A recommended IT system for a Customs-Centric Single Window

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1 UNITED NATIONS CONFERENCE ON TRADE AND DEVELOPMENT A recommended IT system for a Customs-Centric Single Window Kigali, April ASYCUDA Programme 1. Our Vision 2. Technology 1

2 Trade for development is the raison d être and vocation of UNCTAD. The organization works to fulfill its mandate by carrying out three key functions: 1. It functions as a forum for intergovernmental deliberations, supported by discussions with experts and exchanges of experience, aimed at consensus building 2. It undertakes research, policy analysis and data collection for the debates of government representatives and experts 3. It provides technical assistance tailored to the specific requirements of countries, with special attention to the needs of the least developed countries and of economies in transition. When appropriate, UNCTAD cooperates with other organizations and donor countries in the delivery of technical assistance. ASYCUDA AROUND THE WORLD ASYCUDA users Customs declarations processed yearly Trained users Africa 41 3,800, Americas and the Caribbean Asia and Pacific 18 3,336, ,435, Europe 9 5,005, Middle- East 6 2,500, ASYCUDA in 5 continents Source : ASYCUDA World Report 2

3 ASYCUDA OPERATIONS 15,000,000 Customs clearance operations per year: 60,000 Declarations per working-day (255d/year) 7,500 Declarations per working-hour (8h/day) 50,000,000 Database transactions per year: Distributed on 22,000 computers User interface in 18 languages Impact on: 241 billion $ [3.9%] of world imports values* (CIF) 230 billion $ [3.7%] of world exports values* (FOB) * Source: UNCTAD Handbook of Statistics ASYCUDA SINCE 1980 ASYCUDAWorld Customs Business Coverage And Technology Benefits ASYCUDA++ V1 V

4 REGIONAL PRESENCE Burundi (AW) Rwanda (AW) Uganda (AW) Tanzania (A++ KTNet) Kenya (Simba) ASYCUDA AT THE CROSSROAD BETWEEN CUSTOMS AND INFORMATION TECHNOLOGY 4

5 ASYCUDA PARTNERS World Bank European Union IMF IFC UNDP World TradeMArk/D FiD ADB COMESA & Other RECs MCC UNOPS Netherland WCO IRU 1. ASYCUDA Programme 1. Our Vision 2. Technology 5

6 OUR VISION - 21th CENTURY ASYCUDA CUSTOMS State of the art Customs Management System using the latest ICT technologies (web, Java, XML, etc) paving the way to a paperless environment and allowing the development of e-customs 6

7 STANDARDS COMPLIANCE Normalized codifications (ISO) UNTDED 2005 UN/EDIFACT standards System adapts to regional norms e.g. EAC, CEMAC, COMESA etc. EU SAD-based customs declaration STANDARDS COMPLIANCE Harmonized System Tariff Revised Kyoto convention Harmonized Documents ASYCUDA standard software is in line with the WCO data model version 2 and UNTDED 2005 Format and description of data used in ASYCUDAWorld submitted to WCO in February 2011 to valid compliance with data model version 3 Normalized codifications (ISO) UN/EDIFACT standards Regional norms 7

8 CLASSICAL CUSTOMS MANAGEMENT Manage and monitor Customs clearance SYSTEM Carriers, freight handlers Trade operators E-Customs Financial institutions Port, airport authorities Statistical department Customs brokers Public treasury GLOBALLY NETWORKED CUSTOMS Facilitates exchange of information on valuation of goods, rules of origin and intellectual property rights and documents such as Customs Declaration, T1 8

9 Departure Customs office TRANSIT MONITORING Arrival Customs Office Goods arrival T1 Document Processed e-t1 Message generated XML MESSAGE EXCHANGE e-t1 Reception ALARMS BROADCAST Transit written off Guarantee released EN ROUTE CONTROL SINGLE WINDOW CONCEPT Definition: A Single Window is a facility enabling the provision of standardized information with a single body to fulfill all import, export and transit related regulatory requirements. If information is electronic then individual data elements should only be submitted once. (UNECE & WCO) The ASYCUDA Single Window for International Trade is based on more than 25 years of experience in Customs modernization and computerization.. 9

10 SINGLE WINDOW CONCEPT Objectives: To establish or increase co-operation between Customs, Other Government Agencies and border control authorities in order to electronically share documents (data) and establish common procedures for processing and control. To provide trade and transport operators with a single submission for trade documents and information to satisfy all import, export and transit regulatory requirements. Methodology: SINGLE WINDOW CONCEPT Progressive approach Signature of MoU Institutional reform is as important as the technical component Simplification of procedures Normalisation of documents Data standardisation Automation of processes Technical component to be based on robust technology 10

11 CUSTOMS CENTRIC SINGLE Manage and oversee cross border trade operations WINDOW Technical control of vehicles Defense, weapons Agriculture, food and drugs Chemicals, precursors Banks, financial institutions Control of origin labels Carriers, freight handlers Endangered species (CITES) Trade operators (AEO) Customs centric Single Window Port, airport authorities Statistical department Customs brokers Public treasury Insurances Health, medicines Technical norms, electric, etc. Waste, (Basel convention) Quality control, precious metal Nuclear CLASSICAL CUSTOMS MANAGEMENT Manage and monitor Customs clearance SYSTEM Carriers, freight handlers Financial institutions Port, airport authorities Trade operators E-Customs Statistical department Customs brokers Public treasury 11

12 MULTI- AGENCY RISK MANAGEMENT Customs Declarations STANDARD AW MULTI AGENCY RM ENGINE Direct Release Post clearance control FOOD HEALTH Manifest & Waybills RISK POLICY Documentary check Goods examination Query status CUSTOMS AGRICULT URE Manifest screening Feedback analysis Inspection Act EXPORT OF FLOWERS In December 2009, UNCTAD signed a technical assistance project with the Ministry of Agriculture to streamline Customs procedures at export of flowers. The ASYCUDA/CLIENT Export version allows for the computerization of operations at export, including the electronic management of the phytosanitary certificate and risk-management. The project is currently piloted in Ethiopia. 12

13 SINGLE WINDOW BENEFITS Increased revenue Institution building Efficiency and transparency Transfer of know how Benefits to Government Service oriented Customs Department Increased control and security Boost economic growth Fight against corruption Benefits to Society/Economy Benefits to Trade On line access to information Operation predictability Supply chain security (WCO Framework of standards) Gain in productivity Facilitated border crossing Enhanced environment controls (CITES) Faster clearance of goods Paperless processing Benefits to Environment TANGIBLE RESULTS - JORDAN An independent evaluation highlighted the following success indicators: Time of release: Dramatically reduced - The green lane declaration takes on average two hours. Revenue collection: The revenue has stayed constant despite significant reductions in duty rates. Trade statistics: Trade statistics are more complete, accurate and up-to-date. Integrated Border Management: 7 Other Governmental Agencies connected to the system. Procedures: Simplified with the introduction of the Single Administrative Document, risk management techniques, DTI. 13

14 TANGIBLE RESULTS - RWANDA 100% Direct Trader Input Paperless process Fully integrated Customs & Tax system e-payment currently piloted Pilot site completed in a couple of months Usage of the ASYCUDAWorld Technology to build the Rwanda Electronic Single Windows (ReSW) Notification through sms and More than 10, Other Governmental Agencies/Ministries connected to the the ReSW Development of specific electronic documents. Reduction of clearance time 1. ASYCUDA Programme 1. Our Vision 2. Technology 14

15 A CATALYST TO REFORMS New functionality provided by technology TECHNOLOGY MINIMUM REQUIREMENTS 1. BUILT-IN SECURITY, BIOMETRY, e-signature 2. DIRECT TRADER INPUT (DTI, REAL TIME) 3. CUSTOMS INTEGRATED TARIFF 4. INTERNET TECHNOLOGY 15

16 TECHNOLOGY MINIMUM Internet based, REQUIREMENTS Independence with RDBMS, Independence with Hardware & OS platforms, Resilience to telecom breakdown, Scalability, high transaction volumes, Built-in state-of-the-art security features, Product entry cost (programmers & users training) Specific features available: multilingual, document ownership management, processing path, notary services, audit facilities, etc ASYCUDAWorld Technology (Web/Internet Version) Full ownership of the beneficiary country Source code Training of the national team e-documents and templates Full advantage of new IT technologies Implementation without disruptions Low deployment costs Electronic signature, multimedia, etc Paves the way to full e-government systems Customs Administration and other governmental entities Low operational risks Low development costs Preparation of a paperless administration 16

17 BENEFITS WORKING WITH UNCTAD Reasonable cost Availability of source code Transfer of know-how is at the heart of TC Possibility to migrate the data from the legacy ASYCUDA++ system No technical risk - ASYCUDAWorld is robust and has already been selected by more than 55 countries No recurrent cost (not based on transaction fee or on an annual fee) Business continuity ASYCUDA has 30 year experience UNITED NATIONS CONFERENCE ON TRADE AND DEVELOPMENT THANK YOU 17

ASYCUDA objectives and functions

ASYCUDA objectives and functions Rev 2 January 2011 UNCTAD Trust Fund for Trade Facilitation Negotiations Technical Note No. 21 ASYCUDA Background UNCTAD s Automated System for Customs Data (ASYCUDA) is an automated Customs data management