Health Information Technology (HIT) Program

Transcription

1 HEALTH SCIENCE PROGRAMS Admission Booklet Health Information Technology (HIT) Program Application for Program Application Deadline Open Until Full For more information IRSC Information Call Center

2 IRSC OVERVIEW INDIAN RIVER STATE COLLEGE is a public, comprehensive college, ranked as one of the best in the nation for its commitment to student success. The College is a national Top Ten Finalist for the prestigious Aspen Prize and ranked as the 9 th top public regional college in the South by U.S. News and World Report. Over 30,000 people enroll in IRSC courses each year, attracted by its quality, convenience and affordable tuition. IRSC was designated as the 4 th Most Affordable College in the country by the U.S. Department of Education two years in a row, and IRSC students benefit from many scholarship and financial aid opportunities. Every aspect of IRSC is focused on helping students succeed with small classes, an array of student support services, convenient campuses, and online courses. IRSC has been selected as an Achieving the Dream TM college and recognized for its support of students from enrollment to employment. IRSC offers over 150 programs, including Bachelor s degrees, Associate in Arts degrees for continuing education at IRSC or a university, Associate in Science degrees for in-demand careers after two years of training, short-term certificate programs and Quick Job Training. EE/EO Statement Indian River State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information in its programs and activities. The following person has been designated to handle inquiries regarding non-discrimination policies: Adriene B. Jefferson Dean of Minority Affairs/Equity Officer/Title IX Coordinator IRSC Main Campus 3209 Virginia Ave. Fort Pierce, FL (772) Accreditation of the Health Information Management/Technology Program CAHIIM The Commission on Accreditation for Health Informatics and Information Management Education is the accrediting body for degree-granting programs in health informatics and information management. CAHIIM serves the public interest by establishing quality standards for the educational preparation of future health information management (HIM) professionals. When a program is accredited by CAHIIM, it means that it has voluntarily undergone a rigorous review process and has been determined to meet or exceed the standards set by the sponsoring professional organization the American Health Information Management Association (AHIMA) in cooperation with the Commission. CAHIIM accreditation is a way to recognize and publicize best practices for HIM Education Programs.

3 TABLE OF CONTENTS The Health Information Technologist... 1 Application Checklist... 1 Process for applying Online... 2 Introduction... 2 Application Process... 3 Information Sessions... 3 Application Deadline Dates... 3 Applicant Review... 4 Acceptance into Program... 4 Background Checks... 5 Non-Acceptance into Program... 5 Programs Expenses... 5 Financial Aid/Scholarships... 5 HIT Program Curriculum... 6 Curriculum Notes... 6 Competencies Upon Completion... 7 Frequently Asked Questions... 7 Domains, Subdomains, and Tasks... 9 Additional Considerations Performance Standards Rev. 8/2014 i

4 The following items are found in the Health Science Division Student Handbook. (This list has been updated as of 5/5/14.) 1. Health Science Division Purpose Statement 2. Health Science Statement of Ethics 3. Health Science Plagiarism Regulation 4. /Contact Information 5. Health Science Use of Electronic Regulation 6. Health Science Confidentiality Statement 7. Health Science Grading 8. Health Science Retention Regulation 9. Health Science Probation Regulation 10. Health Science Readmission and Dismissal Regulation 11. Health Science Complaint Guidelines 12. Health Science Liability, Accident and Insurance Regulation 13. Health Requirements 14. Indian River State College Health Science Post Exposure Protocol 15. Health Science Background Check Regulation 16. Health Science Substance Abuse Regulation Rev. 8/2014 ii

5 THE HEALTH INFORMATION TECHNOLOGIST Health information technologists are the skilled professionals responsible for maintaining components of health information systems consistent with the medical, administrative, ethical, legal, accreditation and regulatory requirements of the health care delivery system. Health information professionals play an important role in the organization, processing, and maintenance of vital information such as patient s symptoms and medical history, the result of the examinations, report of X-rays and lab tests, and diagnosis and treatment plans. They also manage information related to research, planning, and evaluation of health care services. APPLICATION CHECKLIST Note: Necessary forms can be found in the back of this booklet. 1. Meet with an academic advisor to review program requirements and complete an Indian River State College Admission Application 2. Complete the Health Science Application at and pay application fee. Fee is non-refundable. 3. Request former school and/or college(s) forward official final transcript(s) to the Admissions Office at IRSC. Confirm receipt of these transcripts by logging into select Register & Pay; sign in using your Student ID and Pin Number. 4. Read the Performance Standards on page Preference will be given to students who have completed HSC2531 Medical Terminology I and BSC1084 Survey of the Human Body before the Fall semester

6 All HIT applications will be reviewed after the application deadline. Students will be notified by the Health Science Division of their provisional acceptance into the program through RiverMail. Upon notice of provisional acceptance, students will be given direction on completing Drug/Background/Physical Exams. I. Submit a $100 check payable to IRSC to the Health Science Division Office (Main Campus, Fort Pierce, 3 rd floor, H building) to cover mandatory drug screening and a FBI Criminal Background check (fingerprinting). II. Submit Physical Exam Form complete with immunization documentation. Visit Click on Programs & Careers and then Health Science Programs. In the Resources box, select Health Science Physical Examination and Immunization Form. III. Submit proof of personal health insurance. Satisfactory results of the drug and background screenings must be on file in the Health Science Division Office to receive final acceptance. Students will then be issued a final acceptance letter to serve as a permit to register for HIM courses. PROCESS FOR APPLYING ONLINE 1. Go to the IRSC website at 2. Click Register & Pay 3. Click Sign in to MyIRSC and enter your Student ID and pin number 4. Go to Registration (blue menu bar) and select Health Science Application 5. Place a check mark in the I Agree statement. 6. In the Health Science Program box, select A.S. Health Information Technology Application Deadline: this automatically fills in the program deadline date. 7. Select Submit. Select OK 8. Select Pay Fee Now and then PAY NOW 9. Select process for payment 10. Select $30 application fee 11. Enter credit card details 12. Submit Payment Students can log into MyIRSC at to check the status of their application. INTRODUCTION The Health Information Technology program is offered through the IRSC Health Sciences Division. Interested students must apply to the program. Contact Educational Services, any IRSC Campus or the Health Science Division at (772) , or toll-free at (866) , ext. 7550, for additional information

7 APPLICATION PROCESS Candidate who wish to be considered for the Health Information Technology program at Indian River State College must complete the procedures outlined on the checklist on page 1. The IRSC Application for Admission should be completed at It is the applicant s responsibility to ensure that the application process is complete. No notices will be sent. Additional program specifics are outlined in this booklet. NOTE: If at any time during the application process you have a change of address or other personal information, submit this information to the Educational Services Division on any IRSC campus and notify the Health Science Division at (772) This will expedite notification of acceptance status. PRE-ADMISSION ADVISEMENT Pre-advisement is required for admission to the Health Information Technology program. Pre-advisement includes information on the application process, admissions requirements, program guidance and counseling, financial aid and time management. INFORMATION SESSIONS Students interested in applying to any health science program should plan to attend the appropriate, regularly scheduled, program information session for direction and assistance with the application process prior to the application deadline date. The information session addresses any questions or concerns prospective applicants may have. The session also assists students in understanding how to achieve a qualified applicant status. No reservations or fees are required to attend. APPLICATION DEADLINE DATE Health Information Technology sessions are held at the Main Campus in Fort Pierce Mary L. Fields Health Science Center 2 nd Tuesday of each month Building H, Room 306 4:00 p.m. The HIT program is offered as an online full-time cohort program. Students must follow the curriculum schedule and complete the HIT program in 2 years. Application Deadline: Open Until Full

8 APPLICANT REVIEW Consideration for admission into the Health Information Technology program will be based upon the following criteria: 1. Student must be 18 years of age or over. 2. IRSC Admission Status must be complete. 3. Upon review of completed application, a personal interview may be requested. 4. Preference will be given to students with a 2.5 GPA or higher. 5. Preference is given to students who have the following courses completed: (1) Medical Terminology (2) Survey of Human Body. ACCEPTANCE INTO PROGRAM HIT applicants are provisionally accepted by a selective admission process after the application deadline. Students will then be notified to register for classes and to complete a drug screen, criminal background check and physical with immunizations documented for final acceptance. Details regarding these final requirements are outlined below. DRUG SCREENING Refer to the IRSC website Click Program & Careers and then Health Science Programs. In the Resources box, select Drug/Background Checks. CRIMINAL BACKGROUND CHECK Refer to the IRSC website Click Program & Careers and then Health Science Programs. In the Resources box, select Drug/Background Checks. HEALTH/MEDICAL RECORD A completed medical health form must also be submitted and approved by the Program Director. This health record will contain results from a physical examination and laboratory tests including immunization records. Applicants who do not meet the standards of good physical and mental health, as required by clinical facilities for safe patient care, may reapply and be considered for application to a Health Science program after resolution of the health problem. An updated health record, verified by a licensed physician or an ARNP, must be submitted. Indian River State College and partnering clinical sites require all health science students who register for clinical courses to have personal health insurance. Students will be asked to show proof of personal health insurance by presenting their insurance policy number, the name of the insurance provider and the telephone number of the provider to clinical preceptors or administrators. If students do not have health insurance or do not provide proof of health insurance, they will not be eligible for clinic rotation which will result in termination from the program. Personal health insurance may be purchased through the Health and Wellness Department. Call them at (772) for more information. STUDENT DRUG SCREEN, BACKGROUND CHECK, AND MEDICAL RECORDS

9 When received, these records will become the property of the College, and will not be available for copying or for use to meet the requirements of outside employers. Students who are out of the program for six months or more must request new records. NON-ACCEPTANCE INTO PROGRAM Applicants with Drug Screen or Criminal Background check issues may not be accepted into the program. Prior to requesting and paying for these services, applicants with related concerns should meet with DeVonica Vaught, Program Director, to discuss. PROGRAM EXPENSES A list of approximate cost is located on the IRSC website at Click Programs & Careers and then Health Science Programs. Click Health Information Technology. In the Application Book box, select Program Expenses. In addition to these cost, the candidate should allow for room, board, transportation and personal living expenses. Note that non- Florida resident tuition is a higher rate per credit hour, which will increase total fees accordingly. FINANCIAL AID/SCHOLARSHIPS Financial Aid (grants, loans, work-study) is available to those who qualify. Complete the FAFSA and IRSC Supplemental Financial Aid Application to determine eligibility. For more information, contact the IRSC Financial Aid Office at (772) or toll-free at (FAID). Scholarships designated for students in the Health Science programs may also be available. Complete the new IRSC ONLINE Scholarship Application, available at For more information regarding scholarships, contact the IRSC Foundation Office at (772) , or toll-free at , ext

10 CURRICULUM Refer to the IRSC website at Click Programs and Careers and then Health Science Programs. Choose Health Information Technology. In the Application Book box, select Program Schedule. CURRICULUM NOTES Students in the Health Information Technology program pursue an A.S. Degree and upon completion will be eligible to take the National Registered Health Information Technician (RHIT) certification exam. Students accepted into the Health Information Technology program receive a strong general college education with a foundation in Health Information Technology. The program consists of classroom instruction, lab practice and professional practice time in a variety of healthcare facilities and culminates in professional practice at local healthcare facilities. HIT students must enroll in classes on a full-time basis. Two classes to be taken in the HIT program, as part of the professional practice component, are HIM 2805L Professional Practice Experience 1, and HIM 2815L Professional Practice Experience 2. You must have the permission of the Program Director to enroll in these classes. Professional Practice experiences are only scheduled during normal business hours, so students should plan accordingly. Students must provide their own transportation to and from clinical sites. Students must agree to abide by the dress and conduct codes before being allowed to participate in Professional Practice activities. Direct all questions to the Program Director, DeVonica Vaught at (772) or Medical Technologies Department Chair, Marilyn Barbour at (772)

11 COMPETENCIES UPON COMPLETION OF THE HIT PROGRAM Upon successful completion of the program, the student should be able to: 1. Gather, validate and analyze data to support patient-related, departmental and facility-wide health care information systems. 2. Analyze data for quality, completeness, statistics and significance. 3. Report data using appropriate data presentation techniques and effective oral and written communication skills. 4. Assign diagnostic and procedural codes with required degree of accuracy. 5. Determine the contents of patient-related, departmental and facility-wide health care information systems. 6. Select resources to support patient-related, departmental and facility-wide health care information systems. 7. Revise health care information systems as required by organizational and departmental demands. 8. Implement new and revised health care information systems by working independently or as a team member. 9. Evaluate the effectiveness and efficiency of patient-related, departmental and facility-wide health care information systems. 10. Deal effectively and appropriately with others demonstrating responsibility, initiative, integrity, good time management skills and the ability to work in teams. FREQUENTLY ASKED QUESTIONS What Is A Health Information Technologist? Health information technologists are the skilled professionals responsible for maintaining components of health information systems consistent with the medical, administrative, ethical, legal, accreditation and regulatory requirements of the health care delivery system. As a health information technologist, you may be responsible for: Organizing and evaluating medical records for completeness and accuracy Ensuring that all forms are present, properly identified and signed and that all necessary information is on a computer file Talking to physicians and other members of the health care team to clarify diagnoses or get additional information Applying your knowledge of disease processes, classification manuals and software Tabulating, analyzing and reporting data to help improve patient care, control costs and respond to surveys Compiling and maintaining medical and statistical information about patients for reimbursement, facility planning, marketing, risk management, utilization management, quality assessment and research Releasing patient information in accordance with federal, state and local laws Maintaining the confidentiality and security of patient information Supervising a section of a medical records department or directing medical records departments at small facilities

12 What is Coding? The collection of information from computer health records or paper documents and conversion of the diagnoses and procedures for healthcare services provided to patients into codes (numbers) which are directly tied to dollars paid for these services. Where will I work? You have a multitude of work settings from which to choose including hospitals, physician offices and clinics, long-term care facilities, insurance companies, government agencies and home care providers. How much money will I earn with this degree? Refer to the Bureau of Labor Market Statistics website for more information. How can I learn more about Health Information Technology and Coding careers? Contact the American Health Information Management Association, 233 N. Michigan Avenue Suite 2150, Chicago, IL 60601; (312) ; Get firsthand information on the field by calling your local hospital or clinic and asking to speak with someone in the Health Information or Medical Records Department. Discuss your interest with the Health Information Technology Program Director: DeVonica Vaught, M.S.H.I., R.H.I.A. Health Information Technology Department 3209 Virginia Avenue Fort Pierce, FL (772) or (772)

13 Registered Health Information Technician (RHIT) Domains, Subdomains, and Tasks I. Domain: Health Data Management A. Subdomain: Health Data Structure, Content and Standards 1. Collect and maintain health data (such as data elements, data sets, and databases). 2. Conduct analysis to ensure that documentation in the health record supports the diagnosis and reflects the patient s progress, clinical findings, and discharge status. 3. Apply policies and procedures to ensure the accuracy of health data. 4. Verify timeliness, completeness, accuracy, and appropriateness of data and data sources for patient care, management, billing reports, registries, and/or databases. B. Subdomain: Healthcare Information Requirements and Standards 1. Monitor and apply organization-wide health record documentation guidelines. 2. Apply policies and procedures to ensure organizational compliance with regulations and standards. 3. Maintain the accuracy and completeness of the patient record as defined by organizational policy and external regulations and standards. 4. Assist in preparing the organization for accreditation, licensing, and/or certification surveys. C. Subdomain: Clinical Classification Systems 1. Use and maintain electronic applications and work processes to support clinical classification and coding. 2. Apply diagnosis/procedure codes according to current nomenclature. 3. Ensure accuracy of diagnostic/procedure groupings such as DRG, MSDRG, APC, and so on. 4. Adhere to current regulations and established guidelines in code assignment. 5. Validate coding accuracy using clinical information found in the health record. 6. Use and maintain applications and processes to support other clinical classification and nomenclature systems (ex. DSM IV, SNOMED-CT). 7. Resolve discrepancies between coded data and supporting documentation. D. Subdomain: Reimbursement Methodologies 1. Apply policies and procedures for the use of clinical data required in reimbursement and prospective payment systems (PPS) in healthcare delivery. 2. Apply policies and procedure to comply with the changing regulations among various payment systems for healthcare services such as Medicare, Medicaid, managed care, and so forth. 3. Support accurate billing through coding, chargemaster, claims management, and bill reconciliation processes

14 4. Use established guidelines to comply with reimbursement and reporting requirements such as the National Correct Coding Initiative. 5. Compile patient data and perform data quality reviews to validate code assignment and compliance with reporting requirements, such as outpatient prospective payment systems. 6. Ensure accuracy of diagnostic/procedural groupings such as DRG, APC, and so on. II. Domain: Health Statistics, Biomedical Research and Quality Management A. Subdomain: Healthcare Statistics and Research 1. Collect, maintain, and report data for clinical indices/databases/registries to meet specific organization needs such as medical research and disease registries. 2. Collect, organize, and present data for quality management utilization management, risk management and other related studies. 3. Comprehend basic descriptive, institutional, and healthcare vital statistics. B. Subdomain: Quality Management and Performance Improvement 1. Abstract and report data for facility-wide quality management and performance improvement programs. 2. Analyze clinical data to identify trends that demonstrate quality, safety, and effectiveness of healthcare. III. Domain: Health Services Organization and Delivery A. Subdomain: Healthcare Delivery Systems 1. Apply current laws, accreditation, licensure, and certification standards related to health information initiatives from the national, state, local, and facility levels. 2. Differentiate the roles of various providers and disciplines throughout the continuum of healthcare and respond to their information needs. B. Subdomain: Healthcare Privacy, Confidentiality, Legal, and Ethical Issues 1. Adhere to the legal and regulatory requirements related to the health information infrastructure. 2. Apply policies and procedures for access and disclosure of personal health information. 3. Release patient-specific data to authorized users. 4. Maintain user access logs/systems to track access to and disclosure of identifiable patient data. 5. Apply and promote ethical standards of practice. IV. Domain: Information Technology & Systems A. Subdomain: Information and Communication Technologies 1. Use technology, including hardware and software, to ensure data collection, storage, analysis, and reporting of information. 2. Use common software applications such as spreadsheets, databases, word processing, graphics, presentation, , and so on in the execution of work processes

15 3. Use specialized software in the completion of HIM processes such as record tracking, release of information, coding, grouping, registries, billing quality improvement, and imaging. 4. Apply policies and procedures to the use of networks, including intranet and Internet applications, to facilitate the electronic health record (EHR), personal health record (PHR), public Health, and other administrative applications. 5. Participate in the planning, design, selection, implementation, integration, testing, evaluation, and support for EHRs. B. Subdomain: Data, Information, and File Structures 1. Apply knowledge of database architecture and design (such as data dictionary) to meet departmental needs. C. Subdomain: Data Storage and Retrieval 1. Use appropriate electronic or imaging technology for data/record storage. 2. Query and generate reports to facilitate information retrieval using appropriate software. 3. Apply retention and destruction policies for health information. D. Subdomain: Data Security 1. Apply confidentiality and security measures to protect electronic health information. 2. Protect data integrity and validity using software or hardware technology. 3. Apply departmental and organizational data and information system security policies. 4. Use and summarize data compiled from audit trails and data quality monitoring programs. V. Domain: Organizational Resources A. Subdomain: Human Resources 1. Apply the fundamentals of team leadership. 2. Participate in and work in teams and committees. 3. Conduct orientation and training programs. 4. Monitor and report staffing levels and productivity standards for health information functions. 5. Use tools and techniques to monitor, report, and improve processes. 6. Comply with local, state, and federal labor regulations. B. Subdomain: Financial and Resource Management 1. Make recommendations for items to include in budgets and contracts. 2. Monitor and order supplies needed for work processes. 3. Monitor coding and revenue cycle processes. 4. Recommend cost-saving and efficient means of achieving work processes and goals. 5. Contribute to work plans, policies, procedures, and resource requisitions in relation to job functions

16 ADDITIONAL CONSIDERATIONS Working Conditions Medical records and health information technologists work in an office environment. This is one of the few health occupations in which there is little or no physical contact with patients. Because accuracy is essential, technicians must pay close attention to detail. Technologists who work at computer monitors for prolonged periods must guard against eyestrain and muscle pain. Training, Other Qualifications, and Advancement Medical records and health information technologists entering the field usually have an Associate Degree from a community or junior college. In addition to general education, coursework includes medical terminology, anatomy and physiology, legal aspects of health information, coding and abstraction of data, statistics, database management, quality improvement methods and computer training. Hospitals sometimes advance promising health information clerks to jobs as medical records and health information technologists. Advancement usually requires 2 to 4 years of job experience and completion of a hospital's in-house training program. Pre-college Preparation for High School Students High School students interested in becoming a Health Information Technologist are advised to follow the recommended course of study for Medical Science and Health Careers offered at their school, focusing on biology, chemistry health and computer courses. High school students should consider enrolling in approved Dual Enrollment classes applicable to the HIT program thus accelerating the amount of time needed for training following graduating from high school. Visit your high school counselor or IRSC advisor for details on appropriate Dual Enrollment options. Students may also consider joining the Health Occupations Student of American (HOSA) program at their school. 12

17 PERFORMANCE STANDARDS Technical Standards for Admission and Progression* Health Information Technology involves processing and analyzing health records and is characterized by the application of knowledge in the skillful performance of certain functions. Therefore, in order to be considered for admissions or to be retained in the program after admission, all students must be able to demonstrate the following abilities: Issue Standard Examples of Necessary Activities (not all inclusive) Critical Thinking/ Coping Interpersonal Communication Mobility Motor Skills Critical thinking ability sufficient for clinical judgment. Ability to make fast decisions in stressful situations in a professional manner. Interpersonal abilities sufficient to interact with individuals, families, and groups from a variety of social, emotional, cultural, and intellectual backgrounds. Communication abilities sufficient for interaction with others in verbal and written form. Physical abilities sufficient to move from room to room and maneuver in small spaces. Gross and fine motor abilities sufficient to keyboard, file and code. Identify cause-effect relationships in professional practice situations, and display good coping mechanisms. Establish rapport with clients and colleagues. Report data using appropriate data presentation techniques, and effective oral and written communication skills. Move around workspaces, file rooms and office areas. Use equipment, computers and encoders programs. Visual Tactile Hearing Visual ability sufficient for observation and assessment necessary in care of the client records. Tactile ability sufficient for processing health data. Auditory ability sufficient to monitor and assess health needs. Prepare and process health information accurately. Perform filing, coding and preparing reports. Hear phones, alarms, emergency signals, and cries for help. Manage transcription reports accurately. * Adapted from the Board of Directors of the Southern Council on Collegiate Education for Nursing (SCCEN) guidelines for Nursing Education Programs. 13

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19 3209 Virginia Avenue, Fort Pierce, Florida Health Science Division Student Handbook (Rev. 5/14)

20 INDIAN RIVER STATE COLLEGE This is to acknowledge that I have received my personal copy of the Health Science Division Student Handbook; I have read and understand its contents. I agree to abide by its regulations. I understand that this form needs to be submitted to the Program Department Chair prior to the first week of school (during program orientation). I agree to have my educational, health and background records and social security number (see reverse side) released to professional organizations/health care agencies requesting that information as part of placement at any agency. I agree to have information regarding my attendance and performance released for financial aid purposes. I understand that I may not participate in any Health Science program until I have all my records (health, CPR, health insurance, drug screen and background checks) on file in the Health Science Department and that these records must be kept updated, or I could be withdrawn from the program. I understand that orientation to health care facilities is mandatory. Absence for any reason may result in withdrawal from the course. I understand that information disclosed to me for the patient s privacy is protected by state and federal law. State law prohibits me from making any disclosure of medical information without the specific written consent of the person to whom such information pertains, or as otherwise permitted by federal, state or local law. Changes may be made to departmental, division or college policies/regulations at any time. Should a change occur, students will be notified verbally and in writing as to what the change entails and the date it will take effect. Students will be given a copy of the change to keep for their records and one to sign which will be included in their file. SIGNATURE PRINT NAME DATE (Rev. 5/14)

21 NOTIFICATION OF SOCIAL SECURITY NUMBER COLLECTION AND USAGE In compliance with Florida Statute (5), this document serves to notify you of the purpose for the collection and usage of your Social Security number by Indian River State College (IRSC). IRSC collects and uses your Social Security number only if specifically authorized by law to do so or it is imperative for the performance of its duties and responsibilities as prescribed by law. Specifically, IRSC collects your Social Security number for the following purposes: Admissions Department Federal legislation relating to the Hope Tax Credit makes it mandatory that all postsecondary institutions report student Social Security numbers to the Internal Revenue Service (IRS). This IRS requirement makes it mandatory for colleges to collect the Social Security number of every student. A student may refuse to disclose his or her Social Security number to IRSC, but the IRS is then authorized to fine the student in the amount of $50. In addition to the federal reporting requirements, the public school system in Florida uses Social Security numbers as a student identifier (Florida Statutes ). In a seamless K-20 system it is non-mandatory; however, it is beneficial for postsecondary institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition from one education level to the next. All Social Security numbers are protected by federal regulations Family Educational Rights and Privacy (FERPA). Financial Aid Department It is mandatory that the Office of Financial Aid at IRSC requires students to submit their Social Security numbers on various forms in order to correctly identify applicants, match each applicant s financial aid record with the student record, and to help coordinate state aid programs with institutional and federal aid programs as authorized by Sections 483 and 484 of the Higher Education Act of 1965, as amended. Outreach Programs Programs such as the Educational Opportunity Program and College Reach-Out Program are youth outreach projects funded by discretionary grants from the United States or Florida Departments of Education. As such, each project is required to exclusively serve eligible participants that are citizens or nationals of the United States; or are permanent residents of the United States. In order to verify a participant s project eligibility, it is mandatory that Social Security numbers are collected and also later used when submitting information for the Annual Performance Reports due to the United States or Florida Department of Education. Workforce Programs It is mandatory that these programs use Social Security numbers as an identifier for program enrollment and completion. Also, Social Security numbers are used for entering placement information into either the OSMIS or the Employ Florida Marketplace statewide data collection and reporting system. Because these are performance based contract programs, it is required that all participants and their program related activities be recorded in the Florida state system. Continuing Education, Corporate & Community Training Institute (CCTI) Because of Florida State Board of Education reporting requirements and Department of Business and Professional Regulations reporting requirements, it is mandatory for students who enroll in Continuing Education and/or CCTI courses and/or customized training seminars to submit their Social Security number. State and Federal Reporting It is mandatory that the College collects Social Security numbers to periodically report student/employee level data to federal and state agencies for research and data collection. Testing It is mandatory that the College collects Social Security numbers for the purpose of reporting state and national standardized testing results, including but not limited to: TABE, GED, FTCE, ACT, CLEP, HOBET. Miscellaneous It is mandatory to collect Social Security numbers for agency third party billings, payment collections, state and federal data collection, tracking, benefit processing, tax reporting, and for identification and verification. To protect your identity, IRSC will secure your Social Security number from unauthorized access and assign you a unique student identification number. This unique identification number will then be used for all associated employment and educational purposes at IRSC. Copies of the full IRSC Notification of Social Security Number Collection and Usage document can be obtained from Student Services at all IRSC campuses and at the IRSC website at GED is a registered trademark of the American Council on Education (ACE) and administered exclusively by GED Testing Service LLC under license. This material is not endorsed or approved by ACE or GED Testing Service. Indian River State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information in its programs and activities. The following person has been designated to handle inquiries regarding non-discrimination policies: Adriene B. Jefferson, Dean of Minority Affairs/Equity Officer/Title IX Coordinator Indian River State College Main Campus 3209 Virginia Avenue Fort Pierce, FL (772) Revised 5/ (Rev. 5/14)

22 PREFACE The Health Science student is subject to the guidelines and regulations presented in this handbook as well as the policies in the Indian River State College Student Handbook/Planner. The provisions of this publication are not to be construed as a contract between the student and Indian River State College. The College reserves the right to change any provision or requirement when such action will serve the interests of the College or its students. The College further reserves the right to ask a student to withdraw when it considers such action to be in the best interest of the College. EE/EO Indian River State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information in its programs and activities. The following person has been designated to handle inquiries regarding non-discrimination policies: Adriene B. Jefferson Dean of Minority Affairs/Equity Officer/Title IX Coordinator IRSC Main Campus 3209 Virginia Ave. Fort Pierce, FL (772) (Rev. 5/14)

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24 TABLE OF CONTENTS PART PAGE I. Statement of Purpose Section 1.01 Health Science Division Purpose Statement... 1 II. Regulations & Procedures for Health Science Division Section 2.01 Health Science Statement of Ethics... 1 Section 2.02 Health Science Plagiarism Regulation... 1 Section /Contact Information... 1 Section 2.04 Health Science Use of Electronics Regulation... 2 Section 2.05 Health Science Confidentiality Statement... 2 Section 2.06 Health Science Grading... 3 Section 2.07 Health Science Retention Regulation... 3 Section 2.08 Health Science Probation Regulation... 4 Section 2.09 Health Science Readmission and Dismissal Regulation... 4 Section 2.10 Health Science Complaint Guidelines... 5 Section 2.11 Health Science Liability, Accident and Insurance Regulation... 5 Section 2.12 Health Requirements... 6 Section 2.13 Health Science Post Exposure Protocol... 8 Section 2.14 Health Science Background Check Regulation... 8 Section 2.15 Health Science Substance Abuse Regulation... 8

25 Part I Statement of Purpose Section 1.01 Health Science Division Purpose Statement The Health Science Division supports the mission of IRSC by preparing students to function effectively as members of the health care team. The Division is committed to advancing health care by providing innovative educational programs through excellence in instruction, clinical leadership and service to the health care community. Part II - Regulations & Procedures for Health Science Division All IRSC Health Science Students are expected to read and be familiar with the IRSC Student Handbook/Planner. Section 2.01 Health Science Statement of Ethics A code of ethics indicates a profession s acceptance of the responsibility and trust with which it has been vested by society. Upon entering a health care profession, each health care professional inherits a measure of both the responsibility and the trust that have accrued to health care over the years, as well as the corresponding obligation to adhere to the code of professional conduct and relationships for ethical practice. Upon entering an Indian River State College Health Science program, each student inherently agrees to accept the responsibility and trust granted to the health care profession by society. When a particular behavior is questioned, the student must be able to justify all behavior as ethical. Failure to do so may result in disciplinary action which may include dismissal from the program. Section 2.02 Health Science Plagiarism Regulation Plagiarism is an act of academic dishonesty. Indian River State College Board Policy Number 6Hx Student Standards of Conduct Any student who accepts the privilege of enrollment at Indian River State College is deemed to have given his or her consent to adhere to the policies of the College and the laws of the State of Florida. Health Science Students are expected to familiarize themselves with the Plagiarism Guide provided by the IRSC Library. Section /Contact Information All students are required to activate and maintain an IRSC RiverMail account. s are to be professionally written with appropriate grammar, punctuation, correct spelling and a signature. The student is required to notify the Program Director and the College of any change in contact information. Students must check their IRSC RiverMail regularly. The College uses RiverMail for all official communication. 1

26 Section 2.04 Health Science Regulation for Use of Electronics Personal cell phone calls or responses to pagers may only be taken while on break from class, labs or clinical unit. Students using cell phones for personal calls of any type or for taking pictures in the classroom, health care laboratory or the clinical unit (unless sanctioned by the Program Director) will face disciplinary action which may include permanent dismissal. Electronic devices for reference purposes must be strictly limited to this purpose and must be approved by the agency and clinical instructor (if applicable). Students may be asked to turn off any electronic device or may be prohibited from using an electronic device at the discretion of the facility personnel or clinical instructor while in the clinical setting. Under no circumstances are audio/visual recording devices or cameras to be used in the health care setting. All cell phones, PDAs and any other technical equipment, except for laptop computers, are to be silenced or turned off and kept in a purse or bag under the student s desk. Audio recording devices may be used in the classrooms only with the instructor s permission. Serious deficiencies may include, but are not limited to, any act or failure to act which results in the following: Harm, danger or threat to a patient, student, faculty member, staff member (college or professional practice experience) or any other person Damage to or theft of college, clinical or personal property. This includes the removal of documentation containing patient identifying data elements. Any act of academic dishonesty including cheating, plagiarism, falsification of clinical or hospital records which the student either commits, solicits or assists another to commit Any act that will endanger the integrity of the program or harm the relationship between the College and any of its professional practice experience sites Unprofessional behavior Illegal activity Section 2.05 Health Science Confidentiality Statement PROTECTED HEALTH INFORMATION (PHI) is information you create or receive in the course of providing treatment or obtaining payment for services while engaged in health science program activities, including: information related to the past, present or future physical and/or mental health or condition of an individual and information in ANY medium whether spoken, written or electronically stored including videos, photographs and x-rays. Students are expected to treat all patient information confidentially, whether spoken, written or electronically stored. PHI is protected by federal legislation and provides strong privacy rights and preserves quality health care. A violation of these federal regulations can result in discipline, loss of health science student status, fines or imprisonment. If a disclosure of PHI is made willfully and with intent for personal gain, the penalty can be as high as a $250,000 fine and 10-year imprisonment. 2

27 Students will not under any circumstances discuss any client, hospital or staff information outside the confines of the classroom, clinical or post-conference area and/or without the direction and guidance of the respective instructor or other IRSC faculty or department supervisor. It is illegal for students to photocopy, Photographs, videotape, print or electronically transmit any part of the client s chart and/or computerized record. If at any time a student has a concern regarding an occurrence in the health care setting, the student is to discuss the concerns with the IRSC faculty. Health care agencies may require students to sign an agency confidentiality agreement prior to any experience in that facility. Failure to maintain confidentiality as outlined in this regulation will result in immediate dismissal from the Health Science program and possible legal proceedings. Section 2.06 Health Science Grading Academic standards are those measures by which the faculty of the program determines a student s quality of performance. They are composed of guidelines for advancement in the program as well as the regulations for grading, probation/requested withdrawal and dismissal. The course grading scale is found on the course syllabus. Grading Regulation 1. Students must achieve a minimum of "C" for the final grade in all Health Science major courses that are required for completion of the program. 2. A student must complete minimal performance standards in laboratory prior to progressing to the next level of academia or performing those skills in a clinical setting. Section 2.07 Health Science Retention Regulation Retention of students is a high priority for IRSC, and the College commits significant resources towards these efforts. The faculty believe that education is a growth process, which places responsibility for learning on the individual. To best prepare for success in a Health Science program, students should utilize all available resources including recommended texts and reference materials, computerized resources, open lab, faculty office hours, the Academic Support Center and other services outlined on the IRSC website under Student (Student Success). In an effort to assure student success, faculty will discuss remediation with students when it is deemed necessary. Whenever a student experiences academic difficulty, a student conference form is initiated and recommended actions are shared with the student. Students are required to maintain a C or better in all Health Science courses and a minimum GPA of

28 Should the student fail the course and wish to apply for reentry, the above considerations will be required, if not already completed. If completed, the student will need to submit a plan to increase his/her chance of success in future courses. The documentation of completion of any recommended remediation and the student s plan for success should be submitted to the Program Director at the same time as the application for readmission. These will be considered when evaluating the student for reentry into the program. Section 2.08 Health Science Probation Regulation The Health Science faculty will counsel and place a student on Health Science probation for any of the following reasons including, but not limited to: 1. Failure to follow College, Division and/or Health Science program regulations 2. Unprofessional conduct in classroom and/or health care agency 3. Incivility to faculty, peers and/or others 4. Unsatisfactory or marginal performance 5. Inability to function adequately with members of a health care team The student cannot register for practicum/externship/capstone if they are currently on probation unless approved by the Program Director. Repeat episodes and/or frequent infractions of any or all of the examples will result in dismissal from the program. Section 2.09 Health Science Readmission and Dismissal Regulation Written request to be readmitted/transferred into the Health Science programs should be addressed to the Program Director. Transfer students will also need to provide a letter from the Director at their current program indicating they are in good standing and are eligible to continue at the current school. The Health Science Program Director, based on the following, will make a decision of a readmission/transfer request: 1. Students who have failed (at IRSC or another institution) by placing the health and safety of patients in jeopardy will not be admitted/readmitted/transferred into a Health Science program. 2. Students requesting to transfer into a program, students who withdraw for personal/health reasons, students who withdraw with an average grade below a C or students who have failed or received a D in Health Science, general education and/or science related courses will be readmitted/transferred subject to the following: a. Submission of written request for readmission to the Program Director b. Documentation of any required remediation and student s plan for success c. Completion of course pre-requisites d. Completion of health requirements, current CPR card, updated drug and criminal background check, updated history and physical. (Must be repeated if student is out of the program longer than six months.) 4