EDI Implementation Guidelines. Inventory Report Message. Edifact Subset: EANCOM Release version: EANCOM syntax version 3, 2002 release

Transcription

1 Inventory Report Message Edifact Subset: EANCOM Release version: EANCOM syntax version 3, 2002 release Message Type: INVRPT REFERENCE DIRECTORY: D.01B EANCOM SUBSET VERSION: 006 Document Version 1.3 INVRPT 1.3 Page 1 of

2 History of Change Version Date Subject Content / Trigger of Responsible Person Change draft Initial version n. a. A. Kürzinger Review of initial version Update according to new requirements (reason code in INV segment is mandatory at inventory movements) Change request EAN code is mandatory in LIN segment for INVRPT from TPD; list of defined inventory movement reason codes is included Inventory report date must not be a date in the future Update of inventory adjustment reason codes in segment INV Update of inventory adjustment reason codes in segment INV and explicit mapping to data element 4501 Feedback from integration test New reason code list from MC project team New reason code list from MC project team A. Kürzinger A. Kürzinger J. Bohl A. Kürzinger A. Kürzinger INVRPT 1.3 Page 2 of

3 Table of content Preamble... 4 EDI Standard... 4 Business Process Overview... 4 Implementation... 4 Sample Contact INVRPT 1.3 Page 3 of

4 Preamble This document describes the use of inventory report message in context of Media-Saturn Multichannel- Project. EDI Standard Media-Saturn supports the EDIFACT subset EANCOM syntax version 3, 2002 release. For further details see: This implementation guideline is based on this standard. Business Process Overview An abstract overview of underlying business processes/flow of EDI messages is part of common EDI guide. For further details see following chapters in document MS_EDI_Implementation_Guide.pdf : Fulfillment Order Process Replenishment Order Process Product Master Data Availability and Inventory Adjustment Implementation indicators used in this implementation guide: REQUIRED R Indicates that the entity is required and must be sent. ADVISED A Indicates that the entity is advised or recommended. DEPENDENT D Indicates that the entity must be sent in certain conditions, as defined by the relevant explanatory note. OPTIONAL O Indicates that the entity is optional and may be sent at the discretion of the user. NOT USED N Indicates that the entity is not used and should be omitted. MANDATORY M Indicates that the entity is mandatory and must be sent. CONDITIONAL C Indicates that the entity is conditional and must not be sent. The status information in segment groups and segments in this document is defined by Media-Saturn and might differ from EANCOM status. INVRPT 1.3 Page 4 of

5 Level UNA C 1 No. Service string advice To define the characters selected for use as delimeters and indicators in the rest of the interchange that follows. UNA1 Component data element separator M an1 M Used as a separator between component data elements contained within a composite data element (default value: ":") UNA2 Data element separator M an1 M Used to separate two simple or composite data elements (default value: "+" ) UNA3 Decimal notation M an1 M Used to indicate the character used for decimal notation (default value:"." ) UNA4 Release character M an1 M Used to restore any service character to its original specification (value: "?" ). UNA5 Reserved for future use M an1 M (default value: space ) UNA6 terminator M an1 M Used to indicate the end of segment data (default value: " ' ") UNA:+.? ' This segment is used to inform the receiver of the interchange that a set of service string characters which are different to the default characters are being used. When using the default set of service characters, the UNA segment need not be sent. If it is sent, it must immediately precede the UNB segment and contain the four service string characters (positions UNA1, UNA2, UNA4 and UNA6) selected by the interchange sender. Regardless of whether or not all of the service string characters are being changed every data element within this segment must be filled, (i.e., if some default values are being used with user defined ones, both the default and user defined values must be specified). When expressing the service string characters in the UNA segment, it is not necessary to include any element separators. The use of the UNA segment is required when using a character set other than level A. INVRPT 1.3 Page 5 of

6 Level UNB M 1 No. Interchange header To start, identify and specify an interchange S001 Syntax Identifier M M 0001 Syntax identifier M a4 M UNOC = UN/ECE level C 0002 Syntax version number M n1 M 3 = Syntax version number 3 S002 Interchange Sender M M 0004 Sender identification M an..35 M GLN (n13) 0007 Partner Identification R an..4 M 14 = EAN International code qualifier 0008 Address for reverse routing O an..14 N S003 Interchange recipient M M 0010 Recipient identification M an..35 M GLN (n13) 0007 Partner Identification code qualifier R an..4 M 14 = EAN International 0014 Routing address O an..14 C S004 Date / Time of Preparation M M 0017 Date M n6 M YYMMDD 0019 Time M n4 M HHMM 0020 Interchange control reference M an..14 M Unique reference identifying the interchange. Created by the interchange sender. S005 Recipient s O C reference/password 0022 Recipient s M an..14 M reference/password 0025 Recipient s reference/password qualifier O an2 C 0026 Application reference O an..14 M INVRPT or STOCKADJ 0029 Processing priority code O n1 C A = Highest priority 0031 Acknowledgement O n1 C 1 = Requested request 0032 Communications O an..35 C EANCOM agreement identification 0035 Test indicator O n1 C 1 = Interchange is a test UNB+UNOC: : : : INVRPT' Data element 0026: This data element is used to identify the application, on the interchange recipient s system, to which the interchange is directed. This data element may only be used if the interchange contains only one type of message, (e.g. only invoices). The reference used in this data element is assigned by the interchange sender. At Media-Saturn this information is used as an identifier to map into different in-house application message formats. For EDI message INVRPT within this guidelines there are 2 different application references possible: - from Third Party Supplier: INVRPT - from Distribution Center: STOCKADJ INVRPT 1.3 Page 6 of

7 Level 0 UNH M 1 No. 1 Message header To head, identify and specify a message Message reference M an..14 M number S009 Message identifier M M 0065 Message type M an..6 M INVRPT = Inventory report message 0052 Message version M an..3 M D = Draft version/un/edifact Directory number 0054 Message release M an..3 M 01B = Release 2001 B number 0051 Controlling agency M an..2 M UN = UN/CEFACT 0057 Association assigned code R an..35 M EAN006 = EAN version control number (EAN Code) UNH+ME INVRPT:D:01B:UN:EAN006' Group/ Level 0 BGM M 1 No. 2 Beginning of message To indicate the type and function of a message and to transmit the identifying number. C002 Document/message R M name 1001 Document name code R an..3 M 35 = Inventory report 78 = Inventory movement advice Code value 35 is used to report on the actual inventory held at the time the report is produced. Code value 78 is used to identify movements to and from inventory during the validity period defined. C106 Document/message identification R M 1004 Document identifier R an..35 M Inventory Report number assigned by the document sender Message function code R an..3 M 9 = Original 4343 Response type code N an..3 N BGM+35+INVR ' INVRPT 1.3 Page 7 of

8 Level 1 DTM M 10 No. 3 Date/time/period To specify date, and/or time, or period. C507 Date/time/period M M 2005 Date or time or period M an..3 M 137 = Document/message date/time function code qualifier 2380 Date or time or period R an..35 M Document date value value 2379 Date or time or period R an..3 M 102 = CCYYMMDD format code DTM+137: :102' Group/ Level 1 DTM M 10 No. 4 Date/time/period To specify date, and/or time, or period. C507 Date/time/period M M 2005 Date or time or period M an..3 M 366 = Inventory report date function code qualifier 2380 Date or time or period R an..35 M Document date value value 2379 Date or time or period format code R an..3 M 102 = CCYYMMDD 204 = CCYYMMDDHHMMSS DTM+366: :204 Data element 2380 (inventory report date) must not be a date in the future. INVRPT 1.3 Page 8 of

9 SG1 M 10 Level 1 RFF M 1 No. 5 Reference To specify a reference. C506 Reference M M 1153 Reference code qualifier M an..3 M ZZZ = Mutually defined reference number 1154 Reference identifier R an..70 M Media Saturn Subsidiary (iso country code), e.g. DE, AT, NL RFF+ZZZ:DE' Goods management systems at Media-Saturn differ between different subsidiaries (e.g. DE, AT, NL ). Incoming and Outgoing data have to be routed according to this qualifier. Group/ SG2 M 20 Level 1 NAD M 1 No. 6 Name and address To specify the name/address and their related function, either by C082 only and/or unstructured by C058 or structured by C080 thru Party function code M an..3 M GY = Inventory reporting party qualifier C082 Party identification A A details 3039 Party identifier M an..35 M GLN ( n13) 1131 Code list identification N an..17 N code 3055 Code list responsible agency code R an..3 M 9 = EAN (International Article Numbering association) NAD+GY ::9' INVRPT 1.3 Page 9 of

10 SG3 C 99 Level 2 RFF C 1 No. 7 Reference To specify a reference. C506 Reference M M 1153 Reference code qualifier M an..3 M VA = VAT registration number 1154 Reference identifier R an..70 M RFF+VA:544211' Group/ SG2 M 20 Level 1 NAD M 1 No. 8 Name and address To specify the name/address and their related function, either by C082 only and/or unstructured by C058 or structured by C080 thru Party function code M an..3 M CO = Corporate office qualifier C082 Party identification A A details 3039 Party identifier M an..35 M GLN ( n13) = Media Saturn 1131 Code list identification N an..17 N code 3055 Code list responsible agency code R an..3 M 9 = EAN (International Article Numbering association) NAD+CO ::9' This is GLN of Media-Saturn e-commerce company of subsidiary. INVRPT 1.3 Page 10 of

11 SG3 C 99 Level 2 RFF C 1 No. 9 Reference To specify a reference. C506 Reference M M 1153 Reference code qualifier M an..3 M VA = VAT registration number 1154 Reference identifier R an..70 M RFF+VA:544211' Group/ SG9 M Level 1 LIN M 1 No. 10 Line item To indicate a line item and configuration Line item identifier R an..6 M 1229 Action request/notification description code N an..3 N C212 Item number identification D D EAN code is mandatory in INVRPT from Third Party Distributor Item identifier R an..35 M EAN code 7143 Item type identification code R an..3 M SRV = EAN.UCC Global Trade Item Number LIN :SRV' LIN+1 At least 1 product identifier has to be delivered in LIN or PIA segment (see also additional product identification in PIA segment). Data element 7140 (EAN code) is mandatory if an inventory report is sent by Third Party Distributor (see also qualifier 35 = Inventory report in data element 1001 in segment BGM.) INVRPT 1.3 Page 11 of

12 SG9 M Level 2 PIA D 10 No. 11 Additional product id To specify additional or substitutional item identification codes Product identifier code M an..3 M 1 = Additional identification qualifier C212 Item number M M identification 7140 Item identifier R an..35 M Media Saturn product number 7143 Item type identification R an..3 M IN = Buyer s item number code 1131 Code list identification code O an..17 N PIA :IN This segment will be mandatory if an inventory movement is reported by Distribution Center (see qualifier 78 Inventory movement advice in data element 1001 in segment BGM.) Group/ SG9 M Level 2 PIA C 10 No. 12 Additional product id To specify additional or substitutional item identification codes Product identifier code M an..3 M 1 = Additional identification qualifier C212 Item number M M identification 7140 Item identifier R an..35 M Supplier product number 7143 Item type identification R an..3 M SA = Supplier s article number code 1131 Code list identification code O an..17 N PIA :SA INVRPT 1.3 Page 12 of

13 SG11 M 9999 Level 2 INV M 1 No. 13 Inventory management related details To provide the different information related to the inventory management functions and needed to process properly the inventory movements and the inventory balances Inventory movement direction code D an..3 D 1 = Movement out of inventory 2 = Movement into inventory 7491 Inventory type code O an..3 N 4499 Inventory movement C an..3 D Reason code in case of inventory adjustment reason code 4503 Inventory balance method code D an..3 D 1 = Book-keeping inventory balance 2 = Formal inventory balance INV+2++15' INV++++1' Use either data element 4501 (code value 1 and 2) for movements or data element 4503 (code value 1 and 2) for snapshot. Data element 4499 (Inventory movement reason code) is mandatory at reporting of inventory movements by Distribution Center. List of defined reason codes and mapping to inventory movement direction code (data element 4501): Code Description From To Interface Change to Physical Stock Change to Available Stock INV-Data Damaged goods Available Unavailable Yes No Decrease 1 3 Disposal damaged goods Unavailable Out Yes Decrease No 1 FSP 4 Disposal Insurance loss Unavailable Out Yes Decrease No 1 6 Damaged goods MGL - Out Unavailable Out Yes Decrease No 1 7 Damaged goods MGL < 80 Unavailable Out Yes Decrease No 1 Euro/ rejected 8 Damaged goods back into available stock Unavailable Available Yes No Increase 2 14 Stock Decrease Available Out Yes Decrease Decrease 1 15 Stock Increase Out Available Yes Increase Increase 2 18 Stock Decrease due to stock Available Out Yes Decrease Decrease 1 count 19 Stock Increase due to stock count Out Available Yes Increase Increase 2 20 Customer return back into Unavailable Available Yes No Increase 2 available stock 21 Disposal damaged goods Supplier Unavailable Out Yes Decrease No 1 24 Receipt of customer return (FSP) Out Unavailable Yes Increase No 2 30 Disposal damaged goods Unavailable Out Yes Decrease No 1 customer return (FSP) 32 Sale of B-products (FSP) Unavailable Out Yes Decrease No 1 35 RTV stock moved into Available Unavailable Yes No Decrease 1 unavailable stock in FSP system out of available stock 37 RTV was shipped to supplier out of available stock Available Out Yes Decrease Decrease 1 39 Damaged Goods ZES - Out Unavailable Out Yes Decrease No 1 INVRPT 1.3 Page 13 of

14 SG11 M 9999 Level 3 QTY M 1 No. 14 Quantity To specify a pertinent quantity. C186 Quantity details M M 6063 Quantity type code qualifier M an..3 M 145 = Actual stock 156 = Inventory movement quantity 6060 Quantity M an..35 M 6411 Measurement unit code D an..3 C PCE = Piece (EAN Code) QTY+145:148:PCE' QTY+156:5:PCE' In case of inventory movement report (code 156 in data element 6063) quantity in data element 6060 must not be negative (< 0). See also INV segment, data element 4501 (Inventory movement direction code) Group/ Level 0 UNT M 1 No. 15 Message trailer To end and check the completeness of a message 0074 Number of segments in the message 0062 Message reference number UNT+36+ME000001' M n..6 M M an..14 M The message reference number detailed here is equal the one specified in the UNH segment. INVRPT 1.3 Page 14 of

15 Level UNZ M 1 No. Interchange trailer To end and check the completeness of an interchange Interchange control count 0020 Interchange control reference M n..6 M Number of messages or functional groups within an interchange. M an..14 M Identical to DE 0020 in UNB segment. UNZ ' This segment is used to provide the trailer of an interchange. Data element 0036: If functional groups are used, this is the number of functional groups within the interchange. If functional groups are not used, this is the number of messages within the interchange. INVRPT 1.3 Page 15 of

16 Sample UNA:+.? ' UNB+UNOC: : : : INVRPT' UNH+ME INVRPT:D:01B:UN:EAN006' BGM+35+INVR ' DTM+137: :102' DTM+366: :204 RFF+ZZZ:DE' NAD+GY ::9' RFF+VA:544211' NAD+CO ::9' RFF+VA:544211' LIN :SRV' PIA :IN PIA :SA INV++++1' QTY+145:148:PCE' UNT+15+ME000001' UNZ ' UNA:+.? ' UNB+UNOC: : : : STOCKADJ UNH+1+INVRPT:D:01B:UN:EAN006' BGM ' DTM+137: :102' DTM+366: :204' RFF+ZZZ:NL' NAD+GY ::9' NAD+CO ::9' LIN+1' PIA :IN' INV+2++15' QTY+156:2' UNT+14+1' UNZ+1+3' INVRPT 1.3 Page 16 of

17 Contact Media-Saturn IT Services GmbH EDI Team Wankelstrasse 5 D Ingolstadt edi-team@media-saturn.com INVRPT 1.3 Page 17 of