# 1. Math symbols Operation Symbol Example Order

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1 Excel 2 Microsoft Excel 2013 Mercer County Library System Brian M. Hughes, County Executive Excel s Order of Calculation 1. Math symbols Operation Symbol Example Order Parentheses ( ) =(4+2)*8 1st Exponents ^ =3^4 (3 to the fourth power) 2nd Multiplication * =4*6 3rd Division / =8/2 3rd Addition + =5+5 4th Subtraction - =3-1 4th 2. Type a Formula from Scratch 1. Highlight the desired cell and type the equals sign (=). This is the signal to Excel that what comes after is a formula or function. 2. Type the first cell name 3. Type the arithmetical operator (+, -, *, /, ^) 4. Type the next cell name and the arithmetical operator, etc 5. When done writing formula, press Enter. The result is displayed in the cell. Reminder: When writing your formulas, remember the order of operations! After entering the formula, the formula will appear only in the formula bar. The solution to the formula will show in the cell itself. 3. Why Parentheses are Critical Operations enclosed in parentheses will be performed before other operations. For example, (4+3)*8 is not the same as 4+3*8. A) (4+3)*8 =56: Excel performs operations in parentheses ( ) first, so Excel first adds 4+3=7 and then performs the multiplication of 7*8=56. B) 4+3*8=28: Excel looks first for ( ) s, and because it does not find any, the program performs the multiplication first, so 3*8=24, and then Excel performs the addition, so 4+24= Excel 2 Page 1

2 4. Insert a Function Use the Insert Function dialog box to help you insert the correct formula for your needs. You can access the Insert Function dialog box by clicking the Insert Function button on the Formula Bar. You can also access the Insert Function dialog box by clicking the small arrow at the bottom of the AutoSum button on the Home tab selecting More Functions. Type a brief description of what you want a function to do, and then click Go. A list of functions likely to fit your needs and based on your description will display in the Select a function box. Select Most Recently Used. Functions you have inserted in the recent past will display in the Select a function box. Select a function category. Functions in that category will display in alphabetical order in the Select a function box. Select All. Every function will display in alphabetical order in the Select a function box. 5. AutoSum Function Highlight the cell where you want the sum of two or more numbers to appear. From the Home tab click on the Autosum icon in the Editing group. Hit Enter. If you highlight a row of numbers without pre-selecting the cell for your answer, Excel will place it in the first open cell. Most often, this is done at the bottom of a column or at the right of a row of contiguous numbers. 6. Type and Click a Formula Rather than typing A4 into a formula, you can click on A4 and it will appear in the formula. Click in the desired cell and type the equals sign (=) first! When you type the equals sign (=) it is the signal to Excel to prepare to write a formula or function. Then do the follows: 1. Click on the first cell in the formula 2. Type the arithmetical operator (+, -, *, /, ^) 3. Click on the next cell in the formula and type the arithmetical operator 4. When done, press Enter. The calculated result is displayed in the cell. 7. Cut, Copy and Paste a Formula Select the cell that contains the formula that you want to move. On the Home tab, in the Clipboard group, click Cut or Copy 2015 Excel 2 Page 2

3 depending on what you want to do. Click the cell where you want to paste the data. Then do one of the following: To paste the formula and any formatting, on the Home tab, in the Clipboard group, click Paste. To paste the formula only, on the Home tab, in the Clipboard group, click Paste, click Paste Special, and then click Formulas. 8. Copy a Formula with the Fill Handle When Excel copies a formula, it automatically changes the column and row references. The Fill Handle is faster than using the Copy and Paste method. Click on the cell containing the formula to be copied. Position your pointer on the little square or handle in the lower right corner of the active cell. When you see the thin plus symbol (shown at left), click-and-drag vertically or horizontally to fill additional cells with a formula. 9. Show All Formulas ~ On your active worksheet, hold down the Ctrl key and the tilde key on your keyboard. The tilde is the squiggly line found above the tab key, in the upper left corner of your keyboard. Using this key combination will allow all of your formulas to be displayed instead of just the answers. You can print the worksheet while the formulas are displayed. Use Ctrl+ tilde again to toggle back to the normal view. 10. Paste Special Use the Paste Special feature to copy complex items from an Excel worksheet and paste them into the same worksheet or another Excel worksheet using only specific attributes of the copied data that you want. All: Pastes all cell contents and formatting of the copied data. Formulas: Pastes only the formulas of the copied data as entered in the formula bar. Values: Pastes only the values of the copied data as displayed in the cells. Formats: Pastes only cell formatting of the copied data. Formulas and number formats: Pastes only formulas and all number formatting options from the copied cells. Values and number formats: Pastes only values and all number formatting options from the copied cells. You can also specify which mathematical operation you want to apply to the copied data: Add: Specifies that the copied data will be added to the data in 2015 Excel 2 Page 3

6 arrow next to Merge and Center, and then click Merge Across or Merge Cells 17. Split Merged Cells Apart Select the merged cell. When you select a merged cell, the Merge and Center button also appears selected in the Alignment group on the Home tab. To split the merged cell, click Merge and Center. 18. Format Numbers By applying different number formats, you can change the appearance of numbers without changing the number. A number format does not affect the actual cell value that Microsoft Office Excel uses to perform calculations. To see all available number formats, click the Dialog Box Launcher next to Number. First highlight the numbers to be formatted. On the Home tab, click the Dialog Box Launcher next to Number. Then click the desired format under Category. Then click OK. 19. Change Row height or Column Width To change the height of a row: 1. Select the row or rows that you want to change. 2. On the Home tab, in the Cells group, click Format. 3. Under Cell Size, click Row Height. 4. In the Row Height box, type the value that you want. To change a column width: 1. Select the column or columns that you want to change. 2. On the Home tab, in the Cells group, click Format. 3. Under Cell Size, click Column Width. 4. In the Column Width box, type the value that you want. You can also right-click the selected row/column, click Row Height/Column Width, and then type the value that you want. 20. Hide/Unhide Rows or Columns Select the rows or columns that you want to hide. On the Home tab, in the Cells group, click Format. Depending on your task, do one of the following: Under Visibility, point to Hide & Unhide, and then click Hide Rows or Hide Columns. Under Cell Size, click Row Height or Column Width, and then type 0 in the Row Height or Column Width box. You can also right-click a row or column (or a selection of multiple rows or columns), and then click Hide. To display hidden rows or columns, do one of the following: To display hidden rows, select the row above and below the rows that you want to unhide. To display hidden columns, select the columns adjacent to either side of the columns that you want to unhide. Under Visibility, point to Hide & Unhide, and then click Unhide 2015 Excel 2 Page 6

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