Toastmasters Club Leadership Opportunities. Toastmasters President Role & Responsibilities

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1 Toastmasters Club Leadership Opportunities Toastmasters President Role & Responsibilities President Chief Executive Officer Presides at Executive meetings Trains, supervises, coaches & applauds fellow Officers The President serves as the Club's Chief executive officer, responsible for general supervision and operation of the Club The President presides at Club meetings and directs the Club in a way which meets the educational growth and leadership needs of members In cooperation with the Executive team, the President establishes long-term and short-term plans for Club growth Sets the Club's vision and provides leadership Votes on behalf of the Club at Area, Division, District, Region & International

2 Toastmasters - VP Education Role & Responsibilities Scheduling Speeches and other Agenda Assignments Member Sign up On Website Member RSVP Send a To sign-up for a Speech or a Role Compile List from website Send a meeting Invite via evite Validate Agenda With RSVP & Sign-Up sheets Finalize agenda Distribute Agenda New Member Orientation & Mentoring Process The VP Education (VPE) is responsible for planning successful club meetings which provide each member the opportunity to achieve his or her educational goals. The VPE guides members in planning and accomplishing Communication and Leadership Track Programs and other educational programs. New Member New Member s Ice Breaker Send New Member Orientation kit Send a note requesting Ice breaker Send Mentoring Information Update Mentoring worksheet Specific duties: Schedules speeches and other agenda assignments. Sign member's manuals, updates member progress charts and reports educational program completion to World Headquarters. Coordinates with each week's Toastmaster and provides the necessary information such as who has an assigned duty, provides addresses for the people with upcoming duties, and gives the future Toastmaster a sample agenda to follow. Ensures that a new member receives orientation to the Toastmasters educational program and is assigned a mentor if desired. In the absence of the President, the VPE presides at club and executive committee meetings. Introduces new member to the procedures of the club. Track Member Progress Other Activities Progress Chart Distribute Progress chart Plan and chart member speeches and roles 2-3 months in advance Sign Members Manuals Maintain Scheduling System Update Member Progress Add New members absence of President Submit Education Completion to WHQ

3 Toastmasters - VP Membership Role & Responsibilities Send Thank You note to Guests Register New Members on TI Inform Treasurer Compile Guest address Distribute Thank you Note Follow-up With guests (non members) Obtain New Member Information Register new Member on TI Website Treasurer submits payment Builds Club membership absence of President & VPE Other Activities Prepares the Semiannual Membership Report Sign Members Manuals Submit Education Completion to WHQ The Vice President Membership plans, organizes and implements a continuous marketing effort which ensures the Club maintains or exceeds a charter membership level of 20. The Vice President Membership works with groups inside and outside of Toastmasters to promote Club membership and membership retention In coordination with the Club Treasurer and Secretary, he or she is responsible for prompt submission to World Headquarters of the Club's Semiannual membership report (including membership list and dues payment) The Vice President Membership also provides for recognition of Toastmasters who contribute to the increase of membership in Toastmasters International, and maintains an accurate membership roster and attendance records. He or she also serves as chairman of the Club Membership Committee and is the third-ranking officer in the Club. Toastmasters - VP Public Relations Role & Responsibilities Public Relations Plans a public relations program absence of President, VPE or VPM Produces a Club newsletter Prepares publicity materials Publicize Club events The Vice President Public Relations develops, implements and administers a program that maintains a positive image of Toastmasters for all members, guests and the general public He or she is responsible for internal and external public relations for the Club, including but not limited to: preparing and distributing news releases regarding Club activities; publicizing Club events; working with Club officers to develop literature about the Club; representing the Club with the media The Vice President Public Relations works with the Club website editor and Sergeant at Arms to maintain an effective program of internal Club communication Serves as Chairman of the Public Relations Committee, and is the fourth-ranking Club officer.

4 Toastmasters - Secretary Role & Responsibilities Public Relations Keeps the Club Constitution and Bylaws Prepares and mails orders for Toastmasters supplies Maintains general Club correspondence Maintains an accurate membership roster Reports new officers to World Headquarters Develop Club literature The Secretary is responsible for all Club records and correspondence. He or she is the custodian of the Club Constitution and Bylaws and all other official Club documents. The Secretary submits updated membership and officer records to World Headquarters, prepares and mails orders for Toastmasters supplies, and in conjunction with the Vice President Membership, submits all applications for new, transfer and reinstated members to World Headquarters He or she records and reads minutes of Club meetings and Executive Committee meetings The Secretary also submits the names of newly elected officers to World Headquarters immediately after elections and is the fifth-ranking Club officer Records and reads meeting minutes Toastmasters - VP Treasurer Role & Responsibilities Treasurer Prepares an annual budget for the Club Notifies each Club member in writing of dues payable Collects payable dues and fees Provides the bank with a new signature card Keeps complete and accurate records of all financial transactions Issues checks to TI HQ for semiannual membership dues/new Member Fees Presents a verbal and written financial report monthly The Treasurer is responsible for the development and execution of financial policies, procedures, audits and controls. The Treasurer receives and disburses funds in payment of all obligations, and develops and recommends a budget to the Club Executive Committee He or she also notifies members of dues payable and collects the dues Along with the Vice President Membership and Club Secretary, the Treasurer ensures semiannual membership reports, dues and membership roster are mailed to World Headquarters and received there by October 10 and April 10

5 Toastmasters Sergeant At Arms Role & Responsibilities Sergeant At Arms Arranges room and equipment for each meeting Greets all guests and members at each meeting Collects ballots and tallies votes for awards The Sergeant at Arms serves as master host and makes the proper physical arrangements for all Club meetings He or she coordinates with the Vice President Public Relations and Vice President Membership to ensure that each member and guest is welcomed at Club meetings The Sergeant at Arms is responsible for the orderly conduct of the Club meeting, including: arranging meal service if necessary, arranging meeting room layout, setting out materials and equipment, controlling Club property between meetings Maintains all Club equipment and materials Attends and participates in Executive Committee meetings Toastmasters Immediate Past President Role & Responsibilities Immediate Past President Chairs the Nominating Committee Promotes the Club's efforts to become a Distinguished Club Helps with the Distinguished Club Program/Club Success Plan Provides guidance and serves as a resource to Club officers and members The Immediate Past President provides guidance and serves as a resource to club officers and members The Immediate Past President chairs the Nominating Committee, assists in the preparation of the Club Success Plan and promotes the club's efforts to become a Distinguished Club The Immediate Past President attends all Club Officer's Meeting and has an active voice in all decisions made

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