The following guidelines have been developed to ensure compliance with relevant aspects of the Charles Sturt University (CSU) First Aid Policy.

Transcription

1 Title: Guidelines for the auditing and re-stocking of first aid kit supplies. Relevant CSU Policy The following guidelines have been developed to ensure compliance with relevant aspects of the Charles Sturt University (CSU) First Aid Policy. 2. Relevant to This guideline is relevant to all CSU Senior First Aid Officers, Occupational First Aid Officers and First Aid Officers, appointed by Human Resources and responsible for workplace first aid kits or first aid rooms. 3. Introduction The Division of Human Resources has introduced processes to assist and automate the way in which CSU first aid supplies are managed. These processes include:. Processes for auditing first aid kit supplies; 2. Processes for ordering first aid supplies; and 3. Procedures for the delivery of first aid supplies to First Aid personnel for placement in kits. 4. Procedures for checking/auditing first aid kits NB the following applies to First Aid Kits only. Separate procedures and checklists will be developed for First Aid Rooms. 4.. First Aid Kit Contents A generic list of first aid items recommended for CSU First Aid kits has been developed with reference to legislation and relevant code of practice. The recommended list of first aid items is available at attachment. This list was designed to be a generic list of first aid items, to which additional items could be added dependent on the outcomes of a risk assessment that consider local hazards, the likely injury types that could result from these hazards and there first aid items necessary to treat this injuries. Additional items should be discussed with and approved by the Manager, OHS prior to be included in kits (see item 6 below for further information) First Aid Kit Checklist An updated first aid kit checklist and order form has been developed based on the generic list of first aid items and is available at attachment First Aid Checks/Audits Any First Aid Personnel (including Senior First Aiders, Occupational First Aiders and First Aid Officers) with responsibility for maintaining first aid kits must maintain each kit under their control as properly stocked and in accordance with the approved kit contents. To ensure kits are maintained, first aid personnel will: Complete quarterly checks/audits of all first aid kits under their control using the CSU First Aid Kit Checklist and Order Form (attachment 2). Quarterly checks are to be completed according to the following schedule: Check/Audit # Check # Check #2 Check #3 Check #4 Schedule To be completed between January - March To be completed between April June To be completed between July September To be completed between October - December Procedures for Auditing and Ordering First Aid Supplies (v May 204)

2 A copy of the completed CSU First Aid Kit Checklist and Order Form should be maintained locally by the first aider for audit purposes. NB if First Aid Officers are unsure of what type of kit they are responsible for (that is either A, B or C) they should contact the Manager, OHS to clarify. 5. Procedures for ordering first aid supplies Following the completion of a quarterly check, if stock is to be ordered so as to maintain first aid supplies at the required minimum level(s): 5.. The completed First Aid Kit Checklist and Order Form must be forwarded to the person nominated by the First Aider as being the person who will order first aid supplies on behalf of the first aid officer using COSnet (this is typically the person who also orders general office supplies from COSnet) The nominated person will have been authorised to order first aid items against the relevant first aid cost code (please contact the Manager, OHS if you do not know who your nominated person is or your nominated person requires authorisation) Once the items are ordered and have arrived at the workplace, the nominated person will notify the First Aid Officer, who can collect the items and restock their kit(s) as per their last First Aid Kit Checklist and Order Form. If no items of first aid are required, the completed First Aid Kit Checklist and Order Form is filed locally by the First Aid Officer as evidence of the checks having been completed. No further action is required. 6. Procedures for the addition of and ordering of non-standard first aid items The Division of Human Resources policy is to supply and maintain basic first aid in accordance with relevant legislation and/or code of practice (COP). That said however, relevant legislation and/or COP states that an employer must provide at each place of work first aid facilities that are adequate for the immediate treatment of injuries and illnesses that may arise at the place of work. Therefore, if a First Aid Officer (or workplace manager) feels that additional non-standard first aid items are required in their kits/workplace(s) to address specific injury/illness types that could arise given the nature of work performed in their workplace, this needs to be first confirmed based on the outcomes of a risk assessment. The risk assessment to identify the specific need will consider the types of activities being undertaken in the workplace and therefore what injury types might be reasonably expected to occur. Based on the likely injury types, consideration will be given to whether the basic (standard) first aid kit items are sufficient for the immediate treatment of those injuries and illnesses or whether additional non-standard items will need to be stocked. If a need for non-standard first aid items is confirmed following a risk assessment then the Division of Human Resources will supply and fund those additional first aid items (following approval by the Manager, OHS). If however no need is established through a risk assessment and yet the workplace still wishes to stock those items, then it is the responsibility of the relevant workplace manager to supply, maintain and fund those items. On approval by the Manager, OHS to stock non-standard items, approved items can be added to the workplaces CSU First Aid Kit Checklist and Order Form (attachment 2). To initiate a risk assessment with a view to stocking non-standard first aid items please contact the Manager, OHS. Procedures for Auditing and Ordering First Aid Supplies (v May 204) 2

3 Generic list of first aid items recommended for CSU First Aid kits Attachment : Please find following a list of items recommended for CSU First Aid kits. First Aid Item codes listed come from the current First Aid Stock supplier, COSnet. Kit Type and Item Quantity Item Description COS Code Kit Type A Kit Type B Kit Type C First aid bandaid Elastoplast plastic strips Pkt 50* FIRST00 2 Pkt s Pkt Pkt First Aid Elastic Adhesive bandage 2.5cm x 4.5m FIRST05 - First Aid Small 2 plastic Medium FIRST200 2 bags large 2 - First Aid non-adherent dressing 7.5cm x 7.5cm FIRST First Aid Eye Pad - Sterile FIRST Gauze First Aid bandage Confirming Gauze 5cmx4m FIRST05 3 First Aid bandage Confirming Gauze 0cmx4m FIRST0 3 - First Aid Glove Large (Pkt 0) GLOV260 Pkt Pkt Pkt First Aid Blanket Emergency 35cm x 90cm FIRST First Aid Safety Pins Assorted (Pkt 2) FIRST2050 First Aid Scissors Sharp/Blunt (3cm) FIRST Splinter forceps Not available First Aid Eye Wash Solution 30ml - Single FIRST First Aid Antiseptic Swabs (Pkt 00) - re-order when quantity in pack is <0) FIRST062 - First Aid Bandage Triangular Cotton 0cm FIRST Procedures for Auditing and Ordering First Aid Supplies (v May 204) 3

4 First Aid Dressing Wound No 5 FIRST First id pamphlet as approved by WorkCover - St John Emergency Guide FIRST005 Other items (not recommended in legislation) to be included in kits (based on risk assessed need): First Aid Resuscitation Face Shield disposable FIRST First aid ice pack instant single FIRST2080 Tweezers (Metal) Special Order * NB Catering food preparation area only to order First Aid bandaid detachable blue Bx 00 (COS Code FIRST009) Procedures for Auditing and Ordering First Aid Supplies (v May 204) 4

5 Attachment 2: CSU First Aid Kit Checklist and Order Form This form is to be completed by the responsible First Aid officer. At least quarterly, the responsible First Aid Officer must inspect the contents of all First Aid Kits under their control and record their inspection in the table below. Kit inspections are to be completed according to the following schedule: Check/Audit # Check # Check #2 Check #3 Check #4 Schedule To be completed between January - March To be completed between April June To be completed between July September To be completed between October - December Name of First Aid Officer: Contact Number: Campus Location: Inspection Date: Kit Item/ Description Approved First Aid Signage is displayed and includes: Current list of names/contact(s) for First Aid Officers. Relevant Emergency Contact Numbers Name/location of kit inspected (In the boxes below indicate the kit name or location and indicate how many of each Kit Item is currently in the kit) Kit Type & quantity/kit type COS Code Kit Kit 2 etc etc A B C per kit per kit per kit N/A (Provided by CSU DHR) Total of Kit Item to be order Procedures for Auditing and Ordering First Aid Supplies (v May 204) 5

6 Kit Item/ Description Name/location of kit inspected (In the boxes below indicate the kit name or location and indicate how many of each Kit Item is currently in the kit) Kit Type & quantity/kit type COS Code Kit Kit 2 etc etc A B C 2 Pk Pkt Pkt FIRST00 First aid bandaid Elastoplast plastic strips Pkt 50* First Aid Elastic Adhesive bandage 2.5cm x 4.5m - FIRST05 Total of Kit Item to be order First Aid plastic bags Small 2 Medium 2 Large 2 - FIRST200 First Aid non-adherent dressing 7.5cm x 7.5cm First Aid Eye Pad Sterile FIRST FIRST2020 First Aid bandage Confirming Gauze 5cmx4m Gauze First Aid bandage Confirming Gauze 0cmx4m First Aid Glove Large (Pkt 0) Pkt 3 FIRST FIRST0 Pkt Pkt (special order please contact Therese Moon on x for supply Procedures for Auditing and Ordering First Aid Supplies (v May 204) 6

7 Kit Item/ Description Name/location of kit inspected (In the boxes below indicate the kit name or location and indicate how many of each Kit Item is currently in the kit) Kit Type & quantity/kit type COS Code Kit Kit 2 etc etc A B C First Aid Blanket Emergency 35cm x 90cm - FIRST2040 First Aid Safety Pins Assorted (Pkt 2) FIRST2050 Total of Kit Item to be order First Aid Scissors Sharp/Blunt (3cm) Deposable splinter probe First Aid Eye Wash Solution 30ml - Single First Aid Antiseptic Swabs (Pkt 00) - re-order when quantity in pack is <20) First Aid Bandage Triangular Cotton 0cm First Aid Dressing Wound No 5 - FIRST2060 FIRST FIRST FIRST FIRST FIRST086 First id pamphlet as approved by WorkCover - St John Emergency FIRST005 Guide First Aid Resuscitation Face Shield disposable 2 2 FIRST00 Procedures for Auditing and Ordering First Aid Supplies (v May 204) 7

8 Kit Item/ Description First aid ice pack instant single Tweezers (Metal) - Name/location of kit inspected (In the boxes below indicate the kit name or location and indicate how many of each Kit Item is currently in the kit) Kit Type & quantity/kit type COS Code Kit Kit 2 etc etc A B C FIRST2080 Special Order (contact Manager, OHS if this item is required) Total of Kit Item to be order * NB - Catering Area only to order First Aid bandaid detachable blue Bx 00 (COS Code FIRST009) Additional items approved (by Manager, OHS) to be added based on risk assessment outcomes. Procedures for Auditing and Ordering First Aid Supplies (v May 204) 8