Reconciling Tax Receivables Course #364
|
|
- Lee Hoover
- 8 years ago
- Views:
Transcription
1 Reconciling Tax Receivables Course #364 MCTA Annual School August, 2011 Presented by John J. Sullivan & Patrice Squillante, CPA Melanson Heath & Company, P.C. (slides courtesy of Jean Berg, Collector/Treasurer, Town of Holden)
2 What s This Course All About? To emphasize your responsibility to assure tax receivables are in balance, because --- It s a key internal control to ensure City/Town records are accurate. The DOR requires that all your receivable accounts be reconciled as of each June 30 th. It will help ensure your audit goes smoothly. To protect yourself & the integrity of your records against any challenge or criticism. The best way to assure that you meet these goals is to reconcile your books regularly throughout the year.
3 Begin with Two Important Concepts Make sure that you have procedures in place to assure adequate INTERNAL CONTROLS. Make sure you keep a clear and welldocumented AUDIT TRAIL.
4 Find What Works for You! The material that will be presented is a tried and true method of achieving reconciliation, but it s not the only one. Set up your system in the way that works best for you. Employ that system periodically and consistently.
5 Goals for a GREAT Collector! Get those bills out correctly and on time. Collect 100% of the net levy. Balance your receivables internally and with your Accountant/Auditor.
6 Mailing the Bills Check to make sure the totals of mailed bills equals the commitment total. Run a bill register and check the component parts of the bills (tax, betterments, liens, etc.)
7 Collecting the Bills - BY MAIL Batch the mail and immediately reconcile each batch. Make sure you keep a physical record of each transaction. Write the bank name and check number on the bill, or the bill number on the check. Deposit all mail ASAP - the same day as received, if possible.
8 Collecting at the COUNTER Track every payment made in person. Payments by check? Note the number! Batch counter payments where possible. Payments in cash? ALWAYS OBTAIN RECEIPT! Have an organized method to cash out. Make sure you can correlate your receipts with your deposit slips.
9 Special Collection Methods LOCKBOX Particularly good for no decision payment processing. Data transmitted electronically via modem or downloaded from the internet Verify the dollar amount DEPOSITED with the total amount to be POSTED before posting to your tax collection program.
10 Special Collection Methods Tax Service Payments Great for saving time and increasing efficiency Service may send a disk with payment data or transmit data electronically ( ). Payment may come by check or be wired electronically by pre-arrangement. You should verify that CHECK/WIRE total equals the DATA total before you post to your tax collection program.
11 Special Collection Methods On-Line Payments Works like a lockbox Verify total transmitted equals total of deposit Verify totals by type if you are collecting different types of payments on-line If there s a lag between the effective date of the payment, and the deposit of the funds, be sure to carry a deposit in transit at the end of the month, or your cash will not balance.
12 Turnovers to the Treasurer Turn over cash and paperwork at least weekly. Separately identify cash (currency) vs checks. If you have a separate collector bank account, maintain a trail between batches (cash-out), deposit slips and turnover to the Treasurer. If you have a separate collector bank account, make sure to alert the treasurer to any deposits in transit that must be accounted for. Retain a copy of the turnover for a minimum of 3 years.
13 Bookkeeping/Posting Create a Cash Book Posting the payments - computer produces the Cash Book Make sure the posted payments/cash book can be tied out to - the GREEN trail (deposit slips) the WHITE trail (turnover to treasurer)
14 Final Check of Collections Collecting - Have you proved your batches to your cash? Balancing - Have you balanced your turnover to the Treasurer? Posting - After posting, have you confirmed computerized batch totals?
15 Ready for Reconciliation RECONCILIATIONS SHOULD BE PERFORMED MONTHLY!!!!
16 The Manual Control Sheet Why Bother?? It s easier to balance with the Accountant if you can balance internally first. Your outside audit will go more smoothly. It facilitates year end report preparation.
17 Setting up a Control Sheet You can use Excel or any spreadsheet program to set up your control sheet. Set up a template that you can modify for any type of receivable. If necessary, set it up manually, using the same format. Control sheets need to be set up for each type of receivable & levy year collected.
18 Sample Format for a Control Sheet Column 1: Column 2: Column 3: Column 4: Column 5: Column 6: Column 7: Column 8: Column 9: Column 10: Month Ending Date Previous Balance Commitment Payments Abatements Refunds Adjustment Plus Adjustment Minus Reason or Code New Balance
19 Real Estate Tax Control Sheet Levy Year Date Previous Balance Comm/ Starting Balance Payments Abatements Refunds Adjust Plus Adjust Minus Reason Ending Balance 7/31/2008 8/31/2008 9/30/2008
20 Commitment Total This number comes from the Board of Assessors. Be certain that the same total appears in all the following places: The Warrant (from the Assessors) The Commitment Book (from the Assessors or from your computer program) The Bill Register (from your computer program)
21 Payment Totals Payment totals can be derived from: Adding your batch totals - (make sure the batch total contains only taxes, not charges or other types of levies); OR Add the totals from your turnovers to the Treasurer (same caveat as above); OR If it s possible, have your computer total your tax payments for the month. (Generally, the computer can break down payments by type)
22 Abatements Best to get this total directly from the Board of Assessors. If this is not feasible, you can either: Add together the Collector s copy of the abatement slips/report for the month; or Have the computer total the abatements for the month. BE CAREFUL! Make sure that you and the Accountant/Auditor are using the same abatement totals.
23 Refunds Generate your refund/credit balance list monthly. Investigate the cause of all credit balances. Process your refunds timely.
24 Other Adjustments Examples of adjustments that will decrease your control balance (Adjustment Minus): Write-offs to tax title Tax Deferrals Examples of adjustments that will increase your control balance (Adjustment Plus): Charge backs for bad checks Payments that should be credited to another levy
25 Are You in Balance? It s a simple calculation: Commitment (or previous balance) MINUS Payments MINUS Abatements PLUS Refunds MINUS Adjustments Minus PLUS Adjustments Plus EQUALS Balance You can plug in the formula in your computer spreadsheet, or just use a calculator.
26 Getting the Detail Balance Your control balance must be reconciled with the detail balance otherwise known as the trial balance. Run a delinquent list or an outstanding list or an unpaid list from your computer program. The total on the detail listing should equal your control balance. Run a trial balance for each part of your levy.
27 Maintain Month-End Control Make sure to choose the month-end date as the effective date for your unpaid bill list. If you can only use the current date for this purpose, you MUST make sure that: You don t post payments into the computer for the subsequent month until you have reconciled. The Assessors don t post any abatements into the computer for the subsequent month until you have reconciled.
28 Things to Check If You are Unbalanced Are you using the correct commitment total? Does the total amount of posted abatements for the month equal the number you are using in your control? Do your posted payments equal the amount on the turnovers? Have you mistakenly included interest and charges as payments to the levy? If you don t refund monthly, have you accounted for each and every credit balance? Is every credit balance showing up on your refund list? Did you adjust your control for charged back NSF checks? Can you determine if your unpaid bill listing is correct?
29 Balancing with the Accountant Have a routine that both you and the Accountant can agree on. Have confidence in your balances - because you have already balanced your detail to your control! Discipline yourself - perform this routine every month.
30 Your Goals Balance with the Accountant on June 30. Have a good audit. Close out your levy with confidence. Send a reconciled report to the Department of Revenue.
31 City/Town of Schedule of Outstanding Receivables June 30 Real Estate Taxes Levy of 2001 Levy of 2000 Levy of 1999 Levy of 1998 Prior Years Total Detail per Balance per Treasurer/ General Collector Ledger Variance Personal Property Taxes Levy of 2001 Levy of 2000 Levy of 1999 Levy of 1998 Prior Years Total Deferred Property Taxes Taxes in Litigation Motor Vehicle Excise Levy of 2001 Levy of 2000 Levy of 1999 Levy of 1998 Prior Years Total Tax Liens/Tax Title Tax Foreclosures/Tax Possessions Please attach a brief description of the variances. Accountant/Auditor Collector/Treasurer Treasurer Date Date Date
32 Final Thoughts Even if you re : Using the most sophisticated billing software and Collecting record-high percentages of your tax commitment IF YOU AREN T RECONCILING YOUR RECEIVABLES, YOU AREN T DOING THE WHOLE JOB AS COLLECTOR!
COUNTY OF HENRICO ACCOUNTS RECEIVABLE POLICY
COUNTY OF HENRICO ACCOUNTS RECEIVABLE POLICY Issued by the Department of Finance Effective August 1, 2007 Table of Contents OVERVIEW AND DEFINITIONS... 3 RESPONSIBILITIES... 5 PROCESSES AND PROCEDURES...
More informationLewis County Collector and Property Tax System
Nicole R. Galloway, CPA Missouri State Auditor FOLLOW-UP REPORT ON AUDIT FINDINGS Lewis County Collector and Property Tax System June 2015 http://auditor.mo.gov Report No. 2015-040 Follow-Up Report on
More informationADVICE FROM THE EXPERTS
ADVICE FROM THE EXPERTS ON MANAGING MONEY TO MAKE MONEY POSITIVE CASH IS CRITICAL Cash is certainly one of the most important aspects of a business. Some say it is the most important item in a business.
More informationJob Ready Assessment Blueprint. Accounting-Basic. Test Code: 4000 / Version: 01. Copyright 2012. All Rights Reserved.
Job Ready Assessment Blueprint Accounting-Basic Test Code: 4000 / Version: 01 Copyright 2012. All Rights Reserved. General Assessment Information Blueprint Contents General Assessment Information Written
More informationReview of the Treasurer s and the Tax Collector s Offices
Massachusetts Department of Revenue Amy A. Pitter, Commissioner Division of Local Services Robert G. Nunes, Deputy Commissioner & Director of Municipal Affairs Town of Somerset Review of the Treasurer
More informationHow To Determine The Overrun/Underrun On A Tax Roll
INSTRUCTIONS TAX DISTRICT TREASURER'S SETTLEMENT SHEET The Tax District Treasurer s Settlement Sheet (PC-501) is due to the Department of Revenue (DOR) by March 15. The settlement sheet is available at:
More informationJob Ready Assessment Blueprint. Accounting-Advanced. Test Code: 3900 / Version: 01
Job Ready Assessment Blueprint Accounting-Advanced Test Code: 3900 / Version: 01 Measuring What Matters Specific Competencies and Skills Tested in this Assessment: Journalizing Journalize an opening entry
More informationJOB READY ASSESSMENT BLUEPRINT ACCOUNTING-BASIC - PILOT. Test Code: 4100 Version: 01
JOB READY ASSESSMENT BLUEPRINT ACCOUNTING-BASIC - PILOT Test Code: 4100 Version: 01 Specific Competencies and Skills Tested in this Assessment: Journalizing Apply the accounting equation to journalize
More informationDeposit of Cash Receipts
Deposit of Cash Receipts Table of Contents 01. Policy Statement... 2 02. Reason for Policy... 2 03. Who Needs to Know This Policy... 2 04. Bonding Requirements... 2 05. Definitions... 2 06. Lockboxes and
More informationWith Contract Collector, all the functions and features you will ever need for Loan Servicing are available in one complete integrated system.
With Contract Collector, all the functions and features you will ever need for Loan Servicing are available in one complete integrated system. Powerful Contract Collector comes complete with a General
More informationChapter 13 Bank Reconciliations
Chapter 13 Bank Reconciliations The Bank Reconciliation module of school cash allows Treasurers to quickly perform bank reconciliations and print month-end reports for the Principal s review and approval.
More informationtown Treasurer's Checklist,Table of Period Year 2012
TOWN OF BURLINGTON, MASSACHUSETTS MANAGEMENT LETTER JUNE 30, 2012 To the Honorable Board of Selectmen Town of Burlington, Massachusetts In planning and performing our audit of the financial statements
More informationBDO Consulting. Segregation of Duties Checklist
BDO Consulting Segregation of Duties Checklist August 2009 BDO Consulting s Fraud Prevention practice is pleased to present the 2009 Segregation of Duties Checklist. We have developed this tool to assist
More informationKnowledge Base. Table of Contents. Customers How Do I?
Knowledge Base Table of Contents Customers How Do I? Set up a Customer?...2 Record a payment received from a customer?...5 Allocate the customer s payment to an order?...6 Deposit the customers payments?...8
More informationCentral Administration Revenue Policies and Procedures. Part A (4): Operating Environment
1. Information System Environment Central Administration Revenue Policies and Procedures Part A (4): Operating Environment The college will maintain systems that to assure the appropriate timely, accurate
More information1501 BANKING RELATIONSHIPS
1501 BANKING RELATIONSHIPS Effective: December 1986 Revised: May 2013 Responsible Office: Treasurer Approval: Treasurer The Vice President for Finance and Treasurer is responsible for the efficient operations
More informationBank Reconciliation. From South Coast ESD Coos Bay Oregon
Bank Reconciliation From South Coast ESD Coos Bay Oregon This is what we are talking about The bank reconciliation process is important for ensuring that your general ledger cash balance (less outstanding
More informationBank Reconciliation Quick Reference Guide
This guide provides information on completing your first and your ongoing bank reconciliations. Bank reconciliation is the process of ensuring your AppFolio system accounting matches the transactions in
More informationSenior Accountant Position Description Housing Resources Group (HRG)
Senior Accountant Position Description Housing Resources Group (HRG) Position Type: 40 hours per week, exempt Reports to: Controller Basic Responsibilities: Initiate, manage and assist with and complete
More informationCOUNTY AUDITORS SPRING 2014 CONFERENCE
COUNTY AUDITORS SPRING 2014 CONFERENCE 2014 Abstract Recap Miscellaneous Reminders Brenda Alyea Auditor of State s Office 1 2013 Pay 2014 Abstract Recap Abstract Review Items When completing LOIT Rate
More informationTOWN OF CARLYLE POLICY MANUAL
TOWN OF CARLYLE POLICY MANUAL POLICY DESCRIPTION: POLICY NUMBER: IAC 0010 Internal Accounting Controls DATE APPROVED: March 26, 2008 DATE REVISED: October 12, 2011 Purpose of Policy: To promote and protect
More informationACCRUAL ACCOUNTING WORKFLOW
ACCRUAL ACCOUNTING WORKFLOW TABLE OF CONTENTS COMPANY ACCOUNT NUMBERS... 2 POLICY ENTRY... 2 Agency Bill... 2 Direct Bill... 3 Transaction Detail... 3 CLIENT PAYMENTS... 4 Agency Billed Payment... 4 Direct
More informationFISCAL POLICIES AND PROCEDURES
FISCAL POLICIES AND PROCEDURES SECTION 1.1 FINANCIAL RECORDS AND REPORTING Colorado Nonprofit Association's fiscal period begins January 1 and ends December 31. The financial records of the organization
More informationTable of Contents 2016-17 Biennial Budget Revenue, Department of
Table of Contents 2016-17 Biennial Budget Revenue, Department of Agency Profile Revenue, Department of... 1 Tax System Management... 3 Debt Collection... 6 Minnesota Department of Revenue www.revenue.state.mn.us
More informationS5: Bank Reconciliation Start to Finish
S5: Bank Reconciliation Start to Finish Welcome To Bank Reconciliation Introductions If you have questions not covered: Write them down on a Questions Form and drop in a Connections Box Ask them at Round
More informationNONPROFIT FINANCIAL MANAGEMENT SELF ASSESSMENT TOOL
NONPROFIT FINANCIAL MANAGEMENT SELF ASSESSMENT TOOL I. Financial Planning/Budget Systems 1. Organization has a comprehensive annual budget which includes all sources and uses of funds for all aspects of
More informationCash & Check Handling Policy
Cash & Check Handling Policy Effective Date: October 27, 2006 Revised Date: October 31, 2011 Policy Statement This policy sets requirements for the collection and secure processing of coin, currency, checks,
More informationCash Receipts, Cash Payments, and Banking Procedures
9-1 McGraw-Hill 2009 The McGraw-Hill Companies, Inc. All rights reserved. Cash Receipts, Cash Payments, and Banking Procedures Section 1: Cash Receipts Section Objectives 1. Record cash receipts in a cash
More informationCustomer Credit and Accounts Receivable
Customer Credit and Accounts Receivable Gap Analysis: POS identifies the following Best Practices as efficient and effective control processes for the above risk. Listed for comparison are the controls
More informationFINANCE COMMITTEE PROCEDURES. Audit Process. Cash Handling
1 FINANCE COMMITTEE PROCEDURES Audit Process 1. Internal audits are conducted once a year. 2. The bookkeeper will provide the following information: bank statements, prior year vouchers, and access to
More informationReports Pack. TherapySource and Rehab ToolKit. Version 1.1
Reports Pack TherapySource and Rehab ToolKit Version 1.1 February 2009 TABLE OF CONTENTS THERAPYSOURCE... 6 SCHEDULING REPORTS... 6 Appointment Card... 6 Daily Call List... 6 Daily Sign-In Sheet... 7 Cancelled,
More informationARCHDICOESE OF SEATTLE
ARCHDICOESE OF SEATTLE SECTION C PARISH ACCOUNTING CONCEPTS INDEX I. ACCOUNTING DEFINITIONS 1C - 3C II. RECORD KEEPING JOURNALS 4C - 5C III. GENERAL LEDGER 5C IV. DOUBLE ENTRY ACCOUNTING V. RECEIVABLES,
More informationCourse Code AR/BI3. Accounts Receivable Advanced
Course Code AR/BI3 Accounts Receivable Advanced User Guide February 3, 2015 Version # 4 Minnesota Management & Budget Copyright 2015 All Rights Reserved AR/BI3 Accounts Receivables Advanced To jump to
More informationMerchant Card Processing Procedures
Merchant Card Processing Procedures In order to process merchant card payments, NU departments must adhere to the NU Merchant Card Processing Policy and its related procedures. This document contains the
More informationMonitoring of controls Information System Control procedures
Chapter 7 Define internal control Organizational plan and all the related measures to: Congress passed SOX after the Enron and WorldCom scandals 3 4 6 Monitoring of controls Information System Control
More information4-H MARYLAND 4-H CLUB TREASURER S GUIDEBOOK 4-H 95 4-H CLUB COUNTY/CITY CLUB EIN NUMBER. By Mary Ellen Waltemire and Dr. Judith Williamson 10/98
4-H 4-H 95 MARYLAND 4-H CLUB TREASURER S GUIDEBOOK 4-H CLUB COUNTY/CITY CLUB EIN NUMBER By Mary Ellen Waltemire and Dr. Judith Williamson 10/98 RESPONSIBILITIES OF THE 4-H CLUB TREASURER Congratulations!
More informationJob title: Staff Accountant Receivables
Job title: Staff Accountant Receivables Our Firm Capsim Management Simulations Inc designs, builds and delivers the renowned Capstone Business Simulation and a suite of related business simulations to
More informationCalifornia Creativity Regional Accounting and Banking Policy and Procedures Version 1.0 Effective: 9/1/2014
California Creativity Regional Accounting and Banking Policy and Procedures Version 1.0 Effective: 9/1/2014 PURPOSE In recent years, the increased requirements of Nonprofit GAAP (Generally Accepted Accounting
More informationThe Clio Way For Trust Account Management
The Clio Way For Trust Account Management The Clio Way For Trust Account Management Many states have rules in place regarding how attorneys need to maintain lawyers trust accounts. These rules vary from
More informationOklahoma State University Policy and Procedures
Oklahoma State University Policy and Procedures BILLING AND RECEIVABLE SYSTEM (BRS) 3-0330 ADMINISTRATION & FINANCE Controller September 2005 INTRODUCTION AND GENERAL STATEMENT 1.01 The Billing and Receivable
More informationDynamics GP 50 Tips in 50 Minutes
Tip #1 Speed Up GL Distribution Entry Account Alias Financials Assign an Alias to Accounts. In any GL Distribution Entry window, click the arrow next to the Account Lookup button or type Ctrl+Q. 1 Enter
More informationSage 50 Accounting. Premium 2014 Level 2. Courseware 1616-1. For Evauluation Only. MasterTrak Accounting Series
Sage 50 Accounting Premium 2014 Level 2 Courseware 1616-1 MasterTrak Accounting Series Sage 50 Premium Accounting 2014 Level 2 Lesson 2: Banking and Credit Cards Lesson Objectives In this lesson, you will
More informationClick the Entries tab to enter transactions that originated at the bank.
Reconciling Bank Statements If this is the first time you have reconciled a bank statement for this company, you must prepare your bank accounts. See Chapter 4, Setting Up Bank Services, in the Tax and
More informationHow To Use A Bank Service On A Bank System
Sage 300 ERP 2014 Bank Services User's Guide This is a publication of Sage Software, Inc. Copyright 2014. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service
More informationEnterprise Funds: A Best Practice
Enterprise Funds: A Best Practice Purpose Introduction This guide will help you understand: The definition of Enterprise Fund. Why enterprise funds are important to your utility. How to implement enterprise
More informationAccounts Receivable October 22, 2014 Audit Report 201314-17
Accounts Receivable October 22, 2014 Audit Report 201314-17 Executive Summary The Department s Revenue Section is a function within the Bureau of Accounting, which is part of the Department s Division
More informationThe Practice of Internal Controls
Office of the New York State Comptroller Division of Local Government and School Accountability LOCAL GOVERNMENT MANAGEMENT GUIDE The Practice of Internal Controls Thomas P. DiNapoli State Comptroller
More informationHAWAI I 4-H CLUB TREASURER'S GUIDEBOOK
CC 70-1 HAWAI I 4-H CLUB TREASURER'S GUIDEBOOK 4-H CLUB/AUTHORIZED GROUP COUNTY CLUB EIN NUMBER COOPERATIVE EXTENSION SERVICE UNIVERSITY OF HAWAII AT MANOA COLLEGE OF TROPICAL AGRICULTURE AND HUMAN RESOURCES
More informationInstall the System Manager, following instructions in Chapter 3 of the System Manager Administrator Guide.
Before You Begin Install the System Manager, following instructions in Chapter 3 of the System Manager Administrator Guide. During installation, select Bank Services as a component to install. Activate
More informationWhat are the elements of an accounting system?
What are the elements of an accounting system? An accounting system is comprised of accounting records (checkbooks, journals, ledgers, etc.) and a series of processes and procedures assigned to staff,
More informationSage 300 ERP 2012. Bank Services User's Guide
Sage 300 ERP 2012 Bank Services User's Guide This is a publication of Sage Software, Inc. Copyright 2014. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service
More informationAgencyPro. Cash Accounting Workflow
AgencyPro Cash Accounting Workflow This document is a supplemental accounting guide to reiterate the general processes outlined during the first accounting training. Some of the outlined processes differ
More informationAccounts Receivable Tool Kit (Excerpts from Realizing Your Viability The Tenets of A Successful Organization )
Accounts Receivable Tool Kit (Excerpts from Realizing Your Viability The Tenets of A Successful Organization ) o Components of an Effective Month-End Close Process o Procedure for Processing and Posting
More informationBUTTE COUNTY 4 H YOUTH DEVELO0PMENT PROGRAM FINANCIAL FORMS
4 H Financial Forms These forms were revised from the California State 4 H Treasurer's Manual (4H1035, rev 5/2003). Please note this workbook contains the below worksheets without formulas. Form 5.1 Mid
More informationApplication Programming Interface (API)
Integration to Salesforce CRM Create a Recurring Billing Contract from an Opportunity in one click. Create a Sales Order from an Opportunity in one click. Create a Project from a list of pre- defined templates
More informationInternal Controls Best Practices
Internal Controls Best Practices This list includes the most common internal controls applied by small to medium sized businesses to their operations. It includes controls that apply to the processes most
More informationCITY OF SYRACUSE REPORT OF THE ELECTED CITY AUDITOR CASH AUDIT OF THE DEPARTMENT OF FINANCE PARKING VIOLATIONS BUREAU
CITY OF SYRACUSE REPORT OF THE ELECTED CITY AUDITOR CASH AUDIT OF THE DEPARTMENT OF FINANCE PARKING VIOLATIONS BUREAU PHILIP J LATESSA SYRACUSE CITY AUDITOR Report of the Elected City Auditor Philip J
More informationCash in bank checking account $22,500 U.S. treasury bills 5,000 Cash on hand 1,350 Undeposited customer checks 1,840 Total $30,690 Requirement 2
Chapter 7 Solutions EXERCISES Exercise 7 2 Cash and cash equivalents includes: Cash in bank checking account $22,500 U.S. treasury bills 5,000 Cash on hand 1,350 Undeposited customer checks 1,840 Total
More informationCASH MANAGEMENT 200: Cash Positioning. 2012 CPIM Academy
CASH MANAGEMENT 200: Cash Positioning 2012 CPIM Academy Josh Mandel, State Treasurer of Ohio CASH MANAGEMENT 200 Cash Positioning 2012 CPIM Academy Learning Objectives Understanding Cash Decisions Use
More informationCOUNTY OF MENDOCINO Banking Services RFP Questions & Answers. Request for Clarification/Question
COUNTY OF MENDOCINO Banking Services Questions & Answers Bank 1 1. Attachment H 0500ZZ Lockbox Services: What type of payments would be sent to the lockbox? California State Warrants How often are billings
More informationUniform Massachusetts Accounting System
Uniform Massachusetts Accounting System July, 2014 Massachusetts Department of Revenue Division of Local Services Amy A. Pitter, Commissioner Robert G. Nunes, Deputy Commissioner & Director of Municipal
More informationAccounting & Finance Solutions
Did you get into business to crunch numbers? We didn t think so. iprocess Online crunches all your numbers more quickly and cost effectively than you ever could, providing a comprehensive portfolio of
More informationTRUST ACCOUNT. Record Keeping Guide ARKANSAS REAL ESTATE COMMISSION
TRUST ACCOUNT Record Keeping Guide ARKANSAS REAL ESTATE COMMISSION December 2014 The Arkansas Real Estate Commission provides this information as a sample guide about real estate Trust Account maintenance.
More informationPOLICY & PROCEDURE DOCUMENT NUMBER: 3.3011. DIVISION: Finance & Administration. TITLE: Cash Operations Policy and Procedures. DATE: July 15, 2011
POLICY & PROCEDURE DOCUMENT NUMBER: 3.3011 DIVISION: Finance & Administration TITLE: Cash Operations Policy and Procedures DATE: July 15, 2011 Authorized by: K. Ann Mead, VP for Finance & Administration
More informationCREDIT CARD PROCEDURES OBJECTIVE..2 OVERVIEW..2 DEPARTMENT S CREDIT CARD PROCEDURES...3 FINANCIAL SERVICES PROCEDURES... 5 BANK RECONCILIATION 6
CREDIT CARD PROCEDURES TABLE OF CONTENTS OBJECTIVE..2 OVERVIEW..2 DEPARTMENT S CREDIT CARD PROCEDURES...3 FINANCIAL SERVICES PROCEDURES... 5 BANK RECONCILIATION 6 APPENDIX A..16 APPENDIX B...18 OBJECTIVE
More informationFUNCTIONS OF THE NIGHT AUDIT MAIN PURPOSE: To verify the accuracy and completeness of guest and non-guest accounts.
The NIGHT AUDIT - Hotels operate 24X7 so Front Office regularly review and verify the accounts. - Audit is a daily review of guest account transactions at Front Office against revenue center transactions.
More informationGeneral Ledger Transmittal Accounting Letter and Financial Reporting System
General Ledger Transmittal Accounting Letter and Financial Reporting System Accounting Services Systems and Processes December 2009 Handbook F-20A A. Explanation. An important enabling strategy in the
More informationINSTRUCTIONS FOR PREPARATION OF DEBTOR'S CHAPTER 11 MONTHLY OPERATING REPORT INDIVIDUAL AND INDIVIDUAL WITH A SOLE-PROPRIETORSHIP
U.S. Department of Justice Office of the United States Trustee INSTRUCTIONS FOR PREPARATION OF DEBTOR'S CHAPTER 11 MONTHLY OPERATING REPORT INDIVIDUAL AND INDIVIDUAL WITH A SOLE-PROPRIETORSHIP Debtors-in-Possession
More informationBank Reconciliation Training
Bank Reconciliation Training Table of Contents Exercises UAN Version 2005 1) UAN Overview 2) Bank Reconciliation #1 3) Bank Reconciliation #2 4) Bank Reconciliation #3 5) Reports Bank Rec Training - Issued
More informationAccounts Receivable Toolkit
Accounts Receivable Toolkit TABLE OF CONTENTS OBJECTIVE... 1 BACKGROUND... 1 MANAGEMENT AND INTERNAL AUDIT RESPONSIBILITIES... 1 PREVENTION... 2 COLLECTIONS... 3 Best Practices... 3 EMPLOYEE ARs... 6 Managing
More informationAccounts Receivable Reconciliation Instructions. Using Reconciliation Template in Excel
Accounts Receivable Reconciliation Instructions Using Reconciliation Template in Excel 1 Log in to E-Print and print out the report called "FBM092_DelTo" for the month which you are reconciling 2 In the
More informationPrince Hall Grand Chapter, Order of the Eastern Star, Rite of Adoption, Hawaii and its Jurisdictions Inc. Basic Audit Procedures for All Chapters
Prince Hall Grand Chapter, Order of the Eastern Star, Rite of Adoption, Hawaii and its Jurisdictions Inc. Basic Audit Procedures for All Chapters Audit Committee The Audit Committee requires three members
More informationPEOPLESOFT RECEIVABLES
PEOPLESOFT RECEIVABLES KEY FEATURES Manage collections operations with Credit and Collections Workbench Improve visibility into customer base and outstanding balances with multilevel hierarchy Reduce risks
More informationAccounting Policies and Procedures Guide 2013 Edition
Accounting Policies and Procedures Guide 2013 Edition Copyright 2012 Bybee & Company, CPAs, PLLC This book or parts thereof may not be reproduced in another document or manuscript in any form without the
More informationChapter 7 Fraud, Internal Control, and Cash 高立翰
Chapter 7 Fraud, Internal Control, and Cash 高立翰 Study Objectives 1. Define fraud and internal control. 2. Identify the principles of internal control activities. 3. Explain the applications of internal
More informationBEDFORD PUBLIC SCHOOLS BUSINESS OFFICE PROCEDURES MANUAL
BEDFORD PUBLIC SCHOOLS BUSINESS OFFICE PROCEDURES MANUAL Revised 3-27-2014 TABLE OF CONTENTS Section 1: Section 2: Section 3: Section 4: Section 5: Section 6: Section 7: Section 8: Section 9: Cash Management
More informationSUMMARY OF CORRECTIVE ACTION FOR SEGREGATION OF DUTIES AUDIT ISSUES
SUMMARY OF CORRECTIVE ACTION FOR SEGREGATION OF DUTIES AUDIT ISSUES CASH MANAGEMENT I. Checks a. All checks are restrictively endorsed, using the endorsement stamp maintained by the building secretary.
More informationSCHEDULE NO. 30 FINANCIAL RECORDS
COLORADO MUNICIPAL RECORDS RETENTION SCHEDULE 30.010 SCHEDULE NO. 30 FINANCIAL RECORDS General Description: Records documenting and ensuring accountability for the receipt and expenditure of public funds.
More informationCASH RECONCILIATION & INTERNAL CONTROLS
CASH RECONCILIATION & INTERNAL CONTROLS Montana Clerks, Treasurers & Finance Officers Institute ~ May 2011 Presented by: Brenda Schneider, Superior; Doris Pinkerton, Forsyth & Darla Erickson, Local Government
More informationACCOUNTS RECEIVABLE MENU
ACCOUNTS ACCOUNTS The ACCOUNTS is used to track and manage the monies owed to a business by its customers. Invoices created by the ORDER/INVOICING and the CYLINDER CONTROL can be automatically posted to
More informationBPO. ACCOUNTING. DOUGLAS BAGWELL ACCOUNTING, LLC. An introduction to DB Accountants. www.douglasbagwell.com
db BPO. ACCOUNTING. An introduction to DB Accountants. DOUGLAS BAGWELL ACCOUNTING, LLC www.douglasbagwell.com BUSINESS PROCESS OUTSOURCING What s In It for Me? If you deprive yourself of outsourcing and
More informationAmicus Small Firm Accounting: Frequently Asked Questions
Amicus Small Firm Accounting: Frequently Asked Questions Questions Administration... 3 1 How do I add another user account? 3 2 How are passwords set up and how are they used? 3 3 What does "Reset User
More informationAgenda. Lecture Chapter 9 Quiz Chapter 8 Exercises & Problem Chapter 8. Objective. Cash Receipts. Cash Receipts, Payments, & Banking Procedures
Cash Receipts, Payments, & Banking Procedures Agenda Lecture Chapter 9 Quiz Chapter 8 Exercises & Problem Chapter 8 Cash Receipts, Payments, & Banking Procedures Objective Cash Receipts 1.cash receipts
More informationCITY OF LOWELL, MASSACHUSETTS MANAGEMENT LETTER JUNE 30, 2014
CITY OF LOWELL, MASSACHUSETTS MANAGEMENT LETTER JUNE 30, 2014 To the Honorable Mayor and City Council City of Lowell, Massachusetts In planning and performing our audit of the financial statements of the
More informationExample: Spencer Company has the following information available as of April 30, 2002.
CASH AND CASH EQUIVALENTS on hand, demand deposits and other bank accounts are considered cash. equivalents are short-term investments (90 days or less) that can be converted into cash without any significant
More informationStep 3. Clear Withdrawals, Data Entry Errors, and Bank Errors
Reconciling Bank Statements If this is the first time you have reconciled a bank statement for this company, you must prepare your bank accounts. See Chapter 4, Setting Up Bank Services, for the procedure.
More informationState of Connecticut Core-CT Continuing Education Initiative. Introduction to Accounts Receivable
State of Connecticut Core-CT Continuing Education Initiative Introduction to Accounts Receivable 1 Course Goals To give students a greater understanding of their place in Core- CT, an integrated system.
More informationThe state's collection procedures are detailed in the State Administrative Manual. Collection steps may include some or all of the following:
This report is submitted to meet the provisions of Government Code (GC) Section 13292.5, requiring annual reporting by the Department of Finance to the Legislature on the status of delinquent receivables
More informationACCT 652 Accounting. Review of last week. Should you always take discounts? 5/17/15. ACCT652 Week 4 1
ACCT 652 Accounting Week 4 Special Journals, Cash, and Internal Controls Some slides Times Mirror Higher Education Division, Inc. Used by permission Michael D. Kinsman, Ph.D. Review of last week Some highlights
More informationAnytime Learning Real Estate Subscription
Anytime Learning Real Estate Subscription The Real Estate Anytime Learning lessons provide a convenient introduction or refresher to the workflow processes and features of the Property Management, Accounts
More informationBlue Bear/SchoolBooks Transfers, Adjustments & Bank Reconciliation QR Guide
Transfers and Adjustments Transfer Entry Use Transfers to move money between fund accounts (non-cash accounts). Transfers do not change the cash balance of any bank account. The Transfer Entry Both the
More informationChapter Quarterly Financial Report Instructions (Quarterly Format)
Chapter Quarterly Financial Report Instructions (Quarterly Format) Chapters are expected to maintain 100% compliance with reporting requirements to National. This is important because chapters are organized
More informationCash Handling Questionnaire
Cash Handling Questionnaire Internal Control Questionnaire Question Yes No N/A Remarks Because of the relatively high risk associated with transactions involving cash, universities should have a cash management
More informationAccounting and Administrative Manual Section 100: Accounting and Finance
No.: G-03 Page: 1 of 6 General: The application of good financial management requires the prompt reconciliation of accounts. Since departmental revenue and expenditure accounts are scrutinized monthly
More informationSUGGESTED REPORT FORMAT. (Independent CPA letterhead)
SUGGESTED REPORT FORMAT (ndependent CPA letterhead) (Date) Secretary, Lawyers' Fund for Client Protection 820 N. French Street, 11 th Floor Wilmington, DE 19801 Re: (Name of Attorney or Firm) (Address)
More informationINTERNAL ACCOUNTING CONTROLS CHECKLIST FOR NTMA CHAPTERS
P R E C I S I O N INTERNAL ACCOUNTING CONTROLS CHECKLIST FOR NTMA CHAPTERS Presented at NTMA 2004 Annual Convention Palm Springs, CA February 2004 National Tooling & Machining Association 9300 Livingston
More informationChapter Five: Cash Receipts
Chapter Five: Cash Receipts A. Policies Overview In order to maintain good controls over accounting, the Central Office is responsible for depositing all cash and checks into the operating account. Cash
More informationBELFINT, LYONS & SHUMAN, P.A.
BELFINT, LYONS & SHUMAN, P.A. EMPLOYEE BENEFIT PLAN AUDIT - INFORMATION REQUEST FORM Although our retirement plan audits are tailored to meet the specifics of each plan design and plan sponsor s demographics,
More informationConference Room Pilot. Cash Management
Conference Room Pilot Cash Management Housekeeping A copy of the presentation will be shared with attendees 1 week from the presentation date Breaks PM Break approx. 2:30 pm Restrooms Main hall to right
More informationTheFinancialEdge. Subsidiary Ledger Reconciliation Guide
TheFinancialEdge Subsidiary Ledger Reconciliation Guide 101811 2011 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic,
More information