Abernethy Performing Arts Academy. Portland s Own Nutcracker. Audition/Performance Information

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1 Abernethy Performing Arts Academy APAA will introduce and promote a lifelong enthusiasm for the performing arts and inspire all students to achieve individual potential through excellence in training, education and development in the art of dance and theatre. Portland s Own Nutcracker Audition/Performance Information Aug/Sept 2014 Dear Parents, Students and Participants: We are very excited and happy to be mounting our third performance Portland s Own Nutcracker. With-in theatre arts comes dedication, sacrifice, and discipline. The following information details all of our guidelines along with general requirements and information about our production needs and responsibilities. Please read over this information carefully. If after reading this you have further questions, please feel free to ask at any time. We would like to thank you in advance for your cooperation. We know there are a lot of rules, but with such a large cast, the rules are necessary in order to create a successful show. If after reading this you decide not to participate, please inform Mr. Keith as soon as possible. Thank you, Production Staff

2 GENERAL REQUIREMENTS 1 The majority of our communication is done through /facebook/postings on our website and/or in the studio and our VoiceShot phone messaging system. In order to receive notifications make sure that your address is correct and printed clearly on the audition sheet. In order to get facebook updates, make sure you re a fan of Abernethy Performing Arts and join our Nutcracker 2014 Events page. Make sure you have provided the best phone number to reach you at or a voic . We consider it to be the casts responsibility to know their own rehearsal schedule, so please keep up-to-date with the changes. 2 = kwalls@apadancetheater.com or kwallsapadance@gmail.com 3 All scheduled rehearsals are mandatory. If you are ill, please or call and let Keith know that you will be absent. More than two unexcused absences will result in the loss participates role(s). 4 Costume fittings require your attendance no exceptions! It is important to have all cast members at their assigned measurement/fitting times; otherwise we will be unable to best fit costumes to each cast member. Cast members please treat your costumes with care. If unnecessary damage occurs to your costume, while on or in your possession, you ll be charged for the cost of the costume and for a replacement. No eating or drinking anything, other than water, while in costume! 5 Please remember to be respectful during rehearsals, excessive talking makes everyone lose concentration which turns into longer rehearsals. 6 Rehearsal time is limited. Pay attention to the directors to learn your part well. Learn your music and your cues in order to know when you perform. Practice and think about your part at home. 7 Take directions from our crew the people in charge of costumes and backstage. 8 Please wear proper attire for all rehearsals: 9 If needed, it is the cast member s responsibility to provide their own shoes for the performance. Color and style will be determined by the director. 10 Parents are not allowed to watch rehearsals unless they will be working backstage and need to know the show in order to be productive. Talking or directing your child during rehearsals or performances will not be allowed. Please also be prepared for your child to occasionally stay after rehearsal for an individual costume fitting and/or adjustment or the need to clean-up sections of the show. COSTUME FITTINGS The costume fitting schedule will be available soon. It is very, very difficult to schedule these times to suit everyone, so we appreciate your willingness to sacrifice. Please realize that our seamstresses have a limited amount of time and many costumes to attend. In addition, we are paying many of them for their work. If you are not there, you might have to wear a costume that doesn t fit you properly, thus causing a need for alterations which then raising our production cost.

3 Participation Requirements & Fees Parents/ Guild: Every participant needs to be represented within our Parents/ Guild. This guild is designed to ensure a safe and cost effective production. Guild members will be placed in committees that deal with technical and promotional aspects of the show. Attached is a list of committees that the Parent/ Guild will coordinate. Please select three committees that utilize your talents and abilities. We will try to place you in one of these areas if possible. If you have a specific talent or ability that is not listed but could add to the production, please let us know. Every cast member needs to have at least 10+ hours worked in the guild by family or friends. You also have the option of purchasing out your required hours. Each hour can be purchased for $10 ~ I.e. 10 hrs. = $100. Families with multiple dancers can have help completing their hours by having friends and extended family members volunteering to work. PARTICIPATION FEES Participation fees help to cover our costume costs and some of the other aspects of our production. The average production cost of a full length ballet is between $10,000-$12,000 plus. We have created this new participation fee to reflect our costuming needs. This is the best way to make sure we cover all of our costuming expenses. Parents with small children might feel this is unfair because the students are on stage for only a short amount of time. Please let me ensure you that even though the little ones are on stage for a short time, the energy and effort it takes to get them ready for that minute is often more taxing on our instructors/costumes/backstage teams than many of the older students. Fees: All levels and all ages: Number per family 1st 2nd 3rd 4th Base Participation Fee $100 $75 $50 $25 2nd Costume Fee $50 $50 $50 $50 3rd Costume Fee $25 $25 $25 $25 Level 1 ~ Creative Movement - 1 Costume Level 2 ~ Pre Ballet, Basic Ballet - 2 Costumes Level 3 ~ Beg. Ballet 1 & 2-2 Costumes Level 4 ~ Beg. Ballet 3 4 & Int/Adv Costumes Make fee checks to APA (Abernethy Performing Arts). Please DO NOT combine participation fees and studio tuition fees for other classes in the same check. Please mark check in memo area as Spring Performance fee and give it to Rose Marie or Keith.

4 PROGRAM PHOTOS The picture schedule will be made available. We would hate for someone to miss out being in the program, so please note your time and be there 15 minutes early! Dress for pictures will be determined with the picture schedule. TENATIVE REHEARSAL OUTLINE (Audition results will be posted on the website as soon as possible) The rehearsal schedule for all cast members will be posted on our website on Wednesday Sept 10th. Be sure to to participate in notifications and check our website often. The rehearsal schedule is subject to change and will be updated frequently. Parent Meetings: At least ONE parent must attend every meeting possible. I know that everyone has busy schedules and finding the time is often difficult, but to ensure effective communication and minimize confusion and frustration it is essential to attend these parent meetings. In these meetings parents/students will be given updated information, schedule changes, and be able to address concerns and ask questions. We will organize tasks to complete and set committees and teams to accomplish all production needs. If you do not attend these meetings, you will undoubtedly miss important key information. Rehearsal schedule: ~ Sept. Dec. Company Rehearsal Times; Saturdays from 12-5PM Junior Company Rehearsals Times; Tuesdays from 4:45-6:15 & Saturdays from 12-3PM Elementary Levels (Creative Movement, Pre Ballet & Basic Ballet) will rehearse during class time. Listed below are the additional outside rehearsal times. Primary Levels (Beginning Ballet level 1-4) will learn steps and parts of dances during their classes but extra rehearsals will be needed to minimize lost time in class. Secondary Levels (Intermediate levels 5 & 6 and Advance levels 7 & 8) will rehearsal some during the ends of classes, but will have addition rehearsals on Saturdays from 12-5PM. Teen/Adult s not in the company will have extra rehearsal times during the evenings on Thursday and Friday nights after classes.

5 Blackout dates: To ensure a safe quality show we must have everyone present for the last two weeks and weekends before the show. No exceptions will be made. If you have something already planned on these dates that will conflict with our hours of rehearsals or production, you will need to commit to the show as number 1 priority. Times and exact participation vary depending on role received and age of participant. A detailed rehearsal schedule will be provided. Cast members who have prearranged absences will need to work with other cast members to learn anything missed. Creative Movement, Pre & Basic Ballet Creative Movement & Pre Ballet ages 2-4 ~ might only perform in Act 1 or Act 2. Students in Act one will come early to get ready and be picked up from back stage at the start of intermission. Students performing in Act 2 will be checked in at the start of intermission and finish with the show. Basic Ballet ~ ages 5-7 will be expected to manage through the entire show which is over a 3 hour process. Younger students often need a parent/guardian to stay with them the entire time back stage. Please plan accordingly if this is the case. Sitting back stage to manage your child s behavior does not count toward your guild hours unless it s to help manage a group of children.