ORLANDO January 18, 2015

Transcription

1 ORLANDO January 18, 2015 The Movement Memo: A few notes to guide your through your COLOR-filled day DEAR COLOR CHASERS, We hope you re ready to get in Motion! Whether you re planning to walk, run, or just party, we want you to have a COLORFUL blast of movement and fun. We want to thank you for joining us at our Orlando Color in Motion 5K on Sunday, January 18, We put together this memo to help you through race day so you can enjoy a safe and incredibly colorful experience. Please take a moment to go through this information and us at information@colorinmotion5k. com if you have any additional questions. Thank you! The Color In Motion 5K Team

2 Packet Pick-up Packet Pickup The Community Room at Oviedo Mall 1700 Oviedo Mall Blvd. Oviedo, FL Saturday, January 17, :00 am- 7:00pm Who? You, of course! And all your friends why would you let them miss out on all the fun?! If you are picking up packets for team members/friends, you need to bring their ticket and a completed packet pick up waiver for each person. You can find one of those at the end of this document. Spectators Get your family and friends intimately involved in the action on Race Day by having them volunteer at one of the color pits. Volunteer color throwers are in the perfect spot to get that race day photo and to throw color on the runners! Bring your family/friends on race day and have them come to the Volunteer tent. What? An incredibly awesome packet with all kinds of cool stuff, your WHITE participant shirt (don t worry, you ll get it nice and colorful on race day), your race number, your race wristband, a most colorfully important your very own packet of Color Dust to bring to the race (be sure to save it for the color bash at the finish line! You can always buy more if you need it.) All this, along with other race information and promotional items, and you ll be ready to get fit and colored on Sunday. When & Where? Saturday, January 17th The Oviedo Mall s Community Room will accommodate all runners. We recommend and encourage all runners to pick up their packets on Saturday. If you re unable to pick up your packet on Saturday you can still pick up your packet on Sunday, but you may have to wait in line. You will want to arrive at The Oviedo Mall no later than 8:00 a.m. on Sunday if you choose to pick up your packet on race day. How? We like to keep things simple follow the signs and bring this stuff: - Photo ID - Bring some extra cash to purchase some Color In Movement Gear to beat the crowd at the race. - If you re picking up the packet for your friend, be sure you have their printed ticket with you or a packet pick up waiver. - Need to reprint your ticket? You can print a new one by clicking HERE ( Why? Because you re awesome and you don t want to miss out on all the fun! You ll be ready to move on race day after hitting the packet pickup. Page 2

3 Race Day Oviedo Mall Blvd, Oviedo, FL What happens on race day? Pretty much the colorfullest day of movement you ve ever had in your life! We encourage all runners to stay to the left and walkers stay to the right. Please stay to the right of any cones that will be along the course. Please be courteous to your fellow participants. Get out and move and be healthy all while supporting the Epilepsy Association of Central Florida. Thanks for your support! Schedule for the day: Please plan on arriving at The Oviedo Mall early to Party! Here s the schedule for race morning: 8:00 a.m. Color Chasers can begin to arrive 9:00 a.m. The race will begin* 9:05 a.m. Second wave of runners starts* 9:30 a.m. The last wave of runners start* 10:00 a.m. Color Bash 11:00 a.m. Finish Time *You are not assigned to a specific wave. What should I bring on Race day? Color Chaser participant shirt Color Dust packet for the finish line Clean up stuff Cash/credit card Towel/clean-up rag Bandanna Sunglasses Camera/cell phone Change of clothes Clean shirt Clean socks Clean shoes Remember your cash and credit card. We ll have all kinds of awesome swag, and extra Color Dust packets for sale! If you wish to start early, please arrive early for the first wave of runners. Bring your friends! Still have some friends that haven t signed up yet? Share the promo code MEMO with them and they can save $5 off their ticket! Page 3

4 Race Day Oviedo Mall Blvd, Oviedo, FL Weather Lightning, heavy rain or high winds are a couple examples of weather conditions which may result in cancellation or delay of the event. Please come prepared for weather. RACE DAY DISCLAIMER: If the race is cancelled due to weather conditions and/or an act of God or a participant is not able to participate the day of the event we regret there will be NO REFUNDS. Stay updated by watching the race page and our Facebook page. Directions Orlando is going to be home to hundreds of acres of colorful fun! Join the fun at the Oviedo Mall. Enter on the southwest corner of the mall near Dillard s and Regal Cinemas. For directions, visit Google Maps or Map Quest and type in the below address: The Oviedo Mall 1700 Oviedo Mall Blvd. Oviedo, FL Parking We encourage you to take public transportation where possible or car pool. Please be courteous to others and watch for pedestrians in the parking lot and other areas around the mall. Remember, don t get grumpy this is supposed to be FUN! To view the course map, CLICK HERE. 1. The running course goes around the parking lot. The parking spaces around Dillard s are a great location to park. Some entrances will be blocked off for the safety of the runners. Please arrive on time. 2. Because the course goes around the parking lot, there is the possibility that your vehicle may get color powder on it. It will wash off. 3. For the safety of the runners, don t leave until the last runners have finished. There is plenty of fun going on after the race so stick around and have fun. Page 4

5 THE COLOR COMMANDMENTS & A FEW OTHER SAFeTY RULES We have a few color commandments that will help you have a great time and enjoy a safe event. In addition to the commandments, we have a few other rules just to help clarify So, here they are: 1. Be Courteous: Throw color on others as they would throw color on you. 2. Be Safe: Don t do stupid stuff that puts your safety or the safety of others at risk. 3. Have Fun! Come ready to have a great time! The rest of the rules - Avoid colorful language, remember, this is a family-friendly event - No alcohol is allowed at the Color In Motion 5K - Strollers are welcome, but please start at the back - Walkers on the right, runners on the left - Follow directions provided by security, medical staff, race officials and volunteers - Kids MUST be accompanied by their parents at all times. - Goggles, sunglasses, dust masks and any other protective items you want to wear are definitely allowed! - Throw away your own trash; please do not litter! COLOR MOVEMENT GEAR The Motion Store will be set up and we ll have all kinds of fun gear, gadgets and gizmos. Be a part of the movement and come ready to add a little extra color to your day. If you have used or forgotten your Color Dust or you would like additional color, we ll have some at the store and the Color Bash for sale. Cash or credit for color and gear purchases, no checks please. Page 5

6 Clean up & Thank you! Clean up tips While the Color Dust is formulated to wash out, you MAY end up with some colorful armpit stains or other stains on shoes, clothes, and anything you bring, so it s probably best not to wear your Sunday best. Here are some tips to help you clean up after the race: Clothing Wear your participant shirt it s designed to be colored! Use the clean-up station to have excess Color Dust blown away Shake off excess color before washing; wash your colored gear separately with cold water. We prefer Tide because it s got that colorful box, but there are a bunch of products out there to help you clean up your clothes. All you beautiful blondes out there may want to oil your hair before the race leaving conditioner in or some olive oil work well. Wear a hat or a bandanna Sunscreen and a little lip balm will do wonders for your skin cleanup after the race We recommend sunglasses or goggles. We re sure you can come up with something and we ll have some colorful sunglasses at The Movement Store if you want to add a little color to the day A scarf, bandanna or dust mask can help you keep all those holes in your face protected. We should warn you that you may have blue boogers for a week and every once in a while somebody will ask you, what s that in your ear? You can smile (that s green on your tooth) and say, It s just a little evidence of my colorful, motion-filled weekend! Same deal here, the Color Dust may not wash out of everything, so that sweet new stroller or the brand new pair of shoes may be something best left at home Don t forget wet wipes, a towel or rag. They ll help with clean up and you can use the towel to protect your car. Hair and Skin Eyes, ears, mouth, and nose Other stuff Thank you! We are especially grateful for our volunteers and all those who have made it possible for us to bring Color in Motion 5k to Orlando! Charity Thank you for helping us support the Epilepsy Association of Central Florida! And thank you to them-you ve been great to work with. To read more about their mission, visit their website: epilepsyassociation.com/ Page 6

7 Color In Motion 5k - Waiver Waiver 2015 COLOR IN MOTION 5K ACKNOWLEDGMENT, WAIVER AND RELEASE FROM LIABILITY (AWRL) ALL ATHLETES MUST READ AND AGREE TO THE WAIVERTHE ACKNOWLEDGMENT, WAIVER AND RELEASE FROM LIABILITY (AWRL). YOU MUST AGREE THAT YOU ARE COMPLETING YOUR OWN APPLICATION. I acknowledge that the sport of running is a test of a person s physical and mental limits and carries with it the potential for death, serious injury, and property loss. I HEREBY ASSUME THE RISKS OF PARTICIPATING IN THE COLOR IN MOTION 5K. I certify that I am physically fit, have sufficiently trained for participation in this event(s), and have not been advised against participation by a qualified health professional. I acknowledge that my statements on this AWRL are being accepted by Color In Motion 5k in consideration for allowing me to participate the Color In Motion 5K event and are being relied upon by Color In Motion 5K, the Host City, various race sponsors, organizers and administrators in permitting me to participate in the Color In Motion 5K running event. In consideration for allowing me to participate in the Color In Motion 5K Run event, I hereby take the following action for myself, my executors, administrators, heirs, next of kin, successors and assigns, or anyone else who might claim or sue on my behalf, and I expressly acknowledge that it is my intent to take these actions: (a) I AGREE that prior to participating in an event I will inspect the race course, facilities, equipment, and areas to be used and if I believe any are unsafe I will immediately advise the person supervising the event; (b) I WAIVE, RELEASE, AND FOREVER DISCHARGE from any and all claims, losses (economic and non-economic), or liabilities, for death, personal injury, partial or permanent disability, property damage, medical or hospital bills, theft, or damages of any kind, which may in the future arise out of, result from, or relate to my participation in or my traveling to or from the Color In Motion 5K event. The following persons or entities: Color In Motion 5K, Its race directors, officers, heirs, assigns administrators, representatives, and executors, firms, corporations, business, past and present employees, owners, agents, shareholders, volunteers, supervisors, participants, all city, county, and state governments, and all sponsors, their representatives an successors, and other persons, for any claim arising out of an injury to me (or my child) and for any and all claims, causes of action, obligations, lawsuits, charges complaints, contracts, controversies, covenants, agreements, promises, damages, unknown, arising out of or connected with my (or my child s) participation in Color In Motion 5K events. EVEN IF SUCH CLAIMS, LOSSES, OR LIABILITIES ARE CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OF THE PERSONS I AM HEREBY RELEASING OR ARE CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OF ANY OTHER PERSON OR ENTITY; (d) I ACKNOWLEDGE THAT THERE MAY BE TRAFFIC OR PERSONS ON THE COURSE ROUTE, AND I ASSUME THE RISK OF RUNNING, AND PARTICIPATING IN ANY OTHER EVENT PRODUCED BY Color In Motion 5K. Under these circumstances, I also ASSUME ANY AND ALL OTHER RISKS associated with participating in the Color In Motion 5K event, including but not limited to falls, contact and/or effects with other participants, any health impacts from ingesting, breathing or inhaling the colored powder, effects of weather including heat, cold, rain, humidity, or any other acts of God. Defective equipment, the condition of the roads, water hazards, and any hazard that may be posed by spectators or volunteers, all such risks being known and appreciated by me; I also acknowledge that rain can make it near impossible to host the event due to the color component makes certain weather conditions impossible for the event to take place; and I further acknowledge that these risks include risks that may be the result of the negligence of persons or entities mentioned above in subparagraph (b) or of other persons or entities. I FURTHER COVENANT AND AGREE NOT TO SUE any of the persons or entities mentioned above in subparagraph (b) for any of the claims, losses, or liabilities that I have waived, released, or discharged herein; and I INDEMNIFY AND HOLD HARMLESS the persons or entities mentioned above in subparagraph (b) from any and all expenses incurred, claims made, or liabilities assessed against them, including but not limited to attorney s fees and litigation expenses, arising out of or resulting from, directly or indirectly, in whole or in part, (i) my actions or inactions, (ii) my breach or failure to abide by any part of this AWRL including but not limited to my covenant not to sue; (iii) the conditions of the facilities, equipment or areas where the event or activity is being conducted; (iv) any other harm caused by me; or (v) any other harm caused by an occurrence related to the Color In Motion 5K Run event. I FURTHER GRANT PERMISSION for the use of my name and/or likeness (to include the use of photographs, motion picture, video or sound recordings, or any other record relating to my participation in the Color In Motion 5K) to all of the foregoing for any legitimate purpose, and I WAIVE all rights to any future compensation to which I may otherwise be entitled as a result of the use of my name or likeness. I HERE AFFIRM THAT I AM EIGHTEEN (18) YEARS OF AGE OR OLDER, I HAVE READ THIS DOCUMENT, AND I UNDERSTAND ITS CONTENTS. IMPORTANT: NO CASH OR CREDIT CARD REFUNDS: A TRANSFER TO AN- OTHER RUNNER FOR THE SAME PAID RACE WILL BE ISSUED IF NOTIFIED IN WRITING NO LESS THAN 30 CALENDAR DAYS PRIOR TO EVENT. CREDITS WILL BE CONSIDERED FOR MEDICAL REASONS WITH DOCTORS LETTER. PHOTO IDENTIFICATION MUST BE SHOWN AT REGISTRATION PICK-UP UNLESS PERMISSION IS GRANTED BELOW FOR ANOTHER INDIVIDUAL TO PICK UP THE RACE PACKET. Participant printed name: Participant Signature: Date: (Parent or Legal Guardian must sign below if participant is a minor) If applicable, I give my permission for my packet to be picked up by My shirt size: Gender: FOR PERSONS UNDER EIGHTEEN (18) YEARS OF AGE A PARENT OR LEGAL GUARDIAN MUST READ THE ABOVE AWRL AND COM- PLETE AND SIGN BELOW This is to certify that I, as a parent/guardian with legal responsibility for this participant, do consent and agree for myself, the minor and our executors, administrators, my heirs, assigns, and next of kin to the terms of the foregoing AWRL. Additionally, I hereby authorize a medical provider to treat the minor named above should the need arise for medical treatment as a result of their participation in the Color In Motion 5K. I authorize such Medical Provider to perform all procedures as deemed medically advisable. I assume, on behalf of myself and the minor named above, the associated risks of medical complications and unforeseen consequences that may result from medical treatment. Parent/Guardian printed name: Date: Parent/Guardian Signature: Relationship to Minor: 2015 Color In Motion 5K All Rights Reserved