided in this area. You will have indicated on your Trade Stand Application Form whether your might like to take advantage of this facility but full details are required below. There is a charge for this facility of 10 per pitch, per night plus 20%. Please note: There are only a limited number of pitches available so please return this form as soon as possible if you require a pitch. Company Name & Address: Contact Name: Contact Tel Number: Address: No of Pitches Required: Vehicle Reg No(s): Length of caravans or camper vans in metres (if applicable): Total area required for tents in m 2 (if applicable): Signature: No. of Pitches: No. of nights: per night: 20%: TOTAL DUE: Please return form to: Stratford- upon- Avon Warwickshire CV37 7DR DO NOT send any payment with this order. Once we have received your order forms we will call you to take the total payment by credit or debit card or to give you your unique reference to allow you to make a Bank Transfer payment. 5

6 WiFi Internet Access Order Form NOTE: Form to be returned to Organisers - ONLY if required by 30 th April Broadband Junction will set up a wireless broadband network across the Showground, which will provide complete coverage of the show site for exhibitors to use portable devices, laptops etc., and also to run PDQ machines during the show to process credit & debit card transactions. This will provide a better service than running the machines over a mobile network. If you require WiFi Internet access for the three show days and the Gala Charity Preview Evening then please complete and return the form below. There is a one- off charge of 10 +VAT for each voucher. I would like to purchase a WiFi access voucher for general internet access Company Name & Address: Contact Name: Contact Tel Number: Address: I have read and agree to the attached Terms & Conditions of using WiFi at The Stratford- upon- Avon Home & Garden Show Signature: No. of Vouchers required Cost per voucher Sub-total 20% TOTAL DUE *PLEASE NOTE: The following Terms & Conditions form part of your contract when using the WiFi Internet access at the Showground 6

7 Wifi Terms and Conditions This following clauses make up the Terms and Conditions on which wireless internet access ( the Service ) is provided to you, an exhibitor at the Stratford-upon-Avon Home & Garden Show 2015( us ). Usage of the WiFi service confirms your agreement to these Terms and Conditions; 1. Extent of the Service 1.1 We do not recommend in particular the use of any websites (or other internet related services) ( Internet Services ) and your use of Internet Services is carried out entirely at your own risk. 1.2 We have no responsibility for, or control over, the Internet Services you access and do not guarantee that any services are error or virus free. 1.3 We have no responsibility for, or control over, the information you transmit or receive via the Service. 1.4 Save for the purposes of network diagnostics we do not examine the use to which you put the Service or the nature of the information you send or receive. 1.5 We do not guarantee: the uninterrupted availability of the Service; the speed at which information may be transmitted or received via the Service; or that the Service will be compatible with your equipment or any software which you use. 1.6 We do not guarantee the security of the information which you may transmit or receive using the Service or located on any equipment utilising the Service and you accept that it is your responsibility to protect your information and have adequate security (in terms of equipment and procedures) to ensure the security, integrity and confidentiality of your information and data. 1.7 We reserve the right at all times to withdraw the Service, change the specifications or manner of use of the Service, to change access codes, usernames, passwords or other security information necessary to access the service. 2. Your Use of the Service 2.1 You must not use the Service to access Internet Services, or send or receive s, which: are defamatory, threatening, intimidatory or which could be classed as harassment; contain obscene, profane or abusive language or material; contain pornographic material (that is text, pictures, films, video clips of a sexually explicit or arousing nature); contain offensive or derogatory images regarding sex, race, religion, colour, origin, age, physical or mental disability, medical condition or sexual orientation; contain material which infringe third party s rights (including intellectual property rights); in our reasonable opinion may adversely affect the manner in which we carry out our business; or are otherwise unlawful or inappropriate; 2.2 Music, video, pictures, text and other content on the internet are copyright works and you should not download, alter, or otherwise use such content unless certain that the owner of such works has authorised its use by you. 2.3 We may terminate or temporarily suspend the Service if we reasonably believe that you are in breach of any provisions of this agreement including but not limited to clauses 2.1 to 2.2 above. 2.4 We recommend that you do not use the service to transmit or receive any confidential information or data and should you choose to do so you do so at your own risk. 2.5 The Service is intended for consumer use only. In the event that you use the Service for commercial purposes we would specifically refer you to clause 5.2 below. 3. Criminal Activity 3.1 You must not use the Service to engage in any activity which constitutes or is capable of constituting a criminal offence, either in the United Kingdom or in any state throughout the world. 3.2 You agree and acknowledge that we may be required to provide assistance and information to law enforcement, governmental agencies and other authorities. 3.3 You agree and acknowledge that we may keep a log of the Internet Protocol ( IP ) addresses of any devices which access the Service, the times when they have accessed the Service and the activity associated with that IP address 3.4 You further agree we are entitled to co-operate with law enforcement authorities and rights-holders in the investigation of any suspected or alleged illegal activity by you which may include, but is not limited to, disclosure of such information as we have (whether pursuant to clause 3.3 or otherwise), and are entitled to provide by law, to law enforcement authorities or rights-holders. 7

8 4. Our Use of your Information 4.1 Subject to clauses 3.3 and 3.4 above we confirm that we shall use the contact details you provide to us solely for the purposes of contacting you with marketing information, updates, promotions and special offers relating to our business. 5. Other Terms 5.1 You agree to compensate us fully for any claims or legal action made or threatened against us by someone else because you have used the service in breach of these terms and conditions, and in particular clause 2.1 to 2.3 and 3.1 above. 5.2 Whilst we do not seek to limit our responsibility for fraudulent misrepresentation or if you are injured or die as a result of our negligence we have no responsibility (to the extent permitted by law) to compensate you (whether or not we are negligent) for any direct financial loss, loss of profit, revenue, time, anticipated savings or profit or revenue, opportunity, data, use, business, wasted expenditure, business interruption, loss arising from disclosure of confidential information, loss arising from or in connection with use of the service or inability to use or access the service or a failure, suspension or withdrawal of all or part of the service at any time or damage to physical property or for any other similar direct loss that may arise in relation to this agreement whether or not we were advised in advance of the possibility of such loss or damage. 5.3 We agree that neither this agreement does not allow either party to act as, or hold themselves out as, acting as an agent of the other party and that that the terms of this agreement are not enforceable by a third party under the Contracts (Rights of Third Parties) Act This agreement is governed by the law of England and Wales and is subject to the non-exclusive jurisdiction of the English courts. By purchasing a voucher for use of the Service, you confirm that you accept these terms and conditions as the basis of your use of the wireless internet access provided. 8

9 Show Guide / Advertising Opportunities NOTE: Form to be returned to Organisers - ONLY if required by 31 st May 2015, for show guide advertising, or 15 th December 2015 for early website advertising. Company Name & Address: Contact Name: Contact Tel Number: Address: Show Guide / Advertising Opportunities: Tick if required Price 20% TOTAL COST Back Page Advertisement (Full Page A5 colour) Inside Front / Back Cover (Full Page A5 colour) Full Page (Inside Guide A5 colour) Half Page (A6 colour) Quarter Page (colour) Website Homepage Advertising Opportunities: Exhibitor Spotlight - with logo & link - one week per month for 7 months (Jan July 2014) Exhibitor Spotlight - with logo & link - one week per month for 3 months (May July 2014) Exhibitor Spotlight - with logo & link - one week during July TOTAL ADVERTISING COST DUE: All adverts should be sent by as high- resolution colour PDF, JPEG or TIFF files. Some of the above advertising opportunities are on a first come first served basis. If you are considering advertising then please let us know as soon as possible. To discuss further please contact: Steve Brookes Tel: steve@bloomingmarvellousevents.co.uk Please return form to: Stratford- upon- Avon Warwickshire CV37 7DR DO NOT send any payment with this order. Once we have received your order forms we will call you to take the total payment by credit or debit card or to give you your unique reference to allow you to make a Bank Transfer payment. 9

10 Exhibitor / Contractor Pass Form MANDATORY FORM NOTE: Mandatory form which MUST to be returned to Organisers by 30 th April 2015 or at time of booking for stand applications made after this date. Company Name & Address: Contact Name: Contact Tel Number: Address: Signature: Named Exhibitor Badges will be produced for each individual exhibitor / contractor attending the Show, these must be worn at all times during build- up, show days & breakdown. These will be sent to the Exhibitor s designated contact prior to the event. Allocation of inclusive FREE passes is as follows:! Up to 6m 2 2 passes! Up to 12m 2 3 passes! Over 12m 2 4 passes Additional exhibitor passes can be purchased at a cost of 7.50 each + 20% Names of Staff/Contractors: 1. FREE for stands up to 6m 2 2. FREE for stands up to 6m 2 3. FREE for stands up to 12m 2 4. FREE for stands over 12m 2 5. Extra Pass Payment required 6. Extra Pass Payment required 7. Extra Pass Payment required 8. Extra Pass Payment required Additional passes: 6.00 = 20% = Total Due: Please return form to: Stratford- upon- Avon CV37 7DR DO NOT send any payment with this order. Once we have received your order forms we will call you to take the total payment by credit or debit card or to give you your unique reference to allow you to make a Bank Transfer payment. 10

11 Health & Safety Declaration for Exhibitors MANDATORY FORM NOTE: Mandatory form which MUST to be returned to Organisers by 30 th April 2015 or at time of booking for stand applications made after this date. We have read and understood our responsibilities as laid out in the Health & Safety at Work Act 1974 and taken note of the most common areas of risk. We accept our responsibilities as laid out in this Act and all relevant legislation covering the Event. Event: The Stratford-upon-Avon Home & Garden Show 2015 Company: Name of Principal Health & Safety representative for the stand: Contact Tel Number: I am in possession of current Pubic Liability Insurance for this event (MANDATORY please tick): I am in possession of my company s Health & Safety Policy (MANDATORY please tick): Signed on behalf of exhibiting company: Name & position: Please complete the following if applicable: Stand Contractor I have checked that our stand contractor has a suitable and sufficient Health & Safety Policy for the event (MANDATORY please tick): I have checked that our stand contractor has provided sufficient training for his/her employees to carry out their tasks safely and competently for the event (MANDATORY please tick): Stand Contractor Contact Name: Contact Person s Position: Company Address: Postcode: Contact Tel Number: Please Note: Stand construction will not be allowed to commence until this form has been returned. Please return form to: Stratford- upon- Avon CV37 7DR 11

12 Event Risk Assessment Form MANDATORY FORM NOTE: Mandatory form which MUST to be returned to Organisers by 30 th April 2015 or at time of booking for stand applications made after this date. Event: The Stratford-upon-Avon Home & Garden Show 2015 Company: Contact Name: Position: Signed: Hazard Identified Level of Risk Low (L), Med (M), High (H) Persons at Risk Measures taken to control risk Person(s) to action: Date completed: Please Note: Stand construction will not be allowed to commence until this form has been returned. Please return form to: Stratford- upon- Avon CV37 7DR 12

13 Payments Due Form MANDATORY FORM NOTE: Mandatory form which MUST to be returned to Organisers EVEN IF NO PAYMENT IS DUE by 30 th April 2015 or at time of booking for stand applications made after this date. Company: Official use only: *Electrical Order Form FORMS: Amount: Received Approved Payment Made Date Marquee & Table Order Form Exhibitor Camping Pitch Booking Form WiFi Internet Access Order Form Advertising in Show Guide / Website Exhibitor / Contractor Passes TOTAL AMOUNT DUE: Please return this and other relevant forms to: Stratford- upon- Avon Warwickshire CV37 7DR If any payments are due, once we have received all your required order forms we will call you to take the total payment by credit or debit card or to give you your unique reference to allow you to make a Bank Transfer payment. *PLEASE REMEMBER: The Electrical Order Form MUST be sent to the Organisers, but an invoice for payment for electrical services will be sent directly from Dean Vickers Ltd. 13

14 Exhibitor Manual Checklist Below is a checklist for your own information only. PLEASE NOTE: This form does NOT need to be returned to the Organisers. It is for your records. If anything is unclear or if you require further information on any matter then please don t hesitate to call the Organisers on the numbers detailed on page 15. Page No Form Name Mandatory Due Date 2 & 3 Electrical Order No 15/06/15 4 Marquee & Table Order Form No 30/04/15 Form returned? Amount Due 5 Exhibitor Camping / Camper Van Pitch No 30/04/15 6 WiFi Internet Access No 30/04/15 9 Advertising in Show Guide / Website No 15/12/14 & 30/04/15 10 Exhibitor / Contractor Passes Yes 30/04/15 11 H&S Declaration Yes 30/04/15 12 Risk Assessment Yes 30/04/15 13 Payments Due Yes 30/04/15 14

15 Contact details: Registered Office: Stratford- upon- Avon Warwickshire CV37 7DR Registered Company: No General Enquiries: Tel: Show Director: Steve Brookes Tel: Show Manager: Stephanie Lester Tel: