Okotoks Minor Soccer Association. Club Policies and Procedures

Transcription

1 Okotoks Minor Soccer Association Club Policies and Procedures Spring, 2014

2 Table of Contents 1.0 League Philosophy Introduction Club Structure Club Contacts Club Organization Foothills District Soccer Association Calgary Minor Soccer Association Alberta Soccer Association FIFA League Play Rules and Regulations Game Schedules CMSA Game Re-Schedules Field Closures Outdoor Season Player Identification Cards Club Colours and Logo Registration Fees Refunds Fees for Late Registration Outstanding Club Fees Grievances/Problem Solving Appeals Confidentiality Correspondence Club Communications Coaches Criminal Records Check (CPIC Clearance) Respect in Soccer Certification Coaching Development and ASA Provincials Requirements Team Formation Process Player Recruiting Player Development Technical Training Playing Time Policies Uniforms and Playing Equipment Pick-up and Return Procedures Team Travel Policy Page 2

3 16.0 Provincial Championship Competition Fields and Schedules Indoor Gym Rules Discipline Policy Carded Infractions Involving Players (see CMSA website for full details) Coaches, managers and Other Team Officials Unacceptable Behaviour Age Group Registrations Game Play-Up Procedures Insurance Referees and Referee Development Jewelry and Non - Compulsory Equipment Temporary Revisions Page 3

4 1.0 League Philosophy At OMSA we endeavor to teach every one of our players the four corners of soccer; Technical, Tactical, Mental and Physical aspects of play and strive for participants to achieve their potential in both a fun and competitive environment. OMSA has assembled a tech team with a wealth of soccer experience that work very hard to provide coaches and players with a high level of support and a personal soccer experience. Our main focus is on providing players with the skills they need to play and enjoy soccer at whatever level they choose or aspire to play at. We aim to provide age and ability appropriate activities to ensure players are able to experience soccer at a level matching their physical and mental development. Yes, it is great to win; but we are not driven by those results, rather motivated by players demonstrating enjoyment and continuous improvement. OMSA aims to measure success by both team and individual progression and our player desire to play the right way. It is felt this culture will inspire enjoyment amongst participants and facilitate a greater learning curve, thus increased competitive performance when compared to focusing on winning (ego) alone. OMSA does not advocate preferential treatment of any players for any reason. Our house league teams strive for equal playing time, while our competitive teams allocate fair playing time in accordance with player attitude, effort, skill level, attendance and the tier to which they are competing. We aim to inspire a positive team ethos where teams win / lose and improve together while providing players the opportunity to develop valuable life skills through soccer experiences. With state of the art facilities arriving in Okotoks imminently and an ever increasing player pool, this is an exciting time for soccer in Okotoks and we thank you for choosing OMSA for your child s soccer education. Before kids can play like a pro, they must enjoy playing the game like a kid. Page 4

5 2.0 Introduction This manual sets out club policies and procedures of the Okotoks Minor Soccer Association (OMSA). The Manual of Club Policies and Procedures outlines major policies, procedures and regulations in addition to other information related to the day-to-day operations of OMSA. In special instances, exceptions are determined and administered by the Board of Directors. This document is intended to assist OMSA members and club volunteers in the delivery, promotion and participation of youth soccer programs enjoyed by all. 2.1 Club Structure OMSA is a registered not-for-profit society in the province of Alberta governed by the Board of Directors and managed by committees as outlined in its official By-laws and Manual of Club Policies and Procedures. OMSA employs a Programs Coordinator and a Club Administrator to deliver OMSA youth soccer programs. 2.2 Club Contacts To contact OMSA personnel, board of directors and staff, there is a Contact Us tab on the OMSA website at where the OMSA street address, mailing address, telephone, fax, and e- mail addresses are listed, along with the various committees and committee members. 2.3 Club Organization OMSA is a member of the Foothills District Soccer Association (FDSA) and the Calgary Minor Soccer Association (CMSA). OMSA, FDSA and CMSA are in turn members in good standing with the Alberta Soccer Association (ASA). The ASA is a member of the Canadian Soccer Association who is ultimately governed by FIFA Federation International de Football Association. 2.4 Foothills District Soccer Association The Foothills District Soccer Association (FDSA), representing District 7, is directly affiliated with ASA and is one of the largest districts geographically. The FDSA boundaries include clubs in Alberta south of highway 1 and west of highway Calgary Minor Soccer Association The Calgary Minor Soccer Association (CMSA), representing District 4, is directly affiliated with the ASA. CMSA administers competitive league play for all youth divisional teams in Calgary and surrounding communities and requires that all players are registered with ASA. 2.6 Alberta Soccer Association The Alberta Soccer Association is a member of the Canadian Soccer Association. ASA is the governing body for amateur soccer in Alberta. ASA is responsible for certification coach development courses and facilitation of the Alberta Summer Games and provincial indoor and outdoor championship competitions. 2.7 FIFA FIFA is the international governing body of soccer worldwide. FIFA administers, defines and revises the "Laws of the Game", which apply to the world s largest spectator sport- soccer! Page 5

6 3.0 League Play OMSA registers teams in three levels of youth play: Community House, Developmental & Competitive Leagues. HOUSE LEAGUE House league teams participate in programs that take place in Okotoks and rural surrounding communities. The programs are organized for the U4-U8 age groups (Indoor) U4-U12 (Outdoor). DEVELOPMENTAL LEAGUE (U10-U12 PLAYERS IN CMSA LEAGUE PLAY) U12 teams are eligible to compete to represent Foothills District in the post season ASA Provincial Championships, and/or to represent OMSA Inter-City Championships (Tier IV/V only). City Finals for U10 and U12 Tier IV are mandatory at the end of the season for these age groups City Finals are considered part of the league play. COMPETITIVE LEAGUE (U14-U18 PLAYERS IN CMSA LEAGUE PLAY) Eligible teams compete to represent Foothills District in the post-season ASA Provincial championships, and/or to represent OMSA in Inter-City Championships (Tiers IV/V only). 4.0 Rules and Regulations All coaches must be familiar with the OMSA Rules of Play (posted on the website). In addition, as many teams (competitive) are also registered in CMSA, coaches also must be familiar with the CMSA rules of play. Failure to understand the rules does not excuse any coach from violating the rules which may result in OMSA being fined or issued discipline by CMSA. 5.0 Game Schedules All House League schedules are prepared by OMSA and available on the website. All Competitive League schedules and game locations are prepared by CMSA, available on CMSSA s website: CMSA Game Re-Schedules Please refer to the CMSA website for the game rescheduling policy at Field Closures Outdoor Season Home Games - OMSA field closures are posted on the OMSA website and updated daily by 4:00pm weekdays and 8:00am on weekends. Away Games - U10, U12 and Tier IV/V and VI games are played on Community (Club) supplied fields. Check the club website for field status. If there is no information posted, contact the home team. For U14 I-III, U16 and U18 games, fields are assigned by CMSA. Check the CMSA website for a comprehensive list of fields and information on how to check field status. Page 6

7 5.3 Player Identification Cards Photo ID cards are required for all CMSA players in the U12 to U18 age levels, as well as all team officials (Coach, assistant coach & team manager). Player cards identify team players and coaches registered with CMSA. Failure to supply ID cards will result in forfeiture of the match and lead to disciplinary action against the coach by CMSA. ID cards must be presented to the referee at the start of each game. Coaches are required to return ID cards to the players at the end of each season. 5.4 Club Colours and Logo OMSA club base colours are black, green and white. Two options can be used. 1. Predominantly black jerseys with green and white trim, black shorts and black socks 2. Predominantly green jerseys with black and white trim, black shorts and black, or white socks Jerseys will include the club logo on the chest area. The Club logo shall be reflected whenever possible on all team clothing, coaches jerseys, equipment and merchandise. Expressed approval by the Board of Directors is required prior to the design, purchase and use of team clothing representing OMSA teams. 6.0 Registration Fees Player registrations must be made in the form specified for that purpose by OMSA and must be accompanied by all applicable association waivers and fees in order to be considered complete. Payment in full must be received in order for the player to be registered including any outstanding fees from previous seasons. In recognizing where hard ship occurs, a written request to the OMSA board must be made prior to commencement of league play. There is an administration fee of $25.00 for any cheque returned for non-sufficient funds. 6.1 Refunds Refunds Competitive Teams Refunds will be issued less an administration fee of $ up to the CMSA Team Entry Deadline Date. Absolutely no refunds will be issued: After the CMSA Team Entry Deadline Date. (except for medical circumstances with a doctor s note) If a player attends any part of a tryout session. If a player and/or parent disagrees with the player s team or tier placement. Technical training fees are non-refundable after the CMSA Team Entry Deadline. *Note: Full payment or arrangement by board approval must be completed prior to the first scheduled Tech session or the player will be moved to a lower tier (non-competitive). Competitive teams (Tier III and higher) are required to participate in Tech Training provided by OMSA. Tier III and above Competitive Teams will be increasingly supported to improve development on a competitive level. It is expected that all players wishing to be on a competitive team engage in all Technical training sessions, scheduled practices (2-3 times per week) and league games as scheduled. It is encouraged that competitive teams participate in at least one tournament per season. Any further development or tournament play will be at the discretion of the team s majority decision (to include parental / guardian input) and guidance provided by the Programs Coordinator. Page 7

8 Parents and Players of competitive teams should expect that the ethos of fair playing time is based on attitude, attendance / participation, skill and other attributing factors; this does not equate to quote equal playing time. This is described in greater detail in section Refunds House League Teams Refunds will be issued less an administration fee of $25.00 up to the closing date of OMSA registrations. NO REFUNDS will be issued after the closing date of OMSA registrations unless the request is accompanied by a doctor s note. In the event a player suffers a season ending injury, a refund will be prorated based on the date of the physician s note or the date of the request. All requests for refunds must be submitted to the OMSA office in writing or by to: omsa@shaw.ca. Requests can also be mailed to Box 472, Okotoks Alberta, T1S 1A7 or faxed to Refund requests made by phone will not be accepted. Pending player registrations on waiting lists will receive a full refund if they are not placed on a team. 6.2 Fees for Late Registration Late fees may apply for player registrations received after the registration deadline prior to the indoor and outdoor seasons of play. Receipt of late fees and completed player registration forms after the OMSA player registration deadline will not guarantee the player is placed on a team. Player team placement is subject to roster availability as per OMSA. 6.3 Outstanding Club Fees All outstanding club fees from previous seasons must be paid in full prior to placing a player on a team roster for the current season. Fees include: Registration, Lost jerseys, Volunteer payments and any outstanding Tech Training Fees. 7.0 Grievances/Problem Solving From time to time issues arise within the club that requires clarification, more information and/or follow-up by OMSA. Procedures are required to expedite the process and ensure all issues are identified and addressed to make every effort those situations do not occur in the future. The following processes as follows: Team Management / Code of Conduct: Address concerns with team managers first. If unsuccessful, forward concerns to OMSA Board of Directors. Where issues are unresolved or at an impasse at the team level the OMSA board will endeavor to mediate a timely response/meeting with all parties involved. CMSA Programs: CMSA has requested all concerns related to programs are channeled via each local club. Therefore concerns that include examples such as location and time of games, rain-outs, referees, parents/coach/player code of conduct should be forwarded to OMSA for follow-up with CMSA. OMSA Programs: Please forward all concerns and inquires about programs to OMSA. Examples such as field conditions, short notice gym closures and rain-outs must never be directed to the Town of Okotoks and respective school divisions. 7.1 Appeals Anyone wishing to appeal a discipline decision assessed by OMSA must adhere to the club s approved Bylaws; Article 7 Appeals. Appeal requests must be accompanied by a $ hearing fee. The appeal Page 8

9 will be heard at the next regularly scheduled meeting of the Board of Directors. Appeals during the selection process can be made directly to the Technical Programs coordinator by at or contacting the office during regular business hours. 7.2 Confidentiality All information pertaining to OMSA members or officials (i.e.: players, coaches, referee lists, etc.) shall be kept confidential. Confidentiality also pertains to player registrations each season and club evaluation and player selection results. 7.3 Correspondence All written correspondence on behalf of OMSA by an elected board member or staff position of the OMSA should use official established stationery with the OMSA Logo and return address. A copy of club correspondence must be provided to the Club office for record keeping. 8.0 Club Communications Team coaches, managers, age group coordinators, board of directors, committee members, volunteers and paid staff, work together to deliver OMSA soccer programs. Therefore respect and restraint in communications are vital to the success of OMSA. has been chosen as the primary method of communication to disseminate information to OMSA members on a timely basis. The designated contact for each player will provide at least one address to which club & team communications can be sent. The designated contact will receive communications as required to ensure club and team information is received in a timely manner. Page 9

10 9.0 Coaches OMSA depends on volunteers to fill coaching positions. First drawing from the list of those who have indicated they would volunteer to coach at the time of registration, a refined list of proposed coach assignments for each season will be prepared by the Programs Coordinator and submitted to the Board of Directors for approval. Upon receipt of board approval, the Programs Coordinator will assign the coaches to each team. Coach assignments will be for the duration of a single, indoor or outdoor season. In the event of a parent/player relationship, coach assignments will apply to the same team their child/children are registered with as per the formal OMSA evaluation and player selection process. All coaches are required to sign the Coach Code of Ethics, prepared by CMSA, detailing the responsibilities of the Coach. Any coaches not adhering to the terms of the coaches Coach Code of Ethics or policies of the OMSA, FDSA, CMSA, or ASA will be subject to sanctions, including immediate dismissal from their appointed position as an OMSA coach. Individuals are allowed to coach players where there is a 2-age group separation. (i.e. a 16 year old may coach U12, but not a U14) 10.0 Criminal Records Check (CPIC Clearance). All CMSA team officials including coaches, assistant coaches and team managers are required to provide a Canadian Police Information Centre (CPIC) criminal records check clearance. CPIC clearance applications are available from OMSA administration (omsa@shaw.ca) at no cost to team officials. CPIC clearances are nontransferable from one organization to another. An individual shall not attend any tryout session, team practice, or game in any team-official capacity until an approved criminal records check from CPIC has been submitted to OMSA consistent with CMSA and OMSA policy. There will be a grace period of 14 days after team formation for coaches to submit their CPIC clearances. Failure to complete will result in immediate dismissal from their appointed position as an OMSA coach until resolved. In the event that a coach submits a criminal records check form with evidence of ANY wrongful activity, the document shall be forwarded to the OMSA President for appropriate action and follow-up. Until such approval by the President or OMSA board of directors, no team official involvement, will be permitted until OMSA has undertaken further inquiries and has authorized the coach s involvement. The coach / team official shall be required to submit a waiver form to allow the release of record of convictions to OMSA. Should the coach choose to withdraw their application, no further inquiries or follow-up will be undertaken by OMSA. *NOTE: U4-U12 House League team officials are not required to provide a CPIC clearance as it is mandatory a player s parent/guardian must be present at all soccer practices & games. Page 10

11 11.0 Respect in Soccer Certification The Respect in Soccer Program is designed as a tool to create awareness and assist team officials in identifying and dealing with abuse, bullying, harassment and neglect in soccer. As team officials become more knowledgeable through the Respect in Soccer program, they will be better able to recognize and prevent abusive behaviors in what can potentially be a very volatile sport. All OMSA Competitive League officials (coaches, asst. coach & team managers) are required to complete the CMSA Respect in Soccer certification program before the CMSA team roster deadline each season. Recertification is required every four years. OMSA team officials that do not complete the Respect in Soccer certification will not be permitted to volunteer as an OMSA team official Coaching Development and ASA Provincials Requirements Coach development, support and education programs will be designed under the leadership of OMSA s Programs Coordinator. The Programs Coordinator will facilitate or arrange coaching clinics and workshops to enhance the technical support and tactical skill development of coaches at all levels. OMSA follows Canada Soccer s Long-Term Player Development (LTPD) model. OMSA facilitates some courses in Okotoks (Active Start and Fundamentals) or recommend taking courses through CMSA (Learn to Train and Soccer For Life) to support continued development for qualified coaches at the various LTPD Stages through the National Coaching Certification Program (NCCP). **Fees for courses, certifications and workshops outside of OMSA s developmental support, though encouraged, are the responsibility of the individual, not OMSA. Age Group (all tiers) LTPD Stage Coaching Requirement U4-U6 Active Start Child trained OR Active Start U6-U8 Fundamentals Child or Youth Trained OR Fundamentals U10-U12 Learn to Train Youth Trained OR Learn to Train U14-U18 Soccer for Life Senior Trained OR Soccer for Life Coaching Requirements for ASA Provincials: Outdoor Provincial Rules 15.2 and 15.3: Every head coach involved in any Outdoor Provincial Competitions must be certified at the appropriate Community Coach Level: Learn to Train or Youth Community Coach certified for U12 Teams; Active (Soccer) for Life or Senior Community Coach certified for U14, U16, U18 and Senior Teams. If a new (non-certified) coach takes over a team leading into a Provincial Championship, dispensation is granted for the next two (2) years from the time his/her name appears on the team s registration. From time to time, the OMSA Programs Coordinator may recommend and facilitate additional coach development courses, the fees for which, through prior OMSA board approval, may be reimbursed by OMSA. Page 11

12 12.0 Team Formation Process OMSA has a team formation process for both the indoor and outdoor seasons. Please refer to the seasonal, separate team formation process documents for complete details. Through the Team Formation Process, our goal is to provide a fair and transparent evaluation process for all players, with the aim of placing each player on the right team. The process will take into account the needs and desires of each player and the needs of the Club/Team. The formation processes will place players on teams with other players of a comparable skill level with the aim of playing against other teams of comparable skill level. It is the experience of OMSA that this is the best way to secure player s enjoyment of the game and maximize opportunities for individual skill development and confidence. It is extremely important to reassess each player s development season to season to assure that they remain suitably placed Player Recruiting CMSA Club Administration Rules and Regulations are clearly defined related to recruiting of players from other clubs Player Development Technical Training Player development of all youth players shall be the responsibility of team coaches under the supervision of the Programs Coordinator. The Programs Coordinator shall establish technical player development programs for competitive teams. At the completion of the Team Formation Process, each competitive team will be placed into the appropriate CMSA Tier by the Programs Coordinator. This tier placement will establish the requirement of each team to undergo mandatory or optional Technical Training. *Note: Technical Training programs for OMSA competitive teams are mandatory. The sessions and fee schedule will be posted at the time of registration for each season. For mixed-tier teams, such as Tier 4/5, the final Tier placement is established at the end of the CMSA seeding round, determining whether Technical Training will be mandatory or optional based on the classification below.* Age Group Level of Play Tech Training Status U10 Tier A Mandatory U10 Tier B Mandatory U10 Tier C Optional U12 Tier I-III* Mandatory U12 Tier IV-VI Optional U14 Tier I-III* Mandatory U14 Tier V-VI Optional U16 Tier I-III* Mandatory U16 Tier IV-VI Optional U18 Tier I-III* Optional U18 Tier IV-VI Optional *See Note on next page Page 12

13 * The CMSA league structure for the seeding round is as follows; Tier I, Tier II, Tier III/IV and Tier V/VI. All teams placed in Tier I or Tier II/III seeding rounds will receive mandatory technical training. If a team entered into the Tier IV/V seeding round, placements in the top group of this tier after the seeding round (ie Tier IV or ICC-A), then they will receive mandatory technical training on a pro-rated basis. NOTE: in some cases, if the Programs Coordinator deems a team to clearly be at the Tier IV level at the completion of the Team Formation Process, and prior to the start of the seeding round, they will receive the mandatory technical training sessions Playing Time Policies At OMSA we are constantly working to provide a competitive soccer experience that is tailored to teams given their Tier, Age and Ability Level. As an organization we are fully aware that we need to provide an experience for those teams who are primarily wishing to develop their skills through competitive play and for those teams who will demand a greater commitment and skill level from players in order to challenge within higher CMSA Competitive Tiers. Please see below a brief overview of what we would anticipate given the Tier and age group of teams; Community House League Programs: Poor skill or inexperience shall not be a factor in reduced playing time. Team officials will make every effort to the best of their ability to provide every player with equal playing time U10 Developmental & Competitive league Programs: This age group is classified as the grassroots Golden Age of learning. Coaches will make every effort to provide all players with fair playing time and exposure to all team positions including goalkeeping. Ideally, players are playing at least 50% of each game. Tier IV and below: Teams located within these tiers will be promoting developmental learning through competitive play, with focus being on the allocation of fair and meaningful playing time. In the event a player demonstrates a continued lack of attendance at practice & training sessions, it will be at the coaches discretion to reduce the playing time of the player at the next game. Tier I to Tier III: Playing time is directly proportional to attendance at practices, academy sessions & games. In addition attitude, ability & contribution to team performance may directly affect playing time. Teams in these tiers require a higher commitment level from players and may regularly adapt the playing time of players due to specific game situations. OMSA would like to reiterate that these are guidelines used as supportive building blocks for our coaches to establish their team philosophy around. We ask that our coaches clearly communicate their aligned philosophies and expectations to players and parents at the start of the season. We also advise that coaches maintain a good level of communication with their players when playing time is affected due to this deliberate decision making process. Page 13

14 Game Play Up players invited to participate with another OMSA team, but ideally, should not receive more playing time than the players listed on the approved roster for the play up team. Coaches will make every effort to afford playing time in each half of the game for players that have been invited to play up. Play ups are approved as per the OMSA play up policy and procedures. Indoor Soccer Rules of the Game significantly affects the ability for any player to play a minimum of 50% of every game. Coaches will make every effort to maximize playing time affected by unlimited substitutions, time penalties, and injury loss time considerations Uniforms and Playing Equipment OMSA supplies the necessary field training equipment to all teams to be used and then returned at the end of each season. Shorts, jersey, socks, and a ball are included in House League player registration fees, and are theirs to keep at the end of the season, while competitive teams keep their shorts and socks and are to return their jerseys. OMSA teams may purchase additional equipment (e.g. track/training/rain suits and kit bags) from the official OMSA supplier. Where the 3 rd kit is purchased is authorized by the Board (prior to the use of spare jerseys), the equipment must maintain OMSA colors and brand standards as specified elsewhere in this document Pick-up and Return Procedures An OMSA Equipment Coordinator is responsible for distributing and collecting OMSA uniforms and training equipment. Coaches are responsible for returning club inventory in a timely fashion upon completion of each season and/or Provincial competitions Team Travel Policy The purpose of this policy is to provide guidance as to minimum standards considered appropriate by OMSA. OMSA supports and encourages the development of teams whereby they are travelling to other jurisdictions for tournament play. The safety and behavior of OMSA players is first and foremost the responsibility of their parents. It is in no way a replacement for appropriate adult supervision. Adult chaperones and coaches will be held accountable for behavior judged to be detrimental to the reputation of OMSA. OMSA is not responsible for the payment of any lodging, travel, and meals costs for the team associated with an away tournament or game. These costs are the responsibility of each team and are to be managed at a team level. The policy of OMSA is that one adult coach/chaperone per every 8 children. Under no circumstances shall an adult/chaperone share accommodations with any player of the opposite sex unless the adult is the parent of such player. Participation at away tournaments with players unaccompanied by their parents shall have arrangements for supervision by another parent chaperone. Travel by teams and individuals are at the risk of the individuals undertaking the travel. OMSA shall not be liable for any damages caused or incurred during team travel to soccer related events. Travel permits are required consistent with ASA rules and regulations. Page 14

15 16.0 Provincial Championship Competition Consultation with Coaches regarding their teams provincial candidacy will commence no later than two weeks prior to when candidates must be registered with FDSA. This will be initiated by a member of the OMSA Technical Team. The Technical Team will meet to discuss nominations no later than one week before candidates must be registered with FDSA. Candidate Team Head and Assistant Coaches will have the opportunity to attend this meeting to discuss their team and form part of the technical team nomination process. Candidate teams will be evaluated based on the following criteria as well as feedback provided from coaches and applicable tech team members. 1. League Performance it is recommended that candidate teams are ranked in the first or second position in its qualifying group. For example, if a team qualifies for Tier III then they must finish in one of the first two Tier III seeding round positions in its group. This will be taken into consideration along with a team s Regular Season/Playoff performance. It is recommended that candidate teams be consistently placed in the top three positions of their Regular Season/Playoff Division and are considered to have competitive games against the highest ranked teams in their Tier. 2. Commitment Levels- The technical team will also consider team candidacy based on the commitment levels demonstrated by the players on that team. Greater consideration will be given to teams who can commit to over a 75% player roster participation rate at Provincials. Tournament Performance It is encouraged that all competitive teams enter at least one applicably tiered tournament per year. Team performance in these will be evaluated by the Technical Team based on their finishing position, the caliber of tournament and input from the Coaches. Based on the above criteria and discussions the OMSA technical team will make recommendations for Provincial nominations to the Board in writing no later than 3 days prior to the FDSA deadline. If for any reason the OMSA Board rejects a team nomination from the Technical Team s recommendations, it will be communicated in writing to the Chair of the Technical Team and Head Coach of the team in question with applicable reasoning Fields and Schedules Indoor and Outdoor practice facilities are assigned by OMSA. Teams may be required to share practice fields. Insurance and safety requirement dictate teams shall only use venues authorized by OMSA. Outdoor Fields for Home games are assigned by OMSA. It is the coach s responsibility to inform OMSA of any issues with fields or practice locations. *Note: Schedules may change at any time during the season dependent on the local gym / field space and CMSA scheduling. Page 15

16 17.1 Indoor Gym Rules 1) No Outdoor Shoes in the gym. 2) No food or drinks except water in the gym. 3) Siblings must be supervised at all times. 4) Players are not to be dropped off earlier than 10 minutes before their team s allocated slot. Parents must ensure a coach is present before leaving. Players must be picked up on time at the end of a session. 5) No playing with soccer balls anywhere other than the gym. 6) Non-marking soles only in the gym 7) Be respectful of the next team coming on and exit as soon as the practice has ended. This will allow each team full time to train. *Note: Due to gym size, parents may be asked to wait in the corridor rather the gym Discipline Policy OMSA is empowered to fine, suspend or penalize in any manner deemed fit for those players, coaches, managers, and members guilty of misconduct, subject to OMSA Bylaws, Manual of Club Policies and Procedures, or those of any higher body (provincial and federal rules as applicable). Failure to adhere to the policies detailed below may result in additional disciplinary measures assessed by OMSAs Discipline Committee. Any event occurring at a game or practice that a team official reasonably believes should be reported / brought to the attention of OMSA in the interest of preserving the reputation of the game or of the team/club officials involved must be reported. Additional reportable incidents would include, but are not restricted to: unreasonably severe harassment or verbal intimidation of referees, team officials or parents; verbal or physical abuse of players by team officials or parents; violations of OMSA, FDSA, CMSA or ASA Rules and Regulations. All events that result in the issue of a card by a referee must be reported directly to the Discipline Committee (see below) regardless of what other information the Club might expect to receive from the league or ASA Carded Infractions Involving Players (see CMSA website for full details) Yellow Cards - Team Officials are responsible for tracking yellow card accumulations for all players registered on their team. Once a player has accumulated three, five, or seven yellow cards during the current season, they MUST sit out their next CMSA league game(s), and indicate on the game sheet the serving of the game(s) suspension(s). Failure to sit the next game(s) WILL result in further disciplinary sanctions to the player and/or team official. Red Cards - Upon receiving a misconduct report from the game official, CMSA will review the documentation and send out a suspension notice to the player, coach, and club president, within ten days of receiving the misconduct report. It is the responsibility of the coach or their designate to inform OMSA of any carded infractions received during a game Coaches, managers and Other Team Officials It is the responsibility of the coach or their designate to contact the Programs Coordinator if they are involved in any incident during a league game or tournament. Page 16

17 Team officials --the coach, assistant-coach and manager -- shall be jointly responsible for the control and actions of their players and supporters at all games played by their team and for ensuring compliance with league policies and the rules of the game. Team officials violating Club policies may be subject to disciplinary measures Unacceptable Behaviour OMSA has a ZERO TOLERANCE policy for abuse towards team officials, referees, spectators, parents and/or players with unacceptable behaviour during OMSA sanctioned events including practices, games, tournaments and team activities with parents, players, team officials or OMSA board members present. Reports of unacceptable behaviour will be directed to the OMSA disciplinary committee for review Age Group Registrations It is OMSA s policy that players must register to play within the age group their date of birth would place them in. From time to time, players wish to play in a higher age group. Any decision OMSA will make with respect to players playing in a higher age group will take into consideration two factors: The technical ability of the player, and the player s level of physical and emotional maturity. Only when it is in the best interest of the player, the team, and OMSA s programs will OMSA consider elevating a player into a higher age group. Bear in mind playing in a higher age group may result in the player being on the field with players up to three years their senior. OMSA will not allow a player to be placed in an environment deemed unfit for healthy player development. Unless the player is able to clearly demonstrate advanced skills and maturity beyond the level of his or her age group, OMSA will not permit the elevating to a higher age group. The following procedure is to be followed: House League Players must register and play within their own age group in the OMSA House League. Developmental and Competitive U10-U18 Boys and Girls A player and their family must be directed to meet with the OMSA Programs Coordinator where, with his/her approval, an interactive assessment of the player can be conducted. The player s technical ability will be assessed by the Programs Coordinator during the Team Formation Process, with consideration being given to the player s field position and physique. The player s emotional maturity will also be assessed by the Programs Coordinator. During the pre-season team formation process, this may involve participating in the higher age group evaluation and conditioning sessions in addition to the sessions for the player s own age group and tier. If, during the evaluation and conditioning sessions, the player demonstrates both their skill level and maturity is on par with the older age group and corresponding tier, the OMSA Programs Coordinator may recommend moving the player to the higher age group, requiring Board of Directors final approval to do so. Alternately, the Programs Coordinator may determine it is in the best interest of the player to remain within their age group and be allowed the opportunity to play-up per the Game Play-Up Policy to experience more challenging play Game Play-Up Procedures All play-ups must comply with CMSA and OMSA Club Administration Rules of Play. Play-ups occur when a player in a lower division and/or lower division and age-group plays a game with a higher division team or higher division team and age-group. OMSA coaches will provide players the opportunity to play-up unless the play-up is injured, has not demonstrated team commitment, playing a second game in the same day will impact player performance in Page 17

18 the second game or will conflict with important team events. The head coach is responsible to track the number of play-ups that each player completes so OMSA is not in violation of CMSA Club Administration Rules of Play. It is the coach s responsibility to mark the game sheet and state whether it is the players 1st, 2nd, 3rd, 4th, 5th, or 6th play-up game. Coaches, assistant coaches, team managers & age group coordinators shall become familiar with the OMSA & CMSA policies related to play-ups. OMSA game play-up procedures are as follows: 1. The coach, requesting play-ups will contact the coach of the team to supply the play-ups. 2. The coach supplying the play-up(s) will contact the players parents/guardian to determine availability. 3. The coach supplying the play-up(s) will confirm the game play-ups with the coach requesting playups. 4. The play-up player collects his/her player card to bring to the game. 5. The play-up player is noted on the game sheet, specifying number of games played up 6. The play-up player collects his/her ID card following the game. 6. The Programs Coordinator will monitor play-ups to ensure CMSA policies are followed. 7. OMSA coaches will facilitate play-ups using the following principles: a. Play-ups should be considered first from all lower division teams within the same age group. b. OMSA will assess play-up appeals to determine player development opportunities and game importance. c. OMSA will not sacrifice the play up(s) league team s bench to benefit another team. d. All registered U10 players, playing up in a U12 or higher game, require a restricted movement pass, signed by their Coach, Team Manager or OMSA Club President. This pass is to be given to the team the player is playing-up with. The pass, along with the game sheet, is to be handed in to the referee. e. All Club to Club game play-up requests are to be pre-approved by the OMSA Programs Coordinator. f. 7 th game play-ups for the same player up to the same play-up team will only be permitted with prior approval from the Programs Coordinator and is subject to OMSA and CMSA regulations. Page 18

19 21.0 Insurance Safety and insurance requirements dictate only team players and coaches are permitted on the field during games and practices. Siblings, relatives, friends and unrelated individuals are not insured to be involved with team game and training events. Primary medical insurance for all players and coaches in competitive and house league is provided under each respective families Alberta Healthcare policy. Certain items may be only partially or not covered, in which case OMSA players and coaches are provided with secondary coverage as follows: U10-U12 House League and U10-U18 Competitive players and coaches are covered through a policy handled by Alberta Soccer Association. U4-U8 House League players and coaches are covered through a policy handled by Foothills District Soccer Association. Questions with regard to any claims should be addressed to the OMSA Club Administrator 22.0 Referees and Referee Development OMSA will identify individuals interested in refereeing and will provide referee certification courses. Referees are expected to inform the Referee Coordinator if they are unable to fulfil their assigned obligations. Failure to do so may result in disciplinary action against them. Coaches shall inform the Referee Coordinator in the event of a game cancellation. In addition if a referee does not show up for an assigned game Jewelry and Non - Compulsory Equipment. In District and Provincial competitions leading to National competitions, no player will be permitted to wear any jewelry, as outlined in the jewelry policy of the Canadian Soccer Association, with the exceptions that bandanas, sweatbands & sport hijabs will be allowed for religious or medical reasons, and prescription eye glasses will be permitted. The wearing of rigid casts or splints, even though covered with foam or other protective padding will NOT be allowed. Braces may be worn by players, where in the opinion of the referee, such braces are not POTENTIALLY INJURIOUS to other players on the field. Medical alert bracelets are permitted to be worn unless for any reason the referee determines that it is a potential danger to another player. Jewelry of any nature in not permitted during practices and other team training sessions. Parents should assist coaches to ensure items such as pierced earrings, bracelets, rings, watches etc. are removed before arriving for soccer events. Items not permitted also include any object that could result in personal injury Temporary Revisions Any revisions to the policies and/or procedures contained in the document will be placed and kept behind this page. Page 19