Business and Mobilization Procedures

Transcription

1 Business and Mobilization Procedures Texas A&M Forest Service V Page 1

2 Contents Part I... 5 Reimbursement by TIFMAS on authorized mobilizations Direct Deposit... 6 Reimbursement Timeline... 6 To assist in meeting the 90 day goal of reimbursement:... 6 Local and Regional Mutual Aid Reimbursement... 6 Operational period... 6 Hourly rate of reimbursement to TIFMAS Resources... 7 Part-Time Firefighter hours worked... 7 Volunteer Firefighter - Hourly Reimbursement and Hours Worked... 7 Meal Breaks... 7 Meal Reimbursement for TIFMAS Resources... 7 Lodging for deployed Resources... 9 Assignment of Resources Responsibility for reimbursing TIFMAS resources Damaged equipment procedures Responsibility for Workers Compensation Responsibility for Civil Liability Deployment Lengths Crew Swaps Mode of Travel for Mobilizations Resource Orders Equipment Typing and Reimbursement Rates Air to Ground Radio procedures Radio Plan Recommended Statewide Radio Frequencies TIFMAS Grant Vehicles Force Protection Safety Qualifications required to deploy under TIFMAS Contact Information for Texas Division of Emergency Management Qualification Procedures Position Task Book Review Form and Process TIFMAS Organization Chart and Position Qualifications Chain Saw Operation and Qualification Guidelines NWCG Chainsaw Certification Standards Texas A&M Forest Service V Page 2

3 SAFETY EQUIPMENT RATING CHAINSAW USE RATING HAZARD ANALYSIS RATING LIMBING & BRUSHING RATING BUCKING FELLING AREA FELLING PROCEDURE RATING STUMP ANALYSIS Tree Fire Module Organization TIFMAS Implementation Timeline Crosswalk Skills Crosswalk for Structural and Wildland Firefighters Overview NWCG Positions Used for the Skills Crosswalk RT-130, Annual Fireline Safety Refresher Training TIFMAS Training Program Process Customer Cost Worksheet Instructor and TFS Responsibilities Administrative Duties of Instructor Administrative Duties of Texas A&M Forest Service Field Managers Course Guide PMS and Wildland Fire Qualification System Guide PMS Task Book Exceptions... Error! Bookmark not defined. TIFMAS Tool and PPE Cache Trailers Administration of TIFMAS Classes TIFMAS Branch Resource Coordinators TEXAS INTRASTATE FIRE MUTUAL AID SYSTEM (TIFMAS) MAP COG s/counties WITHIN EACH TIFMAS BRANCH Strategic Build Out TIFMAS Apparatus Assignments Other Information Sources for TIFMAS: Part II - Resources identified in Part II are mobilized directly through TFS Air Assets Texas A&M Forest Service V Page 3

4 Direct Deposit Reimbursement Timeline Local and Regional Mutual Aid Reimbursement Operational period Hourly rate of reimbursement to TIFMAS Resources Meal Breaks Meal Reimbursement for TIFMAS Resources Lodging for deployed Resources Assignment of Resources Responsibility for reimbursing TIFMAS resources Damaged equipment procedures Responsibility for Workers Compensation Responsibility for Civil Liability Deployment Lengths Crew Swaps Resource Orders Equipment Typing and Reimbursement Rates Part III TIFMAS Overhead Support AHIMT Type III Mobilization Procedures Staging Manager (STAM) The Resource Unit Leader (RESL) responsibilities include: Reports: Staging- Status Check-In Recorder SCKN Time Unit Leader responsibilities include: Emergency Information Contact Equipment Check-In Sheet Vehicle Inspection Sheet Supplies Assignment Demobilization TIFMAS Time Reporting Incident provided Personal Protection Equipment Crew Time Report Example Texas A&M Forest Service V Page 4

5 Part I Texas Intrastate Fire Mutual Aid System (TIFMAS) Reimbursement by TIFMAS on authorized mobilizations. 1. Will pay regularly assigned local jurisdiction duty shift hours during time of deployment at regular pay. 2. Volunteer Firefighters shall be reimbursed for personnel costs at a rate of $12 per hour (forms submitted to TDEM will be audited by TDEM and paid through by the Texas A&M Forest Service when funds are made available). 3. Non duty hours worked on the incident will be paid at jurisdiction overtime rate only for hours worked. 4. Hours worked are those hours within the operational period for the day and all hours worked beyond the operational period if needed. When assigned to backfill and provide first response emergency service (e.g. back fill local fire stations) the responding jurisdiction will be reimbursed 24 hours per day (less 1/2 hour for each 12 hours worked for meals). 5. Will reimburse 2 hours for pre-deployment preparation and 2 hours after return to home base to return equipment to service. Travel time to the incident and travel time to return to home base will be reimbursed. 6. Backfill for personnel assigned to 24 hours shifts will be paid at jurisdiction overtime rate. The department must have a minimum staffing policy in place prior to the activation in order to be eligible for backfill costs. 7. After initial attack operations TIFMAS will adhere to the National Standard of a 2:1 work/rest ratio. 8. When Resources are mobilized on an approved TIFMAS assignment, which require mission specific training to insure the safety of the firefighters (e.g. pipeline safety) responders will receive reimbursement for this time as normal hours worked. 9. All permanent work hours performed by firefighters (applicant) mobilized on an approved TIFMAS assignment, both regular and overtime hours, are eligible for reimbursement. The responding jurisdiction work schedule (pay roll policy) will be used when calculating all hours for reimbursement. Per responding jurisdiction policies, overtime maybe credited in actual wages or compensatory time off. 10. When resources return to their home base and their regular scheduled shift day is the day of return or the day following their return, TIFMAS will reimburse additional back fill not to exceed 24 hours. Insuring a minimum of 24 hours off prior to the next full shift will help insure proper rest for returning firefighters. 11. TIFMAS does not reimburse portal to portal. 12. TIFMAS Resources which are mobilized for training opportunities on fires, all hazards incidents, or prescribed fire events in conjunction with TFS may be eligible for reimbursement of lodging, meals, and fuel. This will be approved at the time of mobilization. No salaries or back fill will be reimbursed on training assignments. Texas A&M Forest Service V Page 5

6 13. For questions regarding reimbursement only contact: TIFMAS TDEM contact is Eric Shuey or 14. Reimbursement questions can be submitted to: Direct Deposit If a department wants to have reimbursements paid by direct deposit they must fill out the direct deposit form on the TIFMAS web site and submit to: Eric Shuey, Funds Management Section Texas Division of Emergency Management Texas Department of Public Safety PO Box 4087 Austin, Texas This is optional and not required. Reimbursement Timeline To assist in meeting the 90 day goal of reimbursement: To be eligible for reimbursement for TIFMAS mobilizations Fire Departments shall submit their reimbursement package within 30 days of their demobilization date. The goal of TDEM is to process the package within 30 days of receipt from jurisdiction. TDEM will strive to complete the review within 30 days of receipt for a total of 60 days. A second review will be conducted and if in the second review there is an ineligible cost, the department, could potentially be de-obligated and the FD could have to reimburse TDEM. Local and Regional Mutual Aid Reimbursement Resources deployed per local/regional agreements in their respective regions prior to the TIFMAS activation, may not be eligible for reimbursement under TIFMAS. This would be applicable for assignments to any area identified in the local/regional agreement you are mobilized under. This guideline would apply to any resource considered to be a part of the local/region mutual aid system per agreement which under normal operations would be mobilized prior to requesting State resources. Operational period Once checked into the incident resources are on shift and staged for each operational period. The actual time of the operational period can vary but 12 hours is common. All resources are paid for those hours whether they are Texas A&M Forest Service V Page 6

7 dispatched from staging or not. If needed after the operational period ends resources can be called back and dispatched on initial attack. These hours are reimbursed and should be documented on the Crew Time Report. Hourly rate of reimbursement to TIFMAS Resources The rate of reimbursement is determined by the local jurisdiction. TDEM will reimburse the local jurisdiction at the employee s normal hourly rate with benefits which is normally received in their home jurisdiction, including overtime per local policy. Part-Time Firefighter hours worked Firefighters who deploy under the department they are employed part-time with shall meet the TCFP rules for hours worked as identified in A part-time fire protection employee may not work more than 24 hours a week or average more than approximately 24 hours a week during a work cycle, as appropriate, for an employing fire department A part-time fire protection employee may not work more than 500 hours a year for an employing fire department in duties related to fire suppression. Volunteer Firefighter - Hourly Reimbursement and Hours Worked Volunteer Fire Departments will be reimbursed for their personnel at a rate of $12 per hour for each hour worked on the incident. This is a reimbursement to the Volunteer Fire Department and not the individual. The VFD is responsible for disbursement of these funds per their policies and procedures. Per the Texas Commission on Fire Protection Standards in order to maintain a volunteer status the department may not in a calendar year compensate, reimburse, or provide benefits to a person the department has designated as a volunteer or other auxiliary fire fighter in an amount that is equal to or more than what a person receives working 2,080 hours at the federal minimum wage. Meal Breaks All personnel deployed under TIFMAS are required to indicate at least one 30 minute meal break for each operational period you are assigned to. This should be indicated on the daily crew time report for each person. This is not optional. Meal Reimbursement for TIFMAS Resources 1. Meals will be reimbursed for each 24 hour period for in state assignments with an overnight stay. If there is no overnight stay meals can't be reimbursed. If assignments are out of State then the GSA per diem rate will be used for reimbursement. All personnel mobilized under an approved TDEM/TFS resource order are eligible for up to $51 per day. Texas A&M Forest Service V Page 7

8 2. Per Diem requests for meals should be calculated at actual costs not to exceed the following breakdown: a. $10 for breakfast b. $17 for lunch c. $24 for dinner. 3. If the incident provides any meals (breakfast, lunch, dinner) then TIFMAS responders shall deduct this cost from their reimbursement of daily meal costs (e.g. responder is entitled up to $51 per day; incident provides lunch so responder shall deduct $17 from daily meal reimbursement; daily meal reimbursement is $51 maximum minus $17 for lunch provided so meal reimbursement for that day would be $34). a. Day Shift 0700 to 1900 i. If deployed at or before 0600 and no meals are provided by the incident you can receive a maximum of full meal reimbursement for that 24 hour period ii. Deployed at or before 1200 but after 0600 and no meals are provided by the incident you are eligible to receive a partial meal reimbursement for that day not to exceed $41 iii. Deployed at or before 1800 hours and no meals are provided by the incident you are eligible to receive a partial reimbursement for that day not to exceed $24 iv. Actual cost of meals not to exceed the approved maximum daily rate of $51 is eligible for reimbursement. v. Recommend the responders retain receipts for their jurisdictions. Receipts are not required for TIFMAS reimbursement. b. Night Shift 1900 to 0700 i. If deployed at or before 1800 hours and no meals are provided by the incident you can receive full meal reimbursement not to exceed $51 for that 24 hour period ii. Deployed at or before 2400 hours but after 1800 hours and no meals are provided by the incident you are eligible to receive a partial meal reimbursement for that day not to exceed $41 iii. Deployed at or before 0600 and no meals are provided by the incident you are eligible to receive a partial reimbursement for that day not to exceed $24 iv. Actual cost of meals not to exceed the approved maximum daily rate of $51 is eligible for reimbursement. v. Recommend the responders retain receipts for their jurisdictions. Receipts are not required for TIFMAS reimbursement. 4. The following documentation is required with the reimbursement package in order for the agency to be eligible for reimbursement of meals: a. If meals were purchased on a jurisdiction travel credit card a statement must be provided with jurisdiction reimbursement package Texas A&M Forest Service V Page 8

9 which indicates the meal charges. Jurisdiction will be reimbursed actual meal costs per TIFMAS policies (not to exceed $51 per day) b. If meals were purchased with personal credit card or personal funds the jurisdiction must provide proof of payment to employee for claimed amount (copy of check). Individual should claim meals per the policies above at a rate not to exceed $51 day. Itemized receipts are not required by TDEM for meals. 5. Per the State grant rules the jurisdiction must provide a copy of the check from the jurisdiction to the employee for meals to verify the employee was reimbursed. The jurisdiction should reimburse the individual for these costs and provide proof of payment and submit for reimbursement of these costs with their package to TDEM. The jurisdiction will be reimbursed, not the individual. When reimbursing volunteer firefighters the requirement for proof of payment is not required. The VFD is responsible for disbursement of these funds per their policies and procedures. Lodging for deployed Resources All resources should arrive at the incident self-sufficient for the first 72 hours, including the ability to secure rooms etc. Resources should make all efforts to secure lodging at the State or GSA rate whenever possible. If the State or GSA rate cannot be secured document why and include as attachment in reimbursement package. Lodging secured under TIFMAS is exempt from State Tax, State Tax included on lodging will not be reimbursed Lodging or hotels are secured and paid for through the incident. This is handled by the Logistics Section and no further action is required from the responders. If TIFMAS resources secure hotels with a department credit card they will be reimbursed at the end of the incident with meals and other costs. The department will need to provide a copy of the credit card statement showing the lodging costs. An individual can secure multiple rooms on their department card for all members of the strike team. In this case the paying department will seek reimbursement for all rooms by providing a copy of the card statement. The department will be reimbursed, not the individual. If TIFMAS resources secure lodging with a personal card they will seek reimbursement from their department. The department will then be reimbursed by TDEM for these costs and should submit proof of payment to the individual incurring the expense. The department will be reimbursed, not the individual. All lodging will be reimbursed at State or if applicable current GSA rate. Texas A&M Forest Service V Page 9

10 Lodging Rate Found by Traveler Traveler's Daily Meal Expenses Total Lodging & Meals Per Day In-State $85 or less $51 or less $136 or less Daily Allowances Listed in the GSA, if Daily Allowances Listed on the GSA, if Out-of-State city or county is not city or county is not NA listed, the rate is $89 listed, the rate is $51 or less or less Assignment of Resources All resources ordered through TIFMAS are considered State assets and are assets of the Disaster District Chair (State Highway Patrol Captain or Lieutenant). As soon as the State Coordinator receives approval to mobilize he/she will immediately coordinate a conference call with all Branch Coordinators and TFS Chief Regional Fire Coordinator to brief on the specifics of the mission. The State Coordinator working with Branch Coordinators will identify the resources to fill all requests. o For initial attack closest most appropriate resources will be identified and mobilized. o Additional resources to support extended attack or back fill operations will be determined by the State Coordinator working in conjunction with the Branch Coordinators. For extended attack operations every effort should be made to mobilize resources from all branches except those impacted by the incident or at a high risk for an event in their region. Responsibility for reimbursing TIFMAS resources All reimbursement is authorized and funded through the Texas Division of Emergency Management (TDEM). Damaged equipment procedures Repair reimbursement requests must be documented, justifiable and reasonable within the scope of the operation. The incident is responsible for any damage incurred from the point of incident check in and vehicle inspection through demobilization from incident and return to home base. When there is damage to vehicles while mobilized: The responding department should use their insurance provider per their local policy and file a claim. If there is a deductible or damage which is not covered include this documentation, pictures, and accident report per department policy for reimbursement Texas A&M Forest Service V Page 10

11 If the damage incurred on the incident is less than the insurance policy deductible and the department wants to recover the repair costs, but does not want to file with their insurance carrier the department must provide: 1. Proof of insurance which identifies the amount of the deductible 2. An invoice documenting the costs incurred to repair the damage. 3. Any amount greater than the deductible will not be reimbursed. Self-Insured departments/jurisdictions should submit all expenses incurred to repair incident related damages for reimbursement. Department must submit check-in and demobilizations pictures from Ground Support (taken by IMT) with reimbursement documentation. Damage due to firefighting operations or other costs associated with equipment issues which are not covered by insurance (e.g. towing charges, tire repair, pump damage etc.) should be documented with receipts and included in the reimbursement package sent to TDEM. Document any damage to vehicle/equipment during demobilization process and request copies of both the equipment check-in and equipment demobilization forms and include in reimbursement request. Responsibility for Workers Compensation Each jurisdiction is responsible for covering their employees for workers compensation. Responsibility for Civil Liability Refer to the State Statutes: LIABILITY UNDER INTERLOCAL CONTRACT LIABILITY IN FIRE PROTECTION CONTRACT PROVISION OF LAW ENFORCEMENT SERVICES Deployment Lengths Deployment lengths are a maximum of 7 days; this includes 1 travel day to incident check-in, 5 days on incident, and 1 day to travel to home base. Crew Extension can extend for second 7-day deployment but must be requested and approved by TIFMAS through Operations. Must be documented through the IMT, TIFMAS State Coordinator, or Assistant State Coordinator. Crew Swaps Crew swaps are allowed one time during the 7 day deployment with all travel costs reimbursed by TDEM. Vehicles used for transportation of crews during swaps are eligible for reimbursement based on hourly rates. (see reimbursement). If additional crew swaps are requested during the same 7 day deployment, both mobilization and demobilization time and equipment costs will not be reimbursed by TDEM. Texas A&M Forest Service V Page 11

12 Crew or personnel swaps for emergencies will be accommodated at all times with costs being reimbursed by TDEM. Crews must follow the TIFMAS procedure for crew swaps: 1. TIFMAS State Coordinator at if unavailable Assistant State Coordinator, if unavailable Texas A&M Forest Service EOC at 2. Information required for crew or individual swap: Name Cell number Department Crew or individual being demobilized 3. A resource order will be generated for the crew or individual who will report to check-in location. After check-in crew or individual will be sent to field to exchange with existing crew. Existing crew will report to demobilization location and return to home base. Crew Extension only on request and approval by Operations. Must be documented through the IMT and State Coordinator or Assistant State Coordinator. Mode of Travel for Mobilizations When deployed from Home Base to mission assignment location, Code 3 travel is not authorized. Any Code 3 travel to staging areas must be authorized and have prior approval by TIFMAS. Resource Orders To insure resource orders are received by TIFMAS and TDEM for accountability and to insure a timely reimbursement process once resources have been identified by TIFMAS to the Texas A&M Forest Service EOC, the EOC will generate a Resource order file for each strike team. This file will be ed to: TIFMAS State Coordinator JFlorentino@littleelm.org and kiplingerk@ci.nacogdoches.tx.us Mobilizations authorized by the TDEM through the TIFMAS State Coordinator may be activated/mobilized en-route prior to the completed resource order, but in these situations the Resource Order will be provided at Check-in. Equipment Typing and Reimbursement Rates Effective December 1, 2011 TIFMAS will reimburse for vehicles (Equipment) using an hourly rate identified in the following charts of the TIFMAS Business Manual. TIFMAS will not reimburse per mile nor accept any reimbursements based on mileage. For all equipment mobilized under TIFMAS refer to the charts Texas A&M Forest Service V Page 12

13 located in the TIFMAS Business Manual for equipment/vehicle typing and the approved hourly rate. If the personnel assigned to the vehicle are on the clock the vehicle is considered to be on the clock. The hourly equipment reimbursement rates include all fuel costs. The responding jurisdiction is responsible for the purchase of fuel while on the incident. If fuel is provided during mobilization through a State contract, the fuel supplier will track these costs and provide to TDEM who received the fuel, price per gallon, and number of gallons. These costs shall be deducted from the reimbursement package submitted by the department at the end of the incident. Texas A&M Forest Service V Page 13

14 Engines Type I through VII National Wildland Coordinating Group Requirements Engine Types Type Engine 1 1A 1B 1C Tank Minimum Capacity Pump minimum Flow Rated Pressure (psi) Hose 2-1/ Hose 1-1/ Hose Ladder per NFPA 1901 Master Stream 500 GPM Minimum Pump and roll Capacity Maximum GVR (lbs.) Personnel (minimum) FEMA Cost Code Yes Yes Yes Yes Yes Yes Yes Yes FEMA Rate $70.00 $90.00 $85.00 $80.00 $70.00 $80.00 $70.00 $ $70.00 $70.00 Texas A&M Forest Service V Page 14

15 NWCG Water Tender Type Support Tactical Requirements S1 S2 S3 T1 T2 Tank Capacity (gal) Pump Minimum rated pressure Maximum refill time (minutes) Pump and roll yes yes Personnel (min) FEMA Cost Code FEMA Rates $70.00 $70.00 $70.00 $70.00 $70.00 NIMS Aerial Ladder/Platform Requirements 1 2 FEMA Aerial 75ft 50ft 150ft Elevated Stream 500 GPM 500 GPM Ground Ladders 115ft 115ft Personnel (minimum) 4 4 FEMA Code FEMA Rate $ $ $ Strike Team Leader Vehicles Requirements Passenger Capacity Personnel (minimum) FEMA Cost Code FEMA Rates $29.75 $26.00 $19.75 Texas A&M Forest Service V Page 15

16 NIMS Crew Transport Vehicles Requirements Other Passenger Capacity Personnel (minimum) FEMA Cost Code FEMA Rates $55.00 $45.00 $30.00 $25.00 Hazardous Materials Vehicles Requirements Length and under Personnel (minimum) FEMA Cost Code FEMA Rates $90.00 $55.00 $25.00 Rescue and Specialty Response Vehicles Requirements Length and under Personnel (minimum) FEMA Cost Code FEMA Rate $90.00 $55.00 $25.00 Mobile Mechanic Hourly Rate Parts $ Cost plus 40% Texas A&M Forest Service V Page 16

17 NIMS Mobile Communications Unit Requirements 1 2 Console/workstation 2 2 Frequency Capacity Multi-Range Multi-Range Power Source Internal Internal Telephone System 6 trunk/16 extensions Personnel (minimum) 2 1 FEMA Cost Code FEMA Rates $70.00 $45.00 NIMS Mobile Command Posts (NIMS Mobile EOC) Requirements Chassis-see note under requirements 41 to 53 custom trailer, bus chassis, etc. 35 to 40 motor home chassis, etc. 25 to 35 gas or diesel motor home chassis, etc. Converted SUV or travel trailer or 25 to 40 custom built trailer (requires additional tow vehicle) FEMA Cost Code FEMA Rate $ $ $90.00 $70.00 If the personnel are on the clock, the equipment is considered to be on the clock. Texas A&M Forest Service V Page 17

18 Air to Ground Radio procedures When communicating with interagency personnel, such as a local fire department, the air-to-ground channel will be VFIRE 26 or one of the statewide interoperable channels (VFIRE 21, VFIRE 22, VFIRE 23, VFIRE 24, VFIRE 25, VLAW 31, or VLAW 32). VFIRE 26 was created for air-to-ground communications needs, statewide, with interagency departments. If an aircraft is requested, the following information should be provided, as a minimum, to TFS dispatchers: Name or Unit Number for the on-scene Point of Contact (POC) who will be communicating with the aircraft; Telephone contact information for the on-scene POC and their local agency; The Interoperable radio frequency or channel name that the local POC will be operating on; Hazards to aircraft in the area; Approximate number of homes threatened; Approximate acreage involved; If a suppression aircraft cannot make contact with a person on the ground, they may not initiate a drop due to the possibility that someone might be hit with the retardant or water. Personnel and vehicles should stay well clear of a drop zone. When we have a significant number of aircraft over an incident, TFS will make every effort to have an Air Tactical Group Supervisor (ATGS, loosely referred to as Air Attack ) in an aircraft over the fire. This person is like an airborne air traffic controller and may be monitoring several radios simultaneously air-to-ground, dispatch, air-toair. If you don t receive an immediate reply from the ATGS, they may be talking on another radio. Options if you do not have the correct radio frequencies to communicate air to ground: 1. Use a gateway, which is a device which connects disparate radio frequency bands together. 2. Utilize a TIFMAS vehicle radio to communicate with the aircraft. It should have all of the VHF HB narrowband interoperable frequencies in its mobile radio. 3. Utilize a neighboring mutual aid department that has VHF HB interoperable frequencies. 4. Request a DPS trooper, or other DPS/Texas Division of Emergency Management field unit, to come to the ICP. In their mobile radios, in the I Zone/Channel Group (I = Interoperability) they have all of the state and federal VHF interoperable frequencies, including VFIRE 26. Suggested protocol for communicating with Air Attack When contacting Air Attack use their call sign (e.g. 01 Quebec this is Brush 1) instead of (Air Attack this is Brush 1). If there are fires in close proximity and or transitioning Air Attack use the fire name as an identifier and your position (e.g. Cook ranch Air Attack this is Cook ranch IC or Cook Ranch Air Attack this is Division Alfa). On Transition if the Air Attack is over the fire before TFS arrives and communicating directly to the local FD, be sure that once TFS arrives, to inform Air Attack that TFS is now the ground contact and or providing direction along with the local FD. If both will be talking to Air Attack in Texas A&M Forest Service V Page 18

19 unified Command prior to communicating make sure the message is not opposing. Make it known that both will be in communications with Air Attack. Radio Plan The channels used by TIFMAS are consistent with the TDEM interoperability plan. The TIFMAS strike teams use mobile and portable radios only, so other channels that may reference repeaters setups or base stations are not provided to the TIFMAS group. TXCALL2D is for base station, dispatch, flight following. VCALL10 is the backup for this channel and is in every TIFMAS radio. All tactical repeater pairs are listed on the TIFMAS plan. We do not provide reverse pairs on the plan. Those frequencies are for the repeaters themselves, and should not be provided to the group. Texas A&M Forest Service V Page 19

20 Recommended Statewide Radio Frequencies Texas A&M Forest Service V Page 20

21 Texas A&M Forest Service V Page 21

22 TIFMAS Grant Vehicles The recipient of the vehicle is responsible for maintaining insurance. If the vehicle is destroyed or damaged in the home jurisdiction on a local mission (not TIFMAS) your insurance must cover it for repairs or replacement. If it is damaged on a TIFMAS mission the incident will expect the recipient to file on their insurance and the incident will cover any deductible you may incur. Our acquisition schedule is set to begin replacement of these vehicles in approximately 10 years. TIFMAS will prioritize replacement based on condition of the vehicle, operating costs, mileage, etc. If the TIFMAS vehicle is damaged beyond repair the final determination to total would be when your insurance carrier declares it totaled. Fuel use - "Red" farm fuel which has a higher sulfur content and is a less refined grade of fuel should never be used on the TIFMAS vehicles. These vehicles require low sulfur fuel, use of this fuel in any TIFMAS equipment will clog EGR systems, plug DFP filters (exhaust), and usually causes injector pump and injector failures. Any failure resulting from the use of this fuel will void warranties on the apparatus engine, and repairs will be at the F.D. expense. Failures of this nature can occur within one half-tank or less of pure "Red" fuel, and can be immediate, without prior warning. The engine will shut down and could possibly strand personnel and apparatus in the path of a fire. Please be sure any fuel dispensed into TIFMAS apparatus is low sulfur fuel approved for on-road use. Force Protection Force protection will be provided by the Department of Public Safety through the local DDC. Coordinate through Command and or the Type III IMT. Safety All personnel mobilized under TIFMAS shall be required to wear seat belts anytime the apparatus is moving or engaged in firefighting operations. If personnel cannot be seated and belted for firefighting operations from the vehicle they shall conduct those operations from the ground. Personnel mobilized under TIFMAS shall have the appropriate PPE for the mission. Such PPE should conform to the recognized standards (i.e. DOT, NFPA, OSHA, NIOSH, etc.) governing the selection and use of said PPE for the assignment being performed as well as be compliant with all rules, regulations, policies and procedures by which the individual is and may potentially be governed. Texas A&M Forest Service V Page 22

23 Wildland Missions Type VI engines shall have a minimum of 2 and a maximum of 3 personnel assigned. Minimum qualifications for personnel shall be Basic Wildland (S130/190/L180/I100). Effective January 1, 2016 a minimum of one firefighter assigned must be qualified at the FFI/ICT 5 level. Type III Engines shall have a minimum of 3 and maximum of 5 personnel assigned. Type III engines mobilized under TIFMAS shall have an ENGB or TIFMAS qualified ENGB (t), and a minimum of one firefighter at the FFI/ICT 5 level. Tactical Tenders shall have a minimum of 2 and maximum of 5 personnel assigned. Tactical Tenders mobilized under TIFMAS shall have a minimum of one firefighter at the FFI/ICT 5 level. Effective January 1, 2017 Tactical Tenders mobilized under TIFMAS shall have an ENGB or TIFMAS qualified ENGB (t), and a minimum of one firefighter at the FFI/ICT 5 level. ENGB trainee is defined as having an ENGB PTB initiated, completion of all required course work, with verification of their trainee status submitted to TIFMAS. Strike Team Leaders Effective January 1, 2016 to be rostered as a Strike Team leader the person must be qualified as a STEN or a TIFMAS qualified STEN (t). STEN trainee is defined as having an STEN PTB initiated, completion of all required course work, with verification of their trainee status submitted to TIFMAS All Hazards Structural Missions Type I, II, and III Engines shall have a minimum of one company officer, one engine operator, and appropriate number of firefighters based on typing. All engine personnel must meet TIFMAS qualifications for All Hazards (structural). Company Officer and Engine Driver Operator position standards for structural response will be determined by AHJ. Type VI Engines shall have a minimum of 2 and a maximum of 3 personnel assigned. TIFMAS Task Force A standard TIFMAS (TIFMAS funded equipment) task force includes five Type VI engines; three Type III engines, and One Tactical Tender with 23 to 28 personnel. To insure span of control the standard package on a TIFMAS Task Force will include two supervisory personnel; minimum of one qualified STEN or TFLD, and/or a trainee. Qualifications required to deploy under TIFMAS The TIFMAS qualifications standards are required for intrastate deployments under TIFMAS. This will be State authorized missions. TIFMAS qualifications are not required at the local level. The qualification standards are required of those departments who accept a TIFMAS Engine and sign the Terms and Responsibilities agreement. Departments must be able to meet the qualification standards as described in the most current version of the TIFMAS Business Manual at the time of the grant award. Texas A&M Forest Service V Page 23

24 Departments intending to mobilize through TIFMAS on an intrastate incident must meet the standards per the implementation dates outlined in the plan. If qualification standards are not in effect or not identified for a position the Chief of the Department is responsible for sending personnel who are qualified for the type of response needed. Note: TIFMAS does not recognize the NWCG/NFA Wildland FF II crosswalk curriculum. To meet the TIFMAS basic wildland qualification you must complete an approved NWCG S130/190/I100/L180 class or Fire in the Field with an approved field day. Contact Information for Texas Division of Emergency Management Texas Division of Emergency Management (TDEM) information submission is: TDEM_reimbursement@dps.texas.gov TDEM General Information requests and reimbursement questions contact - Eric Shuey ( ) mailto:eric.shuey@dps.texas.gov TDEM Physical Mailing address: State Reimbursement Section Eric Shuey, Funds Management Section Texas Division of Emergency Management Texas Department of Public Safety PO Box 4087 Austin, Texas Qualification Procedures 1. Personnel qualifications for TIFMAS deployments are outlined in the TIFMAS Business Manual. All personnel mobilizing under TIFMAS must meet the qualification standards described in the most current version of the Business Manual. 2. The link to TIFMAS qualification request form is located at: 3. Applications must be filled out by each individual requesting applicant. 4. Applicants do not need to send copies of certificates to verify qualifications. Copies of certificates are required only when the Fire Chief is applying for a qualification. The Fire Chief cannot verify his/her own qualifications, but can Texas A&M Forest Service V Page 24

25 verify the qualifications of his/her firefighters. The Chief should send scanned copies of his/her certificates to 5. The TIFMAS card will be issued for qualification verification when one or more of the qualifications have been completed and an application has been submitted to the Texas A&M Forest Service. 6. Each time an additional qualification is completed a new TIFMAS card will be issued upon verification of qualifications. 7. Candidates can meet the basic qualifications for All Hazards and Wildland in any order. a. The Wildland and All Hazard qualifications must be validated prior to submitting qualifications for Firefighter I/ICT5. b. The Wildland and All Hazard qualification must be validated prior to submitting qualifications for Engine Pump Operator (ENOP). c. The Wildland, All Hazard, and Firefighter I/ICT 5 qualification must be validated prior to submitting for Engine Boss. d. The Wildland, All Hazard, Firefighter I, and Engine Boss (ENGB) qualification must be validated prior to submitting for Strike Team Leader (STEN). 8. Firefighter I, Engine Boss (ENGB) and Strike Team Leader (STEN) do not require the ENOP qualification. 9. The qualifications are progressive; you must be validated as meeting the qualification including the Position Task Book of a position before submitting for the next qualification. 10. Basic Faller (FAL3) requires a Basic Wildland Qualification. 11. Position Task Books for Engine Operator (ENOP), Firefighter I, Engine Boss (ENGB), Basic Faller (FAL3), and Strike Team Leader Position Tasks Books (PTB) are required to meet the qualifications for these positions and are available for download at tifmas.org. All records of the task book will be maintained by the sponsoring jurisdiction. The following guidelines apply to Position Task Books: Texas A&M Forest Service V Page 25

26 Task books and Qualifications The TIFMAS Position Task books are available for the Engine Operator, Firefighter I/ICT 5, Engine Boss, Basic Faller (FAL3) and Strike Team Leader. Satisfactory completion is a requirement to meet the qualifications established within TIFMAS. The following procedures shall be followed for all task books: Evaluator The Evaluator is the person who actually observes the task(s) being performed and documents successful performance in the PTB. It is the responsibility of the Evaluator to: 1. Be qualified in the position being evaluated or supervise the Trainee. If the Evaluator supervises the Trainee, but is not qualified in the position, the Evaluator can sign tasks, but cannot function as the Final Evaluator. The final evaluator will be required to be qualified in the position being evaluated. 2. Meet with the Trainee and determine past experience and training, current qualifications, desired goals and objectives of the assignment. 3. When the final evaluation and agency certification are complete the Task book will be submitted electronically to TIFMAS at mailto:tifmas@tfs.tamu.edu for review and approval by the TIFMAS task book review committee. 4. Position tasks books will be initiated by the Fire Chief or his/her designee. After the final evaluation is completed the task book will be forwarded to the Fire Chief or designee for review of the PTB s and Agency Certification. The Certifying Official from the Home Unit/Agency must review and confirm the completion of the PTB and make a determination of agency certification. This determination should be based on the Trainee s demonstration of position competencies and behaviors, as well as the completed PTB which includes a Final Evaluator s Verification. The fire chief or designee will verify that the trainee has met all requirements for qualifications in the position by reviewing the task book and signing under Agency Certification. Only the Certifying Official from the Home Unit/Agency, Fire Chief or designee has the authority to certify an individual s qualifications. 5. Each agency should have one person identified to initiate Position Task Books. This will be the Fire Chief or his/her designee. When the person responsible within the department for initiating PTB s, whether the Fire Chief or his/her designee needs a PTB initiated, they should appoint a staff officer (Assistant Chief, Training Officer etc.) within the department to initiate their PTB and complete the agency certification on completion of the task book. Texas A&M Forest Service V Page 26

27 Note: If an Evaluator determines the Trainee does not meet the prerequisite Required Experience or does not have the knowledge/skills to perform the tasks of the position, then the position performance assignment must not continue. At the discretion of the Evaluator, and if the individual meets the prerequisite Required Experience, it may be possible to provide on-the-job training and reinstate the Trainee into the position performance assignment at a later time during the same incident. Review the tasks in the PTB with the Trainee and explain the procedures that will be used in the evaluation and the objectives that should be met during the assignment. Reach agreement with the Trainee on the specific tasks that can be performed and evaluated during the assignment. Accurately evaluate and record the demonstrated performance of tasks. This is the Evaluator s most important responsibility; it provides for the integrity of the performance based qualification system. Complete the appropriate Evaluation Record in the back of the PTB. If more than one position performance assignment is necessary, the Evaluator will complete an Evaluation Record for each assignment. Position Task book Guidelines: Task books shall be initiated by the fire chief or designee (see item 5 above) after he/she has determined that all prerequisites for the position have been met according to the NFPA/NWCG crosswalk guidelines and the TIFMAS qualification plan. Once all tasks have been performed and evaluated, the final evaluator must sign the inside cover of the task book. The trainee should make sure the person is qualified before he/she signs in one of the evaluation blocks. It is strongly recommended that individuals go on multiple assignments while completing a task book. Firefighter I/ICT 5, - individuals are encouraged to go on multiple assignments while completing this task book with a minimum of two assignments in the position, and at least two different evaluators. Trainees must get at least one performance evaluation (ICS 225) prior to completion of a task book. Engine Boss (ENGB) and Strike Team Leader (STEN) must be evaluated in a minimum of two different fuel types, have a minimum of three assignments in the position, and at least two different evaluators. Trainees must get at least one performance evaluation (ICS 225) prior to completion of a task book. Task books should be completed within three years of the date of the first evaluation record. If you are unable to complete the task book within that timeframe, you need to contact TIFMAS at tifmas@tfs.tamu.edu and request an extension. An extension will be Texas A&M Forest Service V Page 27

28 allowed if significant progress has already been made in the task book. Once completed, the task book should be submitted to the TIFMAS review committee for approval and a copy should be retained at the local jurisdiction with the employees training records. Position task book evaluations should not share the same duration dates listed, in part or whole (For example; two evaluators should not sign on a task book for the same fire, for the same dates). Each evaluation should be independent of another. An individual serving in a trainee position during an assignment can have more than one evaluator, but must be evaluated on different duration dates or different event s on the same date. Duration timeframes need to be specific dates related to specific events (for example; durations dates lasting for months or years will need to be broken down into a 3 day fire or a 14 day fire assignment). To retain currency, performance is required in that or a similar position at least every five years. If currency lapses, the individual will temporarily revert back to a trainee in the position. To regain full qualification in a position, the individual must demonstrate satisfactory performance for a minimum of two assignments. An Individual Performance Rating (ICS 225) should be used to document performance and should be forwarded to TIFMAS at tifmas@tfs.tamu.edu Qualification for positions for which there is no task book, basic wildland and all hazards, must be approved by the TFS TIFMAS Coordinator. Applicants are encouraged to attach notes which highlight their prior learning experience to assist the evaluators. Review and approval of task books should be completed in 60 to 90 days. Once verification is complete submit electronically to tifmas@tfs.tamu.edu along with at least one ICS 225. Validating qualifications for the Chief of the Department When the Fire Chief of the Department applies for TIFMAS qualifications they will submit their application and follow up with copies of required certifications and the task book if applicable. This information should be submitted electronically to TFS at tifmas@tfs.tamu.edu. The TIFMAS qualifications committee will review the application and all documentation for approval and issue TIFMAS Card. 1. Anytime department personnel apply for a qualification the Fire Chief or his/her designee will receive a follow up from the Texas A&M Forest Service to verify he/she is aware of the application and that all requirements for the position being applied for have been met. A positive reply from the Fire Chief or designee is verification that all qualifications are met. Texas A&M Forest Service V Page 28

29 2. Please refer all questions about your TIFMAS Application to 3. Each TIFMAS card will indicate an expiration date and it shall be the responsibility of the card holder and/or jurisdiction to request a renewal by submitting and request to tifmas@tfs.tamu.edu. Card qualifications will be valid for 5 years from date of issue. At renewal (5 years) the applicant will submit a 225 performance evaluation with their request for the position being renewed to validate currency in that positon. Any position under that qualification (e.g. renewing ENGB maintains currency in FFI/ICT 5 and FFII) will renew at the same time. 4. Any training opportunities provided by the Texas A&M Forest Service are subject to change based on available funding and personnel. 5. Continuing Education requirements for Wildland Certification Each firefighter qualified under TIFMAS in wildland (career and volunteer) will be required to complete a minimum of 4 hours annually of approved wildland continuing education. Additional education/training is encouraged and can be completed by the local jurisdiction. Refer to the TIFMAS Business Manual for specifics on continuing education. 6. The TIFMAS Position Task Book Review committee will be responsible for final review and approval of Position Task Books. Position Task Book Review Form and Process Position Task Book Review Guidelines: 1. All task books will be reviewed by three TIFMAS evaluators. The Task Book will require two positive recommendations to be approved or two negative recommendations to be denied. 2. All required items (1 through 10) must be met for PTB to be approved. 3. Please provide action needed if not approved (e.g. all tasks were signed on one assignment, needs second assignment) 4. If all items are checked and approved but there are concerns about the PTB you can indicate to not approved, but must include comments as to why. 5. Reviewers should consider supporting documents related to prior learning experience 6. On completion this from should be ed to tifmas@tfs.tamu.edu Texas A&M Forest Service V Page 29

30 7. A member of the review committee cannot review their own task book. Texas A&M Forest Service V Page 30

31 Applicant Name: Position Task Book is being submitted for (name of applicant): Department Name: Required Items for approved Task Book Met Not Met Action(s) Recommended 1. PTB was properly initiated by Fire Chief or designee 2. All pre-requites for position were met. Refer to TIFMAS qualification table below. 3. PTB has a signed final evaluation page. 4. PTB has a signed Agency Certification 5. Trainee information documents experience in a minimum of two fuel types. 6. Trainee information documents a minimum of two assignments which provide adequate experience and time for the position being qualified for. 7. Trainee information documents a minimum of two evaluators with positive review. 8. All tasks pertinent to the position being approved have an evaluation review number and are initialed and dated. 9. Trainee has submitted a minimum of one satisfactory ICS 225 performance evaluation with task book. 10. Task book is current First entry was within the last 3 years Reviewer Comments: Status of Review Reviewer should initial appropriate box to indicate PTB status Printed Name: Signature: PTB is Approved: Reviewer PTB is not Approved: Date: Texas A&M Forest Service V Page 31