UNeDocs Extension Module for Integrated Data Exchange at Border Crossings

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1 UNeDocs Extension Module for Integrated Data Exchange at Border Crossings Michael Dill Slide 1

2 Agenda Why has the Extension Module been developed What has been done? What assumptions had to be made? What are results of this Customs application exercise? Inputs and resulting documents Distinction between the Extension Module and the Customs Documents Benefits How countries can use this? Slide 2

3 Why has this Extension Module been developed? Any Cross Border data standard MUST include data structures to support required Regulatory processes Single Windows require estandards with aligned Trade-Transport-Regulatory (Customs, Environment, Statistics, Accounting, Taxation etc.) data structures Demonstrate use of standards and best practice in Custom, transport and other industry sectors..to be used as example in the technical workshop Slide 3

4 UNCEFACT UMM International Supply Chain Business Process Model BUY SHIP/ DELIVER PAY Prepare For Export Export Transport Prepare for Import Import INVOLVING Commercial Transport Regulatory Financial Establish Sales Contract OrderGoodsor Services AdviseOn Delivery Request Payment Establish Transport Contract Collect, Move and Deliver Goods Provide Waybills, Goods Receipts Status Reports etc.. Obtain Import/Export Licences etc ProvideCustoms Declarations Provide Cargo Declaration Apply Trade Security Clear Goods for Export/Import ProvideCredit Rating ProvideInsurance ProvideCredit ExecutePayment Issue Statements Slide 4

5 UNCEFACT UMM International Supply Chain Business Process Model BUY SHIP/ DELIVER PAY Prepare For Export? Transport Prepare for Import? INVOLVING Commercial Transport Financial Establish Sales Contract OrderGoodsor Services AdviseOn Delivery Request Payment Establish Transport Contract Collect, Move and Deliver Goods Provide Waybills, Goods Receipts Status Reports etc..? ProvideCredit Rating ProvideInsurance ProvideCredit ExecutePayment Issue Statements Slide 5

6 Sales Contract View and data for Customs Customer Buyer Final Consignee Importer Transport Services Buyer Authority Customs OGAs Certification Authority Chamber of Commerce International Purchase and Supply Supplier Seller Original Consignor Exporter Transport Services Buyer Intermediary Transport Services Provider Carrier Freight Forwarder Bank Customs Agent Insurer Identify Potential Sales Partner Establish Agreement (Sales) Order (Sales) Ship (Transport/Border Clearance) Pay (Sales) Sales Quotation Sales Order Transport Service Contract Establish Transport Agreement Order (Transport) Provide Transort Services Pay (Transport) Border Clearance(s) Import/Export Declarations Sales Invoice Cargo and Trasnit Reports Origin and other Certificates See Figure 5 for more details Slide 6

7 Transport Service Contract View and data for Customs Customer Transport Services Buyer Consignee/Consignor Supplier Transport Services Provider Carrier/Freight Forwarder Authority Customs Port Health Authority Inspection Agency etc. International Transportation Intermediary Terminal Operator Haulier etc. Identify Potential Transport Provider Establish Agreement (Transport) Order (Transport) Ship (Provide Transport Services) Pay (Transport) Booking Shipping Instructions Freight Forwarders Instructions Sea Waybill Negotiable B/L Air Waybill Road Waybill (CMR) Cargo Report Transit Report Status Report Freight Invoice Rail Waybill (CIM) Slide 7

8 UNeDocs BIM Document Families & Relationships to the UNLK Masters Buy Ship Materials Management Transport Equipment Supply Chain Materials Management Transport Customs & OGAs Cargo Insurance Quotation Order Proforma Invoice Commercial Invoice Customs Invoice Etc. Despatch Advice Advanced Ship Notice Receipt Advice Packing List Provisional Booking Firm Booking Shipping Instructions Waybill Bayplan Container Gate In Container Gate Out Etc. Goods Declaration Cargo Report Conveyance Report Certificate of Origin Sanitary Certificate Insurance Certificate Commercial Transaction & Payment Forwarding & Cargo Handling UNLK Masters Official Controls Insurance Slide 8

9 What has been done? The UNeDocs Workbase data structures have been reviewed against the WCO Data Model structures and best practice As a result, approximately 20 to 30 data elements have been added with the intention to be submit these to UN/CEFACT in order to be included into the next UNeDocs Workbase version and to become part of the UNeDocs ratified Business Standard during 2008 a set of documents has been developed based on the updated UNeDocs workbase including import/export goods declarations and import/export cargo reports Slide 9

10 What assumptions had to be made? The WCO Data Model V2.0 covers both invoice driven and the classic more consignment orientated Customs goods declarations The Extension Module only covers the latter case Submissions to CEFACT for UNeDocs workbase extensions have to be fully aligned with the Business Requirements Document (ref. ECE/TRADE/C/CEFACT/2007/8 3 May 2007) which covers only the typical current status quo of Customs reporting requirements Slide 10

11 Inputs and resulting documents The following sources have been used as inputs WCO data model V2.0 (especially EDIFACT MIGs with their precise semantic), UNeDocsUK, Ireland, ASEAN CEPT FormD, Germany (ATLAS system), G7 Customs data model, RosettaNet PIP 3B18, UK- Malysia-Pilots, Thai Export Declaration and others as available (data models, EDIFACT Guidelines, XML) The resulting documents include UNeDocs draft documents for Export Goods declaration, both one step and two step Import Goods declaration, both one step and two step Cargo Report, both export and import Slide 11

12 Distinction between the Extension Module and the Customs Documents Extension module Will be submitted to UNCEFACT UNeDocs as part of standards work if requested by the participants of this workshop Customs Documents User defined way of reusing standard data; maintained and organized by user community or Standard Organisation; defined by UN Rec 1 as national, regional and industry specific applications Slide 12

13 Benefits for the users A soution based on open ebuesinss standards (compliant ebxml and ISO Coper Copmonent) Faster and cost saving implementation of Single Windows: Integrated BuyShipPay Holistic, integrated solution for the main Cross Border processes Trade-Transport-Customs-Certificates Refinement decisions can be made where the expertise is - regional, national and industry specific responsibilities within a Global Framework Slide 13

14 How countries implement it? 1. Take the Customs application data as a starting point to develop their own national ISO Core Components and ebxml applications 2. Map EDIFACT and legacy XML solutions 3. Identify gaps and request further data requirements to the standard 4. Specify refinements, add regional and legal definitions, translations through: Identifying the maintenance agencies for the Customs Applications Organizing the co-operation within regional, industry specific and/or national application groups Slide 14

15 Contacts Michael Dill CEO GEFEG mbh, Berlin ISO TC154 HoD Germany UN/CEFACT/TBG2 Chair UNeDocs Project co-leader WCO DMPT UNeDocs co-project leader: Sue Probert Slide 15

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