Procurement Quality Requirements

Transcription

1 1 1 Replaces Form PQR Rev. B General Requirements The following General requirements apply to all purchase orders: Quality Management System- The supplier shall maintain a quality system which provides the necessary processes and controls to insure that compliance to all purchase order requirements are met. Possession of an AS9100 / AS9120 / ISO 9001 third party certification, or satisfactory completion of the Reinhold Supplier Survey Form F-7.4.1SS is acceptable demonstration of compliance to this system requirement. The supplier shall meet the applicable level of Quality System requirements as shown below: a. AS91XX series and/or ISO 9001 (latest revision) compliant system. b. Mil I 45208, Mil STD compliant system (or equivalent). c. A commercial QA program that shall provide as a minimum: Verification that the supplied item was manufactured and inspected in accordance with purchase order requirements. A calibration system to assure the accuracy of measuring equipment used for product acceptance. Detection of nonconforming material. Such material shall be identified, and segregated. Distributors shall flow down to their supply chain the applicable requirements including customer requirements (ref AS9120 para 7.4.2f). The distributor/organization shall maintain product identification and complete traceability from receipt; during splitting, storage, and packaging until delivery (including subcontracted handling or packaging). Complete traceability includes documenting and delivering to Reinhold all material acquisitions through the distribution chain, from the distributor order to the raw material mil certification. FAA requirements will be identified by the supplier s organization, applicable inspection and testing will be performed in accordance with purchase order requirements. o o All nonmetallic materials must conform to flammability requirements in accordance with 14 CFR Part The supplier shall provide a certification showing acceptance for flammability, smoke and toxicity as required. The use of alternate materials requires Reinhold authorization. Responsibility for Conformance- The supplier is responsible for furnishing material / service which conform to the requirements of the purchase order. Surveillance, inspections, and tests performed by Reinhold, the customer, or the government does not relieve the supplier of this responsibility. Documentation- The supplier must submit legible /reproducible certifications, test data, reports, NDT technique card references, and/or documentation shown in the purchase order. Computer generated documents must include an actual or facsimile signature, or must have on file a letter signed by the corporate or company officer. The letter must state the company is using a computerized system, the typed name on the document is an authorized employee, and the contractor is liable for the information it contains. Repairs of damaged or defective items require written approval from Reinhold after formal MRB submittal. You must have written approval from Reinhold prior to being started. Form F QC Rev NC

2 2 Changes to the supplier s or sub-tier supplier s name, address, tooling, equipment, facilities, materials or processes require advance notification to Reinhold. Designs, processes, materials, and/or procedures originally approved or qualified by Reinhold or our customers require written approval before the start of the production cycle in which the changes would take place. Access to Facilities- Reinhold, our customers and regulatory authorities reserve the right to enter all facilities involved for observation, inspections, and tests. Notify the Reinhold Buyer immediately of changes to facility location. Customer verification shall not be used by the supplier as evidence of effective control of quality by the supplier and shall not absolve the organization of the responsibility to provide acceptable product, nor shall it preclude subsequent rejection by the customer. Measuring Equipment- Gages, measuring and testing devices must be available for use by Reinhold personnel and/or Reinhold customers. Supplier personnel must be made available for the operation of supplier gage, measuring, and testing devices. Sub-Tier Control- - Supplier is responsible for flowing down all applicable quality requirements contained in Reinhold s purchase order to any sub-tier suppliers. The supplier must verify that product from their sub-tier supply chain conforms to purchase order requirements, and notify Reinhold prior to changing sub-tier sources. Materials, records and components forming the items prescribed in the purchase order shall be traceable from the supplier s shipper to the supplier s purchase orders. Production Interruptions- Notify the Reinhold buyer immediately of any interruptions to production lasting ninety (90) days or more. Nonconformance Report- Nonconforming parts or material requires Reinhold s written approval before shipment. Record any deviations from drawings, specifications, or other requirements, on Reinhold s Non Conformance Report (NCR). Submit the NCR to the Reinhold buyer. A copy of the approved NCR form must accompany each affected shipment and be attached to each part/container. The supplier will contact the Reinhold buyer for NCR forms. Latent Defects (Escapes) - Notify the buyer of any latent defects for products that were shipped prior to the discovery of the defects. Notification is by use of a cover letter including product description, shipper number, part number/revision, quantity, serial/lot number, and a corrective action statement. Supplier Corrective/Preventive Action Request- Reinhold may request a corrective action when a quality problem exists. Supplier Corrective/Preventive Action Requests (SCPARs) require complete and timely responses. Record Retention- Maintain all documents associated with this purchase order for a minimum of Ten (10) years from the close of the purchase order or as required by the purchase order. FOD- The supplier shall ship the product free of any foreign object debris (F.O.D.). Documentation Package- must be submitted to Reinhold and be available for review at the point of receipt. The documentation package shall include applicable material certs, test reports, dimensional data, etc. Provide processing and finishing certifications. Examples are surface treatments, coatings, heat treatment, plating, anodizing etc. Material received without applicable documentation will not be processed through receiving and may be returned. Form F QC Rev NC

3 3 Test Reports- A report per referenced or applicable requirements in any of the following categories: Chemical, physical, mechanical, and/or functional test reports as specified by engineering note. o For all test Reports: A legible/ reproducible test report will accompany each shipment. Each test report will identify the specification and revision as stated on the Reinhold purchase order. Include material lot numbers, heat numbers, melt numbers, and grades when they apply. Each test report must identify the serial numbers of serialized parts. Test reports must be dated and signed or stamped by the seller's representative (state title). Reinhold prohibits transcribing of the original supplier s test report to another form. Distributors shall submit legible/ reproducible manufacturer's test reports. Shelf Life and Storage Requirements- Shelf life and storage requirements set by specification require a shelf life statement. The statement will contain the Date of Manufacture (DOM), Date of Shipment (DOS), and/or Date of Test (DOT) as applicable. Include the Reinhold purchase order number, material lot or batch number, and the storage requirements. Do not ship supplies having less than 75% shelf life remaining without the written approval. First Article Inspection- Reinhold requires acceptance of the first article before production begins. Subsequent shipment prior to acceptance requires Reinhold authorization. Label the first article part with the purchase order number, part number, and part name. o Complete a First Article Inspection Report with bubbled print in the AS9102 format listing each inspected characteristic and the actual results. The supplier will maintain the report at their facility and keep it up- to-date (delta FAI's). A copy of the FAI report must be sent with the first shipment, and whenever a new delta FAI has been performed Dimensional Inspection Reports- Provide a 100% dimensional inspection report of actual dimensions, attributes, and applicable drawing notes. The report shall include a statement that all drawing requirements are acceptable. Document the results on your standard inspection report form, or request an Inspection Report form from the buyer. The report will include as a minimum the part name, drawing number & revision, serial number, and the Reinhold purchase order number. Document the minimum to maximum range of the actual dimensions for all parts inspected. o If specified by purchase order note: Record only those dimensions having a tolerance of ±0.030 or less, and any attributes and applicable drawing notes or provide a dimensional inspection report of selected characteristics as referenced on the purchase order Certificate of Conformance- An original Certificate of Conformance must accompany each shipment. The Certificate of Conformance must contain the purchase order number, a certification statement, a listing of specifications, drawings, technique cards, etc. with revisions levels as called out on the purchase order, and the name of the seller's representative. If required by purchase order note, complete a Reinhold Supplied SUPPLIER CERTIFICATION SUMMARY SHEET. Form F QC Rev NC

4 4 Traceability of Materials-Seller will provide copies of the raw material certs for the materials used in the products produced for Reinhold. Seller shall maintain traceability data, on file, for all parts or materials supplied, which identifies the parts/materials to the seller s point of origin. Materials used must be traceable to the manufacturer s records of acceptance and parts fabricated must be identifiable to the lot of material used. Unique identification will be assigned to articles and traceable throughout the associated documentation when serialization is required. o Reinhold supplied Material-All parts or materials furnished by Reinhold will maintain the "as furnished" identification. Do not substitute materials without written authorization from Reinhold. All documents for the parts or materials will show the "as furnished" identification. Control of Special Processes- Examples of special processes are casting, forging, heat treating, welding, plating, surface finishing, coating, treating, and testing (NDT, chemical, physical, etc.). The seller or seller s sub-tier must be approved to perform special processes per the prime contractor, Reinhold, or third party certification body referenced on the Reinhold purchase order (i.e. Nadcap). Provide Process Certifications with each shipment. Certifications will list the special processes performed and the applicable specifications/ drawings/technique cards with revisions. Include the class, type, and grade of the material, and the serial numbers of serialized parts. Certifications will be dated and signed or stamped by an authorized supplier representative (state title). Special Process Techniques- Procedures and applicable technique cards for the special process shown on the purchase order require written approval by Reinhold or Reinhold s customer before the start of work. Procedures will address as a minimum process conditions (temperatures, pressures, times, etc.), tools, and Quality Assurance (calibration, inspection, and test) provisions. Use of Customer Qualified Product List. - The supplier must be listed on the applicable QPL. Raw materials used must be obtained from suppliers listed on the applicable approved source list. Specialty Metals- Any specialty metals incorporated in the Purchase Order must be melted in the United States; it's possessions, Puerto Rico, or qualifying countries per DFAR (Counties listed on DFARS ). Supplier must comply and retain records that parts are in compliance with the above. Counterfeit Parts- The supplier shall establish and maintain a Counterfeit Parts and Material Prevention Control Plan using AS-5553 and/or AS6174 to ensure that that Counterfeit parts are not delivered to Reinhold Industries. The purpose of the supplier s plan shall be to develop a robust process to prevent the delivery of counterfeit commodities and control commodities identified as counterfeit. A copy of Reinhold s RSP 7.4 CCP (counterfeit parts) shall be forwarded to all suppliers providing RI with commodities / parts purchased from other parties. Form F QC Rev NC

5 5 Environmental Conditions for Shipments- Material shall be transported so that the maximum temperature during shipment is no more than the required material shipping temperature. This shall be corroborated by a calibrated temperature recorder that may be attached to the outside or inside of one of the boxes of the shipment, placed in such a manner to be conveniently located upon receipt. Either a chart or a disposable recorder will be left at Reinhold with the shipment as objective evidence that the temperature requirement was met during shipment. The chart shall show the date and time started and a record of temperature. The Reinhold purchase order number and material lot numbers will be added to the chart upon arrival at Reinhold. The following (PQRs) apply as specified in the purchase order: 1. Statistical process control (SPC) as per blueprint noted characteristics or PO text. If the characteristics or information is not identified, please contact Reinhold Industries quality engineering for instructions. a. A process capability index or Cpk must be determined for all specified characteristics. 2. Source Inspection- Notify the Reinhold buyer of hidden dimensions and dimensions difficult to inspect at final inspection. These dimensions require "in-process" inspection. a. Material requires Reinhold source inspection before shipment. Notify the Reinhold buyer forty eight (48) hours in advance of the required inspections(s). b. Prime Contractor - All supplies are subject to source inspection by Reinhold s customer. Notify the Reinhold buyer forty-eight (48) hours in advance of the required inspections. 3. Source Inspection- Governmenta. The government reserves the right of surveillance inspection for any or all of the requirements of this purchase order. b. Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the government representative who normally services your plant so that appropriate planning for government inspection can be accomplished. c. On receipt of this order, promptly furnish a copy to the government representative who normally services your plant, or if none, to the nearest Army, Navy, Air Force, or Defense Logistics Agency inspection office. In the event the representative or office cannot be located, our purchasing agent should be notified immediately.the government has imposed mandatory inspection requirements on this purchase order and a letter of delegation will be sent to the government representative who normally services your plant Form F QC Rev NC