Microsoft Word 2003 Basics

Transcription

1 Microsoft Word 2003 Basics Click on the Start button on the Task Bar and trace up to the word Programs. Find Microsoft Word (it may be in the folder labeled Microsoft Office and/or farther to the right). Click once to open Word. You should see a screen that looks like this: Title bar Menu Bar Formatting Toolbar Standard Toolbar Insertion Point (cursor) Using Text To enter text - just type. The insertion point signifies where the text will begin. To delete text - move the insertion point to the right and then use the backspace key or Move the insertion point to the left and then use the delete key or Highlight the text and press backspace or delete To move the insertion point - click the mouse where you want it or use the arrow keys on the keyboard. To change the format of the text (font, size, style, justification, spacing) - highlight the text and then click the appropriate button on the formatting toolbar or from the Format menu choose Font. To highlight text - click the mouse and drag across the text Shortcuts One word - double click on that word One line - click just to the left of the text in the margin (your cursor will become an arrow) One paragraph click in front of the paragraph Entire document - from the Edit Menu choose Select All or press Ctrl-A Trumbull County Educational Service Center 09/30/05 Page 1

2 Using Clip Art To insert Microsoft Clip Art - from the Insert Menu choose Picture then Clip Art Clip Art 1. To insert a graphic from the Microsoft Clip Art Gallery choose a layout with a clip art placeholder. 2. OR from the Insert Menu choose Picture then Clip Art. 3. In the search text box type a word description of the graphic. 4. If you want just Motion Clips or Sound select the appropriate Media Type. 5. Click Search. 6. Click on the graphic you want and it will appear on your screen. 7. To resize the clip art use the handles. Using Clip Art: To move it - click in the center and drag. You will have a 4 headed arrow. To resize it - click on a handle and drag. You will have a 2 headed arrow. To wrap the text around it - from the Draw toolbar choose Text Wrapping and then go to how you want it to wrap. (through). Or right click on the graphic and select Format Picture and then Layout. Trumbull County Educational Service Center 09/30/05 Page 2

3 To insert other pictures To insert other pictures that you have saved on disk (hard drive or floppy) from the Insert menu choose Picture and then From File. Locate the picture file to insert. Using Clips On-line Note: This feature only works in Office 2000 and above -- not in earlier versions. You must also have Internet Explorer as your default browser. To access the online clips: 1. From the Insert Menu select Picture and then from clipart. 2. When the clipart dialog box appears click on the ClipArt on Office Online. 1. Click in the search box in the upper right corner. Type a keyword and select the green arrow. 2. Click in the box below the graphic to select it. Choose as many as you like. 3. Click on download items. 4. On the next screen click on Accept to agree to the licensing terms. Trumbull County Educational Service Center 09/30/05 Page 3

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5 Select the version of Office that you are using. 6. Click Download Now. 7. Click Open in the next box to download it to your Clip Gallery. 8. Close the clipart window that appears. 9. To add the clipart to your project go to Insert and select Clipart. 10. Click on downloaded clips and you should see your graphics. Trumbull County Educational Service Center 09/30/05 Page 5

6 THE FILE MENU To change Margins or Orientation from the File Menu choose Page Setup. Margins Tab Allows you to change the margins Page Size Allows you to choose Portrait or Landscape orientation To save your document - click the Save button on the Standard Toolbar or choose Save from the File Menu. You should see a screen like this: New Folder Give your file a descriptive name If you will be saving to the hard drive in the folder titled My Documents just click Save now. Trumbull County Educational Service Center 09/30/05 Page 6

7 If you want to make your own folder to save into on the hard drive click the New Folder button. Name your new folder. Double click that folder so that it appears in the Save In box. If you want to save to a floppy disk - pull down the arrow on the Save In box and choose 3.5" Floppy Disk Trumbull County Educational Service Center 09/30/05 Page 7

8 To Preview your document - Click Print Preview from the Standard toolbar or from the File Menu. If everything looks ok click Print right here. To return to your document click Close. Trumbull County Educational Service Center 09/30/05 Page 8

9 To Print your document Choose Print from the Toolbar or from the File Menu. (If you choose Print from the Toolbar it will print immediately to whatever Printer you computer defaults to. If you choose Print from the File Menu you will see a Print dialog box. Click here to change to a different printer on your network. You can also specify the number of copies or specific pages to be printed. Permissions: You can restrict access to a document. In order to use this feature you must have the Windows Rights Management client installed. THE EDIT MENU Cut, Copy & Paste: These are in the Edit menu and also on the Tool Bar. Select All: This is a shortcut to select everything in your document. Find & Replace: Use this to find text and replace it with other text throughout the document. THE VIEW MENU Normal view: This is the default view and does not show margins & you may not see all your graphics. Web layout: Use this when creating WebPages Trumbull County Educational Service Center 09/30/05 Page 9

10 Print layout: This shows margins and how it will appear when printed. Toolbars let you select which toolbars you would like to appear in Microsoft Word. Document Map: The Document Map is a separate pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars.) that displays a list of headings in the document. Use the Document Map to quickly navigate through the document and keep track of your location in it. Thumbnails: Miniature views of your pages. Header & Footer: The data you type here appears on all pages of your document. Inserts the page number. Inserts the current date. Moves between header and footer. Exits the header and footer dialog box. Zoom: Move between the percentages at which you can see your screen. THE FORMAT MENU Paragraph: Change alignment, indentation, and line spacing. Bullets & Numbering can be customized here. There are a variety of numbering formats for outlining and styles of bullets that can be selected. Trumbull County Educational Service Center 09/30/05 Page 10

11 To create a border choose Borders and Shading from the Format menu. If you are bordering a block of text make sure you highlight the text first. If you want the border to be around the page make sure you click on the Page Border tab. Page Borders can also contain art and horizontal lines. Trumbull County Educational Service Center 09/30/05 Page 11

12 Tabs In the Tab stop position you must type the position on the ruler where you would like the tab to appear. Then select the alignment and choose whether you want a leader to appear. If you are not satisfied with your tab selections you may also go here and clear the tabs and then reset Example of a dot leader Test...dot leader Test 2...another Test 3... Still more tabs Backgrounds are choices you can make to decorate the background of your document. This only changes it on the screen and do not print out. These are helpful when using word for web page design. There are solid colors, textures, and gradients. Themes select and background and pre-set related styles for headings, body text and bullets. Again the backgrounds do not print but the text and bullet styles do print. Trumbull County Educational Service Center 09/30/05 Page 12

13 THE TOOLS MENU THE TABLE MENU A table is made up of rows and columns of cells that you can fill with text and graphics. Tables are often used to organize and present information, but they have a variety of other uses as well. You can use tables to align numbers in columns, and then sort and perform calculations on them. You can also use tables to create interesting page layouts and arrange text and graphics. Quickly create a simple table 1. From the Table menu click Insert Table. 2. Select the number of rows and columns you need. Fixed Column width creates even width columns that remain that width when you type. In AutoFit to contents the column widths are created as you type. In AutoFit to window the table created fills the width of your document. Trumbull County Educational Service Center 09/30/05 Page 13

14 AutoFormat allows you to select a pre-made table in a variety of styles. Table Hints Change the width of the columns or height of rows by moving the cursor over the column dividing line and when it turns into an arrow drag it to change it. Once you click in the table you can then select, insert, or delete any part of it by going to table in the menu and making that selection. Show Gridlines places a faint grid on your screen that does not print. Table properties will let you make a variety of changes: Table Alignment lets you select where the table itself will appear on the page. Borders and shading allows you to select shading options for your table and remove the grid from appearing when printed. Row and column both allow you to select exact sizes for those elements. Cell permits alignment of data within that cell ( center, left, etc.) Trumbull County Educational Service Center 09/30/05 Page 14