HAYES Software Systems

Transcription

1 IM Instructional Material Management Solution of the TIPWeb platform Inventory Management with Barcode Automation Fast Assignments. Quickly and easily distribute materials to and collect from students and teachers. Data Access. Automatic, daily student and teacher record updates from the student information system. Reporting. Build-in reporting functionality for quick access to formated reports, letters, and receipts. "Find a Book". Easy to use search functionality to return found materials back to the correct individual. Take control and eliminate your spreadsheets and paper files with an automated instructional material inventory management solution. TIPWeb-IM software gives staff at your school complete control over tracking everything from student and teacher textbooks to resource kits. TIPWeb-IM is a centralized inventory control solution that utilized barcode technology to ensuring communication, accountability, and availability of textbooks and other instructional materials. TIPWeb-IM also offers unique methods to efficiently streamline tasks for campus level users. TIPWeb-IM provides a campus the tools to: control inventory distribution to student and teachers, improve material retention and availability, identify damaged materials for replacement, and more effectively locate instructional materials. Bar code textbooks to increase inventory efficiency, reduce errors, save data entry time, and instill accountability. Time Savings Improve efficiency at all levels for every material management task. Print bar code labels directly from the software to your printer on Avery 6578 style labels. With a single, centralized database, everyone is working on the same set of data, in real time - all transactions are immediate. Cost Savings Reallocate thousands of dollars from yearly budgets set aside for replacing lost materials and fulfilling inventory shortages. Calculate textbook requirements based on current course enrollment data and current inventory - eliminating over-ordering and shortages. Use multiple provided methods to reduce losses and recover textbook replacement funds from students and parents. Data Access Communicate efficiently with instant data access for users to quickly find and track items. Robust reporting features enable users to configure data to their specific requirements. Profile types assigned to users allow for the dissemination of information and workloads. Record purchases and requisitions as well as their fulfillment status. Choose to have the software accessible only from within the district's network, from outside of the district, or both. call: visit: sales@hayessoft.com

2 IM How does it work? First, Print and apply barcodes for your inventory in TIPWeb-IM. student and teacher textbooks to resource kits. Assign. Track material assignment to students and teachers using a handheld scanner and barcodes placed on each item Audit. View the current student history record while assigning duplicate assignments for that student. for Inform. the student or parent to acknowledge all materials assigned to a student, the value of those items, and the policy to return those items. Check. Perform student book checks by class with the Class payment throughout the year. Recover. student or teacher ID number and the barcode of the items they are receiving. scanning creates a link to the individuals ID number and the items unique barcode number. This link enables TIPWeb-IM to know if a student returns all the items assigned to their record.) unique item number to return materials back to storage. account for any damages, convert outstanding items to lost, print lost the campus level. Collect. Record and manage payments collected for lost and damaged items. adjust your inventory counts to your Barcode Label Details Scanners Both are easy to use, will reduce human error, cut out tedious manual data entry, and speed up the inventory process. SYMBOL LS2208 $ S&H Socket CHS 7E Bluetooth Scanner $ S&H can be done at either the district or campus level based on your policy and procedure. Labels can be printed directly from TIPWeb-IM to your own laser printer on Avery 6578 style labels or ordered Systems, please call for pricing. Each 3x2 inch label includes two and a unique auto-generated Accession number. and equipped with a USB interface that connects directly to any Laptop or Desktop PC allowing you to scan The pocket-sized Bluetooth cordless handheld scanner is mobile device friendly allowing you to scan directly into the TIPWeb software accessed from your compatible device. USB Ready & Durable Bluetooth HID and SPP OS Support 6 H x 2.5 W x 3.34 D, 5.15 oz H x 1.57 W x 1.36 D, 1.8 oz. Receives power from the personal computer USB interface 2 AAA NiMH rechargeable batteries 19hrs or 15,000 scans Includes Hands-Free Intellistand and Includes AAA rechargeable batteries (2); USB AC charger kit; Lanyard/belt clip; and Software (for SPP mode only). Shipping fees are additional. call: visit: ISBN is the number assigned to each catalog number. In TIPWeb-IM, inventory counts are tracked to each ISBN. Accession is the unique number assigned to an item. This number is used at the campus level for tracking items issued to individuals.

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5 Company Overview Hayes is a privately held company based in Austin, Texas. Incorporated in 1990, father and son, Eugene and Michael Hayes, sought to provide software solutions for school administrators. Twenty years later, we still develop, market, sell, and support software and services to help manage the daily activities of K-12 campuses and district administration. Proponent We've made it our business to understand what goes into doing your job - the issues and challenges you face on a daily basis. Not only does our founder have personal insight into the needs of our clients (former teacher, assistant principal and principal) but many of our current employees have used our products on a daily basis as former employees of a school system. By focusing on education, we have developed specialized expertise, and can analyze your needs to provide you with the best solution available. Enthusiast Hayes is committed to building and maintaining a personal working relationship with our clients, who are vital to contributing to the functionality of our applications. Nearly every new feature added to our products is the result of suggestions from our users. Advocate We know our customers and how they use our products because we are dedicated to providing each of our users with personalized Customer Support. That means a knowledgeable representative - who understands your needs - is available to provide you with personal service. Your problems are our problems and finding the answer as quickly as possible is our number one priority. Supporter Our applications and services are designed specifically to support the many functions that fall under school administrators' responsibility. These activities have previously been tracked by a manual process - recorded on paper or computerized spreadsheet. We offer you the power of automation, with minimal data entry, extensive reports, and user-friendly functionality. TIPWeb software platform offers solutions to effectively and efficiently oversee instructional resources. TIPWeb-IM - Web-based Instructional Material Management Software scales from an entire district to a single school that desires a centralized, real-time inventory management system for instructional material tracking. TIPWeb-IT - Web-based Instructional Technology Management Software is a centralized, real-time inventory management system for instructional technology assets providing administrative oversight of district-wide usage, retention and availability. The foundation of Hayes' success is a genuine dedication to support the needs of educators, delivering solutions that solve real world problems, and providing accurate and insightful service to each and every customer. call: visit: sales@hayessoft.com