Microsoft Word 2016: For PC and Mac. What you need to know for your Legal Analysis Writing and Research (LAWR) Class
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1 Microsoft Word 2016: What you need to know for your Legal Analysis Writing and Research (LAWR) Class For PC and Mac Terry McCormack Assoc. Director of Law Library Brian Detweiler Student Services Librarian
2 Still Using an Old Version of Microsoft Office? Download the latest version of MS Office from UB IT (for free!) Google ub software download Click on first result: Downloading Software PC Mac Select 32-bit regardless of your OS
3 Why is this important? Your respective faculty want to focus on teaching legal research and writing skills rather than spend class time teaching the features of Microsoft Word. Easily preventable formatting mistakes may needlessly cost you points on your assignments!
4 Ribbon: Menu / Interface Quick Access Toolbar Basic Terminology: Tabs: Change options on the Ribbon Page & Word Count Status Bar (View) Layout & Zoom-In/Out
5 1. Select the Home tab 2. In the Font group you will see drop down menus for font type and font size How to Set Font Type & Size The same method works for Mac
6 How to Adjust Line Spacing 1. Place cursor in blank document or highlight relevant paragraphs 2. From Home tab, select the Line and Paragraph Spacing option 3. Under Line Spacing choose Exactly 4. Next choose the specific spacing (such as 24 point) or type in the spacing number requested by your faculty member
7 How to Add or Remove Space Before or After a Paragraph on PC 1. Highlight the paragraph(s) you would like to change 2. Under the Home tab, click the Line and Paragraph Spacing menu and select the appropriate option
8 How to Add or Remove Space Before or After a Paragraph on Mac Paragraph spacing options are located under the Line Spacing menu
9 How to Insert Non-Breaking or Hard" Spaces Nonbreaking spaces are used to keep two words together, avoiding separation by line breaks. Hold down Ctrl and Shift as you press the Spacebar and Word will not break the line between the selected text. The same method works for Mac.
10 How to Insert Symbols (,,, etc.) on PC 1. Click the Insert Tab on the ribbon 2. Click on Symbol menu on the far right 3. If you don t see the symbol in the quick view window, click on the More Symbols option at the bottom of the drop down menu 4. Select the symbol and click Insert Next time Bluebook Rule 12
11 1. Click the Insert tab on the ribbon 2. Click Advanced Symbol on the far right 3. If you don t see your symbol in the default menu, select the Special Characters tab 4. Select the symbol and click Insert How to Insert symbols on Mac Next time
12 Setting Indentation of Paragraphs and Headings 1. Click the View tab and check the box labeled Ruler if the Ruler does not appear by default The same method works for Mac
13 Creating a First-Line Indent with the Ruler 2. Place cursor where you want to add the indent 3. On the Ruler, drag the First Line Indent Marker (the top triangle located on the left side of the ruler) to the position where you want the text to start The same method works for Mac
14 1. Left click to highlight the relevant paragraph(s) 2. Slide the left and right indents to the desired locations on the ruler. Paragraph Indentation Bluebook Rule 5.1
15 3. Justify the paragraph (under Home tab) Paragraph Indentation (cont d) Bluebook Rule 5.1 The same method works for Mac
16 Hanging Indent 1. Select relevant paragraphs 2. Slide bottom indent (bottom triangle) to right The same method works for Mac
17 1. Click the Layout tab on the ribbon 2. Click on Margins 3. There are a variety of options to choose from. If your professor requests a unique margin setting then choose the Custom Margins option at the bottom of the drop down menu How to Set Margins The same method works for Mac
18 Creating and Indenting Bullet Points and Outline Sections Under the Home Tab, select from the outline options on the ribbon; there are three types to chose from and an option to customize your outline. Use Tab (right) and Shift + Tab (left) to change levels. Bulleted Lists Numbered Lists Multilevel Lists Mac uses a similar operation
19 Find and Replace on PC From the Home tab, select either Find or Replace on the far right-hand side of the screen or use CTRL + F
20 Find and Replace on Mac Search using the field at the top of the page next to the magnifying glass icon or use command + F Click on the arrow next to the icon to replace the word
21 Located under the Review tab Spelling & Grammar Check Remember to reproof your document manually! Do not rely solely on Spelling & Grammar check to catch all of your miss takes! The same method works for Mac
22 Managing AutoCorrect and other proofing options on PC 1. Click File tab 2. Select Options, then Proofing 3. Make desired changes Turn off superscript Enable (or disable) for ALL CAPS or numbers Enable or disable spell check and grammar features Bluebook Rule 10
23 Managing Spell Check & AutoCorrect on Mac 1. Select Word menu 2. Select Preferences 3. Make desired changes Turn off superscript
24 Setting Passive Voice Check on PC? Not Yet. 10/5/2015 Microsoft Word 2013 for PC
25 No Passive Voice Check on Mac yet, either.? Microsoft Word 2011 for Mac
26 Inserting Page Numbers on PC Location options Formatting page # s:
27 Inserting & Formatting Page Numbers on Mac
28 Changing Page Number Font PC: 1. Double-click the page number in the Footer 2. Right click the number to bring up the editing options 3. Adjust font type and size using the drop-down menus MAC: Double-click the page number and use the options on the Home tab ribbon to adjust font type and size
29 Inserting Next Page Section Breaks 1. Place cursor at the desired location for the page break 2. Under the Layout tab, click the Breaks drop down menu and select Next Page Page Break Section Break The same method works for Mac
30 Changing Page Number Fonts Within the Same Document 1. Double click the top margin of the page after the inserted break 2. Under Design tab, de-select Link to Previous by clicking on it The same method works for Mac 3. Select Arabic page Numbers (or other format changes) for the remainder of the document
31 Creating Section Headings 1. Insert page numbers 2. Select headings to be included in the Table of Contents by holding Ctrl and left-clicking (highlighting) each one Mac users: hold command while highlighting 3. Choose a heading format under Home tab The same method works for Mac
32 Building a Table of Contents 1. Place cursor at the desired location for the Table of Contents 2. Under the References tab select the Table of Contents menu 3. Choose desired format for Table of Contents The same method works for Mac
33 1. Left click in the Table of Contents and select Update Table 2. Choose Update page numbers and click OK a) If you changed the name of one or more headings, select Update entire table instead Updating a Table of Contents Updating a TOC in Mac is essentially the same
34 Creating a Table of Authorities 1. Select and mark your citations 2. Place cursor at the desired location for the table and click OK Show/Hide Formatting Symbols: The same method works for Mac
35 Enabling Text-to-Speech on PC 1. Click File tab 2. Select Options, then Quick Access Toolbar 3. Select Speak from the All Commands list and click Add, then click OK 4. Highlight the text to be read with your cursor and click on the Speak button in the Toolbar; an automated voice will read the text aloud.
36 1. From the system ribbon, select System Preferences Enabling Text-to-Speech on Mac 3. Select Text to Speech and ensure the box is checked (this is the default setting) 2. Select Dictation & Speech 4. Highlight the text to be read and hit option + esc on the keyboard.
37 Tracking Changes Select the Track Changes option under the Review tab Mac uses a similar operation
38 Law Library Website: Access our slides and instructional videos on MS Word
39 Other Online Guides for Word
40 Questions? Come see us! Brian Detweiler Student Services Librarian 211a O Brian Hall briandet@buffalo.edu (716) Terry McCormack Assoc. Dir. Of Law Library 542 O Brian Hall cormack@buffalo.edu (716)
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