NOTE: Zero-level courses are not included in any GPA calculation.

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1 Grade and Record Policies I. Final grades for each term are recorded and preserved. II. Grade points are earned and recorded as follows: A - Excellent, 4 B - Good, 3 C - Average, 2 D - Below Average, 1 F - Failure, 0 I - Incomplete Grade, GPA neutral AU - Audit Status, GPA neutral W - Withdrawal, GPA neutral AW - Administrative Withdrawal, GPA neutral *S-U - Satisfactory - Unsatisfactory, GPA neutral N - Semester grade not reported, GPA neutral * Courses must be specifically approved in order to use this classification NOTE: Zero-level courses are not included in any GPA calculation. III. "I" grades may be assigned provided the student is passing the course and has completed a substantial portion of the coursework for the semester. The instructor and student complete and sign an "I Grade Completion Form" and agree on the work to be performed and a deadline for completion. The "I" is changed by the instructor through the grade change procedure. An "I" grade not changed by the end of the next long (fall or spring - 16 week) semester will remain a permanent "I" and will become grade point neutral. IV. "W" - A grade of "W" is assigned when a student completes the withdrawal process by the published withdrawal deadline. The deadline to withdraw shall not exceed three- fourths of the duration of any semester/term. See catalog calendar or contact any Registrar's Office.

2 V. An "AW" is assigned when a student is administratively withdrawn from a course. The reason for such a withdrawal could be financial, disciplinary, inadequate attendance, or extenuating circumstances. During the last quarter of the regular semester, the assignment of the AW is the responsibility of the instructor of the class; however, in emergency situations, the AW may be assigned by the Campus Dean of Instruction. The time during which a student may be administratively withdrawn extends from the end of the schedule adjustment period through the last day of classes. This policy will be adjusted proportionately to fit any other semester or term. VI. AU - Audit status is used for students not seeking to obtain course credit. Students must meet curricular and proficiency requirements, and must obtain the instructors approval by completing the AUDIT FORM and submitting that to the Registrar's Office to audit a class. The time in which a student may change from credit to audit is the same as the student withdrawal period. A student may change from audit to credit only during the scheduled adjustment period for the semester or eight-week term. This option is not available to Financial Aid students. See Audit a course under Admissions & Registration. VII. Academic Forgiveness: Students may be granted academic forgiveness in three circumstances: 1) For pedagogical reasons, a student will be allowed to repeat a course, 2) When a student has performed poorly in an entire enrollment due to extraordinary circumstances, all courses and grades will be reflected on a student's transcript with the cumulative GPA, but those courses that are forgiven will not be used in calculating the student's retention and graduation GPA's. 3) A student may be returning to college after an extended absence and/or under circumstances that warrant a fresh academic start. A. Repeated Courses: Students can retake courses and have only the second grade earned count in the retention/graduation GPA calculation up to a maximum

3 of four (4) courses, not to exceed 18 hours, in courses in which the original grade earned was a "D" or "F." Forgiveness applies to the first four courses repeated. B. Academic Reprieve: A student may request an academic reprieve of up to two consecutive semesters if he/she can demonstrate to the appropriate institutional officials extraordinary circumstances which contributed to or caused the student to do poorly. Guidelines for reprieves include but are not limited to (1) at least 3 years must elapse between the time grades were earned and the reprieve request; (2) prior to requesting the reprieve, the student must have earned a GPA of 2.00 or higher with no grade lower than a "C" in all regularly graded course work (minimum of 12 hours) excluding activity or performance courses; (3) a student must petition for a reprieve according to institution policy; and (4) a student cannot receive more than one reprieve in his/her academic career. C. Academic Renewal: The student may request to be considered for academic renewal 1 ) if five years has elapsed between the last semester being renewed and the renewal request; 2) the student must have earned a GPA of 2.00 or higher with no grade lower than a "C" in all regularly graded course work (minimum of 12 hours) excluding activity or performance courses; 3) it will include all courses completed before the date specified in the request for renewal; 4) the student must petition for academic renewal according to institutional policy; 5) neither the content nor credit hours of forgiven renewal coursework may be used to fulfill any degree or graduation requirements. All courses remain on the student's transcript, but are not calculated in the student's retention and graduation GPA. All forgiven courses will still be calculated in the students cumulative GPA and will appear on the student's transcript. Academic reprieve and renewal once granted may or may not be recognized by other colleges and universities. For further details or to petition to be considered for forgiveness contact any Registrar's Office.

4 Policy for Continued Enrollment I. Retention/Cumulative GPA Requirements for Continued Enrollment A student will be placed on academic notice or probation if he/she fails to meet the following requirements: Credit Hours Attempted and Retention/Cumulative GPA Requirement* 0 through 30 semester credit hours Greater than 30 semester credit hours Freshman students, 30 or fewer credit hours, with a GPA of 1.7 to less than 2.0 will be placed on academic notice. All courses in which a student has a recorded grade will be counted in the calculation of the grade point average for retention purposes excluding any courses repeated or reprieved, any zero-level course and any physical education activity and performance course as detailed in the State Regents' Grading Policy. Any student not maintaining the required progress as indicated on the chart will be placed on probation for one semester. At the end of that semester, he/she must have a semester GPA of 2.0 in regularly-graded course work, not to include activity or performance courses, or meet the minimum retention cumulative GPA standard required to continue as a student. Students not meeting either of these criteria will be suspended and may not be reinstated until one regular semester (fall or spring) has elapsed. II. Readmission of Suspended Students A. Students who are academically suspended by an institution will not be allowed to reenter the suspending institution for at least one regular semester (fall or spring). Suspended students may be readmitted only one time. Students readmitted on probationary status must maintain a 2.0 grade point average each semester attempted while on probation, not to include activity or performance courses, or raise their retention cumulative GPA to the designated level. Should a reinstated student be suspended a second time, s/he cannot return to the

5 suspending school until such time as s/he has demonstrated, by attending another institution, the ability to succeed academically by raising his/her retention/cumulative GPA to a 2.0 or higher. B. Students suspended from other institutions may transfer without the lapse of one semester. Such admissions would be at the discretion of the receiving institution and such admission would be probationary. Academic Notice, Probation and Suspension Definitions A. Academic Notice: Freshman students, 30 or fewer credit hours, with a cumulative GPA of 1.7 to less than 2.0 will be placed on academic notice. B. Academic Probation: Any student whose retention/cumulative GPA falls below those designated in the chart on page 48 at the end of a given semester is on academic probation. C. Academic Suspension: Any student who was on academic probation and fails to raise his/her GPA to the required retention/cumulative level or to achieve a 2.0 in regularly-graded course work, not to include activity or performance courses, in any semester following academic probation, will be suspended from the institution. D. Good Standing: Eligible for re-enrollment. Recommended Academic Load Students who are in academic good standing may enroll in up to eighteen (18) semester hours in a regular sixteen (16) week semester. In an eight (8) week or shorter term of enrollment, the maximum number of hours of enrollment is proportionate to the sixteen (16) week term. Students may enroll in up to nine (9) semester hours in a regular eight-week summer term. Exceptions to course credit hour limits per term may be considered and granted by permission of an authorized counselor. Students who are employed while being enrolled are encouraged to use the following guide to course load during any academic semester or term: Work 40 hours per week, carry 3 to 6 semester hours; work 30 hours per week, carry 6 to

6 9 semester hours; work 20 hours per week, carry 9 to 12 semester hours; work 15 hours per week, carry 12 to 15 semester hours. Class Attendance/Participation Students are expected to attend and participate in all classes in which they are enrolled. Class attendance/participation is the responsibility of the student. It is also the responsibility of the student to consult with the instructor when an absence must be excused. Instructors have the responsibility of determining whether an absence is excused or unexcused and may initiate an administrative withdrawal (AW) for non-attendance/non-participation. Students receiving benefits from government agencies must adhere to attendance policies stipulated by the specific agency. Student Grades and Transcripts from Tulsa Community College Grades are available to each student once grades are posted by the instructor via the TCC website at (Access the Student Web) or via the Student Touch Tone system (listen for the grade option). Currentsemester grades will not appear on an official TCC transcript until the end of the semester. The Registrar's office will send an official TCC transcript upon the student's signed request to any college or agency named. Transcripts will be withheld if the student has not paid financial obligations to the College. Grade Changes Questions regarding the students grades must be directed to the student's instructor. This procedure must be initiated by the end of the second week of the semester/term immediately following the semester/term in which the grade was assigned. Students must follow the grade appeal process outlined in the student handbook and code of conduct. The Dean of Instruction, or designate, must approve any change to this record. Once the grade change has been processed, students may request an official transcript reflecting the change. Student Grades and Transcripts from Tulsa Community College The Registrar's Office will send an official transcript upon the student's signed request to any college or agency named. Grades are available to each student at

7 the end of each semester via the TCC website at (click on Student Web) or via the Student TouchTone system (918) (listen for the grade option). Transcripts will be withheld if the student has not paid financial obligations to the College. Access to Student Records Student records at Tulsa Community College are maintained in compliance with the Family Educational Rights and Privacy Act of 1974 as amended in The Act affords students certain rights with respect to their educational records. These rights include the right of students to request access to their personal record and also the right to request the amendment of the student's education records that the student believes are inaccurate. The student must submit in writing a request precisely noting the record for review. Additionally, students have the right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. Upon request, the College discloses education records without consent to officials of another school in which a student seeks or intends to enroll. The Act affords students the right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC Directory Information The Family Educational Rights and Privacy Act (FERPA) further provides that certain portions of a student record may be deemed directory information and be released to a third party without the written consent of the student. TCC designates student name,, degrees or certificates earned, major, last semester of attendance, and honor awards as directory information. The College does not release a students' directory information without the written release of the student unless allowed by FERPA. The College is authorized to obtain or provide educational records as allowed by law. A directory is printed each semester listing student name, city, and state, to comply with the Oklahoma Records Act.

8 A student may request the College not to release directory information. The request must be in writing, signed by the student, and submitted to the Registrar's Office prior to the end of the fourth week of a semester or the end of the second week of a summer term. Students registering after this deadline may sign an information withholding request at the time of fee payment. Annual Notification of Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act Tulsa Community College, through the Department of Public Safety/Campus complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act by publishing an annual campus security repost in the Student Handbook. The report is a compilation of crime statistics, as well as procedures and programs for preventing and dealing with incidents of sexual assault, sexual harassment, and substance abuse. The report also contains security policy statements regarding timely notification of criminal activity, including sexual assault policies which assure basic victim's rights, details about the law enforcement authority of campus security officers and where students should go to report crimes. Paper copies are made available through the Campus Police Office, Registrar's Office, and the Office of Student Activities on each campus. This report is available at: Right to Know Graduation/Completion Rates Graduation/completion rates are available in any TCC Registrar's Office. This information is available to be in compliance with the Student Right-To-Know Act of (Public Law ) Annual Notification of Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act Tulsa Community College, through the Department of Public Safety/Campus Police complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act by publishing an annual campus security report in the Student Handbook. The report is a compilation of crime statistics, as well as

9 procedures and programs for preventing and dealing with incidents of sexual assault, sexual harassment, and substance abuse. The report also contains security policy statements regarding timely notification of criminal activity, including sexual assault policies which assure basic victims' rights, details about the law enforcement authority of campus security officers and where students should go to report crimes. Paper copies are made available through the Campus Police office, Registrar's Office, and the Office of Student Activities on each campus. This report is available on the web at /campuspolice. High Scholastic Achievement Tulsa Community College has numerous ways of recognizing superior scholastic achievement. They include the President's Honor Roll, the Dean's Honor Roll, and Phi Theta Kappa, a national honor fraternity. A. Honor Roll 1. The President's Honor Roll includes the names of students who have the semester grade point average of The Dean's Honor Roll includes the names of students who have a semester grade point average of 3.0 to B. Graduation The College recognizes scholastic achievement at the annual commencement for students achieving a cumulative grade point average of 3.5 or higher at the end of their last completed semester. 1. "Honors" Graduating with a cumulative grade point average. 2. "Highest Honors" Graduating with a 4.0 cumulative grade point average. Recognition for "Honors" or "Highest Honors" does not appear on the official transcript or diploma. Students who successfully complete the Honors Scholar program receive the designation "Honors Scholar" on their official transcripts and wear pewter medallions at commencement.

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