Sport Clubs Guidelines 2013 Update. November 7-8, 2013 Sacramento, CA

Transcription

1 Sport Clubs Guidelines 2013 Update November 7-8, 2013 Sacramento, CA

2 Pam Su Director, Campus Recreation San Francisco State University Rob Leong CSURMA Program Administrator Alliant Insurance Services C AMPUS R ECREATION SF STATE Rick Craig Director, Recreational Sports CSU San Bernardino 2

3 Presentation Outline I. History and Framework of Sport Clubs Guidelines II. III. IV. Upcoming Changes Risk Identification & Assessment Unimaginables What could go Wrong V. Club Sports Insurance Program VI. Questions, and maybe Answers 3

4 Sport Clubs in the CSU Recreational Sports or Campus Recreation Typically the campus department responsible for most, if not all, aspects of recreation and fitness on a university campus. Intramural Sports Extramural Sports Sport Clubs Athletics 4

5 Sport Clubs in the CSU Intramural Sports Existing or carried on within the bounds of an institution, especially a school. Consists of matches and contests that take place among teams from the same institution. Intramural sports programs are often organized on college campuses to promote competition and fun among the students. Extramural Sports Carried on outside the bounds of an institution or community. Typically, consists of a match or matches between the champion or best team from different universities. 5

6 Sport Clubs in the CSU Sport Clubs a Recognized Student Organization that has been formed by individuals who are motivated by a common interest and desire to participate in a particular sports activity. Sport Club teams typically compete in intercollegiate contests against other universities. Athletics University administered teams. Compete in intercollegiate contests against other universities. 6

7 Role of CSURMA 1. A major CSU concern: Sport Clubs. 2. Online Risk Assessment project focused attention on travel by Sport Clubs. 3. EO 969 (then 1006, now 1068) also created concern on some campuses. 4. Recognition by CSU that Sport Clubs required special attention particularly in the area of Travel. 7

8 Concepts of a Sport Clubs Model Agreement on the need for a Framework for effectively managing Sport Clubs. Ian McGregor presented idea of adapting a Sport Clubs Model specifically for the CSU system, based on one he d previously developed. CSURMA decided to pursue the development of a Sport Clubs Model for the CSU system. 8

9 Sport Clubs Committee Mandate Create a Sport Clubs Model implementable at all CSU schools small and large. Develop a Model that is simple, doable and should not add significantly to current workload of Sport Clubs professionals. Develop a Model based on agreed-upon minimum requirements. Model should be sensitive to financial constraints on campuses. 9

10 Sport Clubs Committee Challenges Large System: 23 schools Institutional Autonomy within CSU schools Sport Clubs structured differently on campuses (sometimes no Campus Recreation department ) History of Sport Clubs: Great deal of autonomy in Sport Clubs operations Small # of Sport Clubs staff to manage programs 10

11 General Approach Develop a Framework to Manage Sport Clubs which: 1. Respects institutional autonomy. 2. Recognizes the value of Sport Clubs. 3. Recognizes the potential for student learning and development. 4. Promotes safe practices. 11

12 Operating Structure Policies 3 Key Areas: 1. Recognition & Renewal Process 2. Member Registration & Annual Submission Requirements 3. Management of Sport Clubs 12

13 Travel Policies 4 Key Areas: 1. Trip Administrator/Leader 2. Trip Approval 3. Emergency Procedures 4. General Travel Policies The framework creates a structure for the effective management of Sport Clubs by incorporating: Minimum Requirements Good Practices 13

14 Changes in Updated Guidelines Why 1. Since 2010, new EO s/policies have been issued, and state laws have changed 2. Management of Sport Clubs is evolving nationally 3. Feedback from campuses helped us provide clarification for an improved document When 1. Fall 2013 or soon after 14

15 Changes in Updated Guidelines Changed name from Model to Resource Guide Redefined Tier 1/Higher Risk and Tier 2/Lower Risk Clubs Added that Risk Managers should help: Determine which clubs are Sport Clubs Determine which clubs are Tier 1/Tier 2 15

16 Changes in Updated Guidelines Let campuses know that Data Collection software is available, but SJSU is no longer sharing theirs for use on other campuses Vehicle Safety Checklist and What To Do In Case of An Accident, from updated Use of University & Private Vehicles Guidelines (issued July 2012) Updated State Office of Risk Management s (DGS) on-line defensive driving training as option 16

17 Changes in Updated Guidelines Updated establishing proper cash collection procedures and security of Personal Confidential Information, as guided by CSU Policies and the ICSUAM Added concussion training guidelines 17

18 Changes in Updated Guidelines Updated waiver form with the CSU Approved Waiver of Liability (EO 1051) Added that the Sport Clubs Administrator must approve the selection of all coaches Streamlined Coach s Expectations 18

19 Changes in Updated Guidelines Added that when multiple vehicles travel, they should leave at the same time, but not caravan or directly follow each other Drivers must have a commercial license for vehicles capable of transporting 15 persons or greater. Use of 15 passenger vans is strongly discouraged! Added that Risk Managers will assist with obtaining Foreign Travel Insurance for international travel 19

20 Changes in Updated Guidelines Added CSU Sport Clubs Insurance 20

21 Risk Identification & Assessment Direction Instruction Supervision Control DISC 21

22 Risk Analysis Club Sports S E V E R I T Y F R E Q U E N C Y High Medium Low Dance Walk/Run Basketball Soccer Cheerleading Rugby Low Medium High 22

23 Unimaginables What could go Wrong Tug of War: severed hand. $1,000,000. Dance (parade): jumped from moving float. $1,000,000. Paint Ball: loss of eye. $500, ,000. Cheerleader: fell during practice, paralysis. $3,000,000. Rock Climbing: slip/fall, fatality. $875,000. Concession: (1) burn, hot grease. $300,000. (2) construction. $750,000 - $1,000,000. Travel: passenger van, head-on collision. $3,000,000 23

24 Club Sports Insurance Program Program Launched: August 1, Campuses 3 Auxiliary Organizations 104+ Club Sports 5,856 Club Sports Participants 5,045 Intramural/Recreational Participants 10,901 Total Participants Fitting the Pieces Conference Basic Accidental Medical Coverage 2. Catastrophe Accident Medical Coverage 3. General Liability Insurance 24

25 Club Sports Insurance Program Fitting the Pieces Conference 2013 Basic Accident Medical Expense CSURMA Risk Pool Provides Basic medical expense coverage for accidental injuries to your players. Play, Practice & Travel Accidental Medical / Dental Expense $30,000 limit. $100 deductible (Student s Responsibility) Accidental Death & Dismemberment (AD&D) $10,000 limit Primary coverage if no other insurance available. 25

26 Club Sports Insurance Program Fitting the Pieces Conference 2013 Catastrophe Accident Medical Coverage Mutual of Omaha NIRSA Designed to supplement other Medical coverage. Accidental Death & Dismemberment (AD&D) Excess of primary coverage $5,000,000 Lifetime Benefit $30,000 Deductible Benefit Period: 104 weeks to Lifetime 26

27 Club Sports Insurance Program Fitting the Pieces Conference 2013 General Liability Insurance New Hampshire Ins Co. (AIG) Covers the Club against legal liability for Bodily Injury and Property Damage to a third-party. $1,000,000 limit $0 deductible On-campus activities Off-campus events Personal Injury Advertising Injury Abuse / Molestation Discrimination Host Liquor Liability Additional Insureds No Coverage for Automobile Liability 27

28 Club Sports Insurance Program Eligible Sports Fitting the Pieces Conference 2013 Aquatics Crew Diving Dragonboat Longboarding Master Swims Rowing Sailing Surfing Swimming Wakeboarding Water Polo Water Skiing Archery Badminton Baseball Basketball Billiards Bowling Boxing Cheerleading* Pep Band Chess Cricket Crossfit Cycling/Biking Mountain Bike Dance Ballroom Dance Belly Dance Break Dance Chinese Lion Dance Hip Hop Modern Dance Salsa Scottish Country Swing Dance 28

29 Club Sports Insurance Program Eligible Sports Fitting the Pieces Conference 2013 Disc Golf Equestrian Fencing Field Hockey Firearms Safety Fishing Flag/Touch Football Golf Grappling Gymnastics Ice Hockey In-Line/Roller Hockey Kinesiology/Physical Ed (KPE) Lacrosse Logging Sports Martial Arts Aikido Brazilian Jiu Jitsu Filipino Martial Arts Judo Karate Kickboxing Kung Fu Mixed Martial Arts Shotokan Karate Taekwondo Tai Chi Medieval Clubs Outdoor Adventure Hiking Biking, Kayak Paintball Raquetball Rock Climbing Wall Roller Hockey Rugby Running 29

30 Club Sports Insurance Program Eligible Sports Fitting the Pieces Conference 2013 Snow Alpine Skiing Ski & Snowboard Snow Jacks Soccer Softball Sword Club Table Tennis Tennis Track & Field Triathlon Ultimate Frisbee Volleyball Walk, Jog, Run Weightlifting Wheelchair Basketball Wrestling Yoga This is a Representative List Refer to Alliant for others 30

31 Club Sports Insurance Program Excluded Sports Fitting the Pieces Conference 2013 Boating Bungee Jumping Cheerleading Pyramids Freestyle Skiing Hang Gliding Hot Air Balloon Rides Luge Mechanical Bulls Motor Sports Open Water Activities Parachuting/ Parasailing Racing or Speed Contests Rodeo Skateboarding Ski Jumping Snowmobiling Tobaggining Trampolines Tug of War Velcro Jumps and Others Refer to Alliant 31

32 Club Sports Insurance Program Rates * Fitting the Pieces Conference 2013 Club Sports Basic Accident Medical Expense $29.00 Catastrophe Accident Medical Expense $11.00 General Liability $ 5.00 Total $45.00 Intramural / Recreational Sports Basic Accident Medical Expense $11.00 Catastrophe Accident Medical Expense $ 5.50 General Liability $ 4.00 Total $20.50 * Rates are per Participant / per Sport 32

33 Club Sports Insurance Program Fitting the Pieces Conference 2013 Important Administrative Items Coverage is NOT Automatic - covers only those sports declared by Member and accepted by Insurer upon which a premium charge is made. Excluded Sports - can be considered on a individual basis; cost is dependent on risk review. Open Water Activities - excluded for Liability, but can be covered for Accidental Medical Expense. Rate is adjusted accordingly. Premiums are NOT Prorated for Seasonal Play - includes practices throughout the year. 33

34 Club Sports Insurance Program Claims Reporting How to File a Claim 1. Completed & Signed Claim Form 2. Itemized Bills 3. Explanation of Benefits from your Primary Insurance Carrier Mail or Fax to: A-G Administrators, Inc. Fax: Claims Department P.O. Box 979 Valley Forge, PA Questions: Dan Beery dbeery@agadm.com Phone: (610) Toll Free: (800) Fitting the Pieces Conference

35 Questions or Assistance? Please contact: Pam Su Director, Campus Recreation SF State Rob Leong CSURMA Program Administrator Alliant Insurance Services Rick Craig Director, Recreational Sports CSU San Bernardino