DESADV Despatch Advice

Transcription

1 DESADV Despatch Advice Asian Profile Logistic Service Provider Message Implementation Guide Version: 4.0 Draft Owner Carrefour Groupe Publication: February 27th, 2002 Notes EANCOM DESADV D.96A Notations for updates Paragraphs updated or added since last version are marked by a left margin vertical line, and the text modified is in Blue

2 DESADV Despatch advice message Message Status=1 A message specifying details for goods despatched or ready for despatch under agreed conditions. Not Defined: Pos Tag Segment Name Status Repetition Notes Usage UNB INTERCHANGE HEADER M 1 Mandatory Heading: Pos Tag Segment Name Status Repetition Notes Usage 0010 UNH MESSAGE HEADER M 1 N1/0010 Mandatory 0020 BGM BEGINNING OF MESSAGE M 1 N1/0020 Mandatory 0030 DTM DATE/TIME/PERIOD C 10 N1/0030 Required 0070 Segment Group 1 C 2 N1/0070 Required 0080 RFF REFERENCE M 1 N1/0080 Mandatory 0100 Segment Group 2 C 4 N1/0100 Required 0110 NAD NAME AND ADDRESS M 1 N1/0110 Mandatory Detail: Pos Tag Segment Name Status Repetition Notes Usage 0370 Segment Group 10 C 9999 N2/0370 Required 0380 CPS CONSIGNMENT PACKING SEQUENCE M 1 N2/0380 Mandatory 0550 Segment Group 15 C 9999 N2/0550 Required 0560 LIN LINE ITEM M 1 N2/0560 Mandatory 0600 QTY QUANTITY C 10 N2/0600 Required Summary: Pos Tag Segment Name Status Repetition Notes Usage 0990 UNT MESSAGE TRAILER M 1 N3/0990 Mandatory Not Defined: Pos Tag Segment Name Status Repetition Notes Usage UNZ INTERCHANGE TRAILER M 1 Mandatory Clarification: 1/0010 A service segment starting and uniquely identifying a message. The message type code for the Despatch advice message is DESADV. Note: Despatch advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 DESADV 0052 D A 0051 UN 1/0020 A segment for unique identification of the Despatch Advice document, by means of its name and its number. 1/0030 Date/time/period related to the whole message. The DTM segment must be specified at least once to identify the Despatch Advice date. 1/0070 A group of segments giving references where necessary, their dates relating to the whole message, e.g. contract number. 1/0080 A segment for referencing documents relating to the whole despatch advice message, e.g. purchase orders, delivery MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 2

3 instructions, import/export license. 1/0100 A group of segments identifying names, addresses, locations, and required supporting documents relevant to the whole Despatch Advice. 1/0110 A segment for identifying names, addresses, and their functions relevant to the whole Despatch Advice. Identification of the parties involved is recommended for the Despatch Advice message, and is to be given in the NAD segment. It is recommended that where possible, only the coded form of the party ID should be specified, e.g. the buyer and seller are known to eachother, thus only the coded ID is required. The consignee or delivery address may vary and would have to be clearly specified, preferably instructured format. 2/0370 A group of segments providing details of all package levels and of the individual despatched items contained in the consignment. This segment group provides the capability to give the hierarchical packing relationships. The group defines a logical top-down order structure. 2/0380 A segment identifying the sequence in which packing of the consignment occurs, e.g. boxes loaded onto a pallet. 2/0550 A group of segments providing details of the individual despatched items. 2/0560 A segment identifying the product being despatched. All other segments in the detail section following the LIN segment refer to that line item. 2/0600 A segment to give quantity information concerning the product. 3/0990 A service segment ending a message, giving the total number of segments in the message and the control reference number of the message. Principles: Status refers to EDIFACT rules. Either the considered element is mandatory (M) or conditional (C). Carrefour has defined usage rules as following: M = MANDATORY (Data elements in EDIFACT segments retain their status in EANCOM). R = REQUIRED (Indicates that the entity is required and must be sent). O = OPTIONAL (Indicates that the entity is optional and may be sent at the discretion of the user). N=NOT USED (Indicate that the entity is not used and should be omitted). Message usage: The message is used to indicate the despatch of goods being delivered in Carrefour's store. The message intent is to advise of the detailed contents of a consignment. The messages is used between parties (Carrefour and logistic service provider) during the logistics process. The Despatch Advice message should always be sent before goods are physically delivered. This makes it possible for the receiving party to use the data to prepare efficiently for the reception of the goods. The message enables a hierarchical description of the shipment, starting with the highest level (shipment) and ending with the lowest level (items). Structure of message: Examples: The Despatch advice number '587441' generated for a normal order is an original document. The message is sent on 1st of April, 2000 and will be delivered on 4th of April, The original order number sent in the HANMOV message is '10C '. The delivery schedule number is 00 (truck number not yet used). The despatch advice is sent by the LSP IDS to Carrefour Logistics and the order will be delivered to the store 123. UNH+ME DESADV:D:96A:UN:EAN005' MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 3

4 BGM+351:: ' DTM+137: :102' DTM+102: :102' DTM+17: :102' RFF+ON:10C ' RFF+AAN:00' NAD+BY+CFLG::ZZZ' NAD+SF+IDS::ZZZ' NAD+DP+123::ZZZ' CPS+1' The quantity ordered for the internal item code is 720 consumer units. The despatched quantity is 720. The number of consumer units in the higher packaging is 4. LIN :IN::ZZZ' QTY+12:720' QTY+21:720' QTY+52:4' UNT+16+ME000001' MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 4

5 UNB INTERCHANGE HEADER Pos: Max: 1 Mandatory Group: N/A Elements: 11 User Option (Usage): Mandatory To start, identify and specify an interchange. UNB010 S001 SYNTAX IDENTIFIER M Comp Mandatory 0001 Syntax identifier M A 4/4 Required UNOA UN/ECE level A 0002 Syntax version number M N 1/1 Required 3 ISO9735 UNB020 S002 INTERCHANGE SENDER M Comp Mandatory 0004 Sender identification M AN 1/35 Required 0007 Partner identification code qualifier C AN 1/4 Required ZZZ Mutually defined 0008 Address for reverse routing C AN 1/14 Not Used UNB030 S003 INTERCHANGE RECIPIENT M Comp Mandatory 0010 Recipient identification M AN 1/35 Required 0007 Partner identification code qualifier C AN 1/4 Required ZZZ Mutually defined 0014 Routing address C AN 1/14 Not Used UNB040 S004 DATE/TIME OF PREPARATION M Comp Mandatory 0017 Date of preparation M N 6/6 Required 0019 Time of preparation M N 4/4 Required UNB INTERCHANGE CONTROL REFERENCE M AN 1/14 Mandatory UNB060 S005 RECIPIENTS REFERENCE PASSWORD C Comp Not Used UNB APPLICATION REFERENCE C AN 1/14 Not Used UNB PROCESSING PRIORITY CODE C A 1/1 Not Used UNB ACKNOWLEDGEMENT REQUEST C N 1/1 Not Used UNB CUMMUNICATIONS AGREEMENT ID C AN 1/35 Not Used UNB TEST INDICATOR C N 1/1 Required 1,,Interchange is a test MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 5

6 UNH MESSAGE HEADER Pos: 0010 Max: 1 Mandatory Group: N/A Elements: 4 User Option (Usage): Mandatory To head, identify and specify a message. UNH MESSAGE REFERENCE NUMBER M AN 1/14 Mandatory Senders unique message reference. Sequence number of the messages in the interchange. DE 0062 in the UNT will be identical. Sender generated. UNH020 S009 MESSAGE IDENTIFIER M Comp Mandatory 0065 Message type identifier M AN 1/6 Mandatory DESADV Despatch advice message 0052 Message type version number M AN 1/3 Mandatory D Draft directory 0054 Message type release number M AN 1/3 Mandatory 96A Version 96A 0051 Controlling agency M AN 1/2 Mandatory UN UN/ECE/TRADE/WP.4, United Nations Standad Messages (UNSM) 0057 Association assigned code C AN 1/6 Required EAN005 EAN version control number Segment Notes: This segment is used to head, identify and specify a message. DE's 0065, 0052, 0054, and 0051: Indicate that the message is a UNSM Despatch Advice message based on the D.96A directory under the control of the United Nations. DE 0057: Indicates that the message is the EANCOM version 005 of the UNSM Despatch Advice. Example: UNH+ME DESADV:D:96A:UN:EAN005' MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 6

7 BGM BEGINNING OF MESSAGE Pos: 0020 Max: 1 Mandatory Group: N/A Elements: 4 User Option (Usage): Mandatory To indicate the type and function of a message and to transmit the identifying number. BGM010 C002 DOCUMENT/MESSAGE NAME C Comp Required 1001 Document/message name, coded C AN 1/3 Required PD Despatch advice for promotional order This code is used when the original order sent to IDS is a promotional order. 351 Despatch advice for normal order This code is used when the original order sent to IDS is a normal order. PUD Despatch advice for push order This code is used when the original order sent to IDS is a push order Code list qualifier C AN 1/3 Not Used 3055 Code list responsible agency, coded C AN 1/3 Required 9 EAN (International Article Numbering association) 1000 Document/message name C AN 1/35 Not Used BGM DOCUMENT/MESSAGE NUMBER C AN 1/35 Required Number assigned by the LSP to the delivery note number of the order. BGM MESSAGE FUNCTION, CODED C AN 1/3 Required 9 Original BGM RESPONSE TYPE, CODED C AN 1/3 Not Used Segment Notes: This segment is used to indicate the type and function of the message and to transmit the identifying number. All references other than the document number DE 1004 are to be put in the RFF segment. DE 1225: The message function, coded is a critical data element in this segment. It applies to all data indicated in the message. Consequently, one separate message has to be provided per type of function required. The following definitions apply for the restricted codes: 9 = Original - An original transmission of a Despatch advise. Example: BGM+351:: ' The despatch advice number for normal order '587441' is the original document. MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 7

8 DTM DATE/TIME/PERIOD Pos: 0030 Max: 10 Conditional Group: N/A Elements: 1 User Option (Usage): Required To specify date, and/or time, or period. DTM010 C507 DATE/TIME/PERIOD M Comp Mandatory 2005 Date/time/period qualifier M AN 1/3 Mandatory 17 Delivery date/time 102 Expect to ship by (EAN Code) 137 Document/message date/time 2380 Date/time/period C AN 1/35 Required 2379 Date/time/period format qualifier C AN 1/3 Required 102 CCYYMMDD Segment Notes: This segment is used to specify the dates of the Despatch Advice document generation (code value 137 for ED 2005) and the delivery of goods (code value 17). DE 2005: Identification of the 'Document/message date/time' (code value 137) is mandatory in the despatch advice. Example: DTM+137: :102' Message date : 1st of April, DTM+102: :102' Shipment date : 3rd of April, DTM+17: :102' Delivery date : 4th of April, MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 8

9 Segment Group 1 Pos: 0070 Repeat: 2 Conditional Group: 1 Elements: N/A Segment Group Summary: Pos Tag Segment Name Status Repetition Usage 0080 RFF REFERENCE M 1 Mandatory MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 9

10 RFF REFERENCE Pos: 0080 Max: 1 Mandatory Group: 1 Elements: 1 User Option (Usage): Mandatory To specify a reference. RFF010 C506 REFERENCE M Comp Mandatory 1153 Reference qualifier M AN 1/3 Mandatory ON Store order number The initial order Number assigned by the document sender in the HANMOV message. The number of digits in the Store order is 12 (9 for the store order number + 3 for the store code). AAN Delivery schedule number Identification of the truck in case of severals despatch advices for one order (character field) Reference number C AN 1/35 Required 1156 Line number C AN 1/6 Not Used 4000 Reference version number C AN 1/35 Not Used Segment Notes: The Order reference number is mandatory. Example: RFF+ON:10C ' Order number is 10C RFF+AAN:00' The delivery schedule number is 00 (truck number not yet used). MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 10

11 Segment Group 2 Pos: 0100 Repeat: 4 Conditional Group: 2 Elements: N/A Segment Group Summary: Pos Tag Segment Name Status Repetition Usage 0110 NAD NAME AND ADDRESS M 1 Mandatory MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 11

12 NAD NAME AND ADDRESS Pos: 0110 Max: 1 Mandatory Group: 2 Elements: 9 User Option (Usage): Mandatory To specify the name/address and their related function, either by CO82 only and/or structured by CO80 thru NAD PARTY QUALIFIER M AN 1/3 Mandatory BY Buyer Carrefour Logistics. DP Delivery party Carrefour store to be delivered. SF Ship from The Warehouse code. NAD020 C082 PARTY IDENTIFICATION DETAILS C Comp Required 3039 Party id. identification M AN 1/35 Mandatory 1131 Code list qualifier C AN 1/3 Not Used 3055 Code list responsible agency, coded C AN 1/3 Required ZZZ Mutually defined NAD030 C058 NAME AND ADDRESS C Comp Not Used NAD040 C080 PARTY NAME C Comp Not Used NAD050 C059 STREET C Comp Not Used NAD CITY NAME C AN 1/35 Not Used NAD COUNTRY SUB-ENTITY IDENTIFICATION C AN 1/9 Not Used NAD POSTCODE IDENTIFICATION C AN 1/9 Not Used NAD COUNTRY, CODED C AN 1/3 Not Used Segment Notes: This segment is used to identify the trading partners involved in the Despatch Advice message. NAD BY (Carrefour's Logistics) is required. NAD SF (Logistic Srevices Provider) is required. NAD DP (Carrefour's store) is required. The delivery address in NAD is the main delivery address valid for all line items. DE 3039: For identification of parties we use internal Carrefour's codification. Example: NAD+BY+CFLG::ZZZ' The buyer is Carrefour Logistics. NAD+SF+IDS::ZZZ' The ship from is IDS. NAD+DP+123::ZZZ' MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 12

13 The delivered party is store number 123. MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 13

14 Segment Group 10 Pos: 0370 Repeat: 9999 Conditional Group: 10 Elements: N/A Segment Group Summary: Pos Tag Segment Name Status Repetition Usage 0380 CPS CONSIGNMENT PACKING SEQUENCE M 1 Mandatory 0550 Segment Group 15 C 9999 Required MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 14

15 CPS CONSIGNMENT PACKING SEQUENCE Pos: 0380 Max: 1 Mandatory Group: 10 Elements: 3 User Option (Usage): Mandatory To identify the sequence in which physical packing is presented in the consignment, and optionally to identify the hierarchical relationship between packing layers. CPS HIERARCHICAL ID. NUMBER M AN 1/12 Mandatory Sequential numbering is recommended CPS HIERARCHICAL PARENT ID. C AN 1/12 Required Identification number of the next higher hierarchical data segment in a hierarchical structure (if applicable) CPS PACKAGING LEVEL, CODED C AN 1/3 Not Used Segment Notes: This segment is used to identify the sequence in which packing of the consignment occurs. Example: CPS+1' Highest level of shipment described MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 15

16 Segment Group 15 Pos: 0550 Repeat: 9999 Conditional Group: 15 Elements: N/A Segment Group Summary: Pos Tag Segment Name Status Repetition Usage 0560 LIN LINE ITEM M 1 Mandatory 0600 QTY QUANTITY C 10 Required MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 16

17 LIN LINE ITEM Pos: 0560 Max: 1 Mandatory Group: 15 Elements: 6 User Option (Usage): Mandatory To identify a line item and configuration. LIN LINE ITEM NUMBER Application generated number of the count of the order lines. The line item number must contain 4 digits starting by "0001", "0002"... The original line item number sent in the HANMOV message must be generated from Infolog. The lines with quantity to "0" must be sent. C N 1/6 Required LIN ACTION REQUEST/NOTIFICATION, CODED C AN 1/3 Not Used LIN030 C212 ITEM NUMBER IDENTIFICATION C Comp Required 7140 Item number C AN 1/35 Required Carrefour's Item code Item number type, coded C AN 1/3 Required IN Buyer's item number 1131 Code list qualifier C AN 1/3 Not Used 3055 Code list responsible agency, coded C AN 1/3 Required ZZZ Mutually defined LIN040 C829 SUB-LINE INFORMATION C Comp Not Used LIN CONFIGURATION LEVEL C N 1/2 Not Used LIN CONFIGURATION, CODED C AN 1/3 Not Used Segment Notes: This segment is used to identify the line item being despatched. Example: LIN :IN::ZZZ' The consummer unit identification is ' ' MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 17

18 QTY QUANTITY Pos: 0600 Max: 10 Conditional Group: 15 Elements: 1 User Option (Usage): Required To specify a pertinent quantity. QTY010 C186 QUANTITY DETAILS M Comp Mandatory 6063 Quantity qualifier M AN 1/3 Mandatory 12 Despatch quantity 21 Ordered quantity 52 Quantity per pack 6060 Quantity M N 1/15 Mandatory 6411 Measure unit qualifier C AN 1/3 Not Used Segment Notes: This segment is used to specify the quantity of the product identified in the LIN segment which is about to be, or, has been despatched. Example: QTY+12:720' Despatched quantity is 720 QTY+21:720' Ordered quantity is 720 QTY+52:4' The number of consumer units per pack is 4. MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 18

19 UNT MESSAGE TRAILER Pos: 0990 Max: 1 Mandatory Group: N/A Elements: 2 User Option (Usage): Mandatory To end and check the completeness of a message. UNT NUMBER OF SEGMENTS IN A MESSAGE The total number of segments in the message is detailed here. UNT MESSAGE REFERENCE NUMBER The message reference numbered detailed here should equal the one specified in the UNH segment. M N 1/6 Mandatory M AN 1/14 Mandatory Segment Notes: This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message. Example: UNT+15+ME000001' MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 19

20 UNZ INTERCHANGE TRAILER Pos: Max: 1 Mandatory Group: N/A Elements: 2 User Option (Usage): Mandatory To end and check the completeness of an interchange. UNZ INTERCHANGE CONTROL COUNT M N 1/6 Mandatory UNZ INTERCHANGE CONTROL REFERENCE M AN 1/14 Mandatory MIG Ref. : DESADV V40D LSP; D96A based on : DESADV / UN D.96A S3 - EANCOM subset Page : 20