COMPRESSED NATURAL GAS FLEET EVALUATION

Transcription

1 REQUEST FOR PROPOSALS: CNG COMPRESSED NATURAL GAS FLEET EVALUATION Issue Date: July 18, 2011 Pre-Proposal Conference: August 9, :30 p.m. to 2:30 p.m. Transit Operations Building 45 Stony Point Road, Room 109 Santa Rosa, CA Submittal Due Date: Monday, August 22, 2011 at 5:00 pm To: Jason Parrish, Interim Transit Director 100 Santa Rosa Avenue, Room 6 Santa Rosa, CA (707)

2 COMPRESSED NATURAL GAS CONSULTING: SANTA ROSA CITYBUS CNG FLEET OPTIONS The City of Santa Rosa Transit Department fixed route service, CityBus solicits proposals for consultant services to analyze and lay out options for installation of compressed natural gas (CNG) fueling stations and the procurement of 16 motor coaches fueled with CNG. Through this program, Santa Rosa seeks to lower long-term costs for fuel and motor coach procurement, maintenance and also reduce fleet emissions. DESCRIPTION OF AGENCY AND BUS FLEET The mission of CityBus is to provide excellent, cost-effective public transportation services and facilities that will improve the quality of life of the Santa Rosa community one that continues to grow not only in population, but also in diversity. The organization currently employs over one hundred individuals to execute this mission, including over one dozen bi-lingual (Spanish) employees to better serve the communities growing Hispanic population. CityBus provides the transportation services offered within the city limits and to unincorporated parts of Southwest Santa Rosa. Fixed route bus service, which serves approximately 2.9 million passengers annually, operates along sixteen routes between 6:00 a.m. and 8:00 p.m., Monday through Saturday, with reduced service on Sunday and no service on major national holidays. Paratransit service is contracted with a private company, MV Transportation, which provides approximately 56,000 rides annually (with the exception of holidays), between 6:00 a.m. and 8:00 p.m., traveling to designated localities within the operational limits of CityBus fixed route service. The agency also provides commute alternative programs such as subsidized CityBus and Sonoma County Transit monthly bus passes for employees at major employment sites, subsidized CityBus monthly bus passes for school children and Bike-Walk-Carpool incentives for participants. Santa Rosa CityBus P a g e 2 RFP for CNG Consulting

3 The current CityBus fleet consists primarly of 40 low-floor motor coaches, with several 29 buses included; newer procurements have focused on gasoline and diesel electric hybrid propulsion. Of the CityBus fleet, 16 of the 40 motor coaches are anticipated for replacement by Current cost of diesel or gasoline electric hybrid buses, compared to CNG-fueled buses, are one of the factors motivating the City of Santa Rosa to explore moving to a CNG fleet. In addition, the existing price volatility of the gasoline and diesel markets compared to the cost of CNG is another factor driving this study, to see if long-term operating costs can be better contained with a shift of fleet fuels. SCOPE OF SERVICES The following is the Scope of Services for the CNG Consulting contract, the content of the proposals the City shall receive, and for the required project program. The scope of services shall be delivered in a report format that addresses all the following deliverables: 1. Assessment of existing infrastructure including: a. Location of CNG fuel lines in relation to City Maintenance Service Center North (MSCN), the primary corporate yard, for CNG delivery; b. Space assessment required for overall CNG program; c. Capacity of City Garage located at the MSCN to accommodate CNG-fueled vehicle work; 2. Fuel procurement options, such as single provider v. open market procurements, a. Long-term market projections of costs for CNG vs. diesel and gasoline fuel Santa Rosa CityBus P a g e 3 RFP for CNG Consulting

4 3. Fueling station options, such as fast v. slow fill, capacity of fuel island to provide for entire fleet, operational challenges for servicing vehicles overnight, etc. 4. Motor coach survey of similar model CNG fueled coaches. a. Identification of comparative maintenance costs and issues between diesel/hybrid buses and CNG buses; b. General procurement cost comparisons for different manufacturers, including Gillig, New Flyer, and North American Bus Industries, to name a few; 5. Supportive operating profiles of other Transit providers utilizing CNG fleets in comparison to any recommended configurations; 6. Identification of available tax credits at the federal and state levels for utilization of CNG, on both a capital and operating basis. PROPOSALS Proposals should be limited to no more than 15 printed pages, including appendices. Each consultant must submit seven (7) hard copies of their submittal and one electronic copy on CD or DVD, in Adobe Acrobat (.pdf) file format. Every submission must, at a minimum, provide the following information: A detailed work plan showing how the firm will meet the Scope of Services, including a timeline with major project milestones, and staffing roles required of the City of Santa Rosa. The approximate amount of time needed by each role on the City staff should be listed. Four professional references that must come from prior consulting work of a like nature to the current RFP; Identification of the proposed Project Manager and staffing plan for the project, including resumes of key project personnel and relationships with partner/subcontractor entities, if the proposal includes partners outside the principal firm/consultant; A statement indicating the firm s willingness to sign the attached sample Professional Services Agreement as is, including the insurance requirements (see CONTRACT, INSURANCE, AND INDEMNITY REQUIREMENTS below); Disclosure of any secondary business relationships between the consultant and equipment manufacturers or CNG suppliers that would result in the consultants financial gain should their recommendations be followed; and, Santa Rosa CityBus P a g e 4 RFP for CNG Consulting

5 Provide a summary of the approach and methodologies the firm will follow to complete the Scope of Work described in this RFP. This section must include a timeline, as well as staffing provided by the firm. PROPOSED COMPENSATION Consultants are invited to submit their proposals at their own cost. Final compensation will be determined through negotiations with the selected firm at the conclusion of the RFP process. CONTRACT, INSURANCE, AND INDEMINITY REQUIREMENTS A standard City of Santa Rosa Professional Services Agreement is provided as Attachment A, which will be the Professional Services Agreement for use in this project. Proposals must include acceptance of the Indemnity and insurance provisions. The City will reject as non-responsive any proposal failing to accept the insurance and indemnity requirements contained within Attachment A. PRE-PROPOSAL CONFERENCE A pre-proposal conference will be conducted on Tuesday, August 9 between 1:30 p.m. and 2:30 p.m., at the Transit Operations Building; 45 Stony Point Road, Room 109, Santa Rosa CA The preproposal conference will provide an opportunity for firms to ask questions regarding the project, services sought, professional services agreement, or other items related to this RFP. Questions can be ed to Jason Parrish prior to the conference to be addressed during the conference. Consultants wishing to participate in the pre-proposal conference via a conference line can bamador@srcity.org to receive the conference line number and passcode. SELECTION PROCESS AND NEGOTIATIONS A Review Board will review all proposals submitted and may request Best and Final Offers. Based on the proposals and Best and Final Offers, if requested, the panel will select the proposal which best fulfills the City s requirements. The City will negotiate with that firm to determine final pricing and contract form. There will be no public opening and reading of bids. Overall responsiveness to the Request for Proposals is an important factor in the evaluation process. The following is a list of the City s criteria for the selection of the firm for the project: Quality of the work plan and submittals made by the proposer; Demonstrated prior experience delivering projects with similar scopes of services; Responsiveness to the Request for Proposals; Willingness to sign the proposed City contract as is ; Santa Rosa CityBus P a g e 5 RFP for CNG Consulting

6 RFP SCHEDULE RFP Issued: July 18, 2011 Pre-proposal Conference: Proposals Due: August 9, 2011, 1:30 p.m. August 22, 2011, 5:00 p.m. Selection Notification: (anticipated) September 5, 2011 CONTACT INFORMATION Questions and Proposals should be directed to: Jason M. Parrish Interim Transit Director 100 Santa Rosa Avenue, Room 6 Santa Rosa, CA Desk: (707) , Cell: (707) , Fax: (707) jparrish@srcity.org ATTACHMENTS ATTACHMENT A. City of Santa Rosa Professional Services Agreement Santa Rosa CityBus P a g e 6 RFP for CNG Consulting