Addition to the crane inspection program

Transcription

1 1. Contractor s Requirements: SCOPE OF WORK 1.1 The contractor shall provide an annual inspection, testing and repair service of the cranes and hoists utilized at various DC Water facilities. Hoists and cranes shall be serviced and certified in accordance with industry standards. DC Water has approximately 200 cranes/hoists throughout the service area which includes but not limited to P&H, Dresser, Sheppard Niles, Kone manufactured cranes, hoists and other associated equipment. 1.2 As part of the inspection, the contractor shall be required to make minor repairs, which may include, but is not limited to tightening screws, setting air gaps on brakes, greasing fittings, etc. all of which shall be noted on the contractor s inspection form. 1.3 The contractor shall furnish all materials, tools equipment and labor necessary to perform overhead crane inspections and repairs at DC Water facilities. This includes weights, man lifts, transportation and any other items to accomplish inspections and repairs. All inspections will adhere and comply with applicable (OSHA/ASME/ANSI) regulations and check critical electrical, mechanical and structural components for sound safety and operating conditions. Note: The contractor shall include any labor, travel time and per diem expenses to the various sites for repairs or inspections in their price quotes. 1.4 The contractor shall provide verification that the personnel proposed are highly experienced, dependable and fully qualified to perform the work under this contract. 1.5 The contractor shall provide the company's experience performing inspection, maintenance, and repair of all types and sizes of industrial cranes and hoists. The contractor shall have a minimum of six (6) years of specialized experience. Note: Experience in the installation of electrical controls and systems are not acceptable. 1.6 The contractor shall provide a price to complete each crane inspection in the price Schedule. All crane inspections shall be done in accordance with the schedule provided in Attachment N. Addition to the crane inspection program 1. Contractor shall perform monthly preventive maintenance for 4 Kones buckets cranes based on the manufacturer s requirements and application usage on each unit in conjunction with a periodic inspection. Oil levels shall be checked and topped off as required for each gearbox. Lubrication shall be applied as required to the hook thrust bearing, exposed gears and pinions, wire rope, buckets and grease fittings. Limit

2 switches and brakes shall be checked and adjusted to proper tolerances. Control contact tips shall be checked and cleaned (if required) for proper function. Control cabinets, service platforms and walkways shall be cleaned of any loose debris. Pendant stations and controllers shall be wiped clean. Contractor will supply all lubricants, Chemical cleaners and equipment to accomplish preventive maintenance. 2. During the life of the contract, DC Water may procure new cranes, which will be installed at different facility locations. DC Water will request a cost for inspection for each new crane from the contractor to be added to the inspection program. DC Water reserves the right to use other inspection resources if and when pricing agreements cannot be reached. The amount of additions is not expected to exceed ten percent (10%) of total cranes. Decommissioning to the cranes inspection program During the life of the contract, DC Water has the capability of deciding to decommission designated cranes in the inspection program. Once cranes are decommissioned, the contractor cannot charge/invoice for inspections for those cranes. The amount of decommission is not expected to exceed ten percent (10%) of total cranes. 1.7 The contractor should submit information and company s methods or practices to: 2. Tour of Duty: 1. Increase equipment reliability; 2. Reduce equipment downtime; and 3. Increase equipment life cycle. The regular tour of duty under the contract is eight (8) hours per day and shall be performed during the normal working hours of 6:00 a.m. to 4:30 p.m., Monday through Friday, except for holidays and emergency repairs. All contractor employees are required to sign in upon arriving and sign-out when departing from DC Water facilities. Overtime must get approval (After 4:30PM and 8 hours per day) 3. Working Conditions: 3.1 The contractor will be expected to work on or around equipment operating at high voltages and be exposed to various degrees of temperatures, grease, oil fumes, vapors, sewer gases, dirt, various wastewater treatment processes, and components which may be toxic, irritant acids and difficult to work with. 3.2 Work will be performed during inclement weather when an emergency exists, at nights, weekends and holidays. 2

3 3.3 The contractor will be required to work in hazardous areas, remote locations high elevations, confined spaces where he/she may be subjected to exposure to chlorine, battery acids, ferric chloride, ferrous sulfate, raw sewage flow, and other toxic chemicals and compounds associated with the treatment of wastewater. 4. Hazardous Materials: 4.1 The facilities under this contract may contain asbestos and other hazardous materials including, but not limited to ferric chloride, pickle liquor, methane, and other highly hazardous materials, liquids, gas, etc. 4.2 The contractor will be informed and cautioned not to disturb any asbestos materials during the performance of this work. Any disturbance shall be the responsibility of the contractor, and the contractor shall be liable to abate them at the contractor's expense and in accordance with all EPA, Federal and local laws and regulations. 4.3 Prior to any work on asbestos abatement, the contractor must immediately notify the Contracting Officer and obtain written approval to proceed with the work. 5. Codes, Standards, Laws and Regulations: All work shall be performed in compliance with the current applicable Federal and local laws and regulations. This includes, but is not limited to the following: a. ANSI/ASME B30 Safety Standard; b. National Electric Code (NEC)/NFPA 70; c. Crane Manufacturers Association of America (CMAA) Specification #78: Standards and Guidelines for Professional Services Performed on Over head Traveling Cranes and Associated Hoisting Equipment; and d. US Department of Labor; OSHA Regulations Standard 29 CFR, : Overhead and Gantry Cranes. 6. Personnel Listing: The contractor shall provide the COTR or designee a complete listing of all applicable personnel along with their cellular phone numbers and keep the list current through the term of the contract. 7. Services Technician Qualifications: 7.1 The contractor shall furnish highly qualified service technicians with experience in crane inspections, industrial electrical motor controls maintenance, repair, testing, and installation. 7.2 Each service technician must be experienced and formally trained in electrical industrial motor controls and all of the associated equipment, systems and devices. (DC Motors/VFDs) 3

4 7.3 Resumes must specify their level of experience, formal education, personal information, and detailed work history including place and dates of employment, certification documents. These documents are required prior to beginning the work. After the start of the contract, if the contractor would like a technician to work at DC Water facilities for whom a resume was not originally submitted, a resume must be submitted and approved before the technician can start work. 8. Service Technician Requirements: 8.1 Service technicians shall be in possession of the following: a. A full complement of tools, test equipment, and personal safety equipment necessary to perform the designated specific maintenance and repair; b. A valid vehicle operator's permit; c. A picture identification card; d. Current certificate of training in CPR, Basic First Aid, Confined Space Entry, Arc Flash, and Lock Out Tag Out. Failure to comply with certifications within the first thirty (30) days of contract award is grounds for immediate termination of the contract. 8.2 Test technician shall be proficient in: 9. Reports: a. Reading (English); b. Writing (English); c. Speaking (English); d. The use of tools and test equipment associated with this line of work; e. Utilization and understanding of crane industry standards for inspection, repair, maintenance; be proficient at interpreting industrial electrical diagrams; and f. Preparation of accurate written reports of work, test results, inspection reports, and work orders Written Log Service Reports The contractor shall maintain a written log book at the job sites. This written log book will indicate the number of work hours performed each day by each test technician, the exact equipment worked on, work performed, work site location, and check-in and checkout times on each job. All written reports must be substantiated by the work order data reported in the Maximo CMMS. All work, test and materials orders shall be prepared as per the direction of COTR or designee. These written reports shall be prepared at no additional expense to DC Water. 4

5 After completing the inspection(s), the contractor must apply an inspection sticker and a pre operation check tag on the crane and hoist showing that they have passed inspection. The inspection sticker must meet or exceed information on the attached sample. Tags must be tear- and water-resistant. (See attachments P & Q). 9.2 Annual Inspection Report per Processing Area At the end of each crane inspection per Processing Area year (August), contractors need to produce a crane inspection reports /books. The annual reports/books must be hardcopy and three (3) electronic copies in PDF format. Report must have a minimum of the following listed information. 1. Master list of all DC Water cranes with required information details. (See Attachment N); 2. Master Crane Inspection List with required information details. (See Sample Attachment O) 3. Inspection letter from company officer. (See Sample Attachment O); 4. Shall have a DC Water equipment asset ID and section tabs; 5. Section tab with completed crane inspection form and copies of all service call reports. (See Attachment M) 6. Must include a Table of Contents. (See Sample Attachment O); and 7. Contractor must supply an electronic formatted copy of the Master List and Inspection List of Cranes in Microsoft Excel spread sheet. 10 Licenses and Permits: The contractor shall obtain at their own expense, any licenses, permits, and registrations necessary for the performance of the contract. 11 Repair Services: 11.1 The contractor shall perform all minor repairs as expeditiously as possible, as defined in Section Major repairs shall be authorized by the COTR or designee prior to commencing work. The contractor shall receive notification by the COTR when designated equipment is inoperative or requires service. The contractor will prepare and submit a repair estimate within two (2) days of notification. Repair estimates must be approved by COTR prior to start of work for major repairs. If repair is deemed as an emergency, the contractor has twelve (12) to twenty four (24) hours to prepare an estimate. All repairs shall be accomplished within five (5) working days from approval. The repair estimate shall include, at a minimum, the following information: 1. Date and time notified; 5

6 2. Date and time of job site arrival; 3. Estimated time of crane repairs; 4. Type and model number of equipment; 5. Describe and report root causes of equipment failure, malfunctioning, problems, causes and remedy to repair crane; 6. List of repairs and parts to be replaced; 7. Cost of repairs and parts listed separately; and 8. Cost of purchase and installation of new unit The contractor shall produce and submit field service records and reports to the COTR or designee on the maintenance, inspection, testing, and certification, for each individual piece of equipment covered under the contract. This will include developing historical data on equipment testing/services The contractor shall maintain an on-going spreadsheet to record all maintenance and repairs completed on each crane and/or hoist. Copies shall be submitted to the COTR or designee upon request All field service records and reports on certifications, maintaining, inspecting, repairing, and testing shall include: 1. Date and time services notification was received; 2. Date of services; 3. Cost to repair; 4. Signature of the services technician; 5. Equipment manufacturer; 6. Serial number; 7. Model number; 8. Operating location number; and 9. CMMS Maximo work order number Upon completion of the work, a final report shall be developed and a copy shall be submitted to COTR or designee, showing the actual labor hours, cost of all labor and parts/equipment for each crane repair. At the end of each service notification, the contractor shall develop and keep current maintenance records on file for the duration of the contract Technicians must get approval from the COTR or designee before locking and tagging out a crane or hoist over night due to incomplete work or safety concerns After completing repairs, technicians must check that the crane or hoist is operating normally, including checking limits, power supplies, etc. 12 Replacement Parts: 6

7 All parts or components replaced shall be returned to the COTR or designee after being tagged with the following: a. Unit/serial administrative number; b. Service technician name and number; c. System descriptive enumeration; d. Explanation as to the cause of the part/component failure; and e. CMMS Maximo work order number. 13 Definitions/Examples of Major and Minor Repairs: 13.1 Minor repairs are those which are normally accomplished by an experienced two (2) man crew within a twenty-four (24) hour period Major repairs are those which will exceed this twenty-four (24) hour time period or require more than two (2) experienced technicians. 14 Cost of Materials: Cost of parts and materials to DC Water shall be on the manufacturer/supplier invoice and include any discounts, rebates, etc, at the lowest available cost. No markups over actual invoice are allowed. However, actual costs such as freight, shipping, handling, import fees, etc., associated with procurement may be included. DC Water will pay invoices when and if ordered and approved by the COTR or designee. 15 As-Needed Repairs: 15.1 The contractor shall submit written, detailed as-needed repair estimates to DC Water to properly identify the equipment involved, work to be done, parts required, labor hours required, completion date and time, and cost of parts. DC Water reserves the right to do repairs with DC Water personnel and or other resources All as-needed repairs shall be performed by the contractor only as authorized in writing by the COTR or designee. DC Water shall not be held responsible nor shall it compensate any unauthorized work performed by the contractor. 16 Warranty: 16.1 The contractor warrants that all materials, workmanship and or equipment serviced and any installed component parts will be free from all defects whatsoever and agrees for a period of one (1) year from the date of acceptance by DC Water Any repairs, replacements, installed components parts or adjustments which are found to be defective must be removed and replaced with new components 7

8 by the contractor within two (2) working days, without cost and to the satisfaction of DC Water The contractor shall be responsible for all expenses incurred for labor and other related services, for the correction of any work unsatisfactorily performed The warranty shall not void longer guarantees by the manufacture of the material/equipment or its components Any repairs corrected under the terms of this contract shall be subject to the terms of this clause to the same extent as repairs initially performed. The guarantee shall be equal in duration to that required for initial repairs and shall run from the date of delivery of the equipment to DC Water after repairs have been corrected. 17 Authorization Inspection: 17.1 DC Water reserves the right to inspect all work in progress and to send representatives to witness the contractor in the performance of any tests or performance of the required services also, upon completion The cost of any repairs necessitated as a result of damage due to negligence in the performance of the contract shall be borne by the contractor DC Water reserves the right to inspect all work in progress performed by the contractor under this contract, and to witness any repairs and inspections performed on DC Water equipment. 18 Work Space: 18.1 DC Water takes no legal responsibility for any of the contractor's equipment left at DC Water facilities, nor is DC Water liable for any injuries to the contractor's employees during the period of the contract. It is the contractor's responsibility to ensure that its equipment is secured and that the contractors have ample insurance to cover loss, damage, theft of property, and its employees Contractor s use of DC Water s premises is limited to those activities in direct support of cranes and hoists maintenance, inspection, testing and any approved as-needed repairs as indicated by their scope of work Contractor shall at all times maintain the work areas in a safe condition and remove all accumulation of rubbish and surplus materials at the end of each working day. Contractor shall restore work areas to a condition equal to that which existed prior to the start of work, and leave them at completion of the day in a clean and orderly fashion. 8