FIRE DEPARTMENT REGULATIONS FOR TRADE SHOW EXHIBITORS

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1 FIRE DEPARTMENT REGULATIONS FOR TRADE SHOW EXHIBITORS A. Inherently Fire Retardant or Flame Retardant Treatment 1. All decorations, drapes, signs, banners, plastic displays, hay, straw, moss, split bamboo and other similar materials MUST BE FLAME RETARDANT to the satisfaction of the Fire Department and the State Fire Marshal. 2. Table coverings must be flame retardant treated unless they lay flat, with an overhang no greater than 6". 3. Oilcloth, tar paper, sisal paper, nylon, orlon and certain other plastic materials cannot be made flame retardant and their use is prohibited. 4. A Certificate of Flame Resistance shall be available for review by the Fire Marshal or on file with the Fire Marshal for all decorative materials. B. Vehicles/Internal Combustion Engines on Display 1. Any autos, trucks, motorcycles or other motorized vehicles displayed shall have their batteries disconnected and terminals taped. 2. All motor vehicle tanks containing fuel or which have ever contained fuel, shall be furnished with locking-type gas caps or sealed with tape. The level of gas in tanks cannot exceed five gallons or one-quarter tank, whichever is less. 3. Garden tractors, chain saws, power plants and other gasoline-powered equipment shall be safeguarded in a similar manner. 4. All autos, trucks and vehicles of any kind must show the location on the Fire Departmentapproved floor plan 14 days prior to the show date. C. Combustibles 1. Literature on display shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact manner. 2. No cardboard boxes or any combustible materials may be stored on top of or near any electrical wiring in the spaces behind the backwall drapery (booth) or behind any display. D. Obstructions 1. Aisles designated on approved show floor plans shall be kept clean, clear and free of obstructions. Booth constructions shall be substantial and fixed into position in specified areas for the duration of the show. Chairs, easels, signs and demonstration areas shall not be placed beyond booth areas into aisles. 2. All aisles must be maintained at a minimum of 10 feet in width or unless otherwise approved on floor plan. 3. All fire prevention and fire fighting equipment in all public assembly areas shall have easy and unobstructed accessibility.

2 FIRE DEPARTMENT REQUIREMENTS FOR EXHIBITS Effective: January 1, 2013 The following are the Los Angeles City Fire Department's (LAFD) minimum requirements for shows and exhibits in the Los Angeles Convention Center (LACC). No variance or alternate method of compliance shall be permitted from these requirements unless a written request is submitted and approved in writing by the Fire Inspector. All requests for Fire Permits/Variances must be submitted at least 20 days prior to the event. Plans Exhibits containing enclosed rooms, multi-level structures, dynamic or moving elements, display materials that may affect the manner in which persons can exit from inside the booth, or exhibits that are 400 square feet or larger are required to send in 2 sets of the following types of plans/drawings: Plan view, elevation views, perspective views (isometric), drawings detailing paths of egress from the booth, covered area plan, and structural drawings as required in the LACC - Exhibit Structure & Building Permit Information. See Los Angeles Convention Center Information Regarding Covered Areas and Los Angeles Convention Center - Exhibit Structure & Building Permit Information for more details. Department of Building and Safety Permit Requirements All electrical equipment used or exhibited must be approved by Underwriter s Laboratories or by the Department of Building and Safety Electrical Test Lab. All natural gas appliances shall be of an approved type (i.e., A.G.A., U.L., or Gas Mechanical Lab), and shall be installed according to Los Angeles Building Department Plumbing Code. Outdoor tents or cloth structures for temporary use that exceed 450 square feet require approval from the LAFD and a Building Permit form the Department of Building & Safety. Please send plans/drawings to Fire Inspector. LAFD Special Permits are Required in Order to: Display and operate any heater, barbecue, heat producing device, open flame device, candles, lamps, lanterns, torches, or other form of ignition. Display or operate any electrical, mechanical, or chemical device that is deemed hazardous by the LAFD. Use or store flammable liquids, compressed gases, or other hazardous materials. When approved, the quantities shall not exceed 10 gallons used only for maintenance purposes and the operation of equipment when stored in approved containers and at approved locations. Storage in excess of 10 gallons that is used for maintenance purposes and operations of equipment shall be inside approved hazardous materials cabinets. LIQUEFIED FLAMMABLE GAS is PROHIBITED inside any building.

3 Display a motor vehicle or internal combustion engine. Operate any videotaping, television broadcasting, still photographic, or motion picture photographic equipment of commercial of professional purposes. Additional Requirements Exit aisles and exit doorways, as designated on approved show plans, shall be kept clear and unobstructed. Chairs, tables, easels, signs, display items, exhibit structures, etc. shall not extend beyond the booth area into exit aisles. No exit door shall be locked, bolted, or otherwise fastened or obstructed at any time an exhibit building is open for business. There shall be no obstruction blocking exit ways from the building to a public way, such as automobiles parked in front of doorways, barricades placed across sidewalks, or any similar obstruction. A clear access aisle of at least 3 feet shall be provided to all fire protection appliances, fire alarm boxes, and sprinkler valves. Exit ways shall not be obstructed by drapes or similar obstruction, unless such obstructions are on sliding rings and the color contrasts with the adjacent drapes, walls, or booths. Exit signs shall be clearly visible at all times. Drapes, signs, or other similar obstruction shall not cover them. Booths Covered booths having a cover at least 100 square feet, but NOT exceeding 750 square feet, shall be protected within by a smoke detector, which sounds a local alarm. Covered booths within West Hall AB or South Hall G-K, exceeding 750 square feet shall be protected by a LAFD-approved automatic fire sprinkler system. These systems must be installed under permit from the Department of Building and Safety and the LAFD. All portions of the sprinkler system, including the sprinkler riser which supplies the water service to the booth, must be installed within the borders of the respective booth space. No portion of the sprinkler system, or any structures or barricades that protects said system, are allowed in any portion of an aisle. Sprinkler systems cannot be installed in any other areas of the building. See Los Angeles Convention Center Information Regarding Covered Areas for more details. Vehicles/boats on display that are FOR SALE as part of the particular type of show may not require sprinkler systems. Contact LAFD for permit and approval.

4 The total amount of covered area allowed in any separate space such as an exhibit hall, or public space is 10% of the total usable space. See Los Angeles Convention Center Information Regarding Covered Areas for more details. Exhibitor booths are prohibited in corridors or lobbies. Booths that exceed 750 square feet of space with enclosed perimeter walls will require at least 2 separate exits. Additional exits may be required on a case-by-case basis. Capacity will be computed at 15 square feet per person. Registration Pre-Function Areas Booth areas/exhibits are prohibited in all public areas except those authorized by LACC management and with LAFD permit. Pre-function areas will be utilized for social interaction and pre-registration of attendees prior to attending or entering exhibits and meeting functions. The required width for all exits through pre-function spaces will be maintained without obstruction. Combustible Decorations All decorations, including, but not limited to drapes, table cloths that hang 6 inches below the edge of the table, signs, banners, acoustical materials, cotton, hay, paper, straw, moss, split bamboo, wood chips, wood less than 1/4 inch in thickness (or fiberboard less than 3/8 inch in thickness), foam core, etc., shall be flame retardant treated. Glass or otherwise inherently fire retardant cloth may be used without being flame retardant treated. Exhibitors shall present a California State Fire Marshal certificate of flame-retardant treatment or a sample of material for a field test upon request of the Fire Inspector. Material failing the field flame test must be treated by a California State Fire Marshall Certified Flame Retardant Application contractor, or the material must be removed from the building(s). Field flame test: A strip of material shall have a flame applied for approximately 12 seconds. The flame shall then be removed. The material should self extinguish within 2 seconds and not drip in flames. Oilcloth, tar paper, sisal paper, nylon, orlon, and certain other plastic materials, cannot be made flame retardant. Their use is prohibited. Combustibles Literature on display shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact manner. Projection Equipment Projection equipment using electric arc or Xenon bulbs for illumination shall be installed under written permit from the LAFD with the approval of the Department of Building and Safety.

5 General Exhibit Hall Fire Regulations The show or exhibit will not be permitted to be open to the public until all identified hazards have been alleviated. Special restrictions may be required to monitor and control hazardous conditions and operations not specifically covered by the above. Additional fire protection equipment may be required. It shall be accessible, visible, and ready for immediate use. LACC is a non-smoking building. Smoking is prohibited in all areas. The use of welding or cutting equipment for demonstration requires a written permit from the LAFD. The use of liquid flammable gas as a fuel source is prohibited. Welding as related to exhibit construction, fabrication, repair, etc. is not allowed anywhere inside the exhibit halls or other interior spaces. Any such work requiring welding must be done outside the facility in a location determined and approved by the Fire Inspector. Licensed Fire Sprinkler contractors are allowed to use approved torches to solder copper pipe connections of automatic fire sprinkler systems inside the halls. The demonstration or use of equipment using flammable liquid fuel in buildings is prohibited. Combustible liquids shall be used only under permit from the LAFD. They shall be stored or dispensed from an U.L. - approved safety can. All exits, hallways, and aisles leading from the building or tents are to be kept clear and unobstructed at all times. No exit door shall be locked, bolted, or otherwise fastened or blocked at any time an exhibit building is open for business. Liquefied flammable gases are prohibited inside buildings. Rubbish, trash, and waste shall be removed from buildings at the end of each working day. Metal cans shall be provided for metal cuttings, and cuttings shall be kept separate from ordinary combustibles. All electrical wiring shall be installed as per Los Angeles Building Dept. Electrical Code. Provide and maintain approved fire extinguishing equipment in all special areas as designated by the LAFD. All sprinklers, standpipe hose cabinets, and fire alarm pull boxes shall be kept clear and unobstructed at all times.

6 Cylinders of compressed gas, both combustible and non-combustible, shall be installed only by permit from the LAFD, and shall be half-charged and firmly secured in an upright position. Exit signs shall be clearly visible. Flammable liquids shall be used only outside under permit from the LAFD. It shall be stored or dispensed from an U.L. - approved safety can with a maximum of 1-day usage or 1 gallon, whichever is less, per booth. All appropriate local, state and federal guidelines shall be followed to appropriately dispose of all hazardous waste materials. Where combustible material cannot be removed from the area of operations, another person, competent in the use of fire extinguishing equipment, shall be assigned the duty of preventing or extinguishing any accidental fire that may occur during such operations. For additional information, please call: Fire Prevention Bureau, Central Public Assembly (213) and/or LACC Fire Inspector at (213) ext 5370.

7 GENERAL ASSEMBLY GUIDELINES Effective January 1, 2013 The following guidelines have been established with respect to General Assembly Events at the Los Angeles Convention Center (LACC). 1. Sound Levels There are sound level requirements for all licensed areas at LACC. Sound levels established must be strictly adhered to when playing amplified music/sound within a meeting room and/or exhibit hall. State law dictates that decibel levels be no more than 90 dcbs for public events. LACC additionally reserves the right to require events using amplified music/sound to implement mitigation measures in order for sound to be confined within their licensed space. Failure to adhere to established guidelines can result in the amplification system to be powered down and/or disconnected until compliance is met. 2. Group Food Service LACC prohibits the bringing and dispensing of food and beverage products for group consumption. Barbeques, propane heaters and similar heating devices are strictly prohibited in all areas including parking structures. It must be further noted that LACC prohibits the selling of food and beverage items for public consumption. LACC will supplement exterior food areas with additional seating and trash receptacles when available for patron dining. 3. Escalator Monitoring LACC requires groups with children (12 years and under) to assume monitoring of escalators utilized for the convenience of the event. Children are to be refrained from playing on escalators, and contributing to unsafe practices including running, jumping, sitting, laying, climbing backwards and other behavior considered unsafe and detrimental to the safety of the child. Please consult with your Event Manager for further guidance. In the absence of event monitors, LACC reserves the right to monitor escalators with LACC Security Officers and invoice events at the prevailing published rates. For any questions regarding General Assembly Guidelines, please contact Event Services at (213) , Extension 5360 and ask to speak with your assigned Event Manager.

8 INDUSTRIAL LIQUID & CHEMICAL MSDS INFORMATION FORM Effective January 1, 2013 The Los Angeles Fire Department and the Los Angeles Convention Center (LACC) require that the delivery, handling, and removal of all industrial liquids or chemicals be accomplished in a proper and safe manner, and that a Material Safety Data Sheet (MSDS) be submitted for any industrial liquids or chemicals that are brought into the LACC. All containers are to have permanent labeling from the manufacturer identifying the name, and related information of the industrial liquid or chemical. Further, the containers are to be properly labeled with the name & booth number of the exhibit. Exhibitors are also required to keep a copy of the MSDS in their booth as well. One of the primary reasons for submitting the forms and keeping a copy in the booth is to have instant accurate information regarding the necessary steps for treatment in the event that persons come in contact with the respective liquid or chemical (i.e., inhalation, splashed into eyes, face, or other parts of the body, etc.). Furthermore, in the event of a spill, fire, etc., the responding personnel must know immediately what liquids or chemicals are involved. Liquids and/or chemicals that can cause harm or injury to personnel and/or the building from exposure thereto (classified as Hazardous ) are NOT allowed at the LACC. In addition, liquids and/or chemicals that are flammable are NOT allowed within any of the exhibit halls or interior spaces of the LACC without written approval from the Fire Inspector. Under certain controlled and approved conditions, the Fire Inspector may allow small quantities of a flammable liquid to be used in the exhibit hall. To request a Fire Permit for the conditional use of flammable liquids/chemicals, please fax a letter to the Fire Inspector at (213) Be sure to include details about the type of liquid requested for use, why you need it, the duration of use, what provisions you plan on taking to safeguard against fire, and the quantity you propose to use. Please fill in the information required below and fax this form along with the MSDS to the LACC, Building Superintendent at (213) If using more than two different types of liquids/chemicals, please use another sheet to list the additional liquids/chemicals. Required Information Show Name: Booth # Name of exhibiting firm: Name of contact person(s) responsible for use of Liquid/Chemical: Company name of contact person responsible for use of Liquid/Chemical: Phone: Fax: Name of Liquid/Chemical: What is Liquid/Chemical used for? What is the frequency and duration of use? What is the quantity of Liquid/Chemical in the booth: Pints / Gallons. Name of Liquid/Chemical: What is Liquid/Chemical used for? What is the frequency and duration of use? What is the quantity of Liquid/Chemical in the booth: Pints / Gallons. Please contact the Building Superintendent in charge of Show Operations at (213) , Ext for further information.

9 FOGGERS AND LASERS INFORMATION Effective January 1, 2013 Exhibitors planning to use hazer/fog machines or lasers must obtain approval from the Los Angeles Fire Department (LAFD) Fire Inspector. Requests must be in writing and must include the numbered information listed below each heading. Also listed below are rules and procedures for using the respective equipment at the Los Angeles Convention Center (LACC). Hazer/Fog Machines 1. A written scope of the project detailing the desired effect, the level of effect (heavy, moderate, light), and the proposed dates, times, and duration of each period of operation/ performance 2. Drawings showing placement of machines and areas targeted for effect 3. Quantity of machines and type (model) of machines 4. Name of fogging agent (liquid/chemical/gas) and description of the container the agent comes in (1-gallon bottle of Roscoe DF-50, 100lb canister of liquid Nitrogen, etc.) 5. A Material Safety Data Sheet (MSDS) for the fogging agent and/or any other liquid or gas to be used The LAFD requires that a test be performed to assure the level of fog created will not affect the building s fire/smoke detection system. Arrangements must be made at least 48 hours in advance to schedule a test. Projects found to affect the fire/smoke detection system may be approved depending on circumstances, overall affect on the system, and the exhibitor s ability to meet conditions outlined by the Fire Inspector. Projects affecting the system that are approved will be subject to LACC labor charges to work on or adjust the fire/smoke detection system, and related charges for hiring a Fire Inspector to monitor the project. Foggers/hazers must use fogging agents that are non-toxic and present no harmful effects. Fogging agents and the respective use thereof shall be such that no oily residue is deposited on carpet or other walking surfaces that could potentially cause slip & fall hazards, or be deposited on any of the surfaces of the building. If pressurized containers/vessels are approved for use, containers must be protected from physical damage and secured from falling or overturning. The quantity of containers allowed in the exhibit hall or meeting room shall be determined by the Fire Inspector (generally no more than one days use). Additional containers must be stored outside of the facility in a designated area. Exhibitors must make arrangements with the Freight contractor for storage and delivery of containers. Deliveries must be made during NON-show hours. Exhibitors and production staff are responsible for operating foggers/hazers; in accordance with all federal, State, and local laws & codes, within manufacturers specifications, within the parameters of the Fire Inspector s approval and within the requirements set forth in this document.

10 Lasers 1. A written scope of the project describing the desired effect, level of effect, dates/times and duration of each period of operation/performance 2. Drawings indicating the placement (location) of lasers, mirrors and the entire path and target area of the beams 3. Quantity of machines and type (model) of machines 4. Electrical service required for each machine (volts, amps, and phase) 5. Method of cooling (self cooling, water cooled, Nitrogen cooled, etc.) 6. Name of any liquid/chemical/gas proposed for use, description of the container it comes in, and the respective Material Safety Data Sheets (MSDS) 7. Name of company and person(s) certified to operate the laser(s), as well as a copy of their FDA laser operation certificate The LAFD requires that a demonstration be conducted to evaluate the laser production prior to the opening of the show. Arrangements must be made at least 48 hours in advance to schedule a demo. Lasers, mirrors, and other related equipment must be placed in approved locations and targeted in such a manner that prevents the laser beams from coming in contact with any personnel. Lasers are prohibited from targeting any area in which persons may be present such as LACC catwalks, meeting rooms, elevated platforms, etc. Lasers requiring large volumes of water for cooling may be required to use a recirculation system to conserve water. If pressurized containers/vessels are approved for use, containers must be protected from physical damage and secured from falling or overturning. The quantity of containers allowed in the exhibit hall or meeting room shall be determined by the Fire Inspector (generally no more than one days use). Additional containers must be stored outside of the facility in a designated area. Exhibitors must make arrangements with the Freight contractor for storage and delivery of containers. Deliveries must be made during NON-show hours. Exhibitors and production staff are responsible for operating lasers; in accordance with all Federal, State, and local laws & codes, within manufactures specifications, within the parameters of the Fire Inspector s approval and within the requirements set forth in this document. For questions and/or more information please contact: Tom Fields Clinton Pruiet Building Superintendent Fire Inspector Show Operations Public Assembly Los Angeles Convention Center Los Angeles Convention Center 1201 S. Figueroa Street 1201 S. Figueroa Street Los Angeles, CA Los Angeles, CA (213) Ext (213) Ext Fax: (213) Fax: (213) Tfields@lacclink.com cpruiet@lacclink.com