STAFF HOLIDAYS TO 1 JANUARY 2020

Transcription

1 STAFF HOLIDAYS TO 1 JANUARY 2020 Two standard holiday forms accompany this memorandum. One form is for support staff holidays and the other is for administrative and other related staff holidays. The arrangements for taking holidays, the control of holidays and the requirements to ensure that staff take their holiday entitlement within existing rules remain the responsibility of the School or Budget Centre concerned. There is no necessity for completed forms to be returned to Human Resources. Holiday Entitlement The University allocates discretionary closed days at Christmas/New Year, partly on the grounds of energy conservation; and also at Easter. The University normally tries to ensure that there are five closed days during the Christmas/New Year break and two at Easter, totalling seven each year. However, the varying fall of the statutory holidays and weekends at Christmas/New Year means that although three closed days always fall between Christmas and New Year, the precise number of closed days before Christmas day and after New Year s day will vary from year to year. This sometimes results in the number of closed days in a calendar year being six or eight instead of seven. In order to avoid any confusion which may arise, the seven University closed days are assumed to accrue in each academic year, that is from 1 October to 30 September following. This is in line with the conditions of employment for academic and related staff, for whom a holiday year from October to September is specified. For support staff, their elective holiday year is based on a calendar year. The standard entitlement for full-time staff who work all year round is as follows:- 25 days Annual Holiday 7 days University Closed Days 8 days Statutory Public Holidays Total: 40 Days Part-time staff Part-time staff who work 5 days per week all the year round as above who work all the year round but on fewer than 5 days a week:- Number of days worked per week x 25 days 5 Holidays for staff who do not work all year round such as term-time only staff must be taken outside the periods they are contracted to attend for work. Their entitlement each year is set in their contracts of employment. Part-time and term-time only staff are paid pro rata for Bank Holidays and University Closed Days. In case of doubt, refer to Human Resources. Normally holidays not taken by the end of the holiday year (31 December or 30 September, as appropriate) are forfeited but days may be carried over with prior written approval, as set out on the holiday form. Payment for holidays not taken in the current year will be made when a member of staff leaves. The University also employs some staff who are contracted to work for 6 days a week their holiday entitlement is based on 30 days a year, recognising that they attend for work for more days than their colleagues who are contracted to work 5 days a week or fewer. For the sake of completeness, can I also confirm:- (a) Staff continue to accrue holiday while on paid leave from the University (such as maternity leave, paternity leave or sick leave); (b) (c) The purpose of paid leave is for rest and recuperation staff should be encouraged to take their leave entitlement, with the prior express agreement of the Head of Budget Centre; The Head of Budget Centre s attention is drawn to the Working Time Regulations, information on which is available from Human Resources. This precludes payment for holidays which are not taken, other than on resignation from the University s employment.

2 ANNUAL HOLIDAYS FOR SUPPORT STAFF, 1 JANUARY TO 31 DECEMBER Please enter below details of your discretionary leave entitlement taken for the year commencing 1 January. Statutory and University Closed Days are detailed at the end of this document and need not be entered. 1. If you have joined the University since 1 January in the current year, your holiday entitlement for the current year is set out in your offer of employment. 2. Holidays which are carried forward to the following year must have the written authority of the Head of School/Budget Centre, and must be taken by 31 March in the following year. From To No. of days Authorised by Date Days remaining Total number of days taken

3 ANNUAL HOLIDAYS FOR ADMINISTRATIVE AND OTHER RELATED STAFF, 1 OCTOBER TO 30 SEPTEMBER Please enter below details of your discretionary leave entitlement taken for the year commencing 1 October. Statutory and University Closed Days are detailed at the end of this document and need not be entered. 1. If you have joined the University since 1 October in the current academic year, your holiday entitlement for the current year is set out in your offer of employment. 2. Holidays which are carried forward to the following holiday year must have the written authority of the Head of School/Budget Centre, and must be taken by 31 December in that year. From To No. of days Authorised by Date Days remaining Total number of days taken

4 Statutory and University Closed Days to 1 January Wednesday 1 January Statutory day Friday 18 April Statutory day Monday 21 April Statutory day Tuesday 22 April Closed day Wednesday 23 April Closed day Monday 5 May Statutory day Monday 26 May Statutory day Monday 25 August Statutory day Tuesday 26 August Closed day Wednesday 24 December Closed day Thursday 25 December Statutory day Friday 26 December Statutory day Monday 29 December Closed day Tuesday 30 December Closed day Wednesday 31 December Closed day 2015 Thursday 1 January Statutory day Friday 2 January Closed day Friday 3 April Statutory day Monday 6 April Statutory day Tuesday 7 April Closed day Wednesday 8 April Closed day Monday 4 May Statutory day Monday 25 May Statutory day Monday 31 August Statutory day Wednesday 23 December Closed day Thursday 24 December Closed day Friday 25 December Statutory day Monday 28 December Statutory day Tuesday 29 December Closed day Wednesday 30 December Closed day Thursday 31 December Closed day 2016 Friday 1 January Statutory day Friday 25 March Statutory day Monday 28 March Statutory day Tuesday 29 March Closed day Wednesday 30 March Clsoed day Monday 2 May Statutory day Monday 30 May Statutory day Monday 29 August Statutory day Friday 23 December Closed day Monday 26 December Statutory day Tuesday 27 December Statutory day Wednesday 28 December Closed day Thursday 29 December Closed day Friday 30 December Closed day

5 2017 Monday 2 January Statutory day Tuesday 3 January Closed day Friday 14 April Statutory day Monday 17 April Statutory day Tuesday 18 April Closed day Wednesday 19 April Closed day Monday 1 May Statutory day Monday 29 May Statutory day Monday 28 August Statutory day Monday 25 December Statutory day Tuesday 26 December Statutory day Wednesday 27 December Closed day Thursday 28 December Closed day Friday 29 December Closed day 2018 Monday 1 January Statutory day Tuesday 2 January Closed day Wednesday 3 January Closed day Friday 30 March Statutory day Monday 2 April Statutory day Tuesday 3 April Closed day Wednesday 4 April Closed day Monday 7 May Statutory day Monday 28 May Statutory day Monday 27 August Statutory day Monday 24 December Closed day Tuesday 25 December Statutory day Wednesday 26 December Statutory day Thursday 27 December Closed day Friday 28 December Closed day Monday 31 December Closed day 2019 Tuesday 1 January Statutory day Wednesday 2 January Closed day Friday 19 April Statutory day Monday 22 April Statutory day Tuesday 23 April Closed day Wednesday 24 April Closed day Monday 6 May Statutory day Monday 27 May Statutory day Monday 26 August Statutory day Monday 23 December Closed day Tuesday 24 December Closed day Wednesday 25 December Statutory day Thursday 26 December Statutory day Friday 27 December Closed day Monday 30 December Closed day Tuesday 31 December Closed day 2020

6 Wednesday 1 January Statutory day The University allocates discretionary closed days at Christmas/New Year, partly on the grounds of energy conservation; and also at Easter. The University normally tries to ensure that there are five closed days during the Christmas/New Year break and two at Easter, totalling seven each year. However, the varying fall of the statutory holidays and weekends at Christmas/New Year means that although three closed days always fall between Christmas and New Year, the precise number of closed days before Christmas day and after New Year s day will vary from year to year. This sometimes results in the number of closed days in a calendar year being six or eight instead of seven. In order to avoid any confusion which may arise, the seven University closed days are assumed to accrue in each academic year, that is from 1 October to 30 September following. This is in line with the conditions of employment for academic and related staff, for whom a holiday year from October to September is specified. For support staff, their elective holiday year is based on a calendar year.