Ms. Charlene Burks. FTE Workshop

Transcription

1 MIAMI-DADE COUNTY PUBLIC SCHOOLS FEDERAL AND STATE COMPLIANCE OFFICE ( F A S C O ) Ms. Charlene Burks Administrative Director, Attendance Services Ms. Vanessa W. Byers Executive Director, Attendance Services FTE Workshop October 2011 FTE Survey 2

2 WHAT WE WILL LEARN TODAY What is FTE and Why is it Important? When is FTE Counted? Which Students are Included? I Have These Reports; What Do They Mean? DECO Amendment? What s That? What s New? What Else Do I Need to Know? 2

3 FLORIDA EDUCATION FINANCE PROGRAM (FEFP) FEFP is the basic financial system for funding the operating costs of Florida schools districts 3

4 What Is FTE? 4

5 FTE EARNED A full time student will earn.5000 unweighted FTE, per survey period unweighted FTE per student, per 180-day school year 25 hours a week = 1500 minutes Hours in excess are not funded 5

6 COST FACTORS LINE OF FUNDING BASIC PROGRAMS COST FACTORS 101 K-3 Basic Basic Basic K-3 Basic with ESE Services Basic with ESE Services Basic with ESE Services WEIGHTED PROGRAMS 130 English for Speakers of Other Languages (ESOL) ESE SERVICES - Support Level ESE SERVICES - Support Level Special Programs for Career Education (9-12)

7 FEFP Calculation FTE STUDENTS MEMBERSHIP X PROGRAM WEIGHT = WEIGHTED FTE STUDENTS WEIGHTED FTE STUDENTS X BASE STUDENT ALLOCATION (BSA) X DISTRICT COST DIFFERENTIAL (DCD) = BASE FUNDING BASE STUDENT ALLOCATION (BSA) = $ 3, DISTRICT COST DIFFERENTIAL (DCD) = M-DCPS FTE VALUE = $ 3,

8 REGISTRAR DATA INPUT ATTENDANCE VOCATIONAL CHAIR PRINCIPAL CURRICULUM MASTER SCHEDULE ESE / GIFTED CHAIR ESOL CHAIR 8

9 FTE SURVEY DATES Survey 1 July 11-15, 2011 Survey 2 October 10-14, 2011 Survey 3 February 13-17, 2012 Survey 4 June 11-15,

10 10 FTE SIMULATION PERIOD

11 FTE SIMULATION REPORT REQUEST THE PK-12 FTE SIMULATION REPORT ONLINE (ISIS main menu, option 5) SHARE THE FTE SIMULATION REPORT(S) WITH THE APPROPRIATE SCHOOL PERSONNEL TO ENSURE DATA REPORTED IN ISIS IS ACCURATE. UPDATE ISIS FILES AS NEEDED 11

12 FTE REPORTING Miami-Dade County Public Schools district funding and individual school budgets are based on accurate reporting. Accurate FTE reporting includes: Student records Course records Teacher records Transportation 12

13 Attendance Reporting/Corrections Student attendance must be reported, checked, and corrected daily. Submit attendance corrections, form FM-5556 to Attendance Services via Also use address for Data Input and Registration changes. 13

14 CLASS SIZE Report as many class-teacher groupings as are being offered NO TBA (Open positions) - a substitute teacher employee number must be entered on the master schedule ISIS (PF9) Room number must match the FISH Report 14

15 15 STUDENT INFORMATION ISIS PF3 SCREEN

16 COURSE RECORD ISIS - PF9 SCREEN Course Record screen (PF9) will be used to calculate the Class Size average for students in grades PK-5 and 6th grade students in elementary setting. This includes all ESE and ESOL courses. 16

17 STUDENT RECORD/SUBJECTS ISIS - PF1 SCREEN PF1 SCREEN INFORMATION WILL POPULATE THE ESE SCREEN PF4 AND ESOL J SCREEN 17

18 ELL STUDENTS (ESOL) SHARE THE FTE SIMULATION REPORT WITH THE ESOL CHAIR UPDATE ISIS ( J ) ESOL SCREEN UPDATE ESOL SCHEDULE AND SEMESTERIZED ESOL COURSES FOR STUDENTS EXITED FROM THE ESOL PROGRAM ON THE SECOND SEMESTER CONVENE THE ELL COMMITTEE FOR STUDENTS WITH 6 SEMESTERS OR MORE BEFORE THE FTE WEEK UPDATE STUDENT LEP PLAN BEFORE THE FTE SURVEY WEEK WHEN POSSIBLE, AVOID EXITING STUDENTS FROM ESOL PROGRAM DURING FTE SURVEY PERIOD 18

19 LIMITED ENGLISH PROFICIENCY COURSES ESOL - J Screen COMPLETE AT REGISTRATION AND UPDATE AS NECESSARY FROM ISIS PF1 SCREEN 19

20 SPECIAL PROGRAM - SPED SHARE THE FTE SIMULATION REPORT WITH THE SPED CHAIR ESE documents must cover the FTE survey period(s) for which the student is funded and match data reported in ISIS UPDATE ON A TIMELY MANNER: IEP DATE DOMAIN RATING (MATRIX) PRIMARY EXCEPTIONALITY CODE SECONDARY EXCEPTIONALITY CODE(S) ADD OR DISMISSED ESE SERVICES GIFTED ELIGIBILITY CODE 20

21 Elementary School Academic Program (ESAP) Codes and Special Education Do not use 7000 level Access courses for special education students on a standard curriculum who take the FCAT 7000 level Access courses are only for special education students on a modified curriculum and take the alternate assessment ESAP Program Codes were created for special education who are pulled from the regular program to a resource room or separate class setting Use ESAP Program Codes developed for special education only for students with disabilities who are being pulled from the general education program into a resource room or separate class setting Use of the Special Education ESAP Program Codes will result in both PF1 and PF4 reflecting courses. 21

22 Elementary School Academic Program (ESAP) Codes and Special Education Use general education ESAP Program Codes for students who are in general education program all day. Use of the general education ESAP Program Codes will result in courses reflected only in the PF1 screen; and PF4 would not reflect courses. 22

23 23 ESE SERVICES ISIS PF17 SCREEN

24 CURRENT ESE COURSES ISIS PF4 SCREEN DATA REPORTED IN THE SPED-EMS SYSTEM WILL ROLLOVER TO THE ESE SCREENS PF4, PF16, PF17, PF18 24

25 ON-THE-JOB TRAINING (OJT) OJT attendance cards must be completed; signed by the student, teacher and employer; dated, and filed with the FTE materials at the end of each marking period. A student must report a minimum of 15 hours a week and be working one of the two reporting FTE periods to receive credit. A student funded during October FTE and not working during February FTE period, must be exited from the program and schedule changed. Documents for students exited from the program must be kept on file. 25

26 BALANCING FTE 26

27 FTE FTE WORKSHOPS POWER-POINT PRESENTATIONS FOR ASSISTANCE HEAT- TICKET FTE CALENDARS ATTENDANCE AND FTE FORMS 27

28 BALANCING FTE FRIDAY OF THE FTE WEEK, AFTER 4 P.M. DECO FILES WILL BE CREATED, AND FINAL FTE REPORT WILL BE POSTED AUTOMATICALLY AT CONTROL D - WEB VIEWER SAVE ALL SECTIONS OF THE FTE FINAL REPORT AS IT IS PART OF THE FTE AUDIT TRAIL AFTER DECO FILES ARE CREATED ALL UPDATES AND CORRECTIONS MUST BE MADE IN ISIS AND DECO 28

29 FINAL FTE REPORT PRODUCT NUMBERS LIST CONTROL D FTE Audit Schedule Report FTE Class Membership Report FTE ESOL Program Roster FTE Part/Time Audit Schedule FTE Special Program Roster FTE Student Error List FTE Vocational Roster * Master Schedule Edit Report School Funding Certification Report Vocational Dual Enrollment Report * FTE Share-Time Roster * T Alpha/Grade students schedule (DECO - PF1) T Alpha/Grade student roster by course Sequence-Section T Alpha list of ESOL and ESE/ESOL students by line of funding T Alpha list of part time students schedule T Alpha list of ESE students by line of funding T Alpha/Grade student roster/error messages/membership T Alpha list of vocational program students by line of funding T Seq-Sec list of courses/teachers/schedule error messages T School Funding Certification at last day of FTE week T List of courses created for dual enrollment by Seq-Sec T Alpha list of students on share program *Secondary only 29

30 CALENDAR OF EVENTS OCTOBER FTE Survey 2 Simulation Period ISIS Update From first day of School Year Until last Friday of FTE week October 14, 2011 First Day of Attendance Eligibility Friday, September 30, 2011 FTE Week October 10 14, 2011 ISIS / DECO Correction Period October 17 26, 2011 Print School Funding Certification from DECO option B Thursday, October 27, 2011 Scan and signed and dated FTE Report to: fteoffice@dadeschools.net Friday, October 28,

31 FTE ATTENDANCE ELIGIBILITY 11-DAY WINDOW PERIOD A STUDENT IS ELIGIBLE FOR FTE (FULL-TIME EQUIVALENT) FUNDING, IF THE STUDENT IS IN ATTENDANCE AT LEAST ONE DAY DURING THE FTE SURVEY WEEK OR ONE OF THE SIX SCHEDULED DAYS PRECEDING THE FTE SURVEY WEEK 31

32 DEPARTMENT OF EDUCATION EDIT CORRECTION SYSTEM DECO INFORMATION REPORTED IN ISIS DURING THE FTE SURVEY PERIOD IS TRANSFERRED AND TRANSMITTED TO THE STATE THROUGH DECO FILES Print the School Funding Certification Report as many times as you need to balance 32

33 33 Master Schedule Edit Report

34 Master Schedule Edit Report List of courses/teachers/schedule error messages Teacher name and ID number Error messages ch Meta date 34 Line of funding Time per class

35 35 FTE STUDENT MEMBERSHIP / ERROR LIST

36 FTE STUDENT MEMBERSHIP / ERROR LIST ERROR MESSAGES 36

37 FTE STUDENT MEMBERSHIP / ERROR LIST (CONT.) 37

38 BASIC FTE-1 COMPLETE FORM FOR EACH GRADE LEVEL 1) 1 TO 5 FROM THE STUDENT MEMBERSHIP / ERROR LIST MULTIPLY TOTAL STUDENTS FUNDED BY X ) 6 TO 9 FROM THE SCHOOL FUNDING CERTIFICATION LINE OF FUNDING BY GRADE LEVEL 3) 11 TO 12 FROM SHARE / VOCATIONAL STUDENT S ROSTER REPORT 4) 12 TO 15 FROM PART-TIME STUDENT S ROSTER REPORT TOTAL BASIC FTE MUST AGREE WITH GRADE BASIC FTE ON THE SCHOOL FUNDING CERTIFICATION 38

39 VERIFICATION OF EARNED FTE FORM (PAGE 1 &2) FM-1803 Rev. (12-09) A LIST STUDENTS WITHDRAWN BUT FUNDED - ERROR MESSAGE SI-5 A B STUDENTS FUNDED X.5 B LIST STUDENTS IN MEMBERSHIP BUT NOT FUNDED ERROR MESSAGE SW-7 39 SCHOOL GRAND TOTAL MUST AGREE WITH SCHOOL FUNDING CERTIFICATION GRAND TOTAL

40 SCHOOL FUNDING CERTIFICATION PLEASE REFER TO THE FTE CALENDAR FOR THE OFFICIAL PRINTING DATE BASIC FTE MUST AGREE WITH THE TOTAL OF THE BASIC FTE-1 FORM SCAN, SIGN, DATE AND FORWARD TO TOGETHER WITH THE SIGN VERIFICATION OF EARNED FTE FORM SCHOOL FUNDING CERTIFICATION GRAND TOTAL MUST AGREE WITH THE VERIFICATION OF EARNED FTE PRINCIPAL SIGNATURE 40

41 FILE REPORT Count = FTE Survey Lines of Funding 41 Total = School Funding Certification for each FTE survey period school is in session

42 42 FTE AUDIT TRAIL

43 FTE AUDIT SCHOOL YEAR 43

44 FTE MATERIALS Final FTE Report Verification of Earned FTE Signed and dated by school principal School Funding Certification Signed and dated by school principal 44

45 ATTENDANCE Principal s Report on Attendance signed and dated Teacher s Electronic Gradebook Therapists Attendance Log of ESE Services (Speech, OT/PT, etc.) Bell Schedule 45

46 BELL SCHEDULE WEEKLY BRIEFING # 8171 INSTRUCTIONAL MINUTES PER PERIOD K-8 Centers, Middle and Senior High Schools only 46

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48 ENGLISH LANGUAGE LEARNERS (ELL) ESOL PROGRAM Home Language Survey Testing instruments Parent/Guardian Notification letter Copy of student s schedule (secondary only) Individual Student LEP Plan 48

49 SPECIAL EDUCATION (SPED) Individual Educational Plan (IEP) Informed Notice of Proposal/Refusal to Change Exceptionality Matrix of Services (Gifted students are exempt) Gifted Educational Plan (EP) General Educational Teacher s Statement Gifted Notification of Meeting Form (students 14 or older must be invited) 49

50 VOCATIONAL ON-THE-JOB TRAINING (OJT) Job Training Attendance Record (OJT attendance card) Job Search Record Log OJT Teacher s Class Roster 50

51 WHO TO CALL ATTENDANCE / GRADEBOOK (SPED) EXCEPTIONAL STUDENTS Mary Paz, Instructional Supervisor ESE / ESOL Rosalia Gallo, Instructional Supervisor (ESOL) BILINGUAL PROGRAM Betty Pereira, Executive Director Curriculum ESE PK Zoila Vega, Secretary VPK Greysel Marquez, Secretary

52 ATTENDANCE SERVICES Ms. Charlene Burks, Administrative Director Ms. Vanessa W. Byers, Executive Director (305) Area of Responsibility Primary Back-up North Regional Center Betsy Nadal-McCray Cynthia Johnson North Central Regional Center Betsy Nadal-McCray Cynthia Johnson South Central Regional Center Mariana Vega Tessie Mackey South Regional Center Mariana Vega Betsy Nadal-McCray ETO Schools Cynthia Johnson Mariana Vega Charter Schools Dulce Castro Cynthia Johnson Alternative Ed & Outreach Centers Cynthia Johnson Betsy Nadal-McCray Special Centers Cynthia Johnson Mariana Vega McKay Scholarship Program Patricia Hawkins Rosa Roman 52

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