Master of Jurisprudence Degree Programs Policies and Regulations

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1 Master of Jurisprudence Degree Programs Policies and Regulations As Approved by the Law Faculty in its Meeting on April 25, 2014, amended on April 3, 2015 I. DEFINITIONS MJ Academic Affairs Committee (or the committee ) - shall be composed, in the case of each MJ program, of resident faculty members from the TU Law School having special knowledge or expertise relating to the MJ Program, and the Assistant Dean. The Program Director and Program Coordinator shall be ex-officio members of the Committee. Such MJ Academic Affairs Committees shall be established for each academic year by the Dean of the College of Law. Applicant a person who has submitted an application to one of the MJ degree programs, or who has submitted an application to take a particular class or classes as a non-degree seeking special student. Assistant Dean or the AD the University of Tulsa College of Law Assistant Dean for Online Legal Education. Dean the Dean of the University of Tulsa College of Law Faculty - the resident faculty of the College of Law. Graduate Online Student or Student - An official graduate online student is one who holds a bachelor s degree (or its equivalent) from an accredited institution and who is currently 1

2 enrolled at The University of Tulsa College of Law in an online program. Students enrolled in a degree program are classified as degree-seeking. Graduate Online Special Student or Special Student - Students who enroll in one or more classes but who have not been admitted to a specific degree program are classified as nondegree seeking special students. Instructor - those persons engaged to teach classes online for the University of Tulsa College of Law. LMS the Learning Management System that online platform designed for the delivery of the curriculum. MJ the Master of Jurisprudence degree. MJEL Master of Jurisprudence in Energy Law. MJIL Master of Jurisprudence in Indian Law. Online Program or Online Degree Program those programs offering Master of Jurisprudence Degrees by the University of Tulsa, College of Law. Program Coordinator the person at the University of Tulsa College of Law who holds the position of program coordinator for any online degree program. Program Director the person at the University of Tulsa College of Law who holds the position of program director for any online degree program. Prospective Student a person who has contacted the University of Tulsa College of Law seeking information regarding one or more of the MJ programs. II. ADMISSION Admission to the online programs at the University of Tulsa College of Law may be official or provisional. Any conditions of admission will have associated deadlines noted in the letter of admission. 2

3 Official Admission: An official admission letter is sent if an applicant has satisfied all of the admission requirements of the online programs at the University of Tulsa College of Law and unconditional admission has been granted by the MJ Academic Affairs Committee. The following items are required for official admission: 1. Completed application 2. The Application Fee, if specified on the application form by the MJ Academic Affairs Committee; 3. Official transcripts from each College or University attended; 4. Two (2) letters of reference; 5. A personal statement; and 6. A Resume (for the MJIL degree program) For international students, the following items are also required unless waived (TOEFL or IELTS scores are not required of Applicants from countries where the first or official language is English): 1. Official TOEFL or IELTS score 2. Official Confirmation of Financial Resources (CFR) 3. Copy of passport Provisional Admission: A Student is admitted on a provisional basis when there is evidence of probability of success in a program, but not all of the requirements for official admission have been met (i.e., the student may need to submit official transcripts, complete a Bachelor s degree or otherwise satisfy admission requirements). International students may also need to submit an official TOEFL or IELTS score. Any conditions of admission required by the MJ Academic Affairs Committee will be noted in an applicant s file, and those conditions will be communicated to the Student. If the individual is a senior (undergraduate), he/she may be admitted pending satisfactory completion of a Bachelor s degree and submission of final official undergraduate transcripts. This will be incorporated into the admission letter if the applicant is approved for admission. A Student admitted on a provisional basis may enroll in and take courses for the first regular semester subsequent to their provisional admission to include no more than 12 credit hours of study. If the necessary records for official admission have not been supplied by the end of that first semester, the Student will be suspended and may not enroll for further coursework until the admission record requirements have been satisfied. 3

4 Denial of Admission: Denial of admission in one admission cycle does not prevent the applicant from applying again for any future admission cycle. Admission as a Non-degree Seeking Special Student: A Graduate Online Special Student may be admitted by the AD upon application. All special admissions are non-degree status. Not more than six hours of credit taken as a Special Student may be applied towards any MJ degree, if the student is subsequently accepted into a degree program. Special Students may be issued a Certificate of Completion by the Assistant Dean (AD) and Program Director (PD) certifying that they have successfully completed any course in which they have enrolled and received a passing grade. The Certificate of Completion is not considered a degree for any purpose. Exceptional admission: Consistent with the ABA s Standard 502 rule for educational requirements a student may be admitted to an MJ degree program although the applicant does not possess the educational requirements for official admission, if the applicant s experience, ability, and other characteristics clearly show an aptitude for the study of law. The admitting officer shall sign and place in the admittee s file a statement of the considerations that led to the decision to admit the applicant. Deferral of Admission: A Student who is officially admitted to an MJ degree program may defer their matriculation into the program for any period up to one year from the starting semester for which they were admitted. Any further deferral must be approved by the Assistant Dean upon the recommendation of the Program Director, and such approval may require the updating of any information deemed necessary by the AD. III. ENROLLMENT Full-Time and Part-Time Status: To be considered academically full time, a Student must be enrolled in at least nine credit hours on the Friday that concludes the second week of classes during a regular semester (fall and spring semesters). A Student may enroll in up to 12 credit hours during a fall or spring semester and eight credit hours during a summer term. Half-time enrollment is enrollment in a minimum of five credit hours during the fall and spring semesters. Enrollment in zero to eight credit hours other than as described above constitutes part-time enrollment. It is each student s responsibility to confirm with the financial aid office or other appropriate persons their status as a full-time or part-time student for financial aid or other relevant purposes. 4

5 Timely Enrollment: All Students are expected to enroll prior to the start of the semester. Students are not allowed to attend classes unless they are properly admitted and enrolled. Students who are not enrolled prior to the start of the semester may jeopardize receiving a financial award. See Section IV, below. Enrollment Process: Electronic enrollment cards will be ed to each Student at the beginning of each pre-enrollment period. The student shall complete the enrollment card, and it to his or her Program Director. IV. ENROLLMENT PROCEDURES Approval of Enrollment 1. Approval of the Program Director is required for enrollment: a. in any semester in which a full-time Student enrolls in more than 12 credit hours, or in which a part-time student enrolls in fewer than 5 credit hours; b. in any summer term in which a Student enrolls in more than 6 credit hours; c. for Students on probation or admitted provisionally; d. for Students repeating a course in which a failing grade was received; e. when Students enroll in required courses out of recommended sequence; f. in any semester in which a Student returns after an interruption of study of more than 1 year. 2. Approval of a Program Director and the instructor is required for enrollment in a course: a. as an auditor or as a special student; Policy: Enrollment as an auditor or as a special student is conditioned expressly on availability of space after preference has been given to students regularly enrolled for academic credit in an online program. Every auditor and 5

6 Changes in Enrollment special student, except persons admitted to the bar, those already holding a graduate degree, and special students enrolling in order to fulfill a continuing education requirement, must meet the general academic requisites for admission as a student regularly enrolled. b. for which course prerequisites are not fulfilled; c. previously taken by a Student and in which a passing grade was received. 1. Before the enrollment period closes, changes may be made upon payment of any fee required by the registrar. The enrollment period for a regular semester ends at the close of the last day of the first week of classes and for a summer session ends at the close of the first day of classes. 2. After the enrollment period closes, adding a course requires approval of the Program Director and the course instructor. 3. For the policies relevant to withdrawal, see section VI, below. 4. Credit to Audit a. Approval by the Program Director and course instructor is required to change enrollment in a course from credit to audit. b. No change from credit to audit is permitted after the tenth week of a semester or after the third week of a summer session. c. A Student may not change from credit to audit in a required course. d. A Student who changes from credit to audit may only retake the course for credit with the permission of the program director and the course instructor. 5. Audit or Special Student to Credit: An enrollment in any course as an auditor or as a special student may be changed to enrollment for credit towards an MJ degree with the permission of the program director and the course instructor no later than the end of the second week of a semester or the second day of a summer session, provided that the student completes, by that time, any written assignments or quizzes that were due before the student changed his or her enrollment in the course to credit. After that, enrollment in 6

7 any course as an auditor or as a special student to enrollment for credit towards an MJ degree is not allowed. 6. Upon enrollment, every Student shall be responsible for reviewing their billing statement, which shall be ed to each student s University of Tulsa address. If there are any errors in that billing statement, it shall be the student s responsibility to immediately contact the University of Tulsa Business Office to correct the statement. V. WITHDRAWAL Voluntary Withdrawal from the University: Official withdrawal for any given term requires a standard procedure originated by the Student through the Program Director. Students withdrawing prior to the start of the seventh week of a regular semester are entitled to a partial refund of tuition calculated from the date of their official withdrawal in accordance with the policies set out by the University of Tulsa Registrar. Nonattendance of classes and/or failure to turn in assigned work does not constitute official withdrawal. Medical/Psychological Withdrawals: Students withdrawing from the University based on a medical or psychological reason should submit a written request to the Assistant Dean or their Program Director. A request for medical/psychological withdrawal must be supported by documentation from the student s physician, psychologist, or psychiatrist. The Assistant Dean will maintain all documentation in confidential student files and will provide verification of appropriate documentation as needed. A medical/psychological withdrawal does not negate the student s financial responsibility to the University. Students should contact the Business Office regarding outstanding fees, bills, refunds, and other charges related to their enrollment or withdrawal. Withdrawal from the University for Military Service: Students who are called to active military duty at any time during their enrollment and who choose to withdraw will be eligible for a full refund or credit of their tuition for the semester of their withdrawal. Students are strongly encouraged to discuss their situation with their Program Director to consider alternate arrangements. For example, students who are called to report for active duty near the end of a semester or who reasonably expect a short term period of active duty may choose to take incompletes in their courses, rather than repeating the entire semester when they return to the University. Likewise, some activated students may be able to continue their studies in this online program at the same or a reduced number of credits depending upon the nature and location 7

8 of their active duty assignment. The Program Director will work closely with students to minimize the impact a withdrawal will have on their academic progress and financial situation. Voluntary Withdrawal from a Course: Withdrawal from a course prior to the start of the fourth week of the regular semester is considered a cancellation of enrollment, and the course is not shown on a Student s academic records. Withdrawal from a course after the start of the fourth week and up to and including the twelfth week of a regular semester will be considered a partial enrollment for which a graduate W (withdrew) will be recorded. Withdrawals are not permitted after the end of the twelfth week of a regular semester. The schedule for withdrawal from courses and refund of tuitions is listed below. Any formal withdrawal shall constitute a forfeiture of any and all rights to a subsequent make-up of incompletes. The University's tuition refund policy during the fall and spring semesters is found at Information/Tuition%20Payment%20and%20Refund%20Info.aspx. The University s tuition refund policy during the summer semester sessions is as follows: Day 1 thru % Day 4 thru % Day 7 thru % After 9 days % Decisions concerning refunds are made by the Business Office, and the student will be referred to that office if they have questions. Students wishing to drop a class or classes must submit a request to do so to the Program Director. Any courses added must be approved by the Program Director (as in the case of an original enrollment) and must be approved by the instructor if classes are already in session. Students who wish to both drop and add a class after classes have started should do so on the same day, and preferably on the same drop/add form in order to avoid being charged additional fees. Non-Voluntary Withdrawal from a Course: Students may be withdrawn from a class for habitual behavior that prevents the student or other students from fulfilling the purposes implied 8

9 by registration in the university, habitual failure to complete course requirements in a timely manner when due dates are specified, and for habitual failure to communicate with the student s instructors or program staff in a timely manner. A Student who has fallen three or more modules behind in their work in any class may be involuntarily withdrawn from that class by the Instructor who shall notify the Program Director to withdraw the student. A grade of W will be entered for the course in which the student was non-voluntarily withdrawn. Notice to Instructors: In all cases where an enrollment or withdrawal is approved after the course has commenced, the Program Director will notify the relevant instructor of the add or drop. VI. DEGREE REQUIREMENTS Upon recommendations from the faculty of the College of Law, the Board of Trustees awards the MJ degree to Students who satisfy the College s academic credit and cumulative weighted grade point average requirements. Students must have a 3.0 cumulative GPA in order to be awarded a graduate degree. Because a B (3.0) cumulative average is required of all online MJ students at The University of Tulsa College of Law, the cumulative graduate GPA of all students is reviewed after the end of any term where the student has completed 12 or more hours of work. Students who fall below the required B cumulative average will be placed on probation. If it is determined that it is mathematically impossible for a student to reach a cumulative 3.0 GPA within the next nine (9) hours of graduate work, the student shall be dismissed. In order to achieve a cumulative B average, each three (3) hours of a grade of C must be offset by three (3) hours of A work. Both grades of D and F result in zero points towards the Student's graduate GPA. Therefore, nine (9) hours of A must be awarded to offset three (3) hours of either D or F work. NOTE: If a course is repeated, the second grade does not replace the first. Both grades remain on the transcript, and are included in the cumulative GPA. Hours of academic credit transferred into the MJ program shall not be utilized in computing the cumulative GPA. Grades for courses taken prior to an interruption of studies of more than three years will not be used in computing a Student s cumulative GPA. No student may graduate sooner than 9 months or longer than 60 months after the student commenced study in the MJ at the University of Tulsa College of Law. 9

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11 Academic Credit 1 1. Indian Law: 30 hours of academic credit satisfies the MJIL requirement, subject to the following numbered items in Parts 3 to 7, below: 2. Energy Law: 24 hours of academic credit satisfies the MJEL requirement, subject to the following numbered items in Parts 3 to 7, below: 3. Completed Courses: (a) (b) (c) (d) (e) Required Courses. A Student must pass all required courses prescribed by the faculty. All required courses in which a D grade or lower is received must be retaken the next time the course is offered, unless the Assistant Dean has approved retaking the course at a later time. Elective Courses. If a grade for an elective course is D or F, it shall not result in credit towards the degree, but shall be included on the Student s transcript for the purposes of calculating the graduate GPA. A student may be required or permitted, with the consent of the instructor and Assistant Dean, or as a condition of probation, to retake any elective course. Failed and Repeated Courses. Academic credit is not awarded for any course in which a Student receives a grade of D or lower. Grades. A grade received in any repeated course shall replace the grade originally received. Repeated courses for which credit previously has been given shall not count toward the hours required for graduation. Honors. Students whose cumulative GPA equals or exceeds 3.5 will be recognized at their graduation as completing their degree With Honors. 4. Incomplete Courses 1 Federal financial aid rules require students to maintain satisfactory academic progress (SAP) to remain eligible to receive federal financial aid and loans. Students must complete and pass 75% of the credit hours in which they are enrolled on the first day of class. As a consequence, a grade of F jeopardizes students abilities to comply with this SAP standard, especially if in subsequent semesters students withdraw from courses on or after the first day of class. For further information, contact Kristi Emerson at 11

12 (a) (b) (c) (d) Academic credit is not awarded for any course in which the recorded grade is I (Incomplete). The grade of I is not a passing grade. Academic credit will be awarded for the course only when the course instructor, in writing, substitutes a passing grade for the I. Both the grade of I and the new grade will appear on the transcript. A Student who requests a grade of I due to failure to fulfill course requirements during the semester for which he/she is enrolled in the course must fulfill those course requirements by the last day of classes in the following semester (excluding summer sessions). A Student who fails to meet course requirements by the date will receive a grade of F for the course. Before a grade of I is recorded in a transcript, the Student must file with the Program Coordinator a signed statement requesting a grade of I which request has been previously approved by the course instructor. A copy of the statement requesting a grade of I is to be placed in the student s file and a copy is to be given to the student and the course instructor. The student must describe: i. Why the Student failed to fulfill course requirements; the steps to be taken to remove the grade of I; and the time within which the student must remove the grade of I. ii. The Student must sign the statement in acknowledgement that he/she is requesting a grade of I to be temporarily given and that he/she agrees to the requirements of the grade of I. iii. If the Student refuses to sign the statement, or circumstances make signing impossible or impracticable at the time the grade of I is sought to be recorded, the reasons for the absence of the student s signature will be noted on the statement and will be called to the attention of the Dean. (e) A grade of I is not a matter of right when a Student has failed to complete course requirements on time, but is an opportunity that may be granted in the sound discretion of the Instructor in order to overcome significant 12

13 unexpected issues which have legitimately prevented the student from satisfying the course requirements within the time frame of the course. A grade of I will seldom be granted when the student falls behind in their coursework or fails to contact the instructor or Program Director promptly when it becomes clear that there is a need to discuss options and secure assistance in working through the student s academic issues. The responsibility to do so rests with the student, and not with the course instructor or Program Director. A student who falls behind early in a course should consider withdrawing and consult the withdrawal policies, above. (f) A Student who has fallen three or more modules behind in their work in any class may be involuntarily withdrawn from that class by the Instructor who shall notify the Program Director to withdraw the student. In such cases, a grade of I shall not be available, and a W shall be entered on the student transcript. 5. Transferred Credit Academic credit transferred to the Online Programs in accordance with these regulations shall be counted toward fulfilling the degree requirement. Not more than nine hours of academic credit from any accredited graduate or law program may be transferred and counted toward the requirements for the MJ degree, provided that: (1) the credits were earned in course(s) and program(s) which are substantially similar to the focus of the University of Tulsa College of Law s MJ program to which the credits will be transferred, (2) the credits have not been counted toward another degree which has already been awarded to the Student, and (3) the transfer of credits are approved by the MJ Academic Affairs Committee upon the recommendation of the Assistant Dean.. 6. Waiver of required coursework Upon request of the Student and approval by the MJ Academic Affairs Committee, a student may be permitted to waive required course work if the student s official transcript reveals that the student has taken a substantially similar course within the previous three years (the student may be required to submit a course syllabus to ensure this) and received a grade of B or better. Any required course waived with approval of the MJ Academic Affairs Committee 13

14 must be replaced with elective credit hours. A student with approved waived coursework must still complete the required hours needed to graduate. 7. Continuing Education Courses Academic credit shall not be awarded for any course taken in a continuing education program. Grading 1. Each instructor shall designate for each approved course whether it shall be graded on a letter grade (A, B, C, D, F) or pass/fail (P/F) basis. 2. In courses graded on an P/F basis, Students receive an F if they performed below a B level and they receive an P if they performed at or above the B level. 4. For purposes of computing GPA, each graded hour (regardless of whether it applies toward the degree for academic credit purposes) will be assigned points as indicated: A B C D F 4 points 3 points 2 points 0 points 0 points VII. TUITION AND FEES A. General Law. The tuition and special fee charges are set out in annual announcements of the College of B. Effect of Nonpayment The University may suspend or withdraw students from classes and withhold grades, transcripts, and diplomas for failure to pay tuition and other charges when due. The University may also deny future enrollment for students with delinquent accounts. 14

15 C. Refunds of Tuition upon Withdrawal See Section V, above. VIII. REQUIRED AND PREREQUISITE COURSES A. Required Courses 1. The required courses for the MJ in Indian Law are: Introduction to Federal Legal & Administrative Systems Principles of Federal Indian Law Introduction to Legal Writing Research Methods in Indian Law Tribal Government Introduction to the Capstone Masters Project Capstone Masters Project 2. The required courses for the MJ in Energy Law are: Energy Research, Analysis & Writing Regulation of Energy Markets Basic Oil and Gas Law Environmental Law Energy Law Thesis IX. TRANSFER OF CREDITS AND GRADES A. Transfer of Credits and Grades 1. Academic credit for a course taken at another university, whether by a transfer student or by a student visiting away, may be accepted in satisfaction of the MJ degree requirements only if the student has received a passing grade. The term passing grade is defined as a grade of 1) B or better in any graded course, or 2) a grade of pass in a 15

16 pass/fail course, if the instructor certifies that the student would have received a grade of B or better if the course had been graded. 2. Transfer of academic credit is discretionary with the Assistant Dean. The decision of the Assistant Dean may be appealed to the MJ Academic Affairs Committee by the Graduate Online Student, by submitting an appeal to the Assistant Dean within 10 calendar days of the Assistant Dean making such a decision. The decision of the MJ Academic Affairs Committee shall be final. 5. A Student who transfers to the MJ Programs at TU Law from another university or from another college within the University of Tulsa may count no more than 9 credit hours earned at the other institution(s), toward the degree requirements. X. INTERRUPTION OF STUDIES A. Students are encouraged to follow a continuous program from matriculation to completion of degree requirements. B. If interruption of studies is called for because of disruptive circumstances, such as serious or extended illness, serious family problems, military service, and the like, a Student may be readmitted, as follows: 1. A student who withdraws and is in good standing at the time of withdrawal may re-enroll in the MJ program. In any event, the period of interruption may not exceed three years, and the conduct of the student during the period of absence shall be subject to the Honor Code. 2. A Student who withdraws after having completed at least one term and whose GPA is below 3.0 at the time of withdrawal, may re-enroll only with permission from the Assistant Dean, and in such a case on a program that is intended and deemed likely to aid in the student s success in the MJ degree program. In any event, the period of interruption may not exceed three years, and the conduct of the student during the period of absence shall be subject to the Honor Code. 3. A Student who withdraws during the term in which he or she was readmitted on academic probation may re-enroll for subsequent term only with the approval of the Assistant Dean. The total period of interruption, including the period from the time the student was academically dismissed until the student was readmitted on 16

17 probation, may not exceed three years, and the conduct of the student during the period of absence shall be subject to the Honor Code. 4. A Student who withdraws after his or her first term of study may make application to vacate their grades and start anew only if the period of interruption exceeds three years. 5. A Student who withdraws during his or her first term in the MJ programs is eligible to apply for readmission in a subsequent academic year. 6. A Student who was in good standing who has interrupted his or her study for a period of more than three years, may be readmitted, but no academic credit will be given for courses taken prior to the interruption of study. XI. EXAMINATIONS AND COURSE GRADES A. Course Grades 1. Each course shall have its own grading policies, which can be found in the LMS for each course. 2. A grade of Incomplete (I) will be changed on a Student s transcript in accordance with the policies set forth above in Part IV (A)(4). 3. After course grades have been submitted to the Office of the Dean, a grade (other than I) will not be changed except through the process set forth below in Section XI.B. 4. Grades will be posted only by the Office of the Dean. B. Examinations and Other Graded Assignments 1. Examinations may, in the instructor s discretion, be proctored. 2. Examinations are graded anonymously except where otherwise noted in the syllabus for the course, or where grading is computer aided. 3. Original examination papers shall not be returned to Students. Examination papers shall be retained by the instructor during the semester following the examination and by the dean or the instructor for one academic year from the date the examination was given. 17

18 4. A Student who wishes to appeal a grade shall take the following steps in the order shown. The student shall bear the burden of proving by clear and convincing evidence that these rules were violated. These procedures are designed to provide students with the same rights and the same protections set forth in The University of Tulsa Student Handbook. 5. After the final grade has been submitted to the registrar, no student work, whether it be an examination or other graded assignment, shall be re-graded except through the process described in this section. a. A Student who wishes to question a grade received on an exam or other assignment must first communicate with the instructor who assigned the grade to seek an explanation of the grade. The instructor shall make every effort to communicate with the student and provide an explanation within 30 days of the student s request. In the rare event that an instructor is unable to communicate with the student, the instructor should ask the appropriate Program Director or the Assistant Dean to arrange an alternative method for communicating with the student. That meeting, or alternative communication, should result in one of the following three actions. i. The student accepts or acquiesces in the explanation and decides not to pursue the matter further. ii. The instructor concludes that a mathematical or mechanical error occurred that affected the student s grade. In the case of such an error, the instructor shall notify the dean and the registrar to have the grade corrected. iii. The student concludes that a substantive grading error occurred and wishes to petition for a grade change, but the instructor does not agree with the student s conclusion. In such circumstances, the student must notify the instructor in writing of the student s intent to challenge the grade. The written notice to the instructor must set forth (i) the error complained of, (ii) the rationale for considering the decision to be in error, and (iii) the remedy requested. The written notice must be filed with the instructor by within 30 days after the grade has been posted by the Dean s office, or the appeal shall be void. The student petitioning for the grade change should 18

19 simultaneously provide a copy of the petition to the assistant dean for student affairs. b. Upon receiving the petition the instructor must, within fourteen days, provide both the Student and the assistant dean for student affairs with a written statement explaining the basis of the grade on appropriate academic grounds. The written statement may take many forms: the instructor may provide a copy of the student s graded exam and the model answer; a copy of the instructor s grading key for the student s exam; a written memorandum explaining the grade; or other such written statement as the instructor deems appropriate in the circumstances. The decision regarding the format of the written response rests with the individual instructor; the instructor is not required to provide the student with a copy of the answer key for a written assignment or examination unless the instructor chooses to do so. In the rare case in which an instructor concurs that a substantial error occurred, the instructor may choose to file a written statement supporting the student s petition for a grade change. Once the student and the assistant dean for student affairs receive the instructor s written explanation, the assistant dean for student affairs shall forward the student s petition and the instructor s response to the College of Law Academic Status and Student Affairs Committee. c. After receiving the file from the assistant dean for student affairs, the College of Law Academic Status and Student Affairs Committee shall review the petition and make a recommendation to the faculty. Every effort shall be made to communicate the decision of the faculty to the Student within 30 days of the Committee receiving all pertinent information. In accordance with Section IX.C of the College of Law Policies and Regulations, the decision of the committee is final after it has been reported to and accepted by the faculty. d. If the Student is not satisfied with the faculty s decision, the student may choose to appeal the faculty s decision to the Dean. Any appeal must be filed with the Assistant Dean by within 30 days of the faculty s decision, or the appeal shall be void. The College of Law s decision on the appeal is final when a decision is rendered by the Dean. e. In the unusual circumstances that the Student can make a case that the concept of fundamental fairness was violated in the appeals process itself, the final appeal may be made to the Provost, who may either consider it or decline to do so 19

20 depending on his or her assessment of the circumstances presented. Any appeal to the Provost must be in writing and must set forth (i) the error complained of, (ii) the way in which fundamental fairness was violated in the appeal process, (iii) the rationale for considering the grade to be in error, and (iv) the remedy requested. Every effort shall be made to communicate the decision of the Provost to the student within 30 days of the Provost receiving all pertinent information. Student appeals on academic issues will be final when a decision is rendered by the Provost. 6. An examination shall be taken when it is regularly scheduled. For very compelling reasons, acceptable to the Assistant Dean, a Student may be excused from taking the examination at its regularly scheduled time. The burden of proof is on the student and shall be considered a heavy one. Any student seeking to reschedule an exam must contact the Assistant Dean at least 24 hours prior to the exam time unless the reason for the requested rescheduling could not have been reasonably anticipated. XII. DISMISSAL A. On Academic Grounds 1. A Student must maintain a cumulative 3.0 grade point average (GPA) to graduate. As stated in section VI, a student who does not maintain a 3.0 cumulative GPA shall be placed on probation. Probation shall not last more than one semester (excluding summer). If a student on probation does not achieve a cumulative 3.0 GPA by the end of the probationary period the student shall be dismissed. A student who does not obtain the required cumulative GPA may readmitted, upon petition to the MJ Academic Affairs Committee, if the petition is approved. 2. For purposes of dismissal on academic grounds, cumulative GPAs for Students who have completed a minimum of 9 hours shall be determined at the end of every school term, including the Fall, Spring and Summer terms, after all grades have been received. B. On Conduct Grounds 20

21 1. A Student may be dismissed on the basis of conduct within The University of Tulsa community in accordance with regulations of the University or the Honor Code of the College. 2. A Student whose conduct outside of the College is such that disciplinary action would have been warranted if the student s conduct had happened at the College, and the student s conduct either has or may reflect upon TU Law or any faculty member, instructor, graduate or student of TU Law, such student may be dismissed. C. Effect of Dismissal 1. A Student who has been dismissed is ineligible to re-enroll or to be readmitted except in accordance with the provisions of Part XIII. 2. If a Student s cumulative GPA is below a 3.0 at the end of the term during which he or she has completed enough hours to graduate, he or she shall be eligible to seek readmission on probation for up to 9 more credit hours provided he or she meets the requirements of Part XIII, and further provided that by adding 9 credit hours it is mathematically possible for that student to attain a GPA of 3.0 or greater at the completion of an additional 9 credit hours. D. Cancellation of Enrollment 1. A Student who is attending a summer session and who is dismissed under Section A shall be withdrawn from all summer courses, and tuition for the summer session shall be refunded. 2. A Student who elects to withdraw during his or her second term because the student s GPA was below a 3.0 at the end of the first term shall receive a refund of the second term s tuition, provided the election to withdraw is made within two weeks of receipt of all first-term grades, or by the end of the first day of classes, whichever is later. The Assistant Dean shall have discretion to grant a further extension of time under exigent circumstances. 21

22 XIII. READMISSION ON PROBATION A. General Policy The faculty is confident that the grading system and policies of the College reflect a sound assessment of a Student s overall ability to complete successfully the prescribed curriculum. The faculty does recognize, however, that circumstances unrelated to the College occasionally, but rarely, may be so disruptive that a student will be unable to attain satisfactory grades. When a student is dismissed on academic grounds and exceptional circumstances exist, the procedure in this section is available. The circumstances the faculty will consider to mitigate an academic dismissal are, among others, serious or extended illness or serious family problems such as illness or domestic discord, and, in addition, a demonstration that the student has thoroughly analyzed the cause of his or her academic problems and has taken remedial steps. As soon as a student is aware of the existence of such circumstances, consultation with the Program Director, Program Coordinator, or the AD is required. B. MJ Academic Affairs Committee The faculty has delegated authority to the MJ Academic Affairs Committee (the committee), in its discretion, to readmit on probation Students dismissed on academic grounds when circumstances may warrant readmission. C. Finality of Decision A decision of the committee is final after it has been reported to and accepted by the faculty. D. Procedure 1. A request for readmission on probation is made by written petition only. 2. The petition shall detail, and document if appropriate, not only the exceptional circumstances which the student believes may have contributed to the dismissal, but also the changed circumstances which may warrant consideration for readmission. Corrective action may be proposed. 22

23 3. In its discretion the committee may request an interview with the petitioning Student or with other persons having knowledge relevant to the circumstances alleged in the petition. 4. Direct or indirect solicitation of committee or faculty members individually in support of the petition is not permitted. A petitioner may include in the petition the name of any member of the faculty who may have special information useful to the committee s deliberations. The committee may contact the faculty member so named and solicit that member s views on any relevant matter. 5. After a decision of the committee becomes final, a subsequent petition will not be granted unless circumstances bearing on the question of readmissibility have materially changed. Policy: the purpose of the rule is to insure that a petitioner complies with the spirit which underlies the petition procedure: to be completely frank and to disclose in the petition all facts and circumstances that have any bearing whatever on the question of readmissibility at the time the initial petition is filed. 6. If readmission is granted, the committee may impose any condition of readmission it deems appropriate (e.g. restrictions on the hours or kinds of courses the readmitted Student shall take) in addition to the required condition that the student achieve a GPA of at least 3.0 at the conclusion of any probationary period. A readmitted student who fails to meet any condition of readmission shall be dismissed. E. Time for Filing Petition 1. The Assistant Dean shall notify Students of the due date for the filing of the petition. The due date for filing of a petition shall be no less than two weeks from the date that the notification of the due date is sent by the Assistant Dean if sent by first class mail to a student s last known address on the records of the College of Law or ten days if sent by electronic means to a student s University of Tulsa account. A petition received later than the filing date will not be considered. 2. Notwithstanding any other provisions of these policies, an academically dismissed Student is prohibited from filing any petition that seeks readmission (regardless of whether it is styled as a new petition for readmission, a petition or request for reconsideration of the denial of a previous petition, a petition or request for an exception to the Policies and Regulations, or anything else) until at least ten months has elapsed 23

24 since a prior petition for readmission was denied. Any petition or request that violates this provision will be automatically denied without being considered by either the MJ Academic Affairs Committee or the faculty, unless the Assistant Dean or a Program Director requests consideration by the Committee. XIV. AMENDMENT OR SUPPLEMENTATION OF APPLICATION By submitting an application to the College of Law to attend an online program, an applicant certifies to the following: that the responses and information supplied in the application are truthful and complete to the best of the applicant s knowledge and belief; that once an application is submitted, the applicant will inform the Assistant Dean of any changes to the information in the application or any new information without which the application would be inaccurate or incomplete; and that, if the applicant is admitted and matriculates at the College of Law, he or she will promptly supplement the application by notifying the Assistant Dean of any event occurring after matriculation that would require changing the information on the application with regard to Character and Fitness. Matriculated Students who failed to disclose requested information prior to matriculation must petition the MJ Academic Affairs Committee (herein the committee ) to amend their applications. A petition to amend must include the following information: 1) A complete description of the circumstances concerning the matter(s) being disclosed, including date(s) and disposition of the matters(s); 2) why the student did not previously disclose the matters(s) prior to matriculation; 3) why the student is coming forward with the disclosure(s); 4) the petitioner s current address and phone number. Petitions must be signed, dated and submitted to the AD. Petitioners must also a copy of the petition to the Assistant Dean in Word, WordPerfect or adobe.pdf formats. When a matriculated student petitions to amend the admission application, the student is considered an applicant for admission. Information concerning events occurring after matriculation that is required to supplement the application must be disclosed in a signed and dated writing to the assistant dean for student affairs within one month after the occurrence of the event. If such information is not timely disclosed, students must petition the committee to supplement the application, following the above procedure. The petition to amend will be reviewed by the committee and a recommendation will be made to the full faculty of the College of Law for appropriate action. 24

25 XV. EXCEPTIONS TO REGULATIONS Unless otherwise provided in these regulations, authority to grant exceptions to these regulations is delegated by the faculty to the MJ Academic Affairs Committee. A request for an exception should be in a writing setting forth the exception requested, and the reasons for the request. A decision of the committee is final after it has been reported to and accepted by the faculty. XVI. AMENDMENTS The faculty may from time to time amend these regulations and adopt new regulations as it deems appropriate. 25

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