Time Management Tools & Techniques. Angela Rhead
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1 Time Management Tools & Techniques Angela Rhead
2 What will we cover.? Current habits in time management. Adaptive behaviours to help manage time. Tools & techniques to increase effectiveness.
3 How well do you manage your time?
4 Question What is your definition of effective time management? How do you rate yourself against this definition?
5 The Time Race
6 Adaptive behaviours Chunking Chaining Shaping
7 Adaptive Behaviour: Chunking Learning through building blocks
8 Adaptive Behaviour: Chaining Breaking down the process and linking steps together
9 Adaptive Behaviour: Shaping Operant conditioning Positive and negative reinforcement Extrinsic vs intrinsic motivation
10 Task: Reward for creativity?
11 Did the reward work for you?
12 Rewards narrow your focus They work if it is a simple or mechanical task (thinking inside the box) They do not work if it is a complex or cognitive task (thinking outside the box)
13 Task: Breaking bad habits Write the things that stop you from managing time effectively Choose one to share with your neighbour Discuss possible ways to overcome or avoid this problem Share this with the rest of the group
14 Task: Activity time sheet Date/Time Activity description How I feel Duration Value (high, medium, low none)
15 Task: Activity Log Review your use of your time over the last day or two Consider how you have felt about the way you have used your time Consider whether you have valued the result of your time useage
16 Using time more effectively Plan to do more complex tasks in your good study time Plan to do more mechanical tasks (or chores, keeping fit, socialising, relaxing) in your worst time for thinking Make a brief to-do list each evening, so you don t delay starting by deciding what to do first the next day
17
18 Examples of tools & techniques
19 Quiz Keane, J. (2011) Taken on April 17, 2011 Some rights reserved Why didn t everyone get 5 correct answers? What would make you more effective next time? Tech to help
20 Tech to help - will monitor your web activity and tell you what you've actually been doing to distract yourself - Plays music proven to focus the mind, set for specific periods. - works to focus your time and mind in short bursts
21 Tech to help - online time sheet software to log activities. This could be helpful in getting those wins we discussed US/firefox/addon/leechblock/ an add-on to Firefox browser that will block websites at specific times. You could set this to block all those websites during the periods of activity we worked on. - this turns your computer into a word processor alone. Set a time period and it will only allow you to access Word.
22 Task: What works for you? Consider which you think works best when managing your time diaries or wall planners? Write down up to three things in favour of each and three things against Feedback responses to the whole group
23 Importance Priority Zones Map High Low High Urgency Low
24 1,2,3 Technique
25 Task: Making a study timetable Start with lectures, seminars, tutorials and labs. Add regular commitments - work, meetings, clubs. Book in some times for independent study use your best times for concentrating where possible. Manage distractions. Consider where rewards might be placed. Don t book yourself up 24/7! - keep some times for not studying - socialising, chores, keeping fit
26
27 An example timetable Mon Before After Lecture: Myth PB 101 Work in library Tues Swim Independent study Wed Seminar: Rome 9-10 HUM15 Independent study Thurs Swim Independent study Fri Lecture: Epic 9-10 PB 105 Seminar: Epic URS21 Lecture: Rome 12-1 HUM44 Independent study Independent study Independent study Independent study Keep free Seminar: Myth 3-4 URS21 Lecture: Epic 4-5 PB105 Independent study Badminton 2-3 Badminton 3-4 (Union night) Lecture: Myth 2-3 PB101 Work in library 3-4 Lecture: Rome 4-5 HUM44 Independent study Film soc (Out with friends) Sat Paid work Paid work Paid work Paid work (Out with friends) Sun Independent study Make to-do list for next week
28 An example term plan 5 th century Athens Greek myth Homer and epic Notes Week 4 Start reading for presentation Week 5 Write & give seminar presentation (for Wed) Start reading for essay and commentary Week 6 Start reading for essay Write commentary for epic - due Friday Mum s birthday - go home Friday Week 7 Write first draft of essay Start reading for essay and presentation Week 8 Write first draft of essay Write first draft of essay Week 9 Revise essay and fill in gaps finish this week? Write & give seminar presentation (for Wed) Week 10 Essay due Friday Revise essay and fill in gaps essay due Friday Revise essay and fill in gaps essay due Friday Hall Social Thursday night - get essays finished early!
29 Calendars & Colour Coding
30
31 A formula every time you open the door!
32 A second year physics undergrad.
33 Reflect on your Experiences
34 Resources to help How to Contact Us In Person: we're based in the Tawney building Support: Write Direction, Freestanding Workshops
35 Follow us on
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