ECS the Export Control System. A presentation by the ECS Project Team June 2009

Transcription

1 ECS the Export Control System A presentation by the ECS Project Team June 2009

2 What is the Export Control System? Provides for the handling of pre-departure declarations Enables data to be exchanged between member states For indirect exports, provides electronic proof of export from the EU Will link to the Risk Management System.

3 What is the Export Control System? There are 2 parts to the Export Control system. ECS1 and ECS2

4 ECS1 ECS1 is Fiscal control e.g. replacing the manual SAD Copy 3 procedure for indirect exports with Electronic Messages. It introduces the concept of Office of Export and Office of Exit It also introduces the Export Accompanying Document (EAD) with its Movement Reference Number (MRN) and Bar Code

5 ECS Phase 1 Stages In the UK Phase 1 is being implemented in two stages: Stage 1a Office of Exit capability; Stage 1b Office of Export capability

6 ECS Phase 1, Stage 1a UK as Office of Exit ECS1a was the initial stage of the project which led to the UK operating as an Office of Exit for indirect exports from Other Member States (OMS). Under ECS1a an Office of Export in an OMS is able to send an IE501 goods are on their way electronic message to the UK which will then respond with an IE518 - exits results message. This message indicates whether the goods have exited the EU or the export has been stopped. ECS 1a went live in September 2007 see JCCC paper (07)32.

7 ECS Phase 1b ECS1b will lead to the UK providing Office of Export functionality. This will enable the UK, as Office of Export, to send IE501 - goods are on their way messages to other Member States and to receive IE518 - exit results messages. ECS1b is due to go live on 1 July 2009 alongside ECS 2 (Safety and Security) CHIEF codes and outputs will reflect ECS responses (or lack of responses) from OMS

8 Export Accompanying Document (EAD) From 1 July 2009, the SAD Copy 3 will be replaced by an EAD which must go to the Office of Exit EADs must show the MRN number and a bar code to enable scanning at the Office of Exit, effectively closing the indirect ECS movement and informing the Office of Export that the goods have left the EU Note that when printing an EAD after 1 July 2009, the DUCR number in Box 44 should be printed into Box 7 of the paper EAD

9 ECS 1b Overview of basic message flows UK as Office of Export Trader makes Declaration with box 29 Office of EXIT completed UK TRADER CHIEF CHIEF (Optionally) tells Trader that goods have Departed the EU After P2P CHIEF passes information to ECN+ IE998 ECN+ ECN+ Updates CHIEF IE 501 ECN+ advises Office of EXIT IE 518 Office of EXIT tells ECN+ goods have departed Office of EXIT in OMS

10 ECS 2 - Safety and Security ECS2 introduces Pre-Departure Safety & Security (S&S) risk assessment as per EU Security Amendment Legislation. This information is mandatory across the EU ECS2 applies to ALL exports (not just indirect) The Safety & Security data requirements are set out in Annex 30A of Commission Regulation 1875/2006. From 1st July 2009 therefore a combined export declaration which includes S&S data will need to be completed for the majority of exports. ECS2 will go live on 1 July 2009.

11 Combined Declaration Fiscal declaration (current SAD data) Safety and Security data in Annex 30A Exit Summary Declaration (EXS) Contains S&S data only will be used in very few cases

12 Safety & Security data Additional S&S data to be provided to CHIEF includes: Country of Export (Box 15a) Countries of Routing Transport Charges Method of Payment Dangerous Goods codes These are largely where known at the time of entry input Other data items such as container/seal numbers are not optional and if not known at the time of entry input, should be subject to a subsequent CHIEF amendment See Customs Information Paper (CIP) (09)31 for more details

13 ECS2 Safety & Security: Message Overview Trader makes Combined CUSDEC to CHIEF Includes S&S Data CHIEF holds new Annexe 30A data sets and does risk assessment UK TRADER CHIEF CHIEF (if requested) advises Trader of entry status. Produces SO Report for none finalised indirect exports After P2P CHIEF passes information to ECN+ using ECS IE998 message. Includes S&S data & Risk results ECN+ ECN+ Updates CHIEF as required IE 501 message ECN+ passes data to Office of EXIT OMS IE 518 Office of EXIT tells ECN+ goods have departed Office of EXIT in OMS NB: ECS does not incorporate AEO reduced datasets or EMCS at this stage Exception handling is managed via the ECS Helpdesk at Harwich

14 Transition Period For ECS, there is no transition period for the majority of exports as covered by a Combined Declaration implementation 1 July 2009 However a transition period has been agreed for Safety & Security Only declarations (EXS) It is therefore not mandatory for traders to provide an EXS during the period until 1 January All Member States must have EXS functionality available from 1 July 2009.

15 ECS Specific Issues

16 Movement Reference Numbers (MRN) All Export Declarations will be allocated a Movement Reference Number (MRN) by CHIEF at the same time CHIEF issues the Entry Number. For movements across the EU, the MRN is a key reference after 1 July 2009.

17 Single Transport Contract Where goods are exiting the UK via another Member State but are travelling under Single Transport Contract (STC) terms, exit formalities may be carried out in the UK. In such circumstances, the use of STC must be claimed by the export declarant This is by a specific Additional Information (AI) code on CHIEF

18 Claiming STC 1. Insert the AI statement STC99 into Box 44 of the combined declaration and leave Box 29 (Office of Exit) blank. 2. To enable an Other Member State to identify goods travelling under STC, the MRN and a statement that the goods are under STC should be included on any commercial documents (e.g. the manifest) or a pseudo EAD should be printed which contains the MRN and a statement that the goods are travelling under STC. 3. Declarants will need to confirm that goods are travelling under STC arrangements so that, from 1st July 2009, STC can be claimed on the export declaration. See CIP (09)33 for full details

19 ECS2 S&S Time Limits Declarations for S&S purposes must be lodged in advance of the export movement and meet specific time limits as shown in the EU legislation (Regulation 2006/1875, Article 592b) This varies for different modes of transport, for example:- Deep sea containerised cargo - 24 hours before the goods are loaded Deep sea bulk maritime cargo 4 hours before vessel departs All maritime cargo to short sea destinations 2 hours before vessel departs Air traffic at least 30 minutes prior to departure Road traffic at least 1 hour prior to departure from Office of Exit (NB - short sea includes the North Sea, Baltic and Mediterranean) See CIP (09)32 for full details

20 Exit Summary Declarations (EXS) In a very few cases there may be a need to declare a Safety & Security Only Declaration (the Exit Summary Declaration (EXS)) The overwhelming majority will be a Combined Declaration. In the UK, it is not possible for traders to provide separate declarations (one for fiscal data and one for S&S).

21 EXS - Examples Imported goods for re-export having been in temporary storage for more than 14 days will need an EXS when finally exported Empty containers being moved as part of a contract of carriage but not where a carrier is repositioning his own containers There are very few other examples

22 Risk Assessment Under ECS S&S, Customs required to carry out risk assessment In the UK, this will be carried out by CHIEF using its profiling mechanism. The Office of Export will notify the Office of Exit of any risks identified.

23 Freight Remaining on Board Freight Remaining on Board following the movement of a vessel between member states (e.g. Marseille; Bilbao; Felixstowe, then to USA). Risk assessment will have already been carried out in the Member State where the goods were loaded An Exit Summary Declaration is therefore not required at the final EU port

24 EORI Economic Operator Registration and Identification (EORI) registration number All exporters and other parties involved in international trade will need to quote their Trader Identification Number (TIN) in the format of an EORI number from 1st July In the UK, most traders will already have a TURN number which will be reissued and become their EORI number. There are some exceptions to this. Further information is available from the EORI Home Page on the HMRC website ( See CIP (09)36 for latest details

25 Export Procedure followed by Transit Procedure From 01/07/09, traders presenting goods for export must submit a combined export declaration containing the S&S data to CHIEF. Where a Transit procedure subsequently follows an Export, there is no requirement to submit the Annex 30A data again on the NCTS. Traders will be required to identify on CHIEF those goods, intended for export, which will be moving under a the Transit procedure by use of a new Additional Information (AI) statement code, AI = TRANS. Box 29 (Office of Exit) should not be completed for these movements.

26 MoUs & Special Arrangements The FPO Export MoU will continue with some amendments to meet Safety & Security requirements. Affected traders have been contacted by C&I Policy / Export U of E. The Automotive Industry arrangement remains in place for Direct Exports. Individual declarations are required for Indirect Exports. C&I Policy Section is finalising.

27 Fallback Current CHIEF / CSP Fallback arrangements unchanged P2P is unaffected by any downtime that may occur on ECS/ECN+. Revised form C88(ESS) to be used as paper document if needed this includes Safety & Security boxes for Export. No paper Fallback for ECS / ECN+ in the UK messages will be queued and automatically sent once system restored.

28 ECS - Conclusion

29 What ECS is NOT! Wholesale changes to the National Export System (NES). Not brand new! All of the S&S data elements were introduced into the trade Technical Interface Specification (TIS) by SAD Harmonisation. The TIS has been updated and is available on the HMRC website.

30 What ECS IS! An incremental build on CHIEF NES. It adds the ability to communicate with EU Offices of Export/Exit. Builds in Safety and Security processing.

31 ECS Human Components Harwich - ECS International Helpdesk NCH Salford Processing of inbound EAD s (UK In Office of Exit role). CHIEF Operations ITDLO Network

32 ECS Information Regulation (EC) No 648/2005 Commission Regulation (EC) No 1875/2006 ECS Website FAQ s, UK TIS, EU specifications etc Customs Information Papers (CIPs) Tariff Update (June 2009) now available

33 Summary Acronyms & Glossary 1 ECS Export Control System ECN+ UK s ECS application sits behind CHIEF (no direct access) sends indirect export data to EU location shown in Box 29 (Office of Exit) MRN Movement Reference Number issued by CHIEF with Entry No. EAD Export Accompanying Document (instead of Travelling Copy 3) must include MRN and bar code ECS1A UK as Office of Exit for EADs from Other Member States ECS1B UK as Office of Export for Indirect Exports via Other Member States - EAD to go with goods ECS2 Additional data to be provided for Safety & Security risk assessment EXS Exit Summary Declaration (to enable S&S risk assessment for goods not requiring a full CHIEF declaration) not mandatory until 1/1/2011

34 Summary Acronyms & Glossary 2 STC Single Transport Contract even where exiting via another Member State, Office of Exit will be where goods are taken under an STC. FROB Freight Remaining On Board once goods risk assessed and loaded to main haul vessel, no further ECS2 requirement at subsequent EU ports EORI Replacement for TURNs from 1/7/2009 TRANS AI Statement (Box 44) to be used when an indirect export is being finalised and is to move forward under Community Transit STC99 AI Statement (Box 44) to be used when STC is being claimed C88ESS Paper document for use during fallback (includes security data items)

35 Questions?