Microsoft Word Chapter 2. Creating a Research Paper with References and Sources
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1 Microsoft Word 2013 Chapter 2 Creating a Research Paper with References and Sources
2 Objectives Describe the MLA documentation style for research papers Modify a style Change line and paragraph spacing in a document Use a header to number pages of a document Apply formatting using keyboard shortcuts Modify paragraph indentation Insert and edit citations and their sources Creating a Research Paper with References and Sources 2
3 Objectives Add a footnote to a document Insert a manual page break Create a bibliographical list of sources Cut, copy, and paste text Find text and replace text Find a synonym Check spelling and grammar at once Look up information Creating a Research Paper with References and Sources 3
4 Project Research Paper Creating a Research Paper with References and Sources 4
5 Roadmap Change the document settings Create the header for each page of the research paper Type the research paper text with citations Create an alphabetical works cited page Proofread and revise the research paper. Creating a Research Paper with References and Sources 5
6 Modifying a Style Press and hold or right-click the style to modify in the Styles gallery (HOME tab Styles group) to display a shortcut menu related to styles Tap or click Modify on the shortcut menu to display the Modify Style dialog box Make the desired changes to the style in the Modify Style dialog box, and then tap or click the OK button to update the style Creating a Research Paper with References and Sources 6
7 Modifying a Style Creating a Research Paper with References and Sources 7
8 Changing Line Spacing Tap or click the Line and Paragraph Spacing button (HOME tab Paragraph group) to display the Line and Paragraph Spacing gallery Tap or click the desired setting in the Line and Paragraph Spacing gallery to change the line spacing at the location of the insertion point Creating a Research Paper with References and Sources 8
9 Changing Line Spacing Creating a Research Paper with References and Sources 9
10 Removing Space after a Paragraph Tap or click the Line and Paragraph Spacing button (HOME tab Paragraph group) to display the Line and Paragraph Spacing gallery Tap or click Remove Space After Paragraph in the Line and Paragraph Spacing gallery so that no blank space appears after paragraphs Creating a Research Paper with References and Sources 10
11 Updating a Style to Match a Selection Press and hold or right-click Normal in the Styles gallery (HOME tab Styles group) to display a shortcut menu Tap or click Update Normal to Match Selection on the shortcut menu to update the selected (or current) style to reflect the settings at the location of the insertion point Creating a Research Paper with References and Sources 11
12 Switching to the Header Tap or click INSERT in the ribbon to display the INSERT tab Tap or click the Add a header button to display the Add a Header gallery Tap or click Edit Header in the Add a Header gallery to switch from the document text to the header, which allows you to edit the contents of the header Creating a Research Paper with References and Sources 12
13 Switching to the Header Creating a Research Paper with References and Sources 13
14 Right-Aligning a Paragraph Tap or click HOME on the ribbon to display the HOME tab Tap or click the Align Right button (HOME tab Paragraph group) to right-align the current paragraph Creating a Research Paper with References and Sources 14
15 Inserting a Page Number Tap or click HEADER & FOOTER TOOLS DESIGN on the ribbon to display the HEADER & FOOTER TOOLS DESIGN tab Tap or click the Add Page Numbers button (HEADER & FOOTER TOOLS DESIGN tab Header & Footer group) to display the Add Page Numbers menu Tap or point to the desired location on the Add Page Numbers menu to display the gallery Tap or click the desired style Creating a Research Paper with References and Sources 15
16 Inserting a Page Number Creating a Research Paper with References and Sources 16
17 Closing the Header Tap or click the Close Header and Footer button to close the header and switch back to the document text Creating a Research Paper with References and Sources 17
18 Click and Type If you are using a mouse, position the mouse pointer in the location where you want to type, in the center of the document window until a center icon appears below the I-beam Double-click to center the paragraph and mark the insertion point between the left and right margins Type the desired text and then press the ENTER key to position the insertion point on the next line Creating a Research Paper with References and Sources 18
19 Click and Type Creating a Research Paper with References and Sources 19
20 Keyboard Shortcuts Creating a Research Paper with References and Sources 20
21 Displaying the Rulers Tap or click VIEW on the ribbon to display the VIEW tab If the rulers are not displayed, tap or click the View Ruler check box (VIEW tab Show group) to place a check mark in the check box and display the horizontal and vertical rulers on the screen Creating a Research Paper with References and Sources 21
22 Displaying the Rulers Creating a Research Paper with References and Sources 22
23 First-Line Indenting Paragraphs With the insertion point in the paragraph to be indented, if you are using a mouse, drag the First Line Indent marker to the desired location on the ruler to set the location for the first-line indent Creating a Research Paper with References and Sources 23
24 AutoCorrecting as You Type Word provides an AutoCorrect feature that automatically corrects certain typing, spelling, capitalization, or grammar errors as you type a document Creating a Research Paper with References and Sources 24
25 Using the AutoCorrect Options Button If you are using a mouse, position the mouse pointer in the text automatically corrected by Word to display a small blue box below the automatically corrected word Point to the small blue box to display the AutoCorrect Options button Click the AutoCorrect Options button to display the AutoCorrect Options menu Press the ESCAPE key to remove the AutoCorrect Options menu from the screen Creating a Research Paper with References and Sources 25
26 Using the AutoCorrect Options Button Creating a Research Paper with References and Sources 26
27 Creating an AutoCorrect Entry Tap or click FILE on the ribbon to open the Backstage view Tap or click Options in the Backstage view to display the Word Options dialog box Tap or click Proofing in the left pane to display proofing options in the right pane Tap or click the AutoCorrect Options button in the right pane to display the AutoCorrect dialog box When Word displays the AutoCorrect dialog box, type the word you want to replace in the Replace text box, and the word to replace with in the With text box Tap or click the Add button Tap or click the OK button Tap or click the OK button Creating a Research Paper with References and Sources 27
28 Creating an AutoCorrect Entry Creating a Research Paper with References and Sources 28
29 Changing the Bibliography Style Tap or click REFERENCES on the ribbon to display the REFERENCES tab Tap or click the Bibliography Style arrow to display a gallery of predefined documentation styles Tap or click the desired style in the Bibliography Style gallery to change the documentation style Creating a Research Paper with References and Sources 29
30 Changing the Bibliography Style Creating a Research Paper with References and Sources 30
31 Inserting a Citation and Creating Its Source Tap or click the Insert Citation button (REFERENCES tab Citations & Bibliography group) to display the Insert Citation menu Tap or click Add New Source on the Insert Citation menu to display the Create Source dialog box Tap or click the Type of Source arrow, and then tap or click the type of source you are adding Type the source information in the appropriate text boxes, and then tap or click the OK button to insert the citation in the document at the location of the insertion point Creating a Research Paper with References and Sources 31
32 Inserting a Citation and Creating Its Source Creating a Research Paper with References and Sources 32
33 Inserting a Footnote Reference Mark Tap or click the Insert Footnote button (REFERENCES tab Footnotes group) to display a note reference mark (a superscripted 1) in two places: (1) in the document window at the location of the insertion point and (2) at the bottom of the page where the footnote will be positioned, just below a separator line Creating a Research Paper with References and Sources 33
34 Inserting a Footnote Reference Mark Creating a Research Paper with References and Sources 34
35 Inserting a Citation Placeholder Tap or click the Insert Citation button (REFERENCES tab Citations & Bibliography group) to display the Insert Citation menu Tap or click Add New Placeholder on the Insert Citation menu to display the Placeholder Name dialog box Type the placeholder name, and then tap or click the OK button Creating a Research Paper with References and Sources 35
36 Inserting a Citation Placeholder Creating a Research Paper with References and Sources 36
37 Modifying a Style Using a Shortcut Menu If you are using a touch screen, press and hold the text and then tap the Show Context Menu button on the mini toolbar; if you are using a mouse, right-click the text to display a shortcut menu Tap or click Style on the shortcut menu to display the Style dialog box Creating a Research Paper with References and Sources 37
38 Modifying a Style Using a Shortcut Menu Creating a Research Paper with References and Sources 38
39 Editing a Source Tap or click somewhere in the citation placeholder to be edited to select the citation placeholder Tap or click the Citation Options arrow to display the Citation Options menu Tap or click Edit Source on the Citation Options menu to display the Edit Source dialog box If necessary, tap or click the Type of Source box arrow and then select the type of source Enter the source information, and then tap or click the OK button Creating a Research Paper with References and Sources 39
40 Editing a Source Creating a Research Paper with References and Sources 40
41 Editing a Citation Tap or click somewhere in the citation to be edited, which selects the citation and displays the Citation Options arrow Tap or click the Citation Options arrow to display the Citation Options menu Tap or click Edit Citation on the Citation Options menu to display the Edit Citation dialog box Change the information as necessary in the Edit Citation dialog box, and then tap or click the OK button Creating a Research Paper with References and Sources 41
42 Editing a Citation Creating a Research Paper with References and Sources 42
43 Counting Words Tap or click the Word Count indicator on the status bar to display the Word Count dialog box If necessary, place a check mark in the Include textboxes, footnotes and endnotes check box Tap or click the Close button to close the dialog box Creating a Research Paper with References and Sources 43
44 Counting Words Creating a Research Paper with References and Sources 44
45 Hiding and Showing White Space If you are using a mouse, position the pointer in the document window in the space between pages so that the pointer changes to a Hide White Space button If you are using a touch screen, double-tap in the space between pages; if you are using a mouse, double-click while the pointer is a Hide White Space button to hide white space If you are using a mouse, position the pointer in the document window on the page break between pages so that the pointer changes to a Show White Space button If you are using a touch screen, double-tap the page break; if you are using a mouse, double-click while the pointer is a Show White Space button to show white space Creating a Research Paper with References and Sources 45
46 Hiding and Showing White Space Creating a Research Paper with References and Sources 46
47 Page Breaking Manually Position the insertion point where you wish to insert the page break Tap or click INSERT on the ribbon to display the INSERT tab Tap or click the Insert a Page Break button to insert a manual page break immediately to the left of the insertion point and position the insertion point immediately below the manual page break Creating a Research Paper with References and Sources 47
48 Page Breaking Manually Creating a Research Paper with References and Sources 48
49 Applying a Style Tap or click HOME on the ribbon to display the HOME tab With the insertion point in the paragraph to be modified, tap or click the desired style in the Styles gallery Creating a Research Paper with References and Sources 49
50 Creating a Bibliographical List Tap or click REFERENCES on the ribbon to display the REFERENCES tab With the insertion point positioned where the bibliographical list is to be inserted, tap or click the Bibliography button to display the Bibliography gallery Tap or click Insert Bibliography in the Bibliography gallery to insert a list of sources at the location of the insertion point Creating a Research Paper with References and Sources 50
51 Creating a Bibliographical List Creating a Research Paper with References and Sources 51
52 Modifying a Source Tap or click the Manage Sources button (REFERENCES tab Citations & Bibliography group) to display the Source Manager dialog box Tap or click the source you wish to edit in the Current List Tap or click the Edit button to display the Edit Source dialog box Make the desired changes to the source, and then tap or click the OK button If necessary, tap or click Yes to update all occurrences of the source Tap or click the Close button to update the list of sources in the document and close the dialog box Creating a Research Paper with References and Sources 52
53 Modifying a Source Creating a Research Paper with References and Sources 53
54 Updating a Field If you are using a touch screen, press and hold anywhere in the bibliography text and then tap the Show Context Menu button on the mini toolbar; if you are using a mouse, right-click anywhere in the bibliography text to display a shortcut menu related to fields Tap or click Update Field on the shortcut menu to update the selected field Creating a Research Paper with References and Sources 54
55 Updating a Field Creating a Research Paper with References and Sources 55
56 Going to a Page Tap or click VIEW on the ribbon to display the VIEW tab Place a check mark in the Open the Navigation Pane check box (VIEW tab Show group) to open the Navigation Pane on the left side of the Word window If necessary, tap or click the PAGES tab in the Navigation Pane to display thumbnails of the pages in the document Scroll to and then tap or click the thumbnail of the desired page Creating a Research Paper with References and Sources 56
57 Going to a Page Creating a Research Paper with References and Sources 57
58 Copying and Pasting Select the item to be copied Tap or click the Copy button (HOME tab Clipboard group) to copy the selected item in the document to the Office Clipboard Position the insertion point at the location where the item should be pasted Tap or click the Paste button (HOME tab Clipboard group) to paste the copied item in the document at the location of the insertion point Creating a Research Paper with References and Sources 58
59 Copying and Pasting Creating a Research Paper with References and Sources 59
60 Displaying the Paste Options Menu Immediately after pasting text, tap or click the Paste Options button to display the Paste Options menu Tap or click anywhere to remove the Paste Options menu from the window Creating a Research Paper with References and Sources 60
61 Finding Text Tap or click the Find button (HOME tab Editing group) to display the Navigation Pane Type the text to find in the Navigation Pane text box to display all occurrences of the typed text, called the search text, in the Navigation Pane and to highlight the occurrences of the search text in the document window Creating a Research Paper with References and Sources 61
62 Finding Text Creating a Research Paper with References and Sources 62
63 Replacing Text Tap or click the Replace button (HOME tab Editing group) to display the Replace sheet in the Find and Replace dialog box Type the text to find in the Find what text box Type the text to replace within the Replace with text box Tap or click the Replace All button to instruct Word to replace all occurrences of the Find what text with the Replace with text. If Word displays a dialog box asking if you want to continue searching from the beginning of the document, tap or click the Yes button Tap or click the OK button Tap or click the Close button Creating a Research Paper with References and Sources 63
64 Replacing Text Creating a Research Paper with References and Sources 64
65 Finding and Inserting a Synonym If you are using a touch screen, press and hold the word for which you want a synonym and then tap the Show Context Menu button on the mini toolbar; if you are using a mouse, right-click the word for which you want to find a synonym to display a shortcut menu Tap or point to Synonyms on the shortcut menu to display a list of synonyms for the word you rightclicked Tap or click the synonym you want on the Synonyms submenu to replace the selected word in the document with the selected synonym Creating a Research Paper with References and Sources 65
66 Finding and Inserting a Synonym Creating a Research Paper with References and Sources 66
67 Checking Spelling and Grammar at Once Press CTRL+HOME because you want the spelling and grammar check to begin from the top of the document Tap or click REVIEW on the ribbon to display the REVIEW tab Tap or click the Spelling & Grammar button to begin the spelling and grammar check at the location of the insertion point, which in this case, is at the beginning of the document Tap or click the desired spelling in the list of suggestions If items are found, tap or click the desired selection Creating a Research Paper with References and Sources 67
68 Checking Spelling and Grammar at Once Creating a Research Paper with References and Sources 68
69 Looking Up Information Locate the word you want to look up While holding down the ALT key, tap or click the word you want to look up to open the Research task pane and display a dictionary entry for the ALT+clicked word. Release the ALT key Tap or click the Source arrow in the Research task pane to display a list of search locations and then tap or click All Research Sites in the list Click the Close button in the Research task pane Creating a Research Paper with References and Sources 69
70 Looking Up Information Creating a Research Paper with References and Sources 70
71 Zooming Multiple Pages Tap or click HOME on the ribbon to display the HOME tab If the Show/Hide button (HOME tab Paragraph group) is selected, tap or click it to hide formatting marks Tap or click VIEW on the ribbon to display the VIEW tab If the rulers are displayed, tap or click the View Ruler check box (VIEW tab Show group) to remove the check mark from the check box and remove the horizontal and vertical rulers from the screen Tap or click the Multiple Pages button (VIEW tab Zoom group) to display the all three pages at once in the document window When finished, tap or click the Page Width button (VIEW tab Zoom group) to return to the page width zoom Creating a Research Paper with References and Sources 71
72 Zooming Multiple Pages Creating a Research Paper with References and Sources 72
73 Changing Read Mode Color Tap or click the Read Mode button on the status bar to switch to Read mode Tap or click the VIEW tab to display the VIEW menu Tap or point to Page Color on the VIEW menu to display the Page Color menu Tap or click the desired color on the Page Color submenu to change the color of the Read mode screen Creating a Research Paper with References and Sources 73
74 Changing Read Mode Color Creating a Research Paper with References and Sources 74
75 Chapter Summary Describe the MLA documentation style for research papers Modify a style Change line and paragraph spacing in a document Use a header to number pages of a document Apply formatting using keyboard shortcuts Modify paragraph indentation Insert and edit citations and their sources Creating a Research Paper with References and Sources 75
76 Chapter Summary Add a footnote to a document Insert a manual page break Create a bibliographical list of sources Cut, copy, and paste text Find text and replace text Find a synonym Check spelling and grammar at once Look up information Creating a Research Paper with References and Sources 76
77 Microsoft Word 2013 Chapter 2 Complete
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