Parkland School District Home Access Center 3.1

Transcription

1 Parkland School District Home Access Center 3.1 How to Login & Introduction For Technical & Password help contact

2 Home Access Center Account Information A user name and password from Parkland School District are required to login to HAC. User names and passwords are mailed to the address of the student s guardian in the beginning of the school year. Students that register after school has started will receive their login credentials at registration. One guardian account is assigned to each household. The guardian account has more functionality than a student account as it allows changes to student and guardian demographic information, and the ability to sign up for class work and attendance alerts. The guardian account also allows access to all your students with one login. Secondary students have individual student accounts with less functionality.

3 The site can be accessed from the PSD Homepage at Under Quick Links at the top of the page, choose Home Access Center You can also type the URL directly in your browser:

4 The Login Screen This is the login screen. Enter the User Name and Password provided by Parkland School District. One guardian account is assigned to each household. The username and password are case-sensitive. Use the Forgot My Username or Password link, if necessary. This option is only available after an initial login has been performed and a Challenge question created.you will receive an at a later time with information and a link which will redirect you to a new screen. You will be required to enter the answer to your challenge question and then will be able to update your password and continue in Home Access Center. If you have not previously defined challenge questions for Home Access Center, you need to contact your school district to reset your password.

5 The Challenge Question After you login, you will be required to create one challenge question. This will be used as a security measure in the event you forget your login or password. For security purposes, enter a question and response for items only you would know. An example of a security question is What was my father s middle name? or What was the name of my first pet?. NOTE: The Forgot My Username or Password link on the login page will not work until the challenge question is created.

6 HOME ACCESS CENTER MENU At the top of the screen there are 5 menu items, Home, Attendance, Classes, Grades and Registration. The first page that opens is the Home Page If you have multiple students, the page of the oldest student opens first. To view the account(s) of your other students, click the Change Student button on the top right of your screen.

7 The Home Page HOME - This is the first screen that opens after you log in. Information appears in a Week View. Week View Displays a student's attendance, scheduling, and assignment information for the current week. Previous and future weeks can also be displayed. Links are provided for viewing details on individual courses, and ing teachers. Click the teacher s name to the teacher. Click the course name for details on individual courses. Click View Full Schedule to view the schedule for the school year.

8 The Calendar Tab on the Home Page The Calendar Tab shows a month-view of the student s attendance, scheduling, assignments at the secondary level, and class activities and events. Change to the calendar tab view by clicking on the Calendar tab. Hovering over any calendar entry displays the details of that entry.

9 Attendance Screen Attendance Month View Displays a month-view of the student's attendance that can be toggled to access all months within the current school year. A color legend identifies the type of attendance displayed. Place the mouse pointer over a day to view more detailed information on absences and tardies. To navigate from month to month in the current school year, use the arrows at the top left and right of the calendar.

10 Attendance Alerts Click the checkbox for attendance Alerts to receive notifications of absences. A guardian address must be on file in order to receive Alerts! To select the types of attendance to receive alerts for, click the "Limit Alerts..." link. In the Attendance Alerts window, check the boxes for the attendance of interest to you, then click Save. Alerts are ed to the address in the Guardian field. Each household can decide what address is to be used to receive alerts. For example, the Mother s address can be entered into the guardian field if this is the preferred address for alerts. Attendance alerts will be sent on a Sunday evening for the prior week.

11 Classes Classes Two views are available, Classwork and Schedule. Click the tabs on the top left of the page to toggle between views. Classwork Displays course assignments, including the dates assigned, due dates, categories, and scores for the Gradebook assignments available in a class. The scores only appear if they have been published by the teacher. Schedule Displays the student's schedule for the entire year. Links are provided for viewing detailed course information and sending s to teachers. ****Two views are available: Quick View and Full View. Click the Full View toggle button to view all Information such as class assignments and student average. The screen view can be changed to view by class or by assignment due dates. In the Order by field, select Date Due or Class. Click Refresh View.

12 Classes View course detail Click the link in the course header for the course you want to view. The pop-up displays the course code, name, building, department, teacher, room, periods, days, and marking periods. The link only displays if you have selected to order assignments by Class. View course attachments Click the link in the course header for the course you want to view. The pop-up includes a link to any attachments the teacher may have added for the course. View assignment detail Click the assignment link for the assignment you want to view. The pop-up displays the course, assignment description, category, date assigned, date due, points, weight, and extra credit information for the assignment. In addition, this pop-up includes any attachments the teacher may have added for the assignment and the rubric used to grade the assignment, if appropriate.

13 Classes Classwork Alert (secondary schools only) Checkmark the box and enter the criteria for your classwork alerts. Classwork alerts are sent to the Guardian address on file based on the threshold you assign (ie assignment average below an 80%). Alert s will be sent out on a Sunday evening for the preceding week.

14 Grades Report Cards Displays information from the student's most recent report card run. The page lists marks, comments, and absences related to the student's courses or competencies. If comments were entered for the student, a comment legend appears below the report card information. In addition, you can select to view any previous report card run for the current year. The Report Card screen will not be available during the time teachers are entering comments and grades for the marking period. This information will be available in HAC on the day report cards are sent home.

15 Registration- Two views are available, Demographic and Update Registration. Click the tabs on the top left of the page to toggle between views. Demographic Displays the student's basic demographic information, including date of birth, gender, grade, building, house/team, counselor, contact information, student and guardian addresses and phone numbers, and medical emergency information. Update Registration Displays update forms guardians can use to change the student's information. When there are multiple guardians, this option is available to the guardian that shares the same address as the student. This screen shows the demographic information on file for this student.

16 Update Registration Screen To update the student information, click the Update Registration tab. Find the link Click here to open a new student update form for the school year and click to open and submit a new form. Use this whenever information needs to be updated. Once a form is submitted, it can be viewed by clicking on the View link. When the form is Accepted by the office, the information can be viewed but no changes can be submitted. In the case of dual custody, only the guardian who maintains the same address as the child will be able to update the information in HAC. Other guardians should call the child s school office to request updates.

17 Update Registration Screen After clicking Click here to open a new student update form for the school year, the registration window opens. Find the link to 'EXPAND ALL SECTIONS OF THE FORM' and click to expand all the sections in the student update form. There are 4 sections of information that you will be able to verify and update if necessary: Student Information Student Address and Phone Contact Information Rapid Notification System Contact Info The information currently maintained in our system will display for you. Please update any specific information that has changed in the Student Information and the Student Address and Phone sections. All changes will be reviewed and accepted by Parkland School District before changes appear in Home Access Center. Changes that you make will be highlighted in yellow on the web page.

18 Update Registration Screen Editing Contact Information Verify existing contact information for your student. Use the Edit/View icon to open the editing screen, then review the information and make changes. The address in the Guardian contact record is not a required field; however, it is the address that teachers use to communicate with parents. Please ensure that the address in the Guardian record reflects an address that should be used for teacher communication. Once changes have been entered, use the Edit/View link for another contact record, which will prompt you to save your changes. If you change the name of an existing contact you will receive the following system message when you save the record: You have changed the name of a contact. If this is really a different person, please cancel this contact update and add a new contact instead. If no changes to the Contact information are necessary, click the Cancel Contact Update button before moving on to review the next contact in your list. **** If you are viewing existing contact information and are not making changes, it is important to use the Cancel Update Contact button.

19 Update Registration Screen Adding New Contact Information To add new contacts use the Add Contact button then fill in the requested information: a. Please use Full First, Middle, and Last names when adding or updating contact records. b. address is not a required field; however, this information is important to us. c. Relationship Enter the relationship to the student. This field is not necessary for Emergency contacts. d. Contact Types should be entered as follows: Parents living together in the same household: enter the father using a Guardian contact type, and enter the mother using an Other contact type. Parents who reside in separate households: enter each parent using a Guardian contact type. Be sure to review the checkbox for Same as Student s mailing address ; remove the checkmark if necessary, and then enter the appropriate mailing address. Step-parents should be entered using an Other contact type. Be sure to review the checkbox for Same as Student s mailing address ; remove the checkmark if necessary, and then enter the appropriate mailing address. Emergency contacts should be entered using an Emergency contact type. Only a phone number is required for this contact type. Each student should have at least one emergency contact that will be notified if a parent cannot be reached. e. Contact Address - If not the same as the student s, remove the checkmark indicating Same as Student s mailing address and then enter the appropriate address for this contact type. You do not need to enter an address for an Emergency contact. f. Contact Phone - Enter as many phone types as you feel necessary using the Add Phone link. You can include an extension up to five digits long and also indicate a phone listing status. Enter the 10 digit phone number without any special characters ( , for example). To save each new contact entry, use the SAVE button at the bottom of each section, then return to the Contact Information Section and perform additional entries, if necessary.

20 Update Registration Screen Rapid Notification System Contact Info The Rapid Notification system is used by Parkland administrators to contact parents/guardians with school outreach messages and emergency notifications such as school closings and early dismissals. All of the phone numbers in this section should be entered as 10 digits without formatting ( , for example). Enter a checkmark to opt out of all outreach and emergency messages from the Rapid Notification system. If you select this option, you will be opting out of all phone, , and text messaging in the case of an emergency. Physician contact information is maintained annually in your student s health record.

21 Update Registration Screen Rapid Notification System Contact Information, Physician Info. Saving and Submitting your update Student Information: Use the SAVE button at the bottom of the page, then click the I Agree button before submitting your student update information. All changes will be reviewed by the school registrar before appearing in HAC. You will receive a confirmation when your form is processed.

22 User Options My Alerts and My Account are available by clicking on the user name on the top right of the screen. My Alerts Allows guardians and students to subscribe to alerts for sending s on attendance, course averages, classwork and report cards. View your alerts by clicking on this link. Alerts for the entire week will be ed to the address stored in the Guardian record on Sunday evening. A guardian address must be on file in order to receive alerts. My Account Allows guardians and students to change their HAC passwords and modify the challenge questions that are asked when users forget their passwords. Logoff Closes the current HAC session, and returns you to the Log On page. Change Student Allows guardians who have two or more students to display a pop-up window for selecting another student. The My Account screen shows your current information, login name, and time of your last successful login. To change your password, enter your old password in the Old Password box. Enter a new password in the New Password box. New passwords must be at least 8 characters. Passwords are case sensitive and must be entered exactly as created, using upper and lower case letters.

23 View Another Student If you are a guardian for multiple students, you can quickly change the student you are viewing. In the Home Access Center banner, click Change Student. On the Choose Your Student pop-up, select the student to display. Click Submit.

24 If you forget your username or password, click the link on the login page and enter either your username or your address then Submit. You will receive an at a later time with information and a link which will redirect you to a new screen. You will be required to enter the answer to your challenge question and then will be able to update your password and continue in Home Access Center. If you have not previously defined challenge questions for Home Access Center, you need to contact your school district to reset your password. For questions and technical help, hac@parklandsd.org

25 Browser Support Home Access Center 3.1 is supported in the following browser versions: Internet Explorer - 9,10,11 (not in compatibility view) Firefox - current release plus four prior versions Safari Chrome - current release plus four prior versions