Medicare Appeal Packet for Integra Dermal Regeneration Template and Integra Meshed Dermal Regeneration Template
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1 Medicare Appeal Packet for Integra Dermal Regeneration Template and Integra Meshed Dermal Regeneration Template As a service to our customers, Integra LifeSciences Corporation has assembled this packet of information to assist with the Medicare appeal process. Included in this packet are as follows: Information on how to appeal a Medicare Claim Determination Sample Letter of Medical Necessity Sample Statement of Medical Necessity Package Insert FDA Approval Letter Bibliography of clinical articles relative to the Integra Matrix Family of Products If you would like to obtain clinical articles to help support the appeal, please contact Customer Service at , Option 1. Please have readily available, the specific Integra product that is being appealed in order for Customer Service to provide you with the relevant clinical literature. Thank you. Integra has used reasonable efforts to provide accurate coding advice, but this advice should not be construed as providing clinical advice, dictating reimbursement policy or substituting for the judgment of a practitioner. Integra LifeSciences Corporation assumes no responsibilities or liabilities for the timeliness, accuracy and completeness of the information contained herein. Since reimbursement laws, regulations and payor policies change frequently, it is recommended that providers consult with their payors, coding specialists and/or legal counsel regarding coverage, coding and payment issues. Integra and the Integra logo are registered trademarks of Integra LifeSciences Corporation in the United States and/or other countries Integra LifeSciences Corporation. All rights reserved
2 General Information: Appealing a Claim Determination Individuals enrolled in Medicare may file an appeal if they believe Medicare should have paid for, or did not pay enough for, an item or service that they received. An individual s appeal rights are on the back of the Medicare Summary Notice (MSN) mailed to Medicare beneficiaries after they receive services. The MSN explains why a bill was not paid and how to file an appeal. The providers and suppliers of services that file claims on behalf of Medicare beneficiaries may also file appeals. The Medicare Part B Fee-for-Service Appeals Process: Grievances/OrgMedFFSAppeals/index.html Level of Appeal Appeal Type Time Limit for Filing Request Monetary Threshold to be Met First Level Redetermination by a Medicare Contractor Within 120 days of receipt of the notice of initial determination None Second Level Reconsideration by a Qualified Independent Contractor Within 180 days from the date of receipt of the notice of the redetermination None Third Level Fourth Level Fifth Level Hearing by an Administrative Law Judge Hearing (ALJ) Review by the Medicare Appeals Council Judicial Review in Federal District Court Within 60 days after receipt of the reconsideration notice Within 60 days from the date of receipt of the ALJ decision Within 60 days from the date of receipt of the DAB s decision Minimum of $150 None Minimum of $1460
3 Documentation to include with your Appeal request: In an effort to present a solid case to Medicare or any other insurance carrier that the use of Integra Dermal Regeneration Template or Integra Meshed Dermal Regeneration Template was/is in the best interest of the patient, it is important to submit with the appeal, pertinent health information pertaining to the treatment of the wound. Examples of relevant information to include would be: History and Physical documentation Progress/Office notes specific to the treatment of the wound Operative Reports specific to the treatment of the wound Pictures of the wound Documentation that may illustrate previous wound treatments Letter of Medical Necessity If a procedure was deemed by the insurer as not medically necessary, it may be required that you prove medical necessity as part of your appeal. In addition to providing relevant health information specific to the treatment of the patient s wound, a Letter of Medical Necessity should accompany the appeal to help further justify the use of Integra Dermal Regeneration Template or Integra Meshed Dermal Regeneration Template. If a Letter of Medical Necessity has been requested, we have available a sample letter, as well as a sample template (on the following two pages) to assist you in the process. Also available, upon request, Integra LifeSciences Corporation can provide you with clinical articles to help support your claim. Please feel free to contact our Customer Service department at 1(877) option 1, and they will FedEx a packet of clinical articles to you ASAP. For more information regarding Medicare, please go to ** Integra has used reasonable efforts to provide accurate coding advice, but this advice should not be construed as providing clinical advice, dictating reimbursement policy or substituting for the judgment of a practitioner. Integra LifeSciences Corporation assumes no responsibilities or liabilities for the timeliness, accuracy and completeness of the information contained herein. Since reimbursement laws, regulations and payor policies change frequently, it is recommended that providers consult with their payors, coding specialists and/or legal counsel regarding coverage, coding and payment issues. Integra and the Integra logo are registered trademarks of Integra LifeSciences Corporation in the United States and/or other countries Integra LifeSciences Corporation. All rights reserved
4 Sample Letter of Medical Necessity: Sample Letter of Medical Necessity (Please type on physician s letterhead) Date: << Insurance Company>> <<Address>> <<City, State, Zip Code>> Re: <<Patient s Name>> Policy Number: << xxxxxx>> Group Number <<xxxxxx>> To Whom It May Concern: Enclosed for your review, are clinical articles documenting the effective use of Integra Dermal Regeneration Template or Integra Meshed Dermal Regeneration Template. The attached Statement of Medical Necessity and information pertaining to <<Patient s Name>> clinical history and diagnosis clearly demonstrate that Integra Dermal Regeneration Template or Integra Meshed Dermal Regeneration Template is the treatment of choice. Please send me written verification of coverage and payment for the procedure noted for <<Patient s Name>> as soon as possible. If you have any questions pertaining to the clinical history or my treatment plan, please call me directly at: <<Office Phone Number>> Thank you for your immediate attention to this matter. Sincerely, <<MD s Name>> Enclosure: CC: Statement of Medical Necessity Estimate of Professional and Facility Charges Patient Records <<Patient Name>> Medical Record File <<Facility billing contract>>
5 Sample Statement of Medical Necessity for Proposed Procedure Utilizing Integra Dermal Regeneration Template or Integra Meshed Dermal Regeneration Template PATIENT NAME: ADDRESS: GENDER: M or F DATE OF BIRTH: FACILITY NAME: PHONE: INSURANCE CO: GROUP NAME: SUBSCRIBER: DATE OF DIAGNOSIS: DIAGNOSIS: ICD-9 DIAGNOSIS CODE(S): SIZE OF WOUND: ETIOLOGY OF WOUND: DATE OF DIAGNOSIS: DETAILED DESCRIPTION OF WOUND: OTHER MEDICAL CONDITIONS: TREATMENT PLAN: MEDICAL NECESSITY OF USING INTEGRA DERMAL REGENERATION TEMPLATE or INTEGRA MESHED DERMAL REGENERATION TEMPLATE FOR THIS WOUND: PHYSICIAN NAME: (please print) ADDRESS: PHYSICIAN SIGNATURE: DATE:
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19 BIBLIOGRAPHY Integra Matrix Family of Products GENERAL WOUNDS Modifying Integra as a Regeneration Template in Deep Tissue Planes; J.D. Frame, J.E. Frame; Journal of Plastic, Reconstructive and Aesthetic Surgery : Current Concepts in Wound Healing; Jeffrey E. Janis, MD; Supplement to Plastic and Reconstructive Surgery; June 2006 Supplement TRAUMA WOUNDS Simple Approach to the Radiated Scalp Wound Using INTEGRA Skin Substitute; Denis L. Gonyon, Jr., MD and Michael R. Zenn, MD, FACS; Annals of Plastic Surgery 2003, 50: Can a New Biologic Matrix Facilitate Improved Wound Healing?; J. Steinberg, A. Anderson; Podiatry Today, February 2005, Bioartificial Dermal Substitute: A Preliminary Report on Its Use for the Management of Complex Combat-Related Soft Tissue Wounds; Melvin D. Helgeson, MD et al; Journal of Orthopaedic Trauma; July 2007: The Use of Integra in an Upper Extremity Avulsion Injury: T.P. Wolter, et al; British Association of Plastic, Reconstructive & Aesthetic Surgeons, 2005 Volume 58: The Use of a Dermal Regeneration Template for the Repair of Degloving Injuries: A Case Report; D. D. Lozano; Wounds 2003, 15 (12): CHRONIC WOUNDS Economic Study of Collagen-Glycosaminoglycan Biodegradable Matrix for Chronic Wounds; David W. Voigt, MD, C. N. Paul, MD, Paul Edwards, Philip Metz, MD; Wounds 2006, 18 (1): 1-7 Management of Complex and Pathological Wounds with Integra; Marc E. Gottlieb; The Wound Management Manual 2005: Successful Management and Surgical Closure of Chronic and Pathological Wounds using INTEGRA; Marc E. Gottlieb, Jennifer Furman; Journal of Burns and Wounds, Volume 3, #2 Dermal Regeneration Template in the Surgical Management of Diabetic Foot Ulcers: A Series of 5 Cases; Glenn Silverstein, DPM; Journal of Foot and Ankle Surgery 2006, 45 (1): COMBINED WITH NEGATIVE-PRESSURE THERAPY Development of New Reconstructive Techniques: Use of INTEGRA in Combination with Fibrin Glue and Negative-Pressure Therapy for Reconstruction of Acute and Chronic Wounds; M. G. Jeschke, C. Rose, P. Angele, B. Fuchtmeier, M. N. Nerlich, U. Bolder; Plastic and Reconstructive Surgery 2004, 113: 525 Acceleration of INTEGRA Incorporation in Complex Tissue Defects with Subatmospheric 1
20 Pressure; Joseph A. Molnar, MD, PhD, Anthony J. DeFranzo, MD, Annoush Hadaegh, MD, Michael J. Morykwas, PhD, Perry Shen, MD, and Louis C. Argenta, MD; Plastic and Reconstructive Surgery 2004, 113: 1339 CANCER AND TUMORS Artificial Dermis as an Alternative for Coverage of Complex Scalp Defects following Excision of Malignant Tumors; E. Komorowska-Timek, A. Gabriel, D. Bennett, D. Miles, C. Garberoglio, C. Cheng, S. Gupta; Plastic and Reconstructive Surgery 2005, 115: Artificial Skin for Closure and Healing of Wounds Created by Skin Cancer Excisions; Janet H. Prystowsky, MD, PhD, Daniel M. Siegel, MD, and Jeffrey A. Ascherman, MD; Dermatologic Surgery 2001, 27: Stacking of a Dermal Regeneration Template for Reconstruction of a Soft-Tissue Defect After Tumor Excision from the Palm of the Hand: A Case Report; Joshua T. Carothers, MD, Brian E. Brigman, MD, Richard D. Lawson, MD, Marco Rizzo, MD; Journal of Hand Surgery 2005: 30A: The Use of Artificial Dermis in the Reconstruction of Oncologic Surgical Defects; Anthony P. Tufaro; Plastic and Reconstructive Surgery September 2007: BURNS Histologic Study of Artificial Skin Used in the Treatment of Full-Thickness Thermal Injury; R. Stern, MD, M. McPherson, PharmD, and M. T. Longtaker, MD; Journal of Burn Care and Rehabilitation Jan/Feb 1990: 7-13 Artificial Dermis for Major Burns; Heimbach, MD et al; Annals of Surgery Sept 1998: Successful Use of a Physiologically Acceptable Artificial Skin in the Treatment of Extensive Burn Injury; John F. Burke, MD, Ioannis V. Yannas, Ph.D, et al; Annals of Surgery Vol 194 No. 4: Reconstruction of Burn Scan of the Upper Extremities with Artificial Skin; Trong-Duo Chou, MD, et al; Division of Plastic Surgery, Tri-Service General Hospital, May 2000 Dermal Regeneration Template for Deep Hand Burns: Clinical Utility for Both Early Grafting and Reconstructive Surgery; E. Dantzer, et al; The British Association of Plastic Surgeons; : Artificial Skin in Massive Burns Results to Ten Years; R.L. Sheridan et al; European Journal of Plastic Surgery; : Burned Breast Reconstructive Surgery with Integra Dermal Regeneration Template; R. Palao, P. Gomez, P.Huguet; British Journal of Plastic Surgery; : Multicenter Postapproval Clinical Trial of Integra Dermal Regeneration Template for Burn Treatment; Daniel M. Heimbach, MD; Journal of Burn Care and Rehabilitation; Vol 24 No 1: Integra in Lower Extremity Reconstruction After Burn Injury: Warren L. Garner, MD; Plastic and Reconstructive Surgery April 2008:
21 Longitudinal Assessment of Integra in Primary Burn Management: A Randomized Pediatric Clinical Trial: Ludwik K. Branski, MD et al; Critical Care Medicine 2007 Vol 35, No 11: GENERAL RECONSTRUCTIVE SURGERY / SCAR CONTRACTURE Reconstructive Surgery with a Dermal Regeneration Template: Clinical and Histologic Study; Naiem S. Moiemen et al; Plastic & Reconstructive Surgery July 2001: The Use of a Dermal Regeneration Template (Integra) for Acute Resurfacing and Reconstruction of Defects Created by Excision of Giant Hairy Nevi; B. Abai, MD, D. Thayer, DO, P. Glat, MD; Plastic and Reconstructive Surgery Vol 114 No 1: Use of Dermal Regeneration Template in Contracture Release Procedures: a Multicenter Evaluation; James D. Frame; Plastic and Reconstructive Surgery Vol 113 No 5: OTHER A Comparison of Poluglycolic Acid Versus Type 1 Collagen Bioabsorbable Nerve Conduits in a Rat Model: An Alternative to Autografting; Thomas E. Trumble, MD; The Journal of Hand Surgery December 2007:
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