Center-Based and School-Based

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1 Center-Based and School-Based For Reference Only: The QRIS Program Manager should be used to officially submit a QRIS Application and Self-Assessment. This document has been developed as a reference to assist programs and educators in the preparation of their QRIS Application and Self Assessment materials. QRIS Application 2011 I

2 First Name: Program Contact Information Last Name: Program Name: EEC Program ID# : Program Address: City/Town: Phone: Zip Code: NAEYC Accredited: Valid Until: (M/DD/YY) Head Start Program: Certificate #: Organization Name: Address: City/Town: First Name: : Phone: Umbrella Organization/Lead Agency Contact Information (if applicable) Zip Code: Last Name: QRIS Application ID # QRIS Application Date: The QRIS Application ID # will be provided when a QRIS Application is created in the on-line QRIS Program Manager QRIS Application Information Center-based/School-based QRIS Application ID # 1

3 Enrollment Date As of QRIS Application Date # of Infants: # of Toddlers: # of Preschoolers: # of School Age: # of Educators: # of classroom /group settings: Total Enrollment Program Enrollment Information Total Enrollment Full Time Part Time Total Full Time Part Time Total Full Time Part Time Total Staffing Information Of the total number of children enrolled, how many children receive financial assistance? * Financial Assistance includes EEC financial assistance, Head Start funded, private scholarships for families with household incomes below 85% SMI, and preschool age children receiving free/or reduced priced meals in a public school. Full Time Child Care is defined by EEC as Care for not less than 30 or more than 50 hours per week during the hours when the parent(s) service need activity occurs, unless otherwise approved by EEC. Part Time Child Care is defined as Care up to 30 hours per week. Educators Record the number of full time and part time educators. For the purposed of QRIS Any person providing regular care and education of children unrelated to the educator in a location outside the children s own home for all or part of the day, regardless of his/her level of certification This number should include program staff as well as program administrators Classroom/ Group Setting: Enter the total number of available class rooms/ or settings where children are cared for. QRIS Application Information Center-based/School-based QRIS Application ID # 2

4 Category 1: Curriculum and Learning Early childhood research reports the critical elements of a high quality program include: utilization of a developmentally appropriate, comprehensive curriculum aligned to the state s standards, an assessment system that reflects the curriculum and state standards/ expectations for children, adaptations to meet individual children s needs and positive teacher-child interactions that foster children s self-regulation and emotional well-being. Subcategories within Curriculum and Learning: 1A. Curriculum, Assessment, and Diversity 1B. Teacher-Child Relationships and Interactions Level 1 1A.1.1 1A. Curriculum, Assessment, and Diversity licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements. EEC License in good standing Evidence of meeting EEC Licensing requirements EEC License Manager Verified EEC Licensing (for non-licensable and license exempt programs) Level 2 1A. Curriculum, Assessment, and Diversity the requirements of Level 1 plus 1A.2.1 Educators demonstrate completion Training as indicated by PQ Educator Training of professional development in. umented in PQ curriculum, screening tools, and formative assessment. Center-based/School-based QRIS Application ID # 3

5 1A.2.2 Materials reflect the language and culture of the children in the classroom, their communities, and represent the diversity of society. ITERS-R AND/ ECERS-R self assessed average score of 3 with no single item below 3 ITERS-R/ECERS-R Tool Program Improvement Plan Program Improvement Plan HS: (i)(1)(i) and (c)(2) Head Start Performance/ Compliance Indicator Head Start NA: 2.A.08 NAEYC Reference Only Level 3 1A. Curriculum, Assessment, and Diversity the requirements of Level 2 plus 1A.3.1 Staff include parental input in the ITERS-R AND/ ECERS-R ITERS-R/ECERS-R Tool progress reports. reliable rater score average of 5 with no single item below 4. Progress Report Description on Progress Reports Parental Input for Preschool with Parental Input * Children 3 times a year/ Description Infant, Toddlers, Children with Disabilities 4 times a year NA: 4.A.02 and 4.C.02 NAEYC HS: (c)(1) Head Start Performance/ Compliance Indicator Head Start Center-based/School-based QRIS Application ID # 4

6 1A.3.2 Staff has received formal professional development in the curriculum; using the MA Guidelines for Preschool Learning Standards or Infant / Toddler Learning; documenting children s progress; and working with children from diverse languages and cultures and second language acquisition. Training as indicated by PQ. Educator Training umented in PQ 1A.3.3 1A.3.4 Program uses screening tools, progress reports, formative assessments, and information gathered through observation to set goals for individual children across all developmental domains. Staff demonstrate language and literacy skills either in English or the child s language that provide a model for children. Written description screening tools, formative assessments, and observation data, and progress reports use. NA: 4.A.01, 4.A.02, 4.C.02 and 4.D.02 Screenings, assessments, progress reports description of use NAEYC HS: (c)(2) Head Start Performance/ Compliance Indicator ITERS-R AND/ ECERS-R reliable rater score average of 5 with no single item below 4. HS: (g)(2) For Reference Only ITERS-R/ECERS-R Head Start Performance/ Compliance Indicator * Head Start Tool Head Start Center-based/School-based QRIS Application ID # 5

7 Level 4 1A. Curriculum, Assessment, and Diversity the requirements of Level 3 plus 1A.4.1 Program uses a curriculum that is aligned with MA guidelines for Preschool Learning Standards and the Infant/ Toddler Learning Guidelines. Curriculum Description on Alignment with Competencies and Adaption to Children/ Programs NA: 2.E.05 For Reference Only Descrpt. of Curriculum /Alignment w/ MA Guidelines (1-3 pages) NAEYC 1A.4.2 Program uses progress reports, appropriate screening tools, formative assessments, and information gathered through observation to inform curriculum planning, and use results to monitor each child s progress across developmental domains, and inform program decision-making (e.g. curriculum content, strategies for improved staff implementation, and professional development. Description of how program informs curriculum planning and uses results to monitor progress and inform decision making NA: 4.B.01, 4.B.02, 4.D. 04, 6.A.07 and 6.A.11 Screenings, assessments, progress reports description of use NAEYC * Center-based/School-based QRIS Application ID # 6

8 1B. Teacher Child Relationships and Interactions Level 1 1B. Teacher Child Relationships and Interactions 1B.1.1 licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements. EEC License in good standing Evidence of meeting EEC Licensing requirements EEC License Manager Verified EEC Licensing (for non-licensable and license exempt programs) Center-based/School-based QRIS Application ID # 7

9 Level 2 1B. Teacher Child Relationships and Interactions 1B.2.1 All staff receive orientation and ongoing professional development and supervision in how to support positive relationships and interactions through positive, warm and nurturing interactions. ITERS-R AND/ ECERS-R self assessed average score of 3 with no single item below 3 CLASS self-assessed score of 3 or higher on Positive Climate and Teacher Sensitivity/3 or lower on Negative climate the requirements of Level 1 plus ITERS-R/ECERS-R Tool Classroom Assessment Scoring System (CLASS) Tool Arnett Caregiver Interaction Scale self-assessed score of 3.0 or higher Arnett: List of Educator names, date of most recent Arnett observation, and description how information is used to support educators. Training as indicated by PQ. Arnett: List of Educator/ date of observation Educator Training umented in PQ Tool Programs may select either the CLASS the Arnett for educator observations in preschool settings, and should use the Arnett for settings serving infants and toddlers. Center-based/School-based QRIS Application ID # 8

10 Level 3 1B. Teacher Child Relationships and Interactions 1B.3.1 All staff engage children in meaningful conversations, use open-ended questions and provide opportunities throughout the day to scaffold their language to support the development of more complex receptive and expressive language, support children s use of language to share ideas, problem solve and have positive peer interactions. 1B.3.2 Educators are provided with opportunities to use outside consultants or staff with expertise in the age of the children served to assist them in implementing strategies that support positive relationships/interactions and prevention/intervention techniques. ITERS-R AND/ ECERS-R reliable rater score average of 5 with no single item below 4 CLASS reliable rater score of 3 or higher on Positive Climate and Teacher Sensitivity/2 or 1 on Negative climate Arnett Caregiver Interaction Scale self-assessed score of 3.0 or higher * Arnett: List of Educator names, date of most recent Arnett observation, and description how information is used to support educators. NA: 2.D.07 For Reference Only Signed of Consultant Use the requirements of Level 2 plus ITERS-R/ECERS-R Tool Classroom Assessment Scoring System (CLASS) Arnett: List of Educator/ date of observation NAEYC Educator access to consultants/ positive behavior descripts. / qualifications NA: 10.B.10 NAEYC Tool Tool * Center-based/School-based 9

11 Level 4 1B. Teacher Child Relationships and Interactions the requirements of Level 3 plus 1B.4.1 Staff utilize teaching strategies that ensure a positive classroom environment, engage children in learning and promote critical thinking skills. ITERS-R AND/ ECERS-R reliable rater score average of 6 with no single item below 5 ITERS-R/ECERS-R Tool CLASS reliable rater score of 6 or 7 on Positive Climate and Teacher Sensitivity/2 or 1 on Negative climate Classroom Assessment Scoring System (CLASS) Tool Arnett Caregiver Interaction Scale average score of 3.2 or higher. Arnett: List of Educator names, date of most recent Arnett observation, and description how information is used to support educators. Arnett: List of Educator/ date of observation Tool Curriculum Safe, Healthy & Indoor Learning & Outdoor Environments Center-based/School-based QRIS Application ID # 10

12 Category 2: Safe, Healthy, Indoor and Outdoor Environments Center-Based and School-Based Programs Research indicates that the workforce engaged in early childhood education must have formalized training in early childhood education and content knowledge in order to support educator quality and impact child outcomes. Ongoing professional development that links to activities in the learning environment is related to educator improvement and child outcomes are directly affected by the quality of their experiences in the learning environment. The subcategory within Safe, Healthy, Indoor and Outdoor Environments: 2A. Safe, Healthy, Indoor and Outdoor Environments Level 1 2A. Safe, Healthy Indoor and Outdoor Environments 2A.1.1 licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements. EEC License in good standing Evidence of meeting EEC Licensing requirements EEC License Manager Verified EEC Licensing (for non-licensable and license exempt programs) Curriculum Safe, Healthy & Indoor Learning & Outdoor Environments Center-based/School-based QRIS Application ID # 11

13 Level 2 2A. Safe, Healthy Indoor and Outdoor Environments 2A.2.1 Annual consultation by a Health Consultant to monitor records, update health care policies and practices, identify program issues, assist programs in complying with health and safety requirements and provide a written report to the program, unless needs of a child require additional consultation. Copy of the agreement with the health consultant or collaboration agreement Signed statement confirming annual visits NA: 5.A.02 and NA: 5.B.15 NAEYC the requirements of Level 1 plus Health Consultant Agreement/ * Statement of Site Visits 2A.2.2 Demonstrates healthy, safe and clean indoor and outdoor environments. ITERS-R AND/ ECERS-R self assessed average score of 3 with no single item below 3 ITERS-R/ECERS-R Tool Level 3 2A. Safe, Healthy Indoor and Outdoor Environments the requirements of Level 2 plus 2A.3.1 Program, with parental consent, Evidence of access to Evidence of access to provides (directly or through screenings, indicating methods screenings, indicating * collaboration) vision, hearing and and collaboration methods and dental screenings, and shares results collaboration with families. 2A.3.2 Staff are trained in how to work with children with special diets, allergies and specialized feeding issues. NA: 7.C.05 HS: (b)(1) and (c)(4) Training as indicated by PQ. NAEYC Head Start Performance/ Compliance Indicator Educator Training umented in PQ Head Start 2. Safe, Healthy Indoor & Outdoor Environments Center-based/School-based QRIS Application ID # 12

14 2A.3.3 Demonstrates healthy, safe and clean indoor and outdoor environments. ITERS-R AND/ ECERS-R reliable rater score average of 5 with no single item below 4. ITERS-R/ECERS-R Tool Level 4 2A. Safe, Healthy Indoor and Outdoor Environments the requirements of Level 3 plus 2A.4.1 Program demonstrates stimulating ITERS-R AND/ ECERS-R ITERS-R/ECERS-R Tool indoor and outdoor environments reliable rater score average of that provides access to sinks in the 6 with no single item below 5 classroom. that portable sinks are in compliance with health requirements (if applicable) Verification of Portable Sinks Workforce Curriculum Safe, Healthy Qualifications & Indoor Learning & & Professional Outdoor Environments Development Center-based/School-based QRIS Application ID # 13

15 Category 3: Workforce Qualifications and Professional Development Research indicates that the workforce engaged in early childhood education must have formalized training in early childhood education and content knowledge in order to support educator quality and impact child outcomes. Ongoing professional development that links to activities in the learning environment is related to educator improvement and child outcomes are directly affected by the quality of their experiences in the learning environment. The subcategory within Workforce Qualifications and Professional Development: 3A. Designated Program Administrator Qualifications and Professional Development 3B. Program Staff Qualifications and Professional Development Level 1 3A. Designated Program Administrator Qualifications and Professional Development 3A.1.1 licensing regulations or nonlicensable or license exempt and EEC License in good standing EEC License Manager Verified meets EEC licensing requirements. Evidence of meeting EEC Licensing requirements EEC Licensing (for non-licensable and license exempt programs) Workforce Curriculum Safe, Healthy Qualifications & Indoor Learning & & Professional Outdoor Environments Development Center-based/School-based QRIS Application ID # 14

16 Level 2 3A. Designated Program Administrator Qualifications and Professional Development the requirements of Level 1 Plus 3A.2.1 Program administrator has a Child Development Associate (CDA) Credential for the age of the children served, (or higher i.e. Associate s or Bachelor s degree) is enrolled in a program leading to an Associate or Bachelor s Degree in early childhood education or related field. Qualifications and Experience (as indicated in ) Qualifications and Experience umented in PQ 3A.2.2 3A.2.3 Program administrators with primary responsibility for the supervision of educators in the program, has a BA degree. Program administrator has a minimum of 3 college credits in administration and management and 12 college credits in early childhood education/child development/ special education and 2 years experience as an administrator. Qualifications and Experience (as indicated in ) Qualifications and Experience (as indicated in ) Qualifications and Experience umented in PQ Qualifications and Experience umented in PQ 3. Workforce Qualifications & Professional Development Center-based/School-based QRIS Application ID # 15

17 3A.2.4 Program administrator is trained in the MA Guidelines for Preschool Learning Experiences, the Infant / Toddler Learning Guidelines, child development, the Strengthening Families protective factors, and is knowledgeable about the core competencies in order to be able to develop their staff s professional development plans. Training as indicated by PQ. Educator Training umented in PQ 3A.2.5 Program administrator has received professional development in supervision of adults and strategies for working with adults. Training as indicated by PQ. Educator Training umented in PQ 3. Workforce Qualifications & Professional Development Center-based/School-based QRIS Application ID # 16

18 3A.2.6 Program administrator has an Individual Professional Development Plan (IPDP) that addresses their process and timelines to achieve the Program Administrator Qualifications for the next level of the QRIS and increases their competency along the advanced continuum of the core competencies. Signed document that IPDP is reviewed regularly and completed annually. NA: 10.A.02, 10.E.09, 10.E.10 and 10.E.11 HS: (c), (j) and (f) for Early Head Start Individual Professional Development Plan (IPDP) NAEYC Head Start Performance/ Compliance Indicator * Head Start Level 3 3A. Designated Program Administrator Qualifications and Professional Development the requirements of Level 2 Plus 3A.3.1 Program administrator has at least a Qualifications and Experience Qualifications Bachelor s degree. (as indicated in ) and Experience umented in PQ 3A.3.2 Program administrator has at least 9 credit-bearing hours of specialized college-level course work in administration, leadership, and management. Qualifications and Experience (as indicated in ) Qualifications and Experience umented in PQ Workforce Family & Qualifications Community & Professional Engagement Development Center-based/School-based QRIS Application ID # 17

19 3A.3.3 Program administrator has at least 24 credit-bearing hours of specialized college-level course work in early childhood education, child development, elementary education, or early childhood special education uments that a plan is in place to meet the above qualifications within five years. Qualifications and Experience (as indicated in ) Qualifications and Experience umented in PQ 3A.3.4 Program administrator s IPDP addresses their process and timelines to achieve the Program Administrator Qualifications for the next level of the QRIS and increases their competency along the advanced continuum of the core competencies. Signed document that IPDP is reviewed regularly and completed annually. Individual Professional Development Plan (IPDP) NA: 10.A.02 and 6.B.01 NAEYC * Workforce Family & Qualifications Community & Professional Engagement Development Center-based/School-based QRIS Application ID # 18

20 Level 4 3A. Designated Program Administrator Qualifications and Professional Development 3A.4.1 Has at least 9 credit-bearing hours Qualifications and Experience of specialized college-level course (as indicated in ) work in administration, leadership, and management. Qualifications and Experience umented in PQ the requirements of Level 3 Plus 3A.4.2 Has at least 24 credit-bearing hours of specialized college-level course work in early childhood education, child development, elementary education, or early childhood special education. Qualifications and Experience umented in PQ Qualifications and Experience umented in PQ 3A.4.3 3A.4.4 Program administrator has a minimum of 5 years experience as an Administrator. Program administrator has a Professional Development Plan that addresses areas of identified needs and increases their competency along the advanced continuum of the core competencies. Qualifications and Experience (as indicated in ) Signed document that IPDP is reviewed regularly and completed annually. Qualifications and Experience umented in PQ Individual Professional Development Plan (IPDP) NA: 10.A.02 and 6.B.01 NAEYC * Workforce Family & Qualifications Community & Professional Engagement Development Center-based/School-based QRIS Application ID # 19

21 3B. Program Staff Qualifications and Professional Development Level 1 3B.1.1 3B. Program Staff Qualifications and Professional Development Licensing regulations or nonlicensable or license exempt and EEC License in good standing meets EEC licensing requirements. Evidence of meeting EEC Licensing requirements EEC License Manager Verified EEC Licensing (for non-licensable and license exempt programs) 3. Workforce Qualifications & Professional Development Center-based/School-based QRIS Application ID # 20

22 Level 2 3B. Program Staff Qualifications and Professional Development the requirements of Level 1 Plus 3B.2.1 All staff working in program have a Qualifications and Experience Qualifications high school diploma or GED. (as indicated in ) and Experience umented in PQ 3B percent of classrooms have Qualifications and Experience Qualifications Educator(s) with a Bachelor s degree (as indicated in ) and Experience or higher who work for the full umented in PQ program day. 3B.2.3 3B.2.4 All Educators (Lead teachers, teachers, teaching aides, etc.) have a minimum of 3 college credits in early childhood education, or related field. All Educators have an IPDP that is developed in conjunction with the Supervisor that addresses the identified professional development needs of that Educator and the development of their competency along the initiallevel of the continuum of the core competencies. The IPDP must also address the actions and timelines that need to be met in order to move to the next level of the QRIS. Qualifications and Experience (as indicated in ) Signed document that IPDP is reviewed regularly and completed annually. NA: 10.E.11, 6.A.06, and 6.B.01 HS: (j) Qualifications and Experience umented in PQ Individual Professional Development Plan (IPDP) NAEYC Head Start Performance/ Compliance Indicator * Head Start 3. Workforce Qualifications & Professional Development Center-based/School-based QRIS Application ID # 21

23 Level 3 3B. Program Staff Qualifications and Professional Development the requirements of Level 2 Plus 3B percent of classrooms have Qualifications and Experience Qualifications Educator(s) with a Bachelor s degree (as indicated in ) and Experience or higher who work for the full umented in PQ program day. 3B.3.2 IPDP ensures that each Educator receives professional development in the components of the assessment process including screening, observation, use of assessment tools and processes for accessing additional services to meet children s need (EI/Special Education, etc. Signed document that IPDP is reviewed regularly and completed annually. Individual Professional Development Plan (IPDP) NA: 6.A.05 and 10.E.11 NAEYC * Level 4 3B. Program Staff Qualifications and Professional Development the requirements of Level 3 Plus 3B.4.1 All (100 percent) of the classrooms Qualifications and Experience Qualifications have Educator(s) with a Bachelor s (as indicated in ) and Experience degree or higher who work for the umented in PQ full program day. 3B.4.2 Educators have a minimum of 30 college credits in early childhood education/child development/ special education 3B.4.3 IPDP reflects identified opportunities for mentoring/coaching/supervision available to Educators, etc. Qualifications and Experience (as indicated in ) Signed document that IPDP is reviewed regularly and completed annually. Qualifications and Experience umented in PQ Individual Professional Development Plan (IPDP) NA: 6.A.05, 6.B.01 and 10.E.11 NAEYC * Workforce Family & Qualifications Community & Professional Engagement Development Center-based/School-based QRIS Application ID # 22

24 Category 4: Family and Community Engagement Families must be acknowledged as children s first teachers and thus must be recognized and supported as partners in their child s education. Programs must understand the interconnectedness between the family and a child s approach to learning and establish a relationship with families that are built on mutual trust, respect and a willingness to involve them as full partners; while providing them with information, resources and support in order to ensure children have a healthy nurturing environment in which to grow and learn. The subcategory within Family and Community Engagement: 4A. Family and Community Engagement Level 1 4A. Family and Community Engagement 4A.1.1 licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements. Level 2 4A. Family and Community Engagement 4A.2.1 Program completes Strengthening Families Self-Assessment and uses data to engage in continuous improvement. EEC License in good standing Evidence of meeting EEC Licensing requirements Description of Strengthening- Families self-assessment program improvement plan / goals and activities EEC License Manager Verified EEC Licensing (for non-licensable and license exempt programs) the requirements of Level 1 Plus Program Improvement Plan 4. Family & Community Engagement Center-based/School-based QRIS Application ID # 23

25 4A.2.2 Programs offer opportunities for parents to meet with classroom staff, at least monthly. ument signed by program administrator describing the opportunities for parents to meet with classroom staff at least once a month. Monthly Parent/ Teacher Opportunities /Description 4A.2.3 Program has developed informational materials on the program that are in the language of the community, are available for staff to use in the community and are given to prospective families. ITERS-R AND/ ECERS-R self assessed average score of 3 with no single item below 3 ITERS-R/ECERS-R Tool 4A.2.4 4A.2.5 Program maintains ongoing communication with the school/ early intervention program, CFCE grantee, mental health providers to facilitate collaboration and coordination of services that support children and families. Program participates in community events. Program Administration Scale (PAS) minimum score of 3 ument signed by program administrator describing how the program maintains ongoing communication with school/ early intervention programs/ other services providers to facilitate collaboration and coordination of services. ument signed by program administrator that briefly describes the community events that the program participates in at least annually. Program Administration Scale (PAS) Descript. of communications/ collab. w /SPED/EI/ other services List of Community Events attended (last 12 months) Tool 4. Family & Community Engagement Center-based/School-based QRIS Application ID # 24

26 Level 3 4A. Family and Community Engagement 4A.3.1 A daily two way communication system is available between the educators and families through a variety of means 4A.3.2 Families are encouraged to volunteer in the program, to assist in the classroom, and share cultural and language traditions or other interests such as their jobs, hobbies and other relevant information. ument signed by program administrator describing the variety of daily communication methods (e.g. scheduled telephone hour, checklists, ). NA: 7.B.05 and 7.A.07 the requirements of Level 2 Plus Family/Educator communications/ * updates description of process NAEYC HS: (c)(1) Head Start Performance/ Compliance Indicator ITERS-R AND/ ECERS-R reliable rater score average of 5 with no single item below 4 ITERS-R/ECERS-R Head Start Tool 4. Family & Community Engagement Center-based/School-based QRIS Application ID # 25

27 4A.3.3 4A.3.4 4A.3.5 Program ensures that there are translators available, as needed, at meetings, workshops and conferences to ensure strong communication between the program and families. Program representative(s) participate in local community group work that is related to early childhood, and the cultural groups served by the program and/or family support. Program ensures young children and their families have access to developmental, mental health, health and nutrition services either through private pay arrangements are offered such services through other programs. Center-Based and School-Based Programs ument signed by program administrator describing translators used for all meetings workshops NA: 7.B.01 and 7.B.02 Use of translator description / qualifications NAEYC HS: (c)(2) Head Start Performance/ Compliance Indicator Program Administration Scale (PAS) score of 5 or higher ument signed by program administrator describing how the program ensures children and their families have access to developmental, mental health, health, and nutrition services either through private pay arrangements are offered such services through other programs NA: 8.A.01 and 8.A.02 Program Administration Scale (PAS) demonstrating use/ access of related services NAEYC * Head Start Tool * Center-based/School-based HS: (a)(4) Head Start Head Start Performance/ 26 Compliance Indicator 4. Family & Community Engagement

28 Level 4 4A. Family and Community Engagement 4A.4.1 Parents participate on the Advisory Board for the program and are actively involved in the policy and decision making for the program. 4A.4.2 4A.4.3 Program provides or connects families to education, training and support programs (such as family literacy, adult education, job training, child development, parenting, English as a second language, etc.). Program ensures all children and families have access to comprehensive screenings, referrals and services including developmental screening, mental health screening, speech screening, speech therapy, physical therapy, occupational therapy, dental health care, and nutrition services. Center-Based and School-Based Programs ITERS-R and/or ECERS-R reliable rater score average of 6 with no single item below 5 NA: 10.F.04 NAEYC HS: (a)(1) Head Start Performance/ Compliance Indicator ument signed by program administrator that lists supports and training opportunities made available to families. HS: (d)(1) ument signed by program administrator demonstrating that children have access to the following screenings, referrals, and services: developmental screening, mental health screening, speech screening, speech therapy, physical therapy, occupational therapy, dental health care, and nutrition services. the requirements of Level 3 Plus ITERS-R/ECERS-R Tool List of community resources/supports for families Head Start Performance/ Compliance Indicator demonstrating use/ access of related services Head Start * Head Start * Center-based/School-based HS: (a)(1)(ii) Head Start Head Start 27 Performance/ Compliance Indicator 5. Leadership, 4. Family & Community Management, & Administration Engagement

29 Category 5: Leadership, Management, and Administration Center-Based and School-Based Programs High quality programs require effective leadership with management and administrative practices that ensure a stable environment, fiscal accountability, evaluation of the program s practices and policies and the development of relationships within the community in order to support the educator and the children and families they serve. Subcategories within Leadership, Management and Administration: 5A. Leadership, Management, and Administration 5B. Supervision Level 1 5A. Leadership, Management, and Administration 5A.1.1 licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements. EEC License in good standing Evidence of meeting EEC Licensing requirements EEC License Manager Verified EEC Licensing (for non-licensable and license exempt programs) 5. Leadership, Management, & Administration Center-based/School-based 28

30 Level 2 5A. Leadership, Management, and Administration 5A.2.1 Communication and updates on the program are provided to Educators and families. 5A.2.2 Program has a written admissions policy that promotes an awareness of and respect for differences among children and families, a respect for the child and their family s culture and language, and is responsive to the inclusion of a variety of learning needs. ument signed by program administrator that program updates are provided at least quarterly to staff and families in their primary, or preferred, language to the extent appropriate and possible. HS: (c)(2) Head Start Performance/ Compliance Indicator ITERS-R AND/ ECERS-R ITERS-R/ECERS-R self-assessed score average of 3 with no single item below 3 and program improvement plan describing how program plans to move to the next QRIS level. Copy of admissions policy promoting diversity (e.g., a statement that the program recruits and encourages the enrollment of children and families from diverse backgrounds). the requirements of Level 1 Plus Info primary/ preferred languages * description of practices Admissions policy with diversity Head Start Tool * NA: 2.A.08 and 10.B.08 NAEYC Center-based/School-based QRIS Application ID # Leadership, Management, & Administration

31 5A.2.2 HS: (b)(2) and (i)(1)(i) 5A.2.3 Program has a written business plan. Written business plan that includes an annual operating budget that is used to guide planning, set goals, and make decisions. 5A.2.4 Staff are paid for planning time. Program Administration Scale (PAS) minimum score of 3 5A.2.5 Program has policies that support teacher retention. Level 3 5A. Leadership, Management, and Administration 5A.3.1 Program tracks and monitors absences of individual children and contacts families when children are absent more than 20% in a month. 5A.3.2 Program director, staff and family input is solicited on an annual basis through a survey to evaluate the program. 5A.3.3 Results of the annual survey are used to develop a comprehensive written program improvement plan. Description of program policies that support teacher retention. Description of how program addresses absences. Program Administration Scale (PAS) score of 5 or higher. Written program improvement plan incorporates responses gathered through annual staff and family surveys. Head Start Performance/ Compliance Indicator Business plan with operating budget Program Administration Scale (PAS) Educator/ Staff retention policy Head Start Tool the requirements of Level 2 Plus Absentee Policy Program Administration Scale (PAS) Program Improvement Plan Tool 5. Leadership, Management, & Administration 30

32 5A.3.4 5A.3.5 Program has an annual review conducted of the accounting records by an independent party who has accounting or bookkeeping expertise. Program tracks and monitors teacher turn over and has plan for addressing turn over. Level 4 5A. Leadership, Management, and Administration 5A.4.1 Program staff and advisory board are involved in the development of the business plan and it is reviewed periodically for updating. 5A.4.2 Program has a system of technology that allows for data collection and tracking program information. Center-Based and School-Based Programs ument signed by program administrator indicating that provider consults with an independent third party who has expertise in accounting or bookkeeping expertise. Description of system for tracking teacher turn-over and plan for addressing teacher turn-over. Program Administration Scale (PAS) score of 7 Signed checklist/document that the program has a technology system that maintains and tracks information on: children s health, services, absenteeism, children s educational information, staff qualifications, professional development and financial record NA: 10.B.03 Accounting review/ Description System to track Educator turnover/ Description the requirements of Level 3 Plus Program Tool Administration Scale (PAS) Data Collection and Tracking System Description NAEYC * Center-based/School-based HS: (g) is addressed Head Start Head Start using as system of technology Performance/ 31 Compliance Indicator 5. Leadership, Management, & Administration

33 5A.4.3 An outside audit is conducted annually by a certified public accountant. Program Administration Scale (PAS) score of 7 Program Administration Scale (PAS) Tool 5A.4.4 Program shares the results of the program quality rating with the families, staff, governing board and funders. ITERS-R and/or ECERS-R reliable rater score average of 6 with no single item below 5 ITERS-R/ECERS-R Tool 5. Leadership, Management, & Administration Center-based/School-based QRIS Application ID # 32

34 5B. Supervision Level 1 5B. Supervision 5B.1.1 licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements. Level 2 5B. Supervision 5B.2.1 Program provides recognition for staff in annual evaluation as well as in public forum, as appropriate) (i.e. verbal recognition in group setting or written recognition in newsletter.) EEC License in good standing Evidence of meeting EEC Licensing requirements Portion of the written policy describing staff recognition and feedback system EEC License Manager Verified EEC Licensing (for non-licensable and license exempt programs) the requirements of Level 1 Plus Staff recognition policy 5. Leadership, Management, & Administration 5B.2.2 Staff are given feedback on instructional practice on a monthly basis. Portion of the written policy describing staff recognition and feedback system Supervision reflective practice, coaching mentoring description 33

35 Level 3 5B. Supervision the requirements of Level 2 Plus 5B.3.1 Program uses at least 3 types of internal communication on a monthly basis to inform staff of program activities, policies, etc. Portion of the written policy providing: a) internal communication b) provides evidence of benefits offered to employees c) description of system that supports career development through a career ladder. Internal communications/ updates description of process 5B.3.2 5B.3.3 5B.3.4 5B.3.5 Staff receive at least one benefit (paid vacation time, sick time, health insurance, tuition/pd reimbursement or retirement plan option). Staff are given feedback that give examples of best practice at least twice a month. The program has a system to support the career development of staff through a career ladder (e.g., regularly scheduled time to meet with a supervisor or mentor to monitor progress towards career goals). Staff salary scales reflect the educational levels, experience and performance levels, as determined by the annual evaluation of the staff members, and is comparable with the current wage level of others in the community with the same levels of education. Program Administration Scale (PAS) score of 5 or higher Program Administration Scale (PAS) score of 5 or higher Program Administration Scale (PAS) score of 5 or higher Program Administration Scale (PAS) score of 5 or higher Program Administration Scale (PAS) Program Administration Scale (PAS) Program Administration Scale (PAS) Program Administration Scale (PAS) Tool Tool Tool Tool 5. Leadership, Management, & Administration 34

36 Level 4 5B. Supervision the requirements of Level 3 Plus 5B.4.1 Program offers a benefit package that includes vacation, sick time, and health insurance. Portion of the written policy that shows that benefit packages are offered that includes vacation, sick time, and health insurance. Evidence of staff benefits and career development process * NA: 10.E.06 NAEYC 5B.4.2 5B.4.3 5B.4.4 Staff are provided ongoing mentoring that includes demonstration of best practices on a weekly basis. Program demonstrates systematic opportunities for teachers to engage in reflective teaching practices through the use of peer groups, coaches and/or mentors. Program has an incentive program that rewards each educator that achieves the next step on the career ladder. Description of regular opportunities for teaching staff to engage in reflective teaching practices, peer group coaching and mentoring. Description of regular/ systematic opportunities for teaching staff to engage in reflective teaching practices, peer group coaching and mentoring. Program Administration Scale (PAS) score of 7 Opp. for reflective practice, coaching mentoring description/frequency Opp. for reflective practice, coaching mentoring description/frequency Program Administration Scale (PAS) Tool 5. Leadership, Management, & Administration 35

37 Application and Self Assessment Worksheet Submission Authorized Signitory Date Signitory reviewed and attested to the accuracy of the accuracy of this information QRIS Application Information Center-based/School-based QRIS Application ID # 36

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