Snow/Ice Removal and Chemical Application For Fauquier Campus and Vint Hill Center, Winter Operations Lord Fairfax Community College

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1 (LFCC) is seeking an independent contractor(s) to provide snow/ice removal and chemical spreading services at the Fauquier Campus and Vint Hill Center sites located in Warrenton, VA. I II. GENERAL SCOPE: a. Independent contractor(s) shall provide labor, equipment, fuel, tools, materials and supervision necessary to provide snow plowing and/or snow shoveling and/or chemical treatment to the LFCC s property, right-of-way, streets, sidewalks and public parking lots. b. LFCC will not guarantee hours for the inclement weather season and services may be infrequent at times and are dependent upon inclement weather. c. Length of Contract: shall be twenty (24) months from date of award. The LFCC may, at its option, renew this contract for two (2) additional twelve (12) month periods. d. Work Hours: All successful Contractors shall be required to work weekdays, weekends, and holidays before, during and after inclement weather. Hours worked shall be contingent upon the weather event(s) and approved by the Facility Director or designee. No work shall progress without approval by the Facility Director or the V.P. Finance and Administration or the Procurement Officer. e. Insurance: Provide the required insurance coverage as detailed within the General Conditions and Instructions as specified herein. f. Invoicing: Contractor(s) shall invoice LFCC for actual hours worked at the hourly rates provided in their quote. SCOPE OF WORK: a. SERVICE AREA: 1. Fauquier Campus, 6840 College Drive, Warrenton, VA i. Upper Parking Lot, Street, and Sidewalks. Snow is to be pushed to the Lower Parking Lot. VDOT is to clear College Street. In the event VDOT is unable to clear the street, the Facility Director or designee may request this roadway to be plowed and/or treated. The Lower parking Lot is excluded with the exception of a path to be cleared to the Red Storage Barn at the end of that lot. ii. Historically, this location has had 2. Vint Hill Center, 4151 Weeks Drive, Warrenton, VA i. Only snow/ice removal on sidewalk is required at this location. b. NOTICE: 1. Upon notice, the contractor(s) shall make available to LFCC a minimum of one (1) truck with operator to be used for plowing and/or chemical spreading on the Fauquier Campus and a minimum of one (1) operator with snow blower to be used at the Vint Hill Center. These are strictly minimum requirements and more manpower and equipment may be necessary depending on the inclement weather. 2. LFCC owner s representative will provide as much notice as possible as the inclement weather will allow, and instructions advising when and where the contractor shall initially report, as well as other pertinent information, by the Facility Director or designee. 3. Contractor shall respond within two (2) hours after notice has been given by LFCC. 1

2 4. Contractor will notify LFCC in writing by signing in or registering with the Facility Director or designee upon arrival for duty and departure from duty. Actual hours worked will be the basis for payment. c. QUALIFIED OPERATORS: 1. Provide qualified operators possessing a valid and current driver s permit and Commercial Driver s License (CDL) in accordance with applicable provisions of current Virginia law. 2. Immediately notify the LFCC in writing of any changes in a driver s record or status to legally drive. 3. Contractor and personnel shall adhere to all applicable DOT, DMV, OSHA and VOSH standards and laws to ensure a safe work environment for LFCC employees, visitors, students and Contractor personnel while on LFCC property. 4. Conduct snow/ice removal and chemical spreading operations in such manner so as to remove snow and ice in a satisfactory manner under existing conditions. d. VEHICLE(s) / EQUIPMENT: 1. Contractor shall furnish, mount, place, maintain and remove any machinery or devices on vehicles necessary for the safe and efficient removal of snow and ice. 2. Each vehicle shall be equipped with a flashing yellow light mounted in a manner as to be seen at all times while in plowing operation. 3. Contractor shall register all contractor vehicles (see attached Bid Form) with LFCC 4. Contractor will be responsible for all maintenance and repairs to contractor s vehicles, machinery and equipment. 5. Big loaded with chains are prohibited. 6. Vehicle(s) or equipment may be parked temporarily onsite in but at the discretion of the Facility Director or designee. e. COMMUNICATION: Contractor shall provide each driver with a cellular phone number to be used for contact with LFCC supervisors during inclement weather operations, including snow/ice removal and chemical spreading. Likewise, LFCC staff will provide emergency phone numbers, as well. Good communication is paramount to a successful response to inclement weather. END OF SPECIFICATIONS 2

3 III. QUOTE SHEET 1. SNOW PLOWING SERVICES: a. Hourly Rate to Shovel Sidewalk: $ b. Hourly Rate for Skid Steer/Bobcat: $ Total Number of Available Skid Steers/Bobcats to LFCC: c. Hourly Rate for ¾ Ton Trucks: $ Total Number of Available ¾ Ton Trucks to LFCC: d. Hourly Rate for 1 to 2 Ton Trucks: $ Total Number of Available 1 to 2 Ton Trucks to LFCC: 2. CHEMICAL SPREADING SERVICES: a. Hourly Rate for ¾ Ton Trucks: $ Total Number of Available ¾ Ton Trucks to LFCC: b. Hourly Rate for 1 to 2 Ton Trucks: $ Total Number of Available 1 to 2 Ton Trucks to LFCC: c. Price Per Ton of Salt/Sand: $ Bidders shall provide at least three (3) references on the accompanied form or within your response, including a brief description, company name, contact person and phone number, for similar or equivalent projects. Name of Company Address Telephone FAX Signature/ 3

4 PLEASE COMPLETE A VEHICLE INFORMATION SHEET FOR EACH TRUCK Vehicle Information: Make of truck/equipment: Year: Model of truck/equipment Single Axle Dual Axle Last four digits of the VIN: Snow plowing blade angled hydraulically? Yes No Truck will be located within miles of LFCC Fauquier Campus Number of licensed operators available Does truck have chains? Yes No Maximum response time for vehicle to be on LFCC Fauquier campus in full operational condition upon notification by the Facility Director or designee is minutes. 4

5 References for: Bidders shall provide references on this form. 1. Firm Name 2. Firm Name 3. Firm Name 4. Firm Name 5. Firm Name 5

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