Request for Quotations. (Provide for a Web hosting package for RCD Issue Tracker System) Project: MOFA/ PRCC Project

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Aleesha Fox
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1 RFQ No: TAF- MOFA-DEC Request for Quotations (Provide for a Web hosting package for RCD Issue Tracker System) Project: MOFA/ PRCC Project Issue on 21 Dec, 2014 Closing on 28 Dec,

2 Introduction: The Asia Foundation is a non-profit, non-governmental organization committed to the development of a peaceful, prosperous, just, and open Asia-Pacific region. The Foundation supports programs in Asia that help improve governance and law, economic reform and development, women's empowerment, and international relations. Drawing on 50 years of experience in Asia, the Foundation collaborates with private and public partners to support leadership and institutional development, exchanges, and policy research. Activities/ Tasks Only IT Agencies that are into Webhosting, Domain Registration, Web Development, Database Development, Graphic Design and Internet marketing should provide quotations/ costing for the design and hosting a Web hosting package for Issue Tracker System under the Foundation s PRCC for the Ministry of Foreign Affairs as per specifications mentioned below: Specifications: Web hosting package for Issue Tracker System for Shared server (1year) Specifications (Expected deliverables): IP Address SSL certificate provided Unlimited Space Unlimited Bandwidth SQL Server standard edition 2008 Accessing SQL Server through local Management Studio Unlimited Databases and Unlimited s SQL Triggers and Stored Procedures support Control panel feature for hosting applications and restoring database object files Feature for connecting other client-based (C# form) applications into the hosted database using connection string. Fully Technical and Development Support Auto-backup features Online backup and recovery features Online Transferrable of backups 2

Drawing on 50 years of experience in Asia, the Foundation collaborates with private and public partners to support leadership and institutional development, exchanges, and policy research.

3 Visual Studio 2012 Ajax Support Rad Telerik 2014 Support Rad Telerik 2014 Reporting Support Net Framework 4.0 and 4.5 Latest IIS should be exist Windows based Online Chat Application support for the website Multiple Domains and websites, optional and changeable Please be aware that the system is supposed to be accessible from not only 34 provinces of Afghanistan but all over the world; hence it should reside on a web server so that it is available on the internet and the designated person to operate on this in province will be able to enter and retrieve data online. Service / Product delivery and payment Terms: Payment method: The service provider will be paid through an Account payee check after satisfactory hosting the tracker on monthly basis technical confirmation by the related department.(no advance payment to the vendors) Web hosting duration Period: for a period of one (1) year. extendable Submission of your quotations: Dec 28, 2014 at 03:00 pm TAF Procurement Department in sealed envelope ( for those vendors not located in Afghanistan may submit their bid over in PDF form on their company letter head which should be stamped and signed by the company authorized person and name mentioned below in block letters). Submission of Quotation: Quotation must be submitted based on the requirements specified. Vendors must provide all requisite information under this RFQ and clearly and concisely respond to all points set out in this RFQ. Any proposal, which does not fully and comprehensively address this RFQ, may be rejected. However, unnecessary elaboration as well as brochures or other presentations to accompany the quote and beyond the requirements is not encouraged. Only agencies involved with and dealing in Web hosting, Domain Registration, Web Development, Data base development, Graphic Design and Internet Marketing are encouraged to apply/ respond to this RFQ. Interested agencies are required to provide a list of their clients and a minimum of three (3) references of their clients ( two need 3

accessible from not only 34 provinces of Afghanistan but all over the world; hence it should reside on a web server so that it is available on the internet and the designated person to operate on

4 to be of International agencies reference should include client name, contact person name, , active phone # and kind of service rendered ) Prices & Terms of Contract: Vendors (locally registered) must quote price in Afghani (or please mention exchange rate in Afghanis). The price quotes shall be free of any tax (such as VAT) and duty. Prices shall be final and not subject to revision from the time of entering into force of the contract until the end of contractual obligations. Price quotes shall include any necessary service to be provided by the supplier (even if such services are not expressly enumerated) in order to ensure a satisfactory fulfillment of the contract. Contract: Any contract resulting from this Request for Quotation will include specific terms and conditions of Contract as per need. If your company/organization is interested in quoting for above job under terms and conditions mentioned herein, you may submit your quotation signed, stamped and sealed to The Asia Foundation main office in Kabul not later than Dec 28, 2014, by 03:00 pm Kabul time. Kind Attention to: Procurement Unit The Asia Foundation House # 861, Street # 1 Shirpour (Behind Gaznafar Bank) Kabul- Afghanistan The Asia Foundation Kabul Office Payment Procedure: 1. The Asia Foundation shall deduct the applicable tax (currently 2%) on any contract as required by Afghan Law and will make the direct deposit to the Da Afghanistan Bank if supplier cannot provide the registration certificate or the registered certificate are against to their business. If still awarded for the contract in this case (7% tax) will be deducted from the total amount of contract and will be deposit to the Da Afghanistan Bank. As the tax withholding entity, The Asia Foundation, Kabul (TAF-AG) is required to remit the income tax amount withheld directly to the Ministry of Finance designated account by the 10th day of the month following the transaction. 4

Prices shall be final and not subject to revision from the time of entering into force of the contract until the end of contractual obligations.

5 The Asia Foundation, Kabul TAF-AG will issue an income tax withholding certificate to the contractor/vendor listing the gross payment, the amount of income tax withheld and the net contract payment along with a copy of the payment form and deposit receipt for transfer made to the designated Ministry of Finance account. More detailed information on Afghanistan contract tax withholdings can be obtained at the website of the Ministry of Finance Afghanistan, 2. Copy of AISA Certificate along with TIN number or registration certificate from Authorized governmental agencies are needs to be submitted along with the quotation (Mandatory). 3. Your quotation will be accepted and payment will be proceeding as per your business title. 4. The Asia Foundation is paying for any kind of supply and service, Account payee check by the name of your company not by the name of person (this is not an open check). 5. Penalty is applicable to the selected company in case of late delivery. 6. You should have Bank account according to your business title. 7. Your quotation should be signed and stamped. 8. TAF will disburse payment(s) of the allocated budget based on the time line in the contract. No Advance Payment. 9. TAF reserves the right to cancel this process without further notice to the vendors. Contacts: For all technical inquiries regarding this RFQ are to be directed to javid.jalali@asiafoundation.org and for all other administrative issues related inquiries you may direct your s to mdsouza@asiafound.org and snajeeb@asiafound.org Signature and or stamp: Name: Company Name: address: Mobile Phone: Address: 5

More detailed information on Afghanistan contract tax withholdings can be obtained at the website of the Ministry of Finance Afghanistan, www.mof.gov.af/?p=article%2072. 2.

Request for Quotations. (Internet Services Provision) (Provision for un-interrupted Internet Services 24/7 over a period of One Year)

Request for Quotations. (Internet Services Provision) (Provision for un-interrupted Internet Services 24/7 over a period of One Year) RFQ No: TAF-MORE-DEC-2014-054 Request for Quotations (Internet Services Provision) (Provision for un-interrupted Internet Services 24/7 over a period of One Year) Project: TAF-MORE Project in Ministry